Partial budget release Error
hi Experts,
I believe that partial budget release is possible, but i am getting an error it says" Item WBS element NTD-0001060 budget exceeded
Message no. BP603"
it is not allowing me to do the partial release of budget.
in the budget profile followig have been maintained.
availibilty control-
act type 1, usage -0.00
overall -yes
releases -yes
object currency - yes
please advise that do i need to make any changes.
thanks
Prashant
dynamicprashant wrote:
> Material of 100000- PR hasbeen generated.
>
> Original budget is 100000, My client wants to release budget which is less that 100000. i.e 50000. hence above error. i am not understanding why system wont allow to relase of partial budget in this senario. because management can later release remaining partial budget...right?
System is very well allowing to release partial budget, where as you miss understood the concept of partial budget. Budget availability check always compare assigned value against released budget. In your case assigned value is more than budget value.
If you want to do partial procurement then plan the material on two activities and set the system such a way that PR should be generated on releasing of activity. and release only the first activity so that your PR will generate only for that amount.
Similar Messages
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Hello,
client has installed latest enhancment package.
After this I have issue with budget release. Before enhancment package everything worked.
If I'm entering budget doc via FMBB where Budget doc type is with "Automatic release", it still works.
If I'm entering FMBB doc and then releasing via transaction FMMPRELE, I receive error mesage:
"The commitment item category is wrong"
Maybe enyone allready had this problem and has solution, or maybe you have any ideas what could be wrong?
BR,
LaurasHi,
this solved the problem, thanks Vanessa.
BR,
Lauras -
We are following MTO scenario and we are releasing SAP Project with save of Sales Order.
Later we are assigning(CJ30) and releasing(CJ32) budget in SAP Project, with budget release System status "NBUD" replaced with System status "BUD". But, some times SAP is not removing this "NBUD" tick. And later when user try to release PR or perform any other transaction they face error message for system status "NBUD".
You all are requested to suggest solution for this error.
Best Regards,
Vishal KadiaHi,
First understand the term availability control by going through SAP help and finalize when you want to activate the AVAC against your project.
AVAC can be activaed by 3 ways
1. Automatic activation during budget allocation in CJ30
2. Budget release through CJ32
3. Manual activation / background activation
Now in your case you are doing planning by using the activities i.e. 100000 now this is plan cost for your WBS / project.
If you have planned this cost for interal activity by using resources then it is REM. If you have PR then this commitment
now in this case system is updated Assigned value for the WBS / project as 100000
Assigned value = Commitment + REM + Actual
Now if your AVAC activation during budget allocation through CJ30 - syem will check that your budget value is equal or more than asigned value otherwise will thorw error i.e 100000 or more than 100000
If your AVAC activation is during budget release then your release value shoul be same or more than the assigned value otherwise will thorw error i.e 100000 or more than 100000
You can do the partial alocation of budget or release budget if you dont have any assigned values present in the system or have less than the project / WBS budget.
Hope you understand now.
regards, -
Budget Exceed Error during creating of Purchase order in reference to PR
Hi,
I am getting the subject error (Budget Exceed Error) every time when I want to create a purchase order related to purchase requisition of my project.
Issue is that after release the project when the purchase requisition has created for non stock item under activity I found in transaction CJ31 the assign value has already updated.
Let say my budget is 400 US$, and the purchase requisition has created for 380 US$. Now when I check with CJ31I found the assigned value is 380. Now If I create a purchase order it throws an error that budget exceed.
The tolerance limits are following:
SA ZSA01 Budget Profile Overall AVAC ++ 1 90,00
SA ZSA01 Budget Profile Overall AVAC ++ 3 100,00
SA ZSA01 Budget Profile Overall AVAC 01 1 90,00
SA ZSA01 Budget Profile Overall AVAC 01 3 100,00
Please advice what will be the proposed solution for the above issue.
Thanks in advance.
With Regards,Your budget is 400$ and PR value is 380$ but you have not mentiond what is the tax value ?
when u r creating PO at that time system will check the budget against PO value considering taxes also.
eg. 380$+tax value.
after considering taxes your total PO value imay be getting updated more that 400$.
Explre you error by clicking on error information you get the exact diffrence in budget and PO value.
Hope this will sove your problem, reply after doing this. -
Dear All,
At the time of PR value change after creation of PO budget exceeded error is not appearing even though the PR value exceeds the budget. But at the time of changing the same value in PO, budget exceeded error is appearing.
List of steps:
PR created.
PR released
PO created with reference to PR and released.
PR value changed to a value more than the available budget - No budget exceeded error.
PO value changed in accordance with the PR - System throwing the budget exceeded error.
Now the issue is why the system bypassed the budget exceeded error at the time of PR value change and only giving the error at the time of PO value change. Also, we observed that while changing the quantity in PR which results in exceeding budget, system is giving the error. But while changing the value system is not giving the budget exceeded error.
Your inputs will be highly appreciated. Thanks in advance.Hello Saurabh,
Thank you for your inputs. Below is the output of CJI5.
Ref,Doc Category Debit Date Oty Object Cost Elem. Val/CO Area Crcy Total Qty. UM
PREQ 28.05.2014 WBS XXXXXX XXXXXX 0.00 0 EA
POrd 28.05.2014 WBS 14,000.00 1000 EA
From the above output i think system is not capturing the PR commitment. I'm not sure as i'm basically into MM and dont know much about PS.
Why the system is stopping with budget exceeded error at the time of PR creation and not giving any error while changing the PR value after PO creation. System is giving budget exceeded error if quantity is changed in PR. Please explain the standard system behavior and suggest how to enable control at the time of PR value change.
Thanks in advance. -
Budget exceed error while unreleasing the service entry.
Hi experts,
My problem is the systm generating budget exceed error while unreleasing the entry sheet in current fiscal year.
Entry sheet is released in privious fiscal year. User want to reverse this in current year. All budget(actual/commitment) are carryforwarded to current year. While unreleasing the entry sheet, system throwing the budget exceed error. There is suficent budget in current fiscal year.
Request you to pl suggest what might be the cause of problem.
Regards
shrikantHi
Thanks for reply
For WBS element A-101.01
For year 2009
current budget is 100000
Distrubutable budget is 100000
Assigned budget is 100000
For year 2010
current budget is 300000
Distrubutable budget is 300000
Assigned budget is 200000
Service PO created in 2009 year for amount 20000/-. Service Entry sheet created and released in 2009 .Vendor invoice has not be generated. Error budget exceed is raised for year 2009 while reversing the service entry sheet in current posting date.(privious posting period /year closed). -
Budget Exceed error while settlement in PS T-Code CJ88
Hi Guru's,
I have created structure upto 6 level and i have done planning and budgeting at 6th level only, and actual cost is also posted at 6th level.
When i am setteling that amount at 5th level WBS using T-Code CJ88 then it is giving Budget exceed error of that particular amount as budget is also available at higher level WBS as accumalation of budget at 6th level is going to higher level WBS as i am following buttom-up approach.
Please suggest.
Regards,
AmbujHi Rajesh,
When you distribute budget to lower level WBS, the budget is only available at the lower level (availability is checked as: Budget - Distributed Budget - Assigned) regardless of whether it is shown at the superior level or not.
AVAC status is activated automatically on WBS where budget is distirbuted and released (provide you have maintained Activation Type 1 in Budget Profile OPS9). Please check if AVAC status is active on your 5th level WBS. If it is active then the system will throw the error as SAP standard behavior. You can remove this status from 5th level WBS via CJBW.
You may need to look at your budget configuration accordingly.
Regards,
Ammar -
I have maintained the settlement rule(settled to AUC) for one WBS element and create one AUC asset.
The error messages is: error when processing asset under construction for WBS eleement
there is no asset class for creating an asset without dialog
currently, MY WBS status is : CRTD, BUDG,AVAC, SETC
approved, budget released, write plan line items
any idea, thanksHennylin,
Please follow these steps:
-Delete the AUC and settlement rule created.
-Enter the INV profile if not already done
-Release
If Customizing is correct, the AUC should be created automatically now.
The settlement rule for the AuC will be automatically generated when the costs are first settled.
Let me know if this helps
Regards
Martina -
Budget Exceeded error with message No BP 602
Hi Experts,
I am facing a budget exceeding error: Ntwk actvty 6000001 0020 budget exceded year 2009.
following is the settings
Availability control against: Overall
Availability control against: Budget
Availability Control in the Controlling Area Currency:
Activation type: Automatic activation during budget allocation
Usage level in %: 0,00
The project is P.0001
Top lvl P.0001
WBS P.0001.1
Network Activity (External services) 6000001 0010 PR-($40000) PO($20000) & Service entery done with same amount($20000).
Network Activity (External services) 6000001 0020 PR-($1)
Actual $20000
Commitment 20001
Assigned 40001
Available $49
Now we updated the budget as below:
The original budget was 40050 in IM then modified to 45050 and distributed in CJ30.
When we try to update the Service PR with 49 or more dollars, gives error in commitments and when the log checked, the budget exceeding message is there, if the PR updated with 48 USD, it gives the budge is exhausted.
40050(Old Budget)-40001 (assigned) = 49 USD. Which means, the supplement of the 5000USD is not considered.
Run the CJEN and CJBN to reconstruct the project but no use.
Please help me out where to check and what went wrong. its in client prd.
Regards,
GaneshHi,
You said in reports and in CJ31 , it is showing 60049 as available. I am confused here......including additional budget , total budget you gave is 45000. Then how it can show 60049 which more than Original Budget ?
Have you distributed additional budget to the WBSE for which Service P.R is being raised ?
What is distributable budget at the level of the WBSE for which P.R is being created in CJ30 ?
What Is available budget against the WBSE for which P.R is being created in S_ALR_87013558. ?
May be it will be of saome help for you.
Thanks
Saikishore.Ganga -
How to DIsable Partial Pick Release in Sales Order Pick Release
Hi Everyone,
A Basic doubt.
In Sales Order Pick Release, supposing I want to pick only if the entire requested quantity is available.
I would rather have the Order Backordered than to pick partially.
How to enable this.(similar to what we have in the COmponent Pick Release in WIP)
regards,
Karthi Sankar!Hi Karthi,
To prevent a partial Pick Release:
1. Make each of the sales order lines a Ship Set
On the Sales Order, Lines, Shipping tab
Scroll to the right for Ship Set column
Enter a Ship Set number.
2. In Shipping Parameters, Pick Release tab, check the box for Enforce Ship Sets and Ship Models
Note: - Each Sales Order line should have a unique ship set number -
Unless you want some of the lines to ship together.
If that is the case, then the lines that need to ship together should have same set numbers
Thanks & Regards,
Srinivasulu Vakati -
Control release of objects till Budget Release in CJ32
Hi Experts,
Actually, I have done as suggested in this forum for one of the query by creating a user status and blocking the release of objects till the time the budget is assigned. it is working fine till I allocate budget through CJ30 but the requirement is that the Release of the objects should be allowed only after the Budget Release through CJ32.
1) How to create a user status which disappers on its own when the Budget is released through CJ32 ?
2) Also, I want this to get only assigned to the topmost WBS whereas this gets assigned to all the WBS as I had assigned this Status profile in the Proj. profile. ... how to overcome this problem ?
thanks in advance,
Vinodh.Hi Vinvidh,
1.If you want at budget release then you need change the status manually,it will not set automatically like when we are doing budgeting in CJ30.
2.When you are creating a status for WBS it will apply for all so i dont know how to control at top level only.But may be using substitution u can try at level1 wbs element.
Regards,
Muzamil -
Budget validity error wen re-ordering PO- PO is error in process
Hi all,
SRM 5.0 ECS.
I am facing few issues related budget check in PO .
I tried adding a new line item in PO to do a PO increase,the PO goes in error in process.When I see RZ20,the alert details show the following message:
BUDGET VALIDITY FOR DATE XXXXX IS BLOCKED.
I debugged the above error when the PO is ordered in SRM. and found that the MSG is GRANTMGMT 213 in ECC which is shown as the error with the bove text.
But now knowing this mesg ID and NO,how do I knowthe reason for which the error was thrown??
What settings I need to check in SRM or ECC for the above budget related error???
Thanks!
Edited by: NMSRM1000 on Jan 20, 2011 4:13 PMYou need to Check in ECC if the particular cost object ( Grant or Project) has a budget block. Once you remove the block , re-order the PO
Thanks
Kedar -
Budget exceeded error when reversing down payment request via FB08
Hi Experts,
I am trying to reverse a down payment request via FB08 but unfortunately its throwing a budget exceeded error, is this normal behaviour?
Regards,
LewisHi,
Please find the below link it will help full for you,........
Order Value will be exceeded Msg No. F5373
Naresh -
Hi All ,
I want to create ABAP Z report in which search criteria required Budget Release date . I tried to search in budget tables but no one table have update Budget release date . So want to know table & field for same.
Thanks,Hi Virendra,
Check report S_ALR_87013560. Here you will find the released budget (Total and overall) data. Select the release value for any project/WBS element then in Menu bar Goto -> Line items.
Here, change the layout (Ctrl+F8) and you will get the document date.
Regards
Saurabh -
Problem in Workflow on Budget Release
Hi Experts,
I have created Workflow on Budget Release . in which as soon as Budget is Released for Respective WBS Element Workflow Will Trigger . My Problem is that if Budget Gets more than 1 crore then in Mail it only shows first Digit , it is not showing whole value . So what Changes should i do so that it can display full Value if it is more than 1 crore .
Please Help me on this issue .Hi- Are you able to see exact value (1 crore +) in WF log. If yes, then check the content of the email body where exactly you are using this container and try to align for test purpose. Also check the binding from WF to task (in mail step) and check for the data types in both the container
If WF log shows only first digit, then check where this value is getting populated and check for data types
Are you using Send mail step or FM or class approach for sending mail?
Vinoth
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