Part payment against Downpayment Request

Dear Friends,
Even a part payment received against Downpayment Request (Vendor) clears the Request with the entire amount. In other words, it does not keep the Request open though no full payment is received against this Request.
Pl. suggest suitable solution for the above transaction to keep the Request open in case of part payment recevied against this request.
Thanks & Regards,
Raja L. Poptani

Hi,
As you mentioned you above the down payment made will not through VF01, down payment will be through F-48.
VF01 is for creating billing Invoice docuemnt.
Payment terms will function when you assign the same at the time sales order creation( if customer master is not maintined with payment terms).
Please check your payment terms default for base line date is mantained as posting date or docuemnt date.
payments terms will work accordingly above said.
Regards,
Rama Mohan

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Part payments against vendors

I know this isn't really a development issue but does anyone know the correct way to process a part payment of an invoice within the outgoing payments screen within banking? I know that there is the right way and a wrong way which really messes the database up but I dont know the right way!

Hi Gordon
The proper way is you'll select a bp. Then in the grid it will show all the invoices.
1) Highlight the invoice
2) the last column, on the right hand side.The column that says Total Payment. Here you insert the amount be paid, So here you enter 500.
3) click the money bag/payment menas.
4) select the tab,lets say cash. Enter the gl account and in the total field press ctr+b. It brings the value from the previous window. It should be 500. If not you have done a mistake.
5) Press okay, add the document.
This is the correct way to do the above. I consult and do development. This is how i train my clients.
Hope it helps

A/P downpayment request issue

Hello to All
When i punch A/P dowmpayment request & after that make outgoing payment against that request error occur
that GL a/c is missing

Hi Jaykumar.......
Please check your GL account Determination.
Go to Administration> Setup> Financials> GL Account Determination> Purchase Tab> General Tab> Map Downpayment Accounts
Same thing for Go to Administration> Setup> Financials> GL Account Determination> Purchase Tab> Tax Tab> Map Downpayment Accounts
Regards,
Rahul

Downpayment should only be created with downpayment request

Hello Experts
I have requirement that F-48 (Downpayment to Vendors) should only allow payment using downpayment request.
As of now our users have authorization for F-48. So he forgets to post downpayment using downpayment request. He creates downpayment directly without request. I want to restrict this direct downpayment.
Please help me, how can I restrict F-48 without downpayment.
Meena

Hi Meena,
Check with your basis team for the tab "New Item" in F-48 for not visible or restrict it by authorization.
Regards,
Mukthar

Part Payments Question

Hi Experts,
Scenario:
I enter an invoice in January for £1000 and receive a part payment of £400 in February
If I enter an incoing payment for £400 and match the payment against the invoice, the invoice is marked as fully paid and a payment on account is created as a negative balance on the Incoming Payment?
Is there a better way to handle part payments? Would you suggest adding the £400 as a straight payment on account without matching it to an invoice, and later allocating everything up when the final payment is received?
Thanks
Greig

Hi Greig,
if you're using version 2007 you can apply a part payment against the invoice without changeing its status, the payment simply reduces the balance due of the invoice.
In the lower version this is not possible due to the duality of the reconciliation engines. As you correctly state, once a payment is applied to an invoice, that invoice is closed.
You have different options:
1.) If you expect to receive several payments towards 1 invoice, you can set up payments by installments.
2.) if the partial payments had not been previously agreed upon, you can post a payment on account & then use the 'remarks' field to document which invoice this should be applied to. Just be aware that you need to run the ageing reports by journal entry.
3.) you can close the invoice with the partial payment & create a journal posting against the BP account, but this can work out to be quite messy.
In essence, the best thing to do would be to upgrade to version 2007 where the new reconciliation engine solves all the problems from the lower versions. You'll find more info on this major new feature here:
English: http://service.sap.com/~sapidb/011000358700000380562007E
All the best,
kerstin

Error doing outgoing payment against A/P Downpayment Request

Hi,
I am working on SAP B1 8.8 PL00(evaluation version). While posting Outgoing Payment against A/P Downpayment Request,system displays following error message-'Invalid Account Code'. It happens for both the payment means-Check as well as Cash. In G/L Account Determination -Purchase Tab-General Tab I have assigned G/L account to 'Down Payment Tax Offset Account'. Also in BP Master following accounts have been assigned-1.Accounts Payable 2.Down Payment Clearing Account.
What could be the reason of the error?Please guide me.
Regards
Sudhir

Dear Sudhir Jadhav,
Apart from the accounts that you have mentioned there is also the Down Payment Interim Account in the General Tab of the Purchasing and Sales tab of the G/L Account Determination.
I have tested the creation of the payment for the Down Payment and at first I could not add it because of an account issue. When I added this account it worked.
Regards,
Marcella Rivi
SAP Business One Forums Team

Vendor Downpayment Request Payment Order

Dear All
We are processing most of our vendor payments through Automatic Payment Program which initially create the payment order and later once we upload the EBS system clears the vendor open item. All the vendor open items which are having payment order are locked and cannot be cleared without payment order. This is a control so that no duplicate payment can be made. But we recently found a flaw in SAP where although normal open items are blocked but in case if there is any payment order for downpayment request, we can still process the payment through F-48 meaning we can create the down payment for the DPR for which payment order exist so there is a chance of duplicate payment to vendor. Please advise if someone face the same issue and is there any solution to control it.
Best Regards
Farhan Qaiser

Hi,
F-47: Down Payment against PO
regards,
Sanju M S

Missing Functionality - Reconciling payment made against downpayment requst

Hi All,
I have the following scenario as supplied by the support team for downpayment requests:
1. Create downpayment request.
2. Create outgoing payment based on downpayment request.
3. Process AP invoice.
When i attempt to reconcile the payment to the transaction, i get an error stating that "payments made against against a downpayment request cannot be reconciled here"
I am currently on SAP Business One Version : 2007, SP 00, Patch 35.
I have attempted this on patch 39 with no resolve.
Regards,
Kiran

Hi Amol,
I recommend you to create Journal Entry for reconcile after input AR Invoice.
For example;
1) Input AR Downpayment Request
no Journel Entry
2) Input Incoming payment
Cash $100 / Advance AR $100
3) Input AR Invoice
AR $100 / Sales Revenue $100
4) Input Journal Entry <== you need it
Advance AR $100 / AR $100
5) Reconciliation
for each Advance AR account, AR account
I hope above sample helps you...
Thanks,
Kaori

Match downpayment request with payments through F-53

Hello,
Our client makes downpayment request in F-47 and then makes payment (invoice-based) through F-53 or F110.
How can we match the downpayment request with the payment made if it is not through F-48?
Thanks in advance....

Hi,
Request is as good as maintaining our communication to the vendor.
Its only when the actual payment is done, that a down payment is posted.
Only then it would affect the accounts. Hence until its posted thru F-48, its not affected.
You can post F-47 and do a F110 run which would do a posting in F-48.
Later a payment run can be done again thru F110.
Caio
Raghu

2007B AR downpayment request (no invoice) acct setup for Payment Advance

I compared 2007A and 2007B. In 2007B there has AR downpayment REQUEST not invoice and the Admin>Setup>Financials>GL Account Determination>tab Sales there is no "Payment Advance" account field need to be setup like 2007A.
I found it from GL Acct Determination, Sales, General, ..... button there has 3 account types (Down Payments receivables #11000, Bill of Exchange Accounts Receivable and Open Debts). I tried to edit the Down Payments Reeivables from #11000 AR to #24400 Customer Deposit but failed, why? Whithout changing this to #24400 liability account there will be no JE generated automatically from B1 for this AR Downpayment Request (?? since no Invoice in 2007B).
Do I need to load the PL9 patch since I did not add any patch for 2007B yet and not sure the latest patch will do anything for this issue? Any documentation for patch detail?

Lily,
On the Incoming Payment screen, you need to click on the Payment Means (money bag) icon / right mouse click select payment means and confirm the amount.
Simply by opening the incoming payment and clicking Add will cause this error to be displayed.
Correct Procedure is,
Select the Customer on the Incoming Payment window..Right mouse click and Select Payment Means / press CTRL+Y
In the Payment Means window, Amount column enter the Payment Amount 1000.00
Click Ok
Click Add

Downpayment request-Payment terms

Hi Gurus,
We need to activate payment terms while posting Downpayment request, i tried to activate in the field status and posting key. it will not work out.
Our business need to assign payment terms, while posting downpayment request.
Highly appriciated can i have any reply.
Thanks and regards.
Sriram.

Dear Sriram,
The function which enables entry of the terms of payment in special G/L transactions, will still not be available in FI . The reason for this is that the terms of payment not only control the due date but
also the cash discount terms.
And special G/L transactions are used to map special processes to be stated separately in the balance sheet. A cash discount line does not make sense for these transactions except for down payments/down
payment requests.
so the field BSEG-ZTERM is not contained in SAP standard dynpro:SAPMF05A 304(when using special G/L the system calls this screen), and it is impossible to posting downpayment request with payment term.
I feel very regret no postive reply to you!
With Best Regards,
Gladys xing

How to adjust advance in part/full against invoice for payment to vendor

Dear Experts,
I need all your expertise view on a scenario.
what i am trying to do is like i have given advance to vendor 10000 and deduct 100 tds on it.
now vendor send the invoice amount 30000 and we deduct tds by doing adjustment in invoice manually against advance amount and deducted tds 200 on invoice.
now vendor ask us to adjust the advance amount 3000 from 10000 advance amount against invoice and then do the payment for it. and we like to pay only 21000 against remaining amount after adjusting advance using partial payment method.
So please tell me the steps in detail with accounting entry to post this in sap.
Regards
Arun Rai

Hi,
You can clear down payment against invoice via F-54. Simply enter the data by entering the invoice number.
Regards,
Jigar

Re: Downpayment Request to FI from MM

Hi All,
I have a payment term, which specifies a down payment of 20% as soon as a PO is created. Now when I use this Payment Term in PO and when the PO is saved, we need to generate a downpayment request automatically in FI. Can anybody help on how to go about in the above requirement.
Thanx in Advance
Anand

Hi
There will not be any direct link between PO and down payment.
If u define it in payment terms, it will not pass the requisition to FI for down payment.
If u r making the down payment against vendor, It will not reflect in the PO.
But small validation programming will do.
Check the down payment for vendor in F-48.
Regards,
Raman

AR Downpayment Request To Be Linked With The Corresponding AR Invoice

Dear All,
I created a sales order of amount 100000. Based On this Sales Order I created AR Downpayment Request of 100% amount i.e 100000. Now I Opened the Incoming Payments Screen , selected the AR Downpayment Request and received the payment of 100000 against It. Later On I created the AR Invoice Based On the Sales Order.
Now My Problem is I can not reconcile the Payment Received against DP request with the AR Invoice. Is this any missing functionality or What|? When I goto into Internal BP Reconciliation , select the customer, then select the Payment received against the DP Request and the Invoice and add, It gives a messege of ''"Payment Transaction Applied to Downpayment request can not be reconciled here"
Kindly Help,
Amol Mangalkar

Hi Amol,
I recommend you to create Journal Entry for reconcile after input AR Invoice.
For example;
1) Input AR Downpayment Request
no Journel Entry
2) Input Incoming payment
Cash $100 / Advance AR $100
3) Input AR Invoice
AR $100 / Sales Revenue $100
4) Input Journal Entry <== you need it
Advance AR $100 / AR $100
5) Reconciliation
for each Advance AR account, AR account
I hope above sample helps you...
Thanks,
Kaori

Migration- downpayment requests and downpayments - how to clear

Hi,
we want to migrate open down-payments from source system and create downpayment request with the balance of the open amounts.
After that we intend to clear through F-32 those documents in the custoemr account.
Aim should be however that the downpayemtn received are still in display of open items visible? I know, they will have a clearing doc number against it but it is through clearing with statistical item.
Is there a way to do this?
Cheers
Hein

Hi,
In our organization the Down payment process is the following:
T-code F-47: Create Total amount of down payment
T-code MIRO: Book the deductable invoice
T-code F-54: Clear the invoice and deduct from the down paymnt's total amount
I hope this helps a bit.
Best regards,
Endre

Part payment against Downpayment Request

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