Partial Payments on Purchase Orders - IDOC Scenario

Hi all,
I have been asked to look into an integration scenario where a purchase order is set up in ECC 6.0 and payments are called off against this over the financial year.
Payment files are generated in another system and the idea is that we pick up these files with PI and create payment documents in SAP that are associated with this purchase order.
I have previously used FIDDCP2 to create payment/invoice documents in SAP - but these had no link or association with purchase orders.
Anyone had this scenario before? Can I use FIDDCP2 to call off payments against a purchase order like this?
Or are there other, better (easier?) ways to achieve this?
Advice and thoughts welcome...
Regards
Ian

Hi Ian,
I guess that if you post this question in an R3/ECC (ABAP) forum you could get more help, because they should know more about Idoc types for different purposes.
Regards,
Juan.

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Splitting Purchase Order Idoc based on qty

Hi All,
I am having a requirement wherein i have to insert multiple line items in purchase order idoc based on quatity .Eg if the line item qty is 3 then the same line item has to be repated for 3 times and purchase order idoc has to created with 3 line items.I am trying to do this User exit EXIT_SAPLEINM_002 which is used Customer Enhancements to Data Segments: Purchasing Document (Outbound ).Can anybody tell me how can i go ahead inserting multiple lineitems in purchase order idoc based on the qty.So, Can anybody know how to handle this scenario? Also, can you please let me know whether is there any standard procedure for handling this scenario
Thanks in advance
Regards
Saravana

Hi,
Use t.code ME2M or ME2N , enter account assignment category A & then choose selection parameter WE101 (open goods receipt) and execute.
Regards,
Biju K

Down payment against Purchase order

Hi SAP GURU
i have one queries regarding down payment made against asset puchase order
I created one asset code, create the PO with accoun assignment categories A, made a advance payment against reference to this PO no .
when i enter the po number in purchase document field, immediatly asset number coming and showing error message
You cannot use this transaction type to post to this asset
Message no. AA834
Diagnosis
The transaction type entered belongs to transaction type group 15. According to the specifications for this transaction type group, posting with transactions types belonging to this group are only allowed in specific asset classes (for example, asset classes for assets under construction).
The asset to which you are posting belongs to class 9000 (chart of depreciation SHV). You cannot post to this class using the transaction type you have entered.
Procedure
Check the asset number entered. You may want to allow posting with this transaction type group for the asset class of the asset.
Can any body suggest what is the right way for the whole scenarion , or i am making some mistake .
points will be awarded for useful answers
with regards
sai krishna

last week i also faced this problem.
Please refer sap note number 310368 valuated goods receipt paragraph and they have clearly mentioned about making down payments against asset purchase order without getting debited to asset account.
You have to make F5 378 message number to be a warning message instead of error message and you have to suppress asset related settings in OB41 posting keys 29 and 39. Posting key 39 is useful when you have down payment request.
If you have done this, then it will show only warning message during down payment that "purchase order is related to asset" and it will not be debited to asset account. Also after following the above steps, it is not necessary for you to give Acquisition: down payments G/L and Down payment clearing G/L in AO90 transaction code.

Advance payment against Purchase order/Work Order: F-47

Hi SAP Gurus,
Our Client's requirement is as follows u2013
Advance payment against Purchase order/Work Order:
1. Advance should be PO/WO wise & not item wise.
2. Advance should not exceed total PO/WO value.
3. Advance against PO should include taxes & conditions maintained in PO/WO
When I put the purchase order number along with the item number, it is taking into account the basic price for that specific item. This amount is excluding Tax.
Actually the advance is given against the Purchase Order. So whether it is possible to
1. Remove the mandatory filed of Item number against the PO?
2. Whether the amount of the advance should be inclusive of the Tax?
Regards,
Amit

Amit kulkarni,
For this requirement you have to do validation of the amount field for advance payment againest PO.
i thiought this is only way to get your requirement
May be this information is useful to you
Regards
Surya

MIRO Down Payment for PUrchase order ********* Exist

Dear all,
I have made PO with three line items in that third line item i have done the down payment.
i have made GRN and done Invoice for all the three line items.
My question user is again doing the miro for the same particular po. Now system throwing a error message saying that
Down Payment for PUrchase order ********* Exist M8138.
But my user id i was trying to do the same its not showing anything.
What could be the reason and SPRO Invoice verification--sytem attribute message i was checking there. It was not maintained this error message How system will bring this message in MIRO.
Could you pls clarify my doubt.

Thanks Kunal.
If duplicate entry exist also why its showing for only one User. Becos my user id its not showing that error message.
Then above message i have told that i havnt maintained any message M8. But where its picking this error message

Same message code & function for both Sales & Purchase order idoc.

The same message code and function be used to send both sales order and purchase order idoc?

Hello,
You can use the same message code and function to send for both sales orders and purchase orders provided if you use different message types i.e., output types in the outbound partner profile configuration for processing these transactional data.

Purchase order IDOC: output

Hi
I did configure a the following.
1.Outbound message type ORDERS
2.Outbound receiver port : TRfc
3.Basictype ORDERS05
4.Message control: Application EF Message type NEU . Process code ME10
What do i need to configure additionally so that the purchase order idoc get exported?

Naresh
This is what i did already.
When i create the order , i user NEU AS as output and "distribution ALE" as medium. I then select LS (logical system) as Partner function and SAPBC as partner.
I get a warning message "Partner SAPBC does not exist for partner function LS".
When i go back to the messages, it is unprocessed. When i display the communication method, i get the error "No communication data has been defined for transmission medium A"
Any idea why?

Purchase Order IDoc

Hin all,
can any body help me in IDOCs
where can i find the standard Purchase order IDOC
plase help me
thanks

Hi,
for outbound u have the FM( IDOC_OUTPUT_ORDERS)
for inbound u have the FM (IDOC_INPUT_ORDERS).
also in WE30 u can check ORDERS05
Regards,
Nagaraj

Generating purchase order idoc, when a sales order is created

Hi folks,
       we need to send purchase order idoc from SAP to some external system. Once sales order is created, it should automatically generate the purchase order idoc and send to the external system....Any document showing step by step configuration to do so? I have basic knowldege of ALE and IDOC...please suggest me the configuration steps in detail...
           Thanks in advance,
             Shyam.

Hi,
1. Configure the IDoc with message type ORDERS and basic IDoc type as ORDERS05 (You have to follow common step-by-step approach)
2. Configure Message Control to automatically generate IDoc whenever a Sales Order is created. (I mean output type)
So whenever a Sales Order is created, output type will generate an IDoc.
Hope this information is useful.
Regards,
AK

Customer Sales Order number to display in Purchase Order idoc

Hi experts,
I have the Customer Sales Order number in the PO item level under "account assignment" tab.
But it does not show in the idoc xml ouput of the PO.
Could you let me know if it is not standard field to display in the ORDERS05 idoc type of the PO?
If not what print program or form that can be used to show the sales order number.
Also I want to show the Customer PO number into the Purchase Order idoc VBKD-BSTKD and the PO date will be in VBKD-BSTDK.
This is very urgent ! Will reward.
Rgds,
Pri

Hi experts,
I have the Customer Sales Order number in the PO item level under "account assignment" tab.
But it does not show in the idoc xml ouput of the PO.
Could you let me know if it is not standard field to display in the ORDERS05 idoc type of the PO?
If not what print program or form that can be used to show the sales order number.
Also I want to show the Customer PO number into the Purchase Order idoc VBKD-BSTKD and the PO date will be in VBKD-BSTDK.
This is very urgent ! Will reward.
Rgds,
Pri

PORDCH01-change purchase order Idoc

Hi all,
I require some suggestion pertaining to PORDCH01-change purchase order Idoc. The vendor raises a claim purchase order in his system and eventually a return sale order is created at the central system and i am using a custom program to generate idoc's of type PORDCH01 and propagate it back to the vendor , while doing so I need to change the value of the field LFRET(Delivery Type for Returns to Vendors) , the Idoc doesnu2019t seem to have this field in any of its segments and even if i extend this idoc , i donu2019t have appropriate exits in the inbound function module which let me map this data field to the required field EKPO- LFRET.I donu2019t want to go for a custom solution so Your help is much appreciated .
Regards,
Rethish..
Edited by: Rethish Radhakrishnan on Sep 6, 2011 10:40 AM

Hello Raja,
Just a further question in that case
Can I used Message type ORDRSP and basic type ORDERS05 on both the sides i.e. SD side and MM side?
Any changes made in sales order should update the PO.
As with the current situation i can not use PORDCH idoc on SD module side. Pls let me know.
//Guru

Partial Invoice from Purchase Order

Hi Experts
I did a Purchase order for 10,000 and invoiced for 5,000 but when I try to do the incoice for the balance amount the sytem does not have any open purchase orders.
My question is if we do invoice for partial amount can we have the purchase order still open or how to go further
please help
thanks and regards
vinodh

Hi Vinor,
In your scenario, you shold have used an AR downpayment Invoice to bill partial amount.
In SBO, as long as you have copied all quantities from 1 document to the next (In your case, you have copied all qty which is 1 to the next document), hence your Purchase Order was closed. This is a normal behaviour.
To bill partial payment, do use AR downpayment invoice.
Hope it helps.
Warmest Regards,
Chinho

Report for advance payment relevant purchase order

Dear Sapgurus,
Logistics people raise one purchase order and release procedure also from logistic teqm onlly after we need approval from finance head we had created one more release finance procedure how they will identify these are purchase order i have to pay advance payment is their any report can u please tell me.
Regards
Umi

Amit kulkarni,
For this requirement you have to do validation of the amount field for advance payment againest PO.
i thiought this is only way to get your requirement
May be this information is useful to you
Regards
Surya

Unable to change make a down payment using Purchase order

Hello Experts,
I created a purchase order and used that purchase order in f-47 and f-48 (created down payment for the P.O).
When i tried to execute the good receipt i encountered an error that said profit center not mentioned in line item 001. I understood that the profit center was not given in the material masters. I tried to give the profit center in the material masters. However, it says that there are purchase orders existing and cannot save for that reason.
Now i am unable to delete the Purchase order and the material masters is not saving because the p.o is existing. I am not able to come out of this.
Any help is highly appreciated
Regards
Raghuveer

Hi
If you have stocks you cannot change the profit center. The only way I can think of is to write a substitution rule to populate the profit center, so that you can do the GRN. You will have to do a profit center substitution probably by reading the plant.
Another way is to set the message MM335 in T Code OMT4 as a warning and than try updating the profit center in material master itself.
Thanks & Regards
Sanil Bhandari

Down payment for Purchase order

Dear Friends
In my client place Down payment is made as per purchase order Item wise
How to make down payment on the value of Purchase order not considering the PO item wise?
The reason why i am asking is Some times if vendor does not do the service or deliver the goods returned, we normally change the PO.
Your suggestions will be valuable to me
Regards
Shamulheq

Hi,
You can make down payment through T.code F-48, while processing the down payment you can enter purchase order line item wise also.
You have to make it Purchase order field optional entry for Field status group Reconcilation through OBC4.
Regards,
Rama Mohan Bangaru

Partial Payments on Purchase Orders - IDOC Scenario

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