Partial Clearing of Invoices

Hi Experts,
I am unable to clear an open item partially using payment lot when I give only the print doc number in selection value -it goes into postprocess. However, when I provide the total open amount it gets cleared.If I give the document number in the selection field then the item gets partially cleared.
The requirement is while posting payment lot the user will only provide partial amount and the print document number(XBLNR) in the payment lot item list.
I think the clearing steps in my clearing variant is not configured to meet the requirement above. Someone please advice.
Thanks in advance
Satyajeet

Hi Satyajeet,
First you need to find out the clearing variant which you have assigned with the incoming payments. You will find it in the following path:
SPRO-Financial Accounting-Contract Accounts Receivable and Payable-Basic Functions-Open Item Management-Define Specifications for Clearing Types-Define Defaults for Incoming Payments.
After you get the clearing variant for incoming payments, you have to see the clearing steps of it. You will find it in the following path:
SPRO-Financial Accounting-Contract Accounts Receivable and Payable-Basic Functions-Open Item Management-Clearing Control-Clearing Variants-Define Clearing Variants.
Please select the clearing variant and double click on the clearing steps at the left hand side. In the 'Group Rule', you will see a field called 'Amount Rule'. If it is set as '0' (Clearing only possible when amounts are the same), please delete the value and make it blank. Save the clearing variant now.
Hope this will help.
Thanks.
Nirmalya

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Partial Clearing using FP05

Hi Experts,
I am facing a very peculiar problem . We have configured a clearing variant which allows partial clearing of invoice.
Someone has changed the configuration now and every time when I post a Posting lot the invoice is getting cleared fully. Its peculiar because the in the GL line item I can see that the partial amount is posted to the bank clearing account and the remaining amount of the invoice is posted to another GL.
I want to understand where is such configuration point where we can automatically post the difference to another GL.
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Satyajeet

config in posting are 0060

Partial Payment posting in AR and clearing of invoice on fifo basis

Dear Gurus,
It is related to partial incoming payment in AR and clearing of invoices on FIFO basis, let me clarify my requiremnt through an Example
Assume there an ivoice of PKR 100,000 in customer Account XYZ
Company received partial PAyment of PKR 50,000 on specific date
Data entry clerk enters payment in F-28 in partial payment tab and assign it to invoice (please note that at present payment is not being assigned and both item invoice and payment remains open without any assignment with each other)
assume next payment which data entry clerk tries to enter with this refernce is PKR 60,000 while reamining amount with this invoice refernce is PKR 50,000 ,system should not allow to enter excess amount with partial paid invoice i.e. user has to be restricted to enter PKR 50,000 against this invoice
As data entry clerk enter partial payment and there is any other open invoice, system should not allow to enter payment till clearance of first open invoice
means specific requirement is
in case of partial payment with refernce to invoice, at the time of data entry system should chekc that no any other invoice is open in AR ledger
as partial payment document is entered system assign this document to Invoice
if data entry clerk tries to enter acess amount with refernce to invoice, system should not allow means Invoice amount = Payment amount
please advice procedure to meet this requirement
BR
sajida

Hi,
For posting partial Invoice, At the time you received 50000, post it through F-28 only as a partial knockoff against a particular Invoice and at the time you enter second part of the Payment in excess of 50000, the system will not accept as the remaining amount of the Invoice is 50000 only.
For Fifo Invoice Clearing -
At the time of Posting F-28, click on "Distribute by age" the system will automatically clear the value on FIFO Basis.
Regards,
Prashant

FI-FM: Partial clearing on account assignment (tcode fmfg_aapay)-No open items found

Hello!
We have activated business function PSM_USFED_PPAP3, then :
- Federal Government Functionality - activated ;
- settings in Financial Accounting (new)---> Basic Settings --> Ledgers --> Partial clearing on account assignment:
               - Activate partial clearing by acc.assignment:   Check
               - Maintain relevant ledger for Split view : no entries maintained (there is only one ledger "FM", which is the leading ledger, no special purpose ledgers)
               - Set supported document types: KR
               - Set payment block: B
Other settings:
     - FM activated, update profile 000101, document splitting (method 00...012), splitting characteristics: vobelnr, knbelnr, fipos, geber, gsber, fkber;
document type KR : business transaction 0300 (vendor invoice).
When we use tcode FMFG_AAPAY no open items are found (message FMFG_AAPAY009), even though there is a vendor invoice posted (tcode FB60, document type KR). The invoice is displayed in FBL1N as an open item and it is split according to the splitting characteristics (e.g. table fagl_splinfo is showing the split vendor items).
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Thank you!

Dear all,
I am closing this issue since I got the solution apart from the mentioned above.
There is no need to change the Document Type since that will only change the Document type for e.g. from KZ to ZR, nothing will happen in the accounting entry.
Solution was there in the "Posting rule" which i defined for making Cheque Payment.
There are options of "Posting Type" - 1 which is for "Post to G/L Account" - In this case, system will Post the following entry Dr. Outgoing Bank Account & Cr. Main Bank Account without looking for any "Open Item".
Posting Type" - 4 is for "Clear Debit G/L Account", menans that if you are having "Open Items" and you want to clear those then only use this posting key.
While testing I had not posted any payment to vendor in Bank Outgoing Account hence no question of having "Open Items" in Bank Outgoing Account. And I had made the selection of "Posting Type" - 4, which require "Open Items" for direct clearing, hence was getting the subject error.
This is for everybodies information.
Thanks & Regards,
Shridhar Sawant
FICO

Partial Clearing

Dears,
I have a requirement from the business on clearing open item with partial payment and show only the balance left in FBL1N.
We pay a down payment of USD 100 on 01st Jul, 2014, and get an invoice on 1st Aug for USD 200 for 30 days, effectively the invoice is due on 1st sep, I apply the advance to clear invoice on 1st sep. The issue is in FBL1N the outstanding shows USD 100 with two open items (USD 100 pmt & USD 200 as Invoice) and if subtotal with inv ref, then the subtotal shows the net of both line items. I would like to know if we can show only one line item with original document with net amount due (200-100). It gives us the real picture on outstanding against each line items.
Thanks,
Lokesh

Hi Lokesh,
If you do partial clearing then system will show two open items i.e.invoice document and payment document. This is SAP standard behaviour.
If you want display one item with net amount. Then in this case you have do residual clearing. At the time of clearing, select invoice document & payment document and click on res.items and here you have to double click on invoice document, system will automatically show the balance amount,simulate and save the document. In FBL1N report, it will show only one open item with net amount.
Regards,
Mukthar

Item Interest Calculation for partially cleared items

Hi
We need to do interest calculation on Customer Line Items. The T Code we are using is FINT. We have set an interest indicator for Item Interest Calculation, with Interest Calculation based on Items Cleared with Payments. The requirement is that Interest should be calculated on even partially cleared items. Suppose a customer invoice is generated on 1.1.2009 for INR 100000 and becomes due for payment on 30.1.2009. Now on 10.2.2009, a partial payment is recieved against this invoice for INR 30000. System should calculate interest on INR 30000 for 11 days. Now again on 20.2.2009, remaining payment of INR 70000 is recieved. In such a case, interest should be calculated on INR 70000 for 21 days @ 1.25% PM. In the current configuration, when we define that system should calculate interest on Open Items cleared with payments, system calculates interest on INR 100000 for 1.25% for 21 days. Pls suggest.
Regards
Sanil Bhandari

Hi u can check all below steps with specific fields i thought it is working perfectly check it.
1. Define Interest Calculation Types
here u can enter int rate type as a "S" Balance interest calculation
2. Prepare Account Balance Interest Calculation
here u can enter int calculation frequency means monthly or quarterly etc. calander type G, select balance plu int check box
3. Define Reference Interest Rates
Here u can enter date currency
4. Define Time-Dependent Terms
here u can enter currency effective from date sequential number term (Debit interest: balance interest calc. or Credit interest: balance interest calc.) referance int rate enter before step what u r defined that one u can enter here.
5. Enter Interest Values
here u can enter interest rate for that referance int type
6. Prepare G/L Account Balance Interest Calculation
Here u can enter ur g/l accounts
0001            Interest received (int received a/c)
0002            Interest paid      (int paid a/c)
0011            Pt vl.min.int.earned(int received a/c)
0012            Pst vl.min.int.paid(int paid a/c)
0013            Pst vl.dt.int.earned(int received a/c)
0014            Past val.dt.int.paid(int paid a/c)
0015            Calc.per.int.earned(int received a/c)
0016            Calc.period int.paid(int paid a/c)
1000            G/L account (earned)(Loan giving a/c)
2000            G/L account (paid) (Loan taking a/c)
after that u can post transaction execute ur transaction code i thought it is helpful for u
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Nauma.

Partial Payment (Vendor Invoice include Service Tax & TDS)

Hi
I m trying to post vendor payment thru F-53 (partial clearing) that includes two bills. one invoice consist of service tax & TDS. when i try clear the partial amount, system is not picking the TDS amount (difference amount it is showing)
how can i clear the invoice that includes service tax & TDS.

Hi,
When you are posting Partial Payment to Vendor, If any idfference you want to post to separate TDS A/c, Create Reason Codes, and with this reason code post this difference amount to TDS A/c.
Refer T Codes: OBXL and OBBE
This solution may clear your problem.
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Chandra

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Hi Gurus
1) how to reverse the partial cleared items
and
user posted wrogly below:
2) actually amount received against invoice but she posted in f-02 insted of f-28 so how to reverse this

Hi,
I think you should do the following:
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Function Module for Post Partial Clearing

Dear Expert,
Is it possible to use FM POSTING_INTERFACE_CLEARING to clear partial open items ? If yes, kindly suggest what parameters need to be passed.
But should this is not possible, could you suggest any function modules that can do partial clearing ?
Thank you

Dear expert
Paritial Payment:
A partial payment is a payment that is posted to an account without any open items being cleared. You assign this partial payment to an open item. When you post the partial payment, the system marks the document number of the original open item in the line item for the partial payment. The original open item and the partial payment remain open.
Suppose original invoice is with 1000 /-
current payment is 500 /-
then it will show both 1000 and 500 as open items with balance 500
http://help.sap.com/saphelp_47x200/helpdata/en/01/a9bb1f455711d182b40000e829fbfe/frameset.htm
Residual item:
A residual item results when a payment is made for less than the actual amount outstanding. You clear the original open item, and the system posts a new open item. This new open item is for the same amount as the original open item minus the amount paid.
Suppose original invoice is with 1000 /-
current residual payment is 500 /-
then balance 500 only shown as open item (New line item created during residual payment )
http://help.sap.com/saphelp_47x200/helpdata/en/01/a9bb1f455711d182b40000e829fbfe/frameset.htm
Regards
Ajeesh.s

Partial clearing by rfbibl00 program

HI,
My requirement is that i want to create interface between non-SAP & SAP system through BAPI for tcode F-28.
To clear the customer incoming invoice by partial clearing. I searched in all threads it can achieve by only by standard BI rfbibl00 program , In that documentation didnt say about partial clearing any where. please guided how to achieve partial clearing for in rfbibl00 program.
I will gone through the documentation very well . please help me for my requriment .
Thanks in advance.

Hi
I believe partial clearing is not supported by RFBIBL00
Max

Partial clearing- link

Hi,
1.I am having a vendor invoice of 10000 INR and then I made a partial clearing of 8000 INR
2. I am trying to make the balance payment of Rs. 2000 manually through F-53.
I choose Rs 10000, but the system is not choosing Rs.8000 automatically in the process open item screen.
Is there any setting in FB00 for this functionality.
Regards,
Vidhya

hi,
U need to link up these two..
Choose both of these when you are doing your balance pay
or
Clear the two items of 10000 and 8000 which will result in one line item of 2000.
hope its clear..
Cheers
Raghu

Unable to clear the invoice/credit in SAP via T-Code F-04

Hello Guys,
Unable to clear the invoice/credit in SAP via T-Code F-04.
While I proceed to Clear the cutomer open item i am getting below error.
" The Entry GB XX Is Missing in Table T059Q".
Kindly suggest what needs to be done to overcome with this message.
Thanks and regards,
Hemanth.

Hi Hemanth,,
Hope you are using Classic WHT for your company code in country GB.
And the Classic WHT tcode XX was maintained in customer master data, but the same code would have been deleted from the system. Since these line items to be cleared also, stored that tax code only. So you are getting this erro in F-04.
So you need to create the above said tax code in OBA7 and then you will be able to clear the customer line items with F-04.
Regards,
Srinu

FI Partially cleared document which table get saved

Hi,
I want to know in which table partially cleared documents regarding G/L , vendor and customer is saved?
Thanks
Parag

Hi,
Initially the original document posted will be in the table BSIS ( eg for 12000). When a partial payment made against the original document , eg here (7000) also will be posted in BSIS, since it is only partially cleared. Now when we pay the balance ( here 5000) , for the same document , all the 3 documents wiill be moved to the table BSAS eg, the 12000, 7000, 5000, since it is fully cleared.
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Smart

Unable to clear intercompany invoices due to amount differences

Hi Team,
Payment was received from XXX Intercompany amounting to XXXXXXX USD. Have matched this against corresponding invoices, using local currency 2 (USD) and the total is zero. However, upon clearing the docs in F-32, difference in the amount occurs.
I have checked that differnce and it is because Foreign currency exchange rate difference.
Now, My question is how to clear the difference in F-32 to clear the invoices.
Thanks,
Reddy.

Hi Reddy
I don't know exactly what your problem is.
Anyway try to push the "Clearing Curr. -- Local Curr." button, in order to get 0 in the "Assigned" field (being in the "Clear Customer Process open items" screen)
Best Regards.
Paco M

Payment document cleared and invoice document number cleared

Dear experts,
    Could you please help me to locate (table and field name) what is the payment document number clear and invoice document number cleared ?
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          BSAD-BELNR: Customer Invoice document number cleared
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Is it right ?
How about the payment document number cleared ?
How about the relation between these payment document number clear and invoice document number cleared?
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Hi
You can see data on invoices   cleared using following tables.
For customer - BSAD
For Vendor - BSAK
For   all invoices ( open and cleared )   it is   BSID & BSIK.
Thanks
kamala

Partial Clearing of Invoices

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