Payment advices in F110 to be sent by email (PDF format) - step by step

Hi SDN,
We have a requirement to automatically send payment advices in F110 via email. The requirement is to send the file in PDF format. I've done a lot of browsing through in the forums, as well as check SAP notes, but none has really detailed a step by step process on how to go about it.
I've also checked SAP NOTE 836169, but it is also not that detailed.
Assuming that SCOT has been already set up by BASIS, I've done the following steps to test if the auto-email works, and here are the steps I did.
1. Vendor Master Data -Define u2018Std communication methodu2019 as SMTP (Internet mail) and maintain an email address in the vendor master data.
3. T-Code BERP u2013 Code to find the relevant BTE. Use the Selection Attribute to browse for your business area. In my case, it is AP-Payment Transactions hence FI-AP-AP-PT.
00002040 is the relevant process. This is a Function called SAMPLE_PROCESS_00002040. In this case, the FM only checks for an email address in the Vendor Master. If more logic is required a Z-version would need to be created.
4. Use t-code FIBF to create the enhancement.
a) Create a product.
A product groups together customer enhancements to BTEu2019s developed in the customer's namespace. All customer enhancements assigned to a certain customer product can be released with the Activate Customer Product indicator. The OPEN_FI function module for a certain customer enhancement cannot find the corresponding customer function modules, until this has been done.
Create the product name (for example ZMAIL) and make it active.
FIBF->Settings->Products->u2026of a Customer
b) Assign the BTE to the FM:
Settings->Process Modules->u2026of a customer
Assign the 00002040 process to the FM and Product.
5. Run the autopayment program F110.
After I run the following steps, no email is being generated by the system. Is there anything that I still need to do? Or could anybody please kindly provide a step-by-step process? I'm a functional person, so I won't be able to do ABAP programming for this. Thanks and regards to all

Hello,
Check SCOT and SOST transactions.
At a previous client using 4.6C we did a program and allocated it in F110. The program reviewed the payment tables and sent the payment advice (basic list) to the employee vendors.
Also check http://wiki.sdn.sap.com/wiki/display/sandbox/SendMailwithPDFAttachment
Regards
Waza

Similar Messages

How to generate payment advice in F110 and send it to Vendors Via Email

Dear SAP Experts
Could anybody tell me how to generate payment advice in F110 and send it to Vendors Via Email?
It would be much appreciated if someone can provide the configuration procedure, thanks so much in advance.
Cheers & Best Regards
Ray

Hi Sama,
Thanks for your post, here I just share some of my idea.
The following step is to configure the payment advice.
In OBVU (payment methods in cpy code) I entered my payment advice form
In OBVU (payment methods in cpy code) set "Always pyt advice"
In OBVCU (payment method by country) leave the payment medium program (RFFOD__T)
For the email sending program, should develp some customized program to realize that, Thanks.
Cheers & Best Regards
Ray

Bank reference in payment advice after F110 program

Dear Expert,
We have created z program to get the payment details in bank format after running F110 in RTGS/NEFT format. Excel file will be sent to bank. Bank will update in their system.
Bank will confirm the payment made through online to client with bank reference.
I want to update bank reference in payment advice which will send by email to vendor.
How to update bank reference after confirmation received by bank in payment advice ? and email after bank confirmation ( not after running F110)
is there any work around to do so ?
points will be rewarded.
Thanks
Sampat

Hello Venkat,
There are 2 methods ,where Banker directly send payment advice along with Bank ref after making the payment or you can do the bank reco everday end & update bank ref in any of the field in reconcialation document and map accordingly in payment advice
Regards
Mani

Issue regarding subject length in mail for payment advice through F110

Hello,
We need to send the vendor payment advice by mail to a vendor. To attain the functionality we have used the BTE 2040 and BTE 2050 (to change the mail subject). This is working fine. mail is being sent to the vendor as a PDF attachment with the new subject.
The issue is that, the length of the subject is greater than 50 characters, but the TDTITLE field where the new subject is set is 50 characters, how to increase that ? Is there a way through code or any note available.
Also we need to send email to vendors as we as a fixed id, but that fixed is should be set in the CC of the mail.
Any help in this issue will be appreciated.
Thanks and Regards,
Sachin

Thanks for the response.
i believe the requirement can not be fulfilled.
Regards
Sachin

Attaching a document along with payment advice during F110

Hi All,
when i run F110 all payments with payment mode 'T'(telegraphic) are mailed to the respective vendors and all payments with mode 'K'(Credit) are displayed in the spool(SP01).
Now the requirement is that the contract of the vendor(contract document is attached in the vendor master-FK02) should also me mailed along with the payment advice.
I created a Z-program(copied from RFFOEDI1) which downloads this contract document from vendor master onto the desktop and then uploads this and sends it to the customer.
However when i do this the mail request for the contract document is being generated(as can be seen in the send requests list (t-code SOSG) and the mail also gets triggered when i process it in SCOT), but no mail request is being generated for the payment advice .
Also no spool for payment advices with payment mode 'K' is generated in SP01.
Any help is appreciated and will be rewared generously.
Thanks in advance.
Najam
I am attaching the part of code i have inserted -
REPORT RFFOEDI1.
INCLUDE ZDWNLD_ATTA.
   F110ID-LAUFD   = ZW_LAUFD.
   F110ID-LAUFI   = ZW_LAUFI.
   F110ID-OBJKT   = KON_PARAM.
PERFORM F_MAIL_CONTRACT.
INSERT T012D-EDIPN INTO HEADER.
AT SELECTION-SCREEN ON PAR_WFOR.
IF PAR_WFOR NE SPACE.
    SET CURSOR FIELD 'PAR_WFOR'.
    CALL FUNCTION 'FORM_CHECK'
      EXPORTING
        I_PZFOR = PAR_WFOR.
ENDIF.
FORM F_MAIL_CONTRACT .
   F110ID-LAUFD   = ZW_LAUFD.
   F110ID-LAUFI   = ZW_LAUFI.
   F110ID-OBJKT   = KON_PARAM.
IMPORT SLKTAB FROM DATABASE RFDT(FB) ID F110ID.
READ TABLE SLKTAB INDEX 1.
IF SY-SUBRC = 0.
    W_LIFNR = SLKTAB-VONKT.
ENDIF.
CALL FUNCTION 'CONVERSION_EXIT_ALPHA_INPUT'
EXPORTING
    INPUT         = W_LIFNR
IMPORTING
   OUTPUT        = W_LIFNR .
*Get vendor Email Address
SELECT SINGLE * FROM LFA1 WHERE LIFNR = W_LIFNR.
IF SY-SUBRC = 0.
SELECT SINGLE * FROM ADR6 WHERE ADDRNUMBER = LFA1-ADRNR.
ENDIF.
W_RECIPIENT = ADR6-SMTP_ADDR.
PERFORM DOWNLOAD_ATT USING W_LIFNR.
PERFORM UPLOAD_ATT_SEND_MAIL USING W_RECIPIENT LTP_FILENAME .
ENDFORM.                    " F_MAIL_CONTRACT
FORM DOWNLOAD_ATT USING    P_W_LIFNR.
SO_INSTI = P_W_LIFNR.
SELECT * FROM SRGBTBREL INTO TABLE TA_SRGBTBREL
WHERE INSTID_A = SO_INSTI
    AND TYPEID_A = SO_TYPID
    AND CATID_A = SO_CATID.
IF SY-SUBRC EQ 0.
   SORT TA_SRGBTBREL BY INSTID_A TYPEID_A CATID_A.
   DELETE ADJACENT DUPLICATES FROM TA_SRGBTBREL
     COMPARING INSTID_A TYPEID_A CATID_A.
   LOOP AT TA_SRGBTBREL INTO WA_SRGBTBREL.
     PERFORM PROCESS_ATTACHMENTS
     USING WA_SRGBTBREL-INSTID_A
            WA_SRGBTBREL-TYPEID_A
            WA_SRGBTBREL-CATID_A.
   ENDLOOP.
ENDIF.
ENDFORM.                    " download_att
FORM UPLOAD_ATT_SEND_MAIL USING    P_W_RECIPIENT
                                    P_LTP_FILENAME.
RECEIVER = P_W_RECIPIENT.
PERFORM ML_CUSTOMIZE USING 'Tst' 'Contract'.
PERFORM ML_ADDRECP USING RECEIVER 'U'.
PERFORM UPL.
PERFORM DOCONV TABLES I_ITAB OBJBIN.
PERFORM ML_PREPARE USING 'X' EXTENSION NAME.
PERFORM ML_DOSEND.
FORM ML_CUSTOMIZE USING    OBJNAME
                            OBJDESC.
CLEAR DOCDATA.
REFRESH OBJPACK.
CLEAR OBJPACK.
REFRESH OBJHEAD.
REFRESH OBJTXT.
CLEAR OBJTXT.
REFRESH OBJBIN.
CLEAR OBJBIN.
REFRESH OBJHEX.
CLEAR OBJHEX.
REFRESH RECLIST.
CLEAR RECLIST.
REFRESH LISTOBJECT.
CLEAR LISTOBJECT.
CLEAR TAB_LINES.
CLEAR DOC_SIZE.
CLEAR ATT_TYPE.
DOCDATA-OBJ_NAME = OBJNAME.
DOCDATA-OBJ_DESCR = OBJDESC.
ENDFORM.                    " ml_customize
FORM ML_ADDRECP USING   PRECEIVER PREC_TYPE.
CLEAR RECLIST.
RECLIST-RECEIVER = PRECEIVER.
RECLIST-REC_TYPE = PREC_TYPE.
APPEND RECLIST.
ENDFORM.                    " ml_addrecp
FORM UPL .
FILE_NAME = LTP_FILENAME.
CALL FUNCTION 'GUI_UPLOAD'
EXPORTING
FILENAME = FILE_NAME
FILETYPE = 'BIN'
TABLES
DATA_TAB = I_ITAB
EXCEPTIONS
FILE_OPEN_ERROR = 1
FILE_READ_ERROR = 2
NO_BATCH = 3
GUI_REFUSE_FILETRANSFER = 4
INVALID_TYPE = 5
NO_AUTHORITY = 6
UNKNOWN_ERROR = 7
BAD_DATA_FORMAT = 8
HEADER_NOT_ALLOWED = 9
SEPARATOR_NOT_ALLOWED = 10
HEADER_TOO_LONG = 11
UNKNOWN_DP_ERROR = 12
ACCESS_DENIED = 13
DP_OUT_OF_MEMORY = 14
DISK_FULL = 15
DP_TIMEOUT = 16
OTHERS = 17.
PATH = FILE_NAME.
CALL FUNCTION 'PC_SPLIT_COMPLETE_FILENAME'
EXPORTING
COMPLETE_FILENAME = PATH
IMPORTING
EXTENSION = EXTENSION
NAME = NAME
EXCEPTIONS
INVALID_DRIVE = 1
INVALID_EXTENSION = 2
INVALID_NAME = 3
INVALID_PATH = 4
OTHERS = 5.
ENDFORM.                    " upl
FORM DOCONV TABLES MYPDF STRUCTURE TLINE
                   OUTBIN STRUCTURE SOLISTI1.
DATA : POS TYPE I.
DATA : LEN TYPE I.
LOOP AT MYPDF.
POS = 255 - LEN.
IF POS > 134. "length of pdf_table
POS = 134.
ENDIF.
OUTBIN+LEN = MYPDF(POS).
LEN = LEN + POS.
IF LEN = 255. "length of out (contents_bin)
APPEND OUTBIN.
CLEAR: OUTBIN, LEN.
IF POS < 134.
OUTBIN = MYPDF+POS.
LEN = 134 - POS.
ENDIF.
ENDIF.
ENDLOOP.
IF LEN > 0.
APPEND OUTBIN.
ENDIF.
ENDFORM.                    " doconv
*&      Form ml_prepare
      text
FORM ML_PREPARE USING BYPASSMEMORY WHATATT_TYPE WHATNAME.
IF BYPASSMEMORY = ''.
CALL FUNCTION 'LIST_FROM_MEMORY'
TABLES
LISTOBJECT = LISTOBJECT
EXCEPTIONS
OTHERS = 1.
IF SY-SUBRC EQ 0.
MESSAGE ID '61' TYPE 'E' NUMBER '731'
WITH 'LIST_FROM_MEMORY'.
ENDIF.
CALL FUNCTION 'TABLE_COMPRESS'
TABLES
IN = LISTOBJECT
OUT = OBJBIN
EXCEPTIONS
OTHERS = 1
IF SY-SUBRC EQ 0.
MESSAGE ID '61' TYPE 'E' NUMBER '731'
WITH 'TABLE_COMPRESS'.
ENDIF.
ENDIF.
*Packing Info For Text Data
DESCRIBE TABLE OBJTXT LINES TAB_LINES.
READ TABLE OBJTXT INDEX TAB_LINES.
DOCDATA-DOC_SIZE = ( TAB_LINES - 1 ) * 255 + STRLEN( OBJTXT ).
CLEAR OBJPACK-TRANSF_BIN.
OBJPACK-HEAD_START = 1.
OBJPACK-HEAD_NUM = 0.
OBJPACK-BODY_START = 1.
OBJPACK-BODY_NUM = TAB_LINES.
OBJPACK-DOC_TYPE = 'TXT'.
APPEND OBJPACK.
*Packing Info Attachment
ATT_TYPE = WHATATT_TYPE..
DESCRIBE TABLE OBJBIN LINES TAB_LINES.
READ TABLE OBJBIN INDEX TAB_LINES.
OBJPACK-DOC_SIZE = ( TAB_LINES - 1 ) * 255 + STRLEN( OBJBIN ).
OBJPACK-TRANSF_BIN = 'X'.
OBJPACK-HEAD_START = 1.
OBJPACK-HEAD_NUM = 0.
OBJPACK-BODY_START = 1.
OBJPACK-BODY_NUM = TAB_LINES.
OBJPACK-DOC_TYPE = ATT_TYPE.
OBJPACK-OBJ_NAME = 'ATTACHMENT'.
OBJPACK-OBJ_DESCR = WHATNAME.
APPEND OBJPACK.
ENDFORM.                    " ml_prepare
*&      Form ml_dosend
      text
--> p1        text
<-- p2        text
FORM ML_DOSEND .
CALL FUNCTION 'SO_NEW_DOCUMENT_ATT_SEND_API1'
EXPORTING
DOCUMENT_DATA = DOCDATA
PUT_IN_OUTBOX = 'X'
COMMIT_WORK = 'X' "used from rel. 6.10
TABLES
PACKING_LIST = OBJPACK
OBJECT_HEADER = OBJHEAD
CONTENTS_BIN = OBJBIN
CONTENTS_TXT = OBJTXT
RECEIVERS = RECLIST
EXCEPTIONS
TOO_MANY_RECEIVERS = 1
DOCUMENT_NOT_SENT = 2
DOCUMENT_TYPE_NOT_EXIST = 3
OPERATION_NO_AUTHORIZATION = 4
PARAMETER_ERROR = 5
X_ERROR = 6
ENQUEUE_ERROR = 7
OTHERS = 8
*IF SY-SUBRC EQ 0.
*MESSAGE ID 'SO' TYPE 'S' NUMBER '023'
*WITH DOCDATA-OBJ_NAME.
*ENDIF.
ENDFORM.                    " ml_dosend

Hi,
As far as I remember there are no direct ways in SAP do to that.
One suggestion. Create a custom program to send emails and save it with a variant in DME (the last Tab in F110). This is the same place where you maintain the details for sending out the EDI information.
Once you are done with F110, you can carry out the print functionality to execute the program to send out emails with the payment advice.
hope this helps.
Regards

Seperate payment advice for F110 run

Hello,
I am using TX f110 for automatic payment processing. The config is done based on PMW with SAPLFPAYM_US program and not the classical RFFO* programs. I need to generate an email to vendor after the payment run, for this i used BTE 2040 in RFFOAVIS_PAYM, which is in the print/datamedium tab in F110. When i do the payment run I am getting a following message and no payment advice is generated.
Program RFFOAVIS_FPAYM: No records selected F0 073.
Please suggest what am I missing and how to overcome this problem.

Hi Atif,
How to control flagging of reguh-xavis? PMW documentation shows that RFFOAVIS_FPAYM can be used to print payment advices, but for some reason its not happening in F110, I am sure I am missing something but not able to figure out. I will check in FBPM for the same. Will RFFOAVIS_FPAYM be called even if I generate payment medium in FBPM?

Payment Advice customizing - F110

Hello Together,
We are developing a custom payment advice sapscript form for use with the standard (RFFO*) payment programs - through transaction F110. We have assigned the new form in FBZP (payment methods per company code - form for the payment medium), and are using the same variant for the payment program. However, when executing a payment run and printing the paymetn advice slip, a standard form is being printed (we suspect F110_DE_AVIS, although in the log there is no way of seeing which form is being used)
Could you tell me if there are any additional customizing points where I should assign the new form for it to be printed?
Thanks gurus,
Stephen

Hi Stephen,
Please Check if you have done correctly the settings in this IMG path :
SPRO > Financial Accounting (New) > Accounts Receivable and Accounts Payable > Business Transactions > Outgoing Payments > Automatic Outgoing Payments > Payment Media > Make Settings for Classic Payment Medium Programs
Regards.

Payment Advice transaction F110.

Hi All,
I have copied and modified the form F110_IN_AVIS. From transaction F-43 I am creating a document and from transaction F110 running payment advice.The form is working fine in development but in quality it is not picking data from REGUH table.The company code is CMY and payment method is D and T .When again tested in development same problem is there,data is not getting picked up.There is no changes in configuration side. The payment advice is send as mail to the clerks email id in the vendor correspondance accounting.Now the mail is also not getting generated,but the data is getting entered in REGUH. The print program is RFFOEDI1.
Please guide why the data is not getting picked up and how to resolve it.
Thanks,
Niketa

Hi
Once form is attached to Program and it worked once in Devlopment and not working in Quality means nothing wrong from the form point of view
There should be some misunderstanding between F-43 and F110 transactions from functional point of view, so that the data is not getting transfered from F-43 to F110.
So take the help of the functional consultant in this regard and solve it.
<b>Reward points for useful Answers</b>
Regards
Anji

Payment advices through F110

Hi All,
Reg: Payment advices, I have the below doubt.
In FBZP, we have Paying company code-->Forms.
Here we can assign a SAP script.This as the help text shows, is meant for Payment advice.
In F110, in Printout/data medium in lists, we have the option to enter a program.
If this is linked to a form, that can also generate payment advices.
So just wanted to know, which is the correct way and which is the procedure that should be used to generate
payment advices.

Hi Rudra,
You need to mention the Form name for Payment Advice in FBZP as well as the program name.
It is standard coding in the program to go and check the Form name in FBZP> Paying Company Codes>Forms>Form for the payment Advice. So there is a purpose for both..
Please note, the Program is not printing the payment advice.. it is in the form and program reads the form name from the node and outputs the Payment advice..
Hope it clarifies..
Regards,
SAPFICO

Printing payment advice in F110

Hi all,
I configured F110 in such a way that NO payment medium is created, so what it does now is that it selects my vendor line items and automatically clears them. For all cleared vendors I want to generate a payment advice. Again, without the need for a payment medium to be created.
What I have already done:
- In OBVU (payment methods in cpy code) I set "Always pyt advice"
- In OBVCU (payment method by country) I left the payment medium program (RFFO*) EMPTY
- In OBVU (payming cpy codes) I entered my payment advice form
When I run F110 it works fine including the clearing, but NO payment advices are generated. When I execute RFFOAVIS it say "no record selected".
My questions:
1) It is generally possible to use F110 WITHOUT generating a payment medium/using an RFFOxxxx program and print an advice ONLY?
2) The description of RFFOAVIS is that it prints advices for accounts with a 0 BALANCE, is this the correct program at all for printing "nomal" payment advices?
3) Anyone an idea why else no advices are generated?
Thanks!
Rene

Hi,
Yes, it is possible to send payment advices notes with payment media program with out payment media.
In payment method for country you have to assign payment media program. Payment advice form should be assigned for your paying company code in FBZP.
In report variant for your payment media program under print control Select u2018print payment advice notesu2019 only.
Thanks!
Raju

Output report name sent to email PDF

HI
If I send an Email from designmode it names the the attacment file REPORTNAME.PDF
when I email from a published app calls it
test?????????????????????????????????????????????????.pdf
are there any properties that I can control to be able to give the attachment file a more intuitive name
using CR that is attached to VS2010
regard
Lou

Hi Lou,
Did you write the app?
If you did not write the app then please contact the makers of the software for support. If you did then...
How CR works is when you open a report the Report Engine will copy the report to the \temp folder and give it a unique name as you have seen.
To get the name of the report and in C# do this:
string MyRptName = rpt.FileName.ToString();
MyRptName = MyRptName.Substring(MyRptName.LastIndexOf(@"\") + 1, (rpt.FileName.Length - 3) - (MyRptName.LastIndexOf(@"\") + 1)) + "pdf";
Thank you
Don

Summry report for payment advice notes

Hi, All,
I have set up email payment advice notes. So if vendors have email addresses maintained, the process will sent out emaisl. Otherwise, it will print out. But after the process I only got the summary report for those printed ones. Those emailed out are not counted in. Is there any body know how to get summary report for emailed ones? Or how I can put printed and emailed ones together in the report? Thanks.
Meiying

Hi Yang ,
im trying to figure out how to send Payment advice as email from F110.
can u tell me how you do this
Thanks
dave

EDI Payment Advice by email

Hello,
I have setup the BTE 2040 as oss notes 836169. "Register it for the event 2040 in transaction FIBF, under the process modules of a customer without country or application indicator."
Then I run payment program RFFOD__S to generate IDocs for EDI payment. I expect RFFOD__S to call the z function module in the FIBF config and send email, but it was never been called. The Idocs are created.
What's missing for me? we are in version ECC60. I even tried to debug but for some reason the function module was not called ever.
Please help.

Hi G Krishna Kishore
can u give me more details on how u are using BTE to generate emails for Payment advice from F110.
We would like to send our payment advices as an email to our vendors from F110
Thanks
Dave

Printing Payment Advice

Hi all,
Please let me know how to take print outs of Payment Advices. I was trying transaction FBE1 to create payment advices. But the print option is to available here.
Also pls let me know how to do Payment advices for F110 also.
Thanks & Regards,
Sajan Pisharody

hi,
t.code : fbzp, paying companycodes
enter forms in payment advise form enter F110_IN_AVIS than save. next u will go to T.code: f110 tab for print/data medium
program for RFFOAVIS under create avariant( Maintain Variant ), Easy access sreen system- - own spool request
select ur spool request and enter display content button.
regards
Ramaiah

PMW - Payment Advice - Sapscript Form

Hi.
I need help understanding and seting up payment advice for ACH and wire transfer using PMW.
Can someone tell me where and how I need to set up/program to create payment advice after creating either ACH or
wire transfer? If possible, I want to use sapscript form (modified version of F110_IN_AVIS form) and email the form to the vendors.
I can create payment advice using F110 w/ variant for checks using classic program, but can't figure out how to do that using PMW.
Thanks in advance for your help.
John

Hi,
You need to assign the form for Payment Advice in the FBZP t-code under Form data for Payment methods in Company Code. For PMW you use PMW Workbench and the Std. SAP program it uses for Payment Advice is RFFOAVIS_FPAYM. You need to set the print variant for this program to generate the Payment Advice and also this Variant has to be used in F110 printout/ data medium.
Let me know if you need any more help.
Thanks,
Ashok

Payment advices in F110 to be sent by email (PDF format) - step by step

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