Overview of PDF Portfolios

This question was posted in response to the following article: http://help.adobe.com/en_US/acrobat/using/WS12dde4edd7af3a604ab65af3138b0ac11ea-8000.html

In Acrobat 9 you could create simple portfolios with an index and file preview, this is gone in XI (and perhaps X, I don't know)
I found a workaround, I can do a convert to pdf from Outlook 2007 mails to get the good "List with File Preview: Adds quick previews to List View" layout mode.
I found here a thread descirbing the shortcoming:
http://forums.adobe.com/thread/755608
Tnx for your interest!

Similar Messages

PDF Portfolio Cover - how to change this in Acrobat Pro 9?

Hi all,
in Windows folders PDF Portfolio files are displayed as follows:
1. Using common PDF icons (bad, because we cannot distinguish PDF from PDF Portfolio), or
2. If the folder allows larger pictures, then we see the standards Porfolio cover showing a "book",
the note about the needed version and a download button.
Question: is there a way to replace the standard PDF Portfolio cover (and symbol) by an user defined one?
Such information like needed version and the download button aren't useful for people which
already use correct versions. Notes like these should only appear on computer which cannot
corretly display the respective files.
For a meningfull overview I would like to display own contents. Is this possible?
Best Regards, Michael

Ignore the previous posts.
The thing you're looking at is called the Cover Sheet - it's the page that users will see if their software cannot support Portfolios (or on Windows Explorer thumbnails), and is NOT part of the Portfolio navigator. In fact, the Cover Sheet is the "parent" to the entire document, and is nothing more than a one-page PDF file.
To view the Cover Sheet in Acrobat, choose View -> Portfolio -> Cover Sheet
You cannot delete it (as it's the only page in your document!) but you can edit it. For example, you could create your own design, and use the page thumbnails right-click "replace page" tool to swap in your new page. Be careful about the web link though, it needs to stay there to help your non-Adobe recipients.
If you want to change every Cover Sheet on every Portfolio you make, replace the default "coversheet.pdf" file within the Acrobat install (there will be a series of them in subfolders, one for each installed language):
C:\Program Files\Adobe\Acrobat 10.0\Acrobat\DocSettings\CombineFiles
We do it all the time to add company branding to Portfolios created in enterprise installs.

PDF portfolios in Acrobat X Pro - being viewed on the new XI reader version

Hi
We currently produce PDF portfolios in Acrobat X Pro - Can these be viewed on the new XI version without problems?
I have heard from other people, that they experience issues - has anyone heard/seen this?
Thanks

Hi Chris.Parry,
Portfolios created in Acrobat X Pro can definitely be viewed in version XI.
If you've heard of issues between versions, it is probably regarding people trying to edit/update portfolios created in version 9. Portfolios created in version 9 are different than those in X and XI.
Please see this page regarding A11 compatibility with Acrobat 9 Portfolios:
https://helpx.adobe.com/acrobat/using/overview-pdf-portfolios.html#overview_of_pdf_portfol ios
and specifically this section:
https://helpx.adobe.com/acrobat/using/overview-pdf-portfolios.html#pdf_portfolios_created_ in_acrobat_9_acrobat_pro
That said, testing is always a good idea. :-)
Regards,
Charlene

PDF Portfolios from V9 to VX

Below (first paragraph) is what I understand. My question follows paragraph. Thanks.
When you open a 9 portfolio in X, the 9 design appears as expected. Minor editing is allowed (add or delete files, edit filenames or descriptions) and can be saved in 9 format. HOWEVER, for extensive edits you must convert the portfolio to X. Then, the layout and colors convert to Click-Through layout with the Clean visual theme. Welcome pages, headers, color palettes from 9 are removed. Headers can be re-done but Welcome pages (which we use) are not supported.
So, can't do Welcome Page like I have in V9 portfolio. But, does anyone know the look/feel customization capabilities for a portfolio in X? Are custom colors allowed? How about a company logo? Is list view gone in X (user has to click through one or a handful of docs at a time)? Layout capabilities are limited in X (not like those in V9)?

You can customize Portfolios in Acrobat X (and XI) in two ways - using Flex you can create Layouts (these define how the cards behave and animate). Using Flash Pro and Illustrator you can then apply Themes (skins) to change the color and style of the elements.
Welcome screens do not exist, you can create something vaguely like them using a custom Layout but it won't have the same functionality. Joel Geraci at http://blog.practicalpdf.com has some free examples of custom designs but writing your own is a far-from-trivial Flex programming task.
See these tutorials - first one is an overview of what's possible, second is a Tech Talk recording of the process of making a Theme:
http://acrobatusers.com/tutorials/how-design-pdf-portfolio
http://acrobatusers.com/tutorials/customizing-pdf-portfolios

Filename in PDF portfolio?

Sorry for what I'm sure is an easy(lame) question.
I don't want to show the filename when creating a PDF portfolio and I've hunted for the answer without any luck.
How do I only show the image or show a custom text/ title but not the XXXXX.jpg filename?
thx!
> just to clarify.... when viewing a PDF portfolio of images I don't want to show the image filename below the image.

Hi,
I've been trying to hide the file name myself. It seems intuitive that, while in the Modify area of the PDF Portfolio, under "Specify File Details" that one would simply unclick "Name" under "Columns to Display".
But all that seems to do is hide it while I'm within the Modify section. I save and go back to view the pdfs and there are the file names.
Anyone out there know the answer? Even if it's just a link to more info, that would be great. I need to get this out but without the filenames. I've searched in Google but no good info.
BTW, the Description option is a nice touch and shows upon immediate hover. That's why I don't need to show a file name. Plus, you can write more in the description than is viable/sensible in a file name.
Thanks for your help.

Link to A folder View in a PDF Portfolio - feature no longer working - please advise

Hi, I am no longer able to link to a Folder View of a PDF Portfolio:
Within a PDF portfolio i need to link from a PDF to a folder view in the Portfolio. I am using Link Action - Go to Page View.
This used to work for me - very important feature that no longer works. Please advise a workaround.
Steps:
1. Start a PDF Portfolio that contains files and folders
2. Open a PDF in the Portfolio
3. in the opened PDF click Add or Edit Link
4. Define a link area and set it to Go To A Page Vies
5. In the past i have been able to target a Folder View in the Portfolio - ie. direct a user not to a file, but instead to a folder view that contains relevant files. I would do this by setting the Target Page View to my desired folder view
6. This used to work in bringing a user to the folder view i specify. Now it does nothing. If i go back to the PDF and EDIT the Link i see this. File: Parent Document Page 1. This in fact does nothing.
Please advise, am i doing this wrong, it used to work. I have tried several workarounds, with no luck.
thanks!
Alejandro Collados-Nunez
Graphic Designer | Art Director
| e: [email protected]
| w: www.1lb.ca

There's an extension or two, or a combination of extensions which seem to be causing that in Firefox 6.0.2. One that has been mentioned is TabMix Plus.
http://support.mozilla.com/en-US/kb/troubleshooting+extensions+and+themes
You need to figure out what is causing it, and disable that extension/s until they are fixed by their developer.

PDF portfolio works in what versions?

How do I know what versions or Acrobat or Reader my PDF portfolio will work in?
Will it work in reader?

PDF Portfolios will work in both Acrobat and Reader 9.
In addition,
"By default, PDF Portfolios created in Acrobat 9 will open in earlier versions of Acrobat and Reader and the PDF Portfolio will make the best use of the features available to it. When opened in version 8, the PDF Portfolio will act like a PDF Package and in version 7 and 6, the contents will appear as attachments"
This content is taken from Joel Geraci's PDF Developer Junkie Blog.

PDF portfolio - how do i update or replace pdf files in portfolio

I created a pdf portfolio using the map feature where i drag the pdf's onto the image.
But now, after i have all the pdf's in the portfolio, i want to replace/update some of the pdf files.
I can't see an option anywhere to do this?
Is it possible???
Thanks

In the Find window (Ctrl+F) there's an option to replace the searched text.
This is in Acrobat XI, and there's no Replace All-function.
On Thu, Jan 15, 2015 at 4:27 PM, claireb88184899 <[email protected]>

PDF portfolio view in Adobe reader

Hi,
I recently created a PDF portfolio for a co-worker using Acrobat 9.0 Pro. I used the Grid with File Preview layout and added a header that appears right above the grid. Everything works well except that when my co-worker opens the PDF portfolio in Adobe Reader, I think it's 9.0, the preview pane takes up most of the screen so that the grid and header are barely visible. Of course, all my co-worker has to do is move the divider over to the right so that the divider is around the middle of the screen, then he can clearly see the complete grid along with the header.
Is there anyway to make my PDF portfolio open up in Reader so that the dividing line is right in the middle between the grid and preview pane so that the grid and header are clearly visible without having to move the divider? Also, I encountered the same problem when I tried to use a welcome window. In Acrobat 9.0, the welcome window is dead center over the grid and the preview pane is invisible unless I click to proceed. However, when I open the PDF portfolio in Reader, the welcome window only appears in the grid section and again, the gird section is mostly covered up by the preview pane.
Any help would be greatly appreciated.
Ed

Operating system? Reader version? Local or online files?

PDF Portfolio, broken in 9.4.6 also...... not funny Adobe...

PDF portfolio on Linux broke in 9.4.2, with newly released 9.4.6 it's still broken. It has been broken since February. I wonder if Adobe takes these things seriously, for sure it doesn't look that way. Many governmental institutes use portfolios, so please make an effort and fix it

as per Joel's recommendation, used 4.5 instead - that worked just fine

PDF or PDF Portfolio?

I am looking to build a document which would be a collection of multiple pdf files on various topics. I would like to be able to have an accessible/user
friendly table of contents bar/page where users can choose a section to read, but also read the whole collection if they choose to. Should I build this in PDF portfolio mode or regular pdf mode? I want it to read like a magazine.
Also, how do I best create a index/table of contents to the document to make it user friendly?

Hi,
Hoping you could help. I have been able to work with most software, but have found working with Adobe Acrobat quite challenging and not terribly intuitive or user friendly.
Could you send me the link where to post this correctly please? I searched all over on Friday for the right place and thought my forum spot would be just fine.
Thanks,
Liz Waldron

PDF portfolio in browser display issues

PDF Portfolio created in Acro Pro 9 with layout of grid/preview
PCs using IE 8 to view portfolio in web broswer
When one loads the portfolio, the portfolio loads in IE8 Ok BUT it does not display as intended as the browser add-in always starts in 'layout' view rather than 'File' view. This means that the grid of all the PDFs in the portfolio are not shown. The file list appears if you select 'File' view and this is an OK compromise.
Is there any way to make the browser view load as 'file' rather than 'layout'? - I can't find an option in Acro Pro for this.
Portfolio opens as intended if we turn off the view in browser option but I need to keep that option ticked for other applications.
thanks
Julian
Message was edited by: jstaddon

Previous error message was working with Explorer. This came up working with Firefox
I did upgrade and it was found that the latest version was installed.
Please wait...
If this message is not eventually replaced by the proper contents of the document, your PDF
viewer may not be able to display this type of document.
You can upgrade to the latest version of Adobe Reader for Windows®, Mac, or Linux® by
visiting http://www.adobe.com/products/acrobat/readstep2.html.
For more assistance with Adobe Reader visit http://www.adobe.com/support/products/
acrreader.html.
Regards
Allen Versteeg

Acrobat XI Pro - I see a blank screen in PDF portfolio

I am not sure what I'm supposed to see but after creating a pdf portfolio and choosing 5 files, all I see is a blank screen. I try to add files again (thinking I did somehting wong) an it says they are already there. Help if you can. I'm new to this program but not to computers. This is what I see after adding files. Thank you!

Hi Dave,
I have the same problem except when I click the button to install Flash (I have the latest anyway) Acrobat hangs.
Rob.

Can't drag files into folders in PDF portfolio

I have created a PDF portfolio that contains primarily PDFs converted from e-mail messages, along with a few files from various Microsoft Office products. The portfolio has been added to over time, and now we have almost 100 files in the portfolio, so we'd like to organize these files into folders so it is easier to use.
However, when I create a folder, I am not able to drag any files into it. I've tried all different types of files--PDFs, Word, PowerPoint--when I drag the file on top of the folder, I get the circle backslash symbol indicating the function is not allowed. I can't find any information about this in the Help files; every tutorial I've looked at indicates that I should be able to drag and drop files wherever I like, but doesn't mention what to do if I can't.
I'm using Acrobat Pro X on Windows XP with Service Pack 3.
Any suggestions about why this might be happening and how to fix it would be greatly appreciated! I really don't want to have to recreate the whole thing, but it's not going to be very useful if we continue adding unorganized files.
Thanks,
Lisa

I tried a different layout (I had a custom layout set up; I switched to the standard Grid), and I still can't drag and drop.
I just now created a new portfolio with a few of the same files, and I was able to drag the files into a folder I created.
Yes, the original portfolio was created in Acrobat 9.
Thanks,
Lisa

Acrobat 9 Pro converting multimedia files in PDF Portfolio

I am using Adobe Acrobat 9 Pro and it says that it can convert multimedia files in a PDF portfolio
but when I try to convert wmv files in gives me a conversion error. The user's guide clearly outlines that this program can convert multimedia files - MOV, AVI and WMV files to PDF files within a PDF Portfolio. Am I missing something? Why won't this work?

You have not indicated what version of AA9 or OS you have. The current version is 9.5.5. You can do updates from the Help menu usually. If that fails, download updates from http://www.adobe.com/support/downloads/product.jsp?product=1&platform=Windows and install them in order.

Overview of PDF Portfolios

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