Part needs to be replaced in Physical inventory

A part number from the physical inventory document needs to be replaced by another part number.
Can any body suggest on this
Thanks,
Anand K

Hi,
Once the Physical Inventory document is posted you cannot change the Part no.
You can reverse the qty for the same material No again by creating physical inventory document.
Then for the New material no create Physical Inventory
G.Ganesh Kumar

Similar Messages

Need help in creating a Physical Inventory Document with HUs given

Hi Gurus,
There is a problem I am facing while doing a ALV report.
I have created the report and there is a button which i have fixed which has to create Physical Inventory Document.
The scenario is:
I will select the records in the report based on the Vessel Bill Of Lading (VBOL) (related to Batch characteristics of a material) and then i need to pass those values to create Physical Inventory Document.
I got a functional module HUINV_DOCUMENT_CREATE which will create the document but I am not clear what are the values that I need to pass in this.
Or do anyone know how to create the Document by passing HU (Handling Units) and Plant & Storage Location?
Please help me in the same.
Thanks and Regards
Vipin Das V

Hi ,
Just Pass the table of Handling Unit .That's all.
<REMOVED BY MODERATOR>
Edited by: Alvaro Tejada Galindo on Mar 28, 2008 5:12 PM

Bin physical inventory status

Gurua,
I need see the history of physical inventory status for all bins.Is it possible?

Hi,
You can use table LINK to check. Enter SE16 an populate your LINK table.
Thanks
Silas
Edited by: Silas Ngcobo on Mar 3, 2011 12:28 PM

Physical inventory document - for all A parts

Hi,
We are in the process of preparing our system for physical inventory count for all A parts (Cycle count indicator is A).
1. We ran MI24 to get all open physical inventory documents.(they are around 100).
2.Then we ran MI31 (didn't create batch input) for all A parts and the following are checked - 1. Material marked for deletion 2. only materials w/o zero stock 3. Unrestrcited use 4. Blocked 4. Include inventoried materials 5. Included inventoried batches. The variant for MI31 includes all A parts in the material selection and the required plant and SL are input. The output said, phy inventory documents could be created for 656 materials.
3. I wrote a query with MARC and MARD to get all A parts with unrestricted quantity > 0 for the above specified plant and SL. The list produced 882.
The above two counts are not matching.
I ran MI31 for some of the materials which are in the list materials as per point 3 but not in the above 2. But MI31 said, no physical inventory document can be created.
We want to make sure both the both numbers are equal (step 1 + 2 = step 3), to make sure all A parts will be counted. Can anyone explain why they are not matching? or Am I missing something?
OR any other ways to make sure all A parts will be counted. Thanks,
Regards,
Sundar.

Please refer my comment. It may be useful for you.
There are two ways if you want to carry out Physical Inventory count
1)Manual -
First check if there are no open PI document for a material using MI31.
Then carry out three transactions one after another MI01, MI04, MI07
2) Automatic
Maintain CC physical inv. indicator in material master i.e A, B, C
Before that ensure that you have maintained SPRO setting for A, B and C.
Ok Now check the planned count date in MARC table. Run a Z program to change the last count date
Now run MICN and schedule a job to create PI documents

Blocked due to a physical inventory. Counts need to be entered.

Hello Experts,
I am trying to move from "stock provided to vendor" to unrestricted to write off. but the Error states blocked due to a physical inventory. Counts need to be entered.
I went into MI24 (See below) and there is actually a physical inventory doc that has not been counted from 2012. Is there any reason why I can't go in and enter actuals and close it out?
Thanks for your help in advance !

if you created the document with the option of freeze inventory, then the book stock is already captured and your difference between counted stock and book stock would be calculated based on book stock from 2012. Do you think this makes any sense?
Go MI02 and delete the document for which you never performed a physical count.
How can this happen that a physical count is forgotten? Don't you check for completeness when the day of phsical count comes to an end?.

Physical Inventory - need to reverse the posting

Hello Everybody,
We performed a cylce count on work center in a plant. There were 4 numbers that we had to do a recount on. I was unable to enter the recounts. By mistake I posted the document before the changes were made. I tried to cancel the mat doc but was unsuccessful. I need this posting reversed.
Can anyone pls guide me.....?

Hi
Please go with following transaction
MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
(After getting Physical inventory document number you go with MIO4)
MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
(After completed above transaction you please go with MI07)
MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
Physical Inventory:
Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
Physical Inventory Processes:
Several inventory processes available for physical inventory which includes as follow:
1. Periodic Physical Inventory
o All stocks of the company are physically counted on the balance sheet key date
o Every material must be counted
o Entire warehouse must be blocked for material movements during count.
2. Continuous Physical Inventory
o Stocks are counted continuously during the entire fiscal year.
o It is important to ensure that every material is physically counted at least once during the year.
3. Cycle Counting
o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
4. Inventory Sampling
o Randomly selected stocks of the company are physically counted on the balance sheet key date.
o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
Physical Inventory Process Cycle Flow
1. Creation of physical inventory document
- Physical inventory document(s) is created individually or using the batch program, click for more information
- The transaction codes for creation physical inventory are as follow
Individual Inventory documentation creation
MI01 - Individual physical inventory creation
MIS1 - Inventory Sampling document creation
MICN - Cycle count inventory document creation
Collective Inventory document creation
MI31 - Own stock without special stock
MIK1 - Vendor consignment
MIQ1 - Project stock
MIM1 - Returnable Transpiration material
MIW1 - Customer Consignment stock
MIV1 - Returnable material with customer
MIO1 - Material provided to Vendor (Subcontracting material)
2. Print physical inventory document
- Physical Inventory document can be printed based on the physical inventory document status and or item status
- Transaction code MI21 is used to print the inventory document where print default value can be populated
3. Count the physical stock
- Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
4. Enter count in system
- On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
- If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
5. Analyze difference
- Once count is posted in the system, difference analysis can be carried out using transaction MI20
- The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
- The output gives information about the book quantity, Counted quantity, difference in quantity and value.
- From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
6. Initiate recount and follow the steps 3,4,5
- If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
- New inventory document will be created for selected items or for entire document
- The original document items will be deactivated once recount is initiated so original document will not be available for further process.
- On initiating recount, you need to process same as for new count document.
7. Post the difference
- Several options are available for posting difference
- Post difference after count is posted using transaction code MI07
- Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
- Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
some more points for posting difference
- Posting period must be open to post inventory difference.
- The fiscal year is set by specifying a planned count date when creating a physical inventory document.
- Tolerence to crear difference per user group can be set in customization.
- The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
- The movement type in material document will be 701 or 702 based on gain or loss of material.
Serial Numbers in Physical Inventory
If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
- Serial number profile must be maintained in the material master.
- the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
- The stock check indicator in the serial number profile should be configured.
- Maintain basic settings for the serial numbers in customization for Serial Number Profile.
- Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock

Physical Inventory Recounts??? Guru needed

When we perform a physical inventory count in our distribution centre we create approximately 20 Physical Inventory Documents because we are limited to a maximum of 300 articles per PID. After entering the count and then analyzing the discrepancy in MI20, we will generate a recount document when the qty or value variance is unacceptable.
However, when we are generating our recounts, the system is creating a separate recount document for each original count document. This results in the necessity to manage an additional 20 recount documents when these should all be included in a single recount document to better manage the counting and entry process.
The consultant who was on our project said that this is an SAP bug and therefore should be logged with SAP, but we haven't received any direction yet. As you can imagine, by creating a new count ID for each original count the process for printing out count sheets, performing the physical count and entering the count data now becomes far more complex than is needed. Has anyone come up with a solution to manage this more effectively? Also, do you know if this is a bug in SAP or functioning as designed.
Thanks in advance for your help

Hi,
I understand your points. The primary reason why we like to process an actual recount document is to have more defined reports on what was phyiscally recounted as opposed to updating the count qty on the original phyiscal inventory document. We also generate a new count sheet that allows us to output additional information for our warehouse supervisors such as "book inventory" and "original count qty". We have thought about creating new counts for all of our large variances by using transaction MI31, however to do this, we need to delete the items we wish to recount of our existing count document which is not logical (i.e. we're not deleting, we are recounting).
I would be interested if anyone else is uing recount features in SAP and if they find it an issue that you cannot have a recount inventory document that contains items on different originating inventory documents.
Any advise would be appreciated.

WM-Implem -Physical inventory and Month end process- Need configuration

Hi
    Iam doing WM implementation, i need to know what are the configuration required for Physical inventory and
    Month end process .
    kindly suggest me
    With Regards
    dinesh
Edited by: code acess on Dec 7, 2011 7:55 AM
Moderator message:
Locked. Reason: basic question
Please search before posting question.
Edited by: Csaba Szommer on Dec 7, 2011 8:27 AM

Hi
There is no standard settings for your requirement. With a help of abaper you need to define an enhancement.
Regards
Antony

Physical inventory but a part of production still activated

Hello,
Users has to do a general physical inventory but a part of our plant is still working.
We want to use the inventory documents ( MI31, MIK1, MIO1, MIW1 ... etc ).
How to manage the fact that a part of the plant will still working ?
Thanks.
Romeo

Hi,
If it is the case use the indicator freeze the book inventory.
If the count results are not entered immediately after the stock has been counted, it is useful to set this indicator so that any goods movements which may take place in the meantime will not change the book inventory balance relevant to the physical inventory.

Need to Block storage location through physical inventory process

Hello My client want to Block few storage locations not through authorisation objects but using physical inventory process.
can this be achieved through any configuration settings so that when we run physical count the SLoc blocks till the count completes & posted.or Any other method to block Sloc.
Please guide me on this.

Hi,
You can use check box of "Posting block" in physical inventory document. Posting block indicates that no goods movements involving the materials listed in the physical inventory document can be posted for the duration of a physical inventory count.The indicator is set for the affected stocks in each case for all associated stock types and is not cancelled until the count results are posted.The blocking indicator can be set in one of two ways:
A.Directly upon entry of the physical inventory document (if the count is to take place immediately)
B.Shortly before the count (if the count is to take place later)
Regards,
Biju K
Moderator message:
Warning.
You copy-pasted someone else's work as your own message. Please don't do it in the future.
http://www.dfa.arkansas.gov/offices/informationServices/aasis/MM/Documents/InventoryPlanningandMonitoringManual.pdf
Edited by: Csaba Szommer on Oct 27, 2011 8:33 PM

Help needed in Physical Inventory

If we are doing Physical Inventory in IM locations and we go ti MI01 there are tabs for Physical Inventory number and Physical inventory reference.
I understand why they are used just by clicking F1 over there, but how do we create those number.
Do we group different Physical Inventory Documents .....I am not able to understand how to use those fields.
Can anybody help me out in that.
Thanks
Mike

Hi,
It's a physical document number used outside SAP system and the same is mentioned over here (Similar to any reference field like reference number in Tcode: MIRO).
<u><b>Grouping Physical Inventory Documents by Physical Inventory Number</b></u>
Above the physical inventory document number, there is a physical inventory number. You can use this to group physical inventory documents that belong together organizationally in order to manage them more efficiently. This allows you to display the physical inventory documents for a particular month or department directly without having to search the list of inventory differences.
You issue physical inventory numbers when creating and changing physical inventory documents. To do this, enter a number or term of you choice on the initial screen or in the Physical inventory number field in the physical inventory document header.
(Physical Inventory number which will be used in report requirements and for grouping purposes so that you can have reports based on this input. (Just check reports MI22, MI24 etc))
Hope this helps.
Thanks,
Viswanath

Material blocked due to a physical inventory

Hello,
I have an issue.
I have done a stock take via MI01, MI21, MI04 and finally MI20!
When I afterwards create a delivery with one of that part that was counted it gives me an error message saying:
M7100 - Material xxx blocked due to a physical inventory
When I look into the inventory document it says: Counted, adjusted.
While debugging I found out that the process somewhere checks MARD-SPERR which is X for that part and therefore outputs messsage M7100! But X only indicates that posting block was set while physical inventory was done!
Does someone have an idea? Is there maybe a report to verify and correct inventory status?
Hope someone can help, cause I've counted a hundreds of parts which are now blocked.
Thanks for your reply.
Wolfgang

Hello Wolfgang,
If you enter the differences for your physical inventory documents against those materials, then the posting block check shall automatically go off and you can do the material movements.
First, you need to check whether you posted the differences for the respective physical inventory document.
If not you need to post the difference first as it may lead to data inconsistencies.
To remove the posting block go to MI02, enter the physical inventory document number and year, now go to Header and untick the posting block check box.
Posting block indicator
The indicator remains in the physical document header even if the stock is unblocked through the posting of inventory differences. It then only indicates that a posting block was set for the documents.
The blocking indicator can be set in one of two ways:
Directly upon entry of the physical inventory document (if the count is to take place immediately)
Shortly before the count (if the count is to take place later)
You can set the indicator by choosing Physical inventory document -> Change in the header data of the physical inventory document or via batch input.
Now you can create delivery for the materials.
Br,
Tushar
Edited by: Tushar Patankar on Jan 24, 2011 5:30 PM

Material blocked due to a physical inventory - VL02N - Post Goods Issue

Hi,
We are working with SAP R/3 4.6C IDES.
During a business process we need to run VL02N and to click the Post Goods Issue button.
When we do that, we are getting the following error:
"Material P-103 1000 0001 blocked due to a physical inventory"
Anyone knows that I need to do in order to make it work?!
Also, anyone knows how can I add more quantity to a given part?
Thank you!
Yaniv

Hi Yaniv!
Any stock changes are forbidden during physical inventory (otherwise you wouldn't know, if your counting has amount of before or after the change).
Close the counting (-> ask who has done this), then goods issue is possible.
Quantity change: go to picking tab and enter 'real' -> changed quantity.
Regards,
Christian

Physical Inventory Movement Block not Rest at Storage Location Level

Hi,
We are facing a typical problem in our Production System and the issue is as follows:
1. We have created a Physical Inventory Document for a material with Freeze Book Inventory and Posting Block indicators.
2. We completed the count and entered the same with reference to the PI Document.
3. We reconciled and posted the differences in the system.
4. We still find that in Material Master the Physical Inventory block for material movements was not reset automatically at the Storage Location stock view.
Please help us urgently as all our Goods movements for this material are held up.
Thanks

Hi,
I am able to see 4 PIDs in MI22 for my material.
2 docs pertaining to the latest Annual Physical Inventory in 2010.
These documents are for the same material in the same plant but for different Storage Locations. Out of which when i see the Material Master - Storage Location view, i see that the Physical Inventory Block "X" is set for one of the Storage Locations.
The PID for the Storage Location with this Physical Inventory Block for Movements indicator, is already settled (Count done and no differences in physical and book stock in this storage location).
The problem persists and i need to remove the posting block which was not reset.

Error While Doing Physical Inventory (Customer Stock)

While doing the Physical Inventory for the Customer Stock, the following error is coming:
Fld selectn for mvmt type 701 / acct 45500000 differs for Profit Center (042)
Message no. M7093 Diagnosis Comparison of the field selection strings from movement type 701 and G/L account 45500000 has revealed that there is an incompatible field selection combination at one or more points. Field for which the field selection is different: Profit Center Example On the movement type screen, a given field is a mandatory-entry field, whereas on the G/L account screen, the same field is suppressed. System response You cannot post this transaction, unless you have changed the field selection adequately
Pls. help in solving the problem.
Regards,

Hi,
before you go any further you should first check with your finance team that the correct GL account is being proposed. the reason that the fields don't match may be caused by the fact that the wrong GL has been set up in the auto tables (Trans event Key GBB, account modifier INV and whatever valuation area and valuation class is relevant).
If the GL account is found to be the correct one then you need to get someone from the FI team to change the field settings on that account to enable the correct data to be linked to it.
None of this is the domain of an MM consultant apart fron the auto account tables and so please do involve your FI team before you do too much.
Steve B

Part needs to be replaced in Physical inventory

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