PA and GL period processing

Hi Folks,
Please help me with the PA and GL periods. I have the following situation/question: -
1. We are on R12.1. During implementation option, we have checked "Maintain common PA and GL periods" and we have enhanced period processing off.
Now, if we change a period status within GL (say we open a new period) and then open up PA period screen and click on "Copy from GL", should it update the corresponding period status within PA or do we need to manually update the period within PA?
I am confused. Please help me to understand.
2. Say, we turn on enhanced period processing. Then, how should it work?

Hmm, are you sure you have set the maintain common PA and GL period option, but not set the Enhanced Period Processing option on? My understanding was (and I could be wrong), that if you have Enable Enhanced Period Processing set to NO, you cannot select the maintain Common PA and GL Periods option.
Let me ask this question - when you record project expenditures, what is the PA Date value and the GL Date value? Are they always the last day of the month value (so, say for July 2010, always 07/31/2010)? That is what we have our system set up as. This is called Period End Date Accounting, in Oracle terminology. In this situation, you would have to maintain the GL Periods in GL and the PA periods in Projects (though you still copy the PA periods from GL to Projects) separately. I think the copy will bring in the status from GL, but after that, you have to open and close separately. The idea is that you close PA first (so make sure nothing more can feed GlL from PA), and then close GL when all applications are closed. So PA can be closed and GL still open. Makes some sense? Do you have a test environment? If so, do a copy and see what happens on the copy.
The Enable Enhanced Period Processing option will tell Oracle how to derive (calculate) the GL Date and the PA Date (stored in the cost distribution lines all table in PA). So you certainly want to be careful about changing this value without understanding the ramifications of such a change.
This is too complex to try and explain in a posting. My suggestion is that you download the Oracle Projects Fundamentals User Guide for your version of Oracle. Search for "Financial Periods and Date Processing for Financial Accounting" (starts on page 15-8 of my manual). This explains the various methods you can choose from in Oracle for maintaining periods and deriving project transaction dates, and how these two implementation options interact. The manual even does a decent job of giving you examples of how the dates will be calculated, based on the method you choose to use. The methods are determined by how you set up these two options.
So read that section of the manual and see if it clears up your questions. If not, maybe you can have a more specific question that would not require a novel to reply with. Good luck.
John Dickey

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hi sap guru's
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Hi Sakthi,
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Hi Kiran,
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Message was edited by: vishnuC

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murali_vml,
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What is the difference between Release process and Prchase order process?

Like both processes are used to replenish, but than whats the need of both the processes.One of the process can be used to come up with request.Correct me if i am wrong.Kindly explain with an example

Hi Nandan, 
In purchase Order we have fixed date , quantity and schedule on which supplier has to deliver the items . 
Example:PO with Item A: 
to be deliver on 12-May-2010 20 quantity 
to be deliver on 12-Jun-2010 40 quantity 
In Release process we have quantity/price schedule agreement of item between supplier and customer.it specifies certain amount of quantity of the products that a supplier is to deliver to the customer in a specific time period. Customer uses MRP run at regular intervals and determines what exact requirement quantities are to be released from the scheduling agreement on certain dates.this schedule lines then releases to SNC to inform supplier about current demand 
In schedule agreement schedule lines have the following status : 
1)Fixed dates and quantities:Quantity and date of the schedule line are fixed and will remain unchanged. The schedule line belongs to a delivery-relevant release. The supplier can deliver the quantity without waiting for another acknowledgement or the customeru2019s request. 
2.Production and material go-ahead:The schedule line belongs to a forecast delivery schedule that is not relevant for delivery and is in the production go-ahead period. The supplier can, therefore, procure the materials for manufacturing the ordered products and start with production. If the customer cancels a schedule line, the supplier can invoice the material and production costs. 
3.Material go-ahead:The schedule line belongs to a forecast delivery schedule that is not relevant for delivery and is within the material go-ahead period. The supplier can, therefore, procure the materials that s/he requires for production. If the customer cancels a schedule line, the supplier can invoice for the material costs. 
4.Preview:The schedule line belongs to a forecast delivery schedule that is not relevant for delivery. The schedule line is not binding and may possibly change. The supplier can use the data for his or her own planning, however. 
Exmaple:We have schedule agreement of 1000 quanity for Item A and time period start date:30-Apr-2010 end date:1-May-2011 
Customer runs MRP/planning from he gets following schedule line with status as mention above 
quanti ty 100 with schedule line status Fixed dates and quantities which means Quantity and date of the schedule line are fixed and will remain unchanged. The schedule line belongs to a delivery-relevant release. The supplier can deliver the quantity without waiting for another acknowledgement or the customeru2019s request. 
quanti ty 200 with schedule line status Production and material go-ahead which means schedule line belongs to a forecast delivery schedule that is not relevant for delivery and is in the production go-ahead period. The supplier can, therefore, procure the materials for manufacturing the ordered products and start with production. If the customer cancels a schedule line, the supplier can invoice the material and production costs. 
quanti ty 300 with schedule line status .Material go-ahead which means schedule line belongs to a forecast delivery schedule that is not relevant for delivery and is within the material go-ahead period. The supplier can, therefore, procure the materials that s/he requires for production. If the customer cancels a schedule line, the supplier can invoice for the material costs. 
quanti ty 500 with schedule line status Preview which means The schedule line belongs to a forecast delivery schedule that is not relevant for delivery. The schedule line is not binding and may possibly change. The supplier can use the data for his or her own planning, however. 
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Thanks,
Nikhil

What is difference between GL and PA period common and GL and PA period is

Hi Experts,
Can you please help me in understanding the difference between having common PA and GL period and uncommon PA and GL period. I am only aware of common PA and GL period where in implementation option there is one check box which need to check to make sure that you are using common PA and GL period.
As per my understanding, if u open the GL period in GL module then you can able to copy those GL period in PA module.
So once you open the GL period in PA module accordingly your PA period will also get open.
Please confim my understanding is correct or not.
On the other hand how is uncommon PA and GL period works? I mean in which buisness scenario you will use uncommon PA and GL period?
Also what is the hierarchy you have to follow in order to open GL and PA period in PA module? Is it something different from common PA and GL period?
Also In case of uncommoan GL and PA period, if the GL period for month MAY-11 is closed in GL module but present as future in PA module then what will be the impact of the transaction unposted to GL in month of MAY-11?
Any help on this topic is appreciated.
Regards
and Thanks in Advance :-)

Hi
Your understanding of the common GL and PA period is correct. That means the period start date and end date are the same in both modules. You open a period in GL and it is open for PA as well. You can close the period in PA, so no new transactions will hit that period in PA. On the same time that period may still be open in GL, in case you need to capture journals from other sources or enter manual journals directly in GL. You should not close a period in GL before closing it in PA, AP, AR, PO etc... You can expect to see that for most PA transactions, the value of the PA period and the GL period are the same.
Some companies manage projects by weekly periods and not by months. In that case, the PA periods are separate and different from the monthly GL periods. You need to open and close the periods independently in each of the modules. A transaction will get to separate attributes, the PA period value and the GL period value.
Dina

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Dear Experts,
We have created ZOB52 for Opening and closing periods. This is replica of Tcode: OB52 with some other developments that we required. Here for resticting user I had tried authorization Object: F_BKPF_BUP for particular company code wise posting. This was however not working. Kindly suggest.

Hi,
The last column in OB52 - AuGr (Authorization Group) helps you in restricitng certain users to use a posting period. This field is freely definable.
If only a limited set of users is to be able to post in a particular posting period, proceed as follows:
Add the posting period authorization (authorization object F_BKPF_BUP) to the authorizations of the selected users. Assign an authorization group (e.g. '0001').
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For company code wise restrictions, you should have a seperate posting period variant for each company code.
Edited by: Michael Gerard Leo on Jan 12, 2010 2:55 PM
Edited by: Michael Gerard Leo on Jan 12, 2010 3:01 PM

Regarding open and close period

How to search which period is closed and which period is opened??

Hi Akshata,
Attached is the screenshot of OB52 screen. Here you can refer to From period 1 to To period 2. In this example, period is open for 11th period 2010 to 1st period 2011. If you want to close 11th period of 2010 you can change the field "From period 1" to 12 2010.
http://imageshack.us/photo/my-images/407/ob52.png/
Please check the account type which you want to be open also. If it is only the Gl Account entries keep the account type "S" and "+" open.
Warm regards,
Murukan Arunachalam

How to open and close period?

Hi all,
How can I open and close Period in MM module?
thanks

Hello,
First of all read SAP Note 487381. T-code MMPI. If you don't have a backup or a request saved on development client with the previous period, you may try to modify the record on the table MARV (don't try yourself - discuss with a specialist who know your SAP system). If there isn't any records it won't be a problem!
Good Luck!

Control the opening and closing period

hi ,
Control the opening and closing period
How I can control open and close peroid at the level of (ledger or legal entity or operating unit)
thanks

can you clarify it, what does it mean 'control' the opening period

Opening and closing periods in FI

Dear FICO experts,
Just a quick question regarding OB52.
We have only 1 company code, can we use the same posting period variant in mulitple line items for the combination ALL account types and a range of periods that are open?
Posting period variant:0000
Account Type: +
Period from: 1
Year:2001
Period to: 12
Year: 2011
Posting period variant:0001 (continue making new posting period variants for all account types as needed)
Account Type: +
Period from: 1
Year:2012
Period to: 12
Year: 2012
OR
Do we just adjust the one line item: example below
Posting period variant:0000
Account Type: +
Period from: 1
Year:2001
Period to: 12
Year: 2011 (keep ajdusting this one line item whenever we need to open new periods for all account types)
Thanks, Deb
Moderator: Company code is assigned to one variant; so the question is irrelevant

Hi,
The Posting Period Variant is just defined once and is not year dependent.
The second option that you maintained is the way how the Posting Periods are maintained.
Against the Same Posting period variant, you can have your open and closed periods and years maintained year after year.
Generally, you keep only 1 period in a year open, the current period, and at the most 2-3 periods in some cases, and that you can easily maintain in Range.
Hope this clarifies..
Regards,
SAPFICO

PA and GL period processing

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