Payment Budget Exceeded Message Number BP 628 & 629

Hi all,
We encountered "payment budget for year 2008 exceeded" problem when releasing the Service Entry Sheet in ML81. The message number is BP 629.
The standard SAP FM report shows that there are sufficient available budget for that funds centre and commitment item. We have also checked and verified that the necessary funds centre, commitment item have been duly created and assigned to the corresponding cost centre and G/L account.
Would greatly appreciate if you experts can help us with the solution. Many thanks.
Regards,
Nathan Janardhana

Hi,
Pls check the below SAP notes:
Note 879348 - Payment budget exceeded when creating a new line item.
Thanks
Aravind
Assign points if helpful

Similar Messages

Payment Budget Exceeded

Hi all,
We encountered "payment budget for year 2007 exceeded" problem when posting to a particular funds centre and commitment item.
The standard SAP FM report shows that there are sufficient available budget for that funds centre and commitment item. We have also checked and verified that the necessary funds centre, commitment item have been duly created and assigned to the corresponding cost centre and G/L account.
Would greatly appreciate if you experts can help us with the problem. Many thanks.
Regards,

Hi Milind,
Thank you for your advice.
We do not perform budgeting in Funds Management module. Instead, we input our budget through CO and approved funds are copied from CO to FM via trx code FM9C (Plan Data Transfer from CO). Hence, we do not have to release the budget via FM. The same is performed for supplements and returns.
Our funds management has been activated and availability checking for all the funds centre and commitment item is alright except for this particular funds management and commitment item. The error message number is BP 629 and the diagnosis reads: "In document item 000 4320 / 412004 /, payment budget <=== C 4320 / 412 / for fiscal year 2007 was exceeded by 100.00 SGD" where 4320 is the funds centre, 412004 is the commitment item and $100 is the amount for the journal posting. Note that available budget is definitely more than $100.
Best Regards,

Item 010 Fund Center/Commit Payment Budget Exceeded (FM)

Hi Expertise,
Our user executing FMJ2 transaction to carry forward purchase requisition (PR) / Purchase Order (PO) from 2014 to 2015 (April to March) by that time getting the below error message, but budgets are available for 2015.
Item 010 Fund Center/Commit Payment Budget Exceeded
Another user also facing the similar issue while create new PR in the current FY-2015 with different commitment item & fund center, still getting the same error, but budgets are available for 2015.
Kindly share your views and ideas, its urgent.
Thanks,
Jammy

Hi Jammy,
Please check the following hints about this matter:
1) To be on the safe side, please run report RFFMRC04 in test mode, to see if there are differences between the line items and totals table.
If errors arise, please run it in update mode, whithout other budgeting/posting activities occurring at the same time (otherwise you may encounter differences). Then, please reconstruct the AVC totals (FMBV for Former budgeting, FMAVCREINIT for BCS).
2) Reassignment during fiscal year change also uses the Derivation strategy for reassignment (transaction FMYC). Please verify if you have defined in FMYC a different FM account assignment (funds center and commitmente item) than the one that you are expecting.
I am not sure if you have Former Budgeting or BCS, therefore consider also the following:
3) IF you are using Former Budgeting, I guess you are getting BP629. Please check report BPINDAN2_NEW and if the 'Assigned budget' is same as the 'Commitments/actuals' the values are ok and budget is missing. If the values are different, you must run report BPINDX03 (FMBV) first to correct it.
4) IF you are using BCS, I guess you are getting FMAVC* message. For this, use transaction FMAVCR01 to verify your budget consumption and make sure that the budget was updated for payment budget not commitment budget (as per the error message that you are receiving).
5) Please check how this UOM (unit of measure) is defined in transaction CUNI.
In this transaction, you can set the Value-based commitment indicator.
This indicator controls whether commitments for the chosen unit of measure are
recorded on a quantity basis or a value basis. If the indicator is not set, the
commitments are managed on a quantity basis. If you set the indicator they are
managed on a value basis.
For value-based updates, the reduction of purchase order commitments occurs
with the maximum of goods receipt and/or invoice value. For
quantity-based commitments, the reduction of purchase order commitments occurs
with the maximum of goods receipt and/or invoice quantity.
Example:
You create a purchase order with the quantity of 1000 at the price of 10.
You post a goods receipt related to this PO with the quantity of 500 at the
price of 9.
For value-based updates, an amount of 4,500 is updated.
For quantity-based updates, an amount of 5,000 is updated.
I hope this helps.
Regards, Vanessa.

Reg:payment budget exceeded

Dear all,
i have created a SO for free goods using doc ty ZFRG.
when doing PGI while creating delivery im getting the fallowing error.
"Item 002 711420 /MTE payment budget exceeded (FM)"
where711420 is a GL A/c..
can anyone help me out to solve the issue..
points assured for a suitable ans.
Cheerz..
Raj

hi
Let me clrify you need the AVC check in Sales also?
The ideal way is you no need to put check on sales Documents.
only sales expences you can put the check.
here you njeed tomake some customising changes to avoid AVC check on sales.
ask your FI or FM consultant .
or else give me replay with proper requirements.
then i will.
Mala K Reddy.

Payment Budget Exceeded - Availibility Control

We are trying to save a Purchase Order which is using a commitment Item, and get a error "Payment Budget Exceeded"and above this error it says Availability Control".
but when we check the budget allocation against this commitment we find enough amount available.
how do we get around this problem?
Lalchand.R

Hi suresh,
I solved it myself.
Ref: Note 573556 - If availability control works correctly?
in this note he mentions :
If you think the available budget amount is not correct, please run report RFFMAV01 (RFFMAV01X) or RFFMAV02 (RFFMAV02X) to check
If the 'Assigned budget' is same as the 'Commitments/actuals', if not, you must run report BPINDX03 first to correct it.
IN report RFFMAV02X the assigned budget and commitments/Actuals were not matching, I ran this BPINDX03 and all was done.
Basically it recontructs the AVC.
Lalchand.R

Budget exceeded message not raised after changing PO

Hi,
We are having a budget problem while changing a PO after having done the Goods Receipt. The Budget exceeded message (BP604) is raised only at the time of creation of the PO and before the Goods Receipt is done and accounted. The quantity and the price are controled.
But after the circuit that was fulfilled (the Goods Receipt is done and accounted and the committed budget becomes
real) we change the quantity or the price of the PO in order to exceed the budget and there is no control now. The available fund amount becames negative (negative value).
Regards,
Martin.

the behaviour is as expected
you ned to check your budget tolerances and if that includes Preq and PO then the moment the PO is created the commited is checked against budget.
When GR is done the commitment reduces and actual cost increase hence no effect on budget
if you change the PO then you need to establish rules around this - should earlier GR be undone etc
also try running CJBN to reconstruct the budget

Payment Budget Exceeded in Funds Management Error BP629

Hi All
I am facing the Below error while doing the FB50 transaction.
"Item 002 20020001 /EXPENDITURE payment budget exceeded"
I have created the commitment item "Expenditure" to post the expenses to the budget.
I have made the budget entry into the system for Expenditure as well as Revenue Commitment Item.
I am able to post revenue posting successfully with FB50 transaction through revenue commitment item but facing the above error for expenditure commitment item.
Regards,
Dimpesh Ray

Hi Dimpesh,
Check whether the budget has been released (consumable) if you have made budget release setting in FM . If you have defined consumable budget types in Customizing, only these budget types will be considered as "releasable" budget.
Regards,
Lewis

Payment Budget Exceeded while doing transaction ABUMN, Message number:BP629

Dear All,
i got a problem while doing transaction ABUMN (Asset Transfer), **Error Message: BP629 Payment budget has exceeded"
Actually we have migrated our system from 4.7 to ECC 6.0 version, in 4.7 we are deactivated assets from FM-Budget checking that time it was working fine, but now after migration system giving this error message,
Can you please help me is there any setting need to do in Ecc- 6.0 to deacivate Assets from budget check.
Thanks .....Sudheer

Thanks for your reply Aleksey,
At present we are using Format Budgeting, in my previous system we had a simple option to deactivate Asset transactions using Transaction type, but in in ECC 6 , i am not sure where such facility available.
I gone through whole FM menu but i didn't find any way to do this.
Can you please suggest where i can deactivate Asset transactions (either using transaction types or even Document type also fine).
Thanks ...Sudheer

Error Payment budget exceed

Hi Experts,
I have an issue about payment budget. We had open item Rs. 37000 for previous year 2009 & same would carryforward to 2010 year through FMJ2. But in FMJ2 there is no document number & I tried to reverse the same document but there was no document in FMJ3 also. How do solve the same ?
Rgds
Suma

Hello Mani,
Please let me know if I am understanding correctly:
you are running FMJ2 and trying to CF a certain PO.
if the PO is not selected, you should first make sure it still has an open amount and review your settings for Carry forward:
Public Sector Management->Funds Management Government->Closing Operations->Enter Default Settings
And
Commitment Closing Operations->
Enter Settings for Commitment Carryforward Payment Budget
and/or
Enter Settings for Commitment Carryforward Commitment Budget
And make sure that value type 51 is allowed for CF
If you are getting Budget exceeded error in FMJ2, since you are running CF without budget, it means that the CF of your PO will release budget in the previous year and consume budget in the following year. If budget in the new year is not sufficient, you will get an Availability control error.
There is a parameter in FMJ2 which allows you to decide how to run it:
- No Availability control
- Update without AVC check
- AVC checked
Hope this helps you
Regards
Mar

Budget Exceeded : Message No BP603

Hi Experts,
I am having problem with budget exceeded error.
Scenario - When trying to invoice the P.O it prompt budget exceeded error but budget was available when checked the S_ALR_ report.
As it was very urgent, Budget was supplemented to pass the Invoice for P.O and after it is invoiced I could still see the budget available more than already available budget.
Example.
Invoice for Commitment PO - 200000
Budget Available - 50000
Supplemented Budget by 20K to pass on the Invoice as it thrown error while invoicing, Hence New Budget available after supplement is - 70000
After the invoice of PO - 200000
Budget report showed the same available amount as 70000 ( No Change in the original value of budget even after supplement of 20K)
so now I tried to reduce the budget back to 20k and roll back the budget back to 50K but system throws me the error as attached here.
I have tried to analyze the report such as CJI3, CJI5, CJ31 also executed RKANBU01, CJBN, CJEN.
This is done on lower level WBS and I have checked all P.Os and tax charged towards it to see if the available budget has been consumed with the tax amount or not.
Real values on the scenario are given below. I am not able to get the point on where the 4641.43 USD is budget exceeding
USD
930451
commitment
345550
actual
1276001
total Budget Consumed
1289263
Current budget
13263
available
Appreciate experts help and comments.

Hi Amit,
We don't have release functionality maintained for budgeting.
This is for child level wbs and sufficient budget is available.
As requested I have attached the screen shot.
Standard Report shows the budget in USD
And CJ31 also displays the budget in USD
I have also attached screen shot of budget in AUD, Where in on the available budget amount I am trying to reduce it by 20K in CJ38 which pops the budget exceeded error message.
Thanks

Budget Exceeded Message Customization

Hi, is there a user exit or customization available to change the warning/error message when the project budget is exceeded and availability control kicks off upon exceeding the budget tolerance limit?

We couldn't change the BAC messages through customization because the underlying code is manipulating internal ABAP text fields. Another driving requirement for us was to have a single BAC email sent out per project per day.
We controlled this by:
     1. Set BAC to warnings only
     2. Captured all BAC warings in a custom table through user exit "EXIT_SAPLBPFC_002".
     3. Run a nightly batch job that reads the posted BAC warnings and sends out the emails as needed with the text we want. This is a small custom program.
Hope it helps,
Phil

Budget Exceeded error with message No BP 602

Hi Experts,
I am facing a budget exceeding error: Ntwk actvty 6000001 0020 budget exceded year 2009.
following is the settings
Availability control against: Overall
Availability control against: Budget
Availability Control in the Controlling Area Currency:
Activation type: Automatic activation during budget allocation
Usage level in %: 0,00
The project is P.0001
Top lvl P.0001
WBS P.0001.1
Network Activity (External services) 6000001 0010 PR-($40000) PO($20000) & Service entery done with same amount($20000).
Network Activity (External services) 6000001 0020 PR-($1)
Actual   $20000
Commitment 20001
Assigned 40001
Available $49
Now we updated the budget as below:
The original budget was 40050 in IM then modified to 45050 and distributed in CJ30.
When we try to update the Service PR with 49 or more dollars, gives error in commitments and when the log checked, the budget exceeding message is there, if the PR updated with 48 USD, it gives the budge is exhausted.
40050(Old Budget)-40001 (assigned) = 49 USD. Which means, the supplement of the 5000USD is not considered.
Run the CJEN and CJBN to reconstruct the project but no use.
Please help me out where to check and what went wrong. its in client prd.
Regards,
Ganesh

Hi,
You said in reports and in CJ31 , it is showing 60049 as available. I am confused here......including additional budget , total budget you gave is 45000. Then how it can show 60049 which more than Original Budget ?
Have you distributed additional budget to the WBSE for which Service P.R is being raised ?
What is distributable budget at the level of the WBSE for which P.R is being created in CJ30 ?
What Is available budget against the WBSE for which P.R is being created in S_ALR_87013558. ?
May be it will be of saome help for you.
Thanks
Saikishore.Ganga

Budget exceeded even if enough budget available

Hi,
When we are trying to post document to a particular cost center its giving an error message saying tht payment budget exceeded. But actually there's no budget object selected for tht commitment item, So it should pull the budget from the parent item which has enough budget. Can any one help to find out why is this happening.
thanks,
Sravanthi

Kindly check this thread
Re: Budget Mail Alert
If you have maintained the activity group "++" in the tolerence limit for the AVAC.
then the PO value is also included in addition to PR.
There are two options:
1. Either increase the budget or
2. Note: 955107
Go to OPS9 In the Budget profile which u assigned to ur project, Check for Availabilty control parameters over there Overall Paramaters should be ticked. If not then make it selected.And reconstruct availabilty control thru CJBN then try out ur posting
check this Sap Note: 178837
Hope this will solve ur issue
Regards,
ANSAR

Budget Exceeded error while changing in Account Assignment

Hi,
The user is facing an error while changing the Accounts assignment category to "Assets" in a PR. The PR was created with AAC as "U" for all the line items. The user is changing that to "A". After that he provides the asset number then the error is coming as below:
Item 010 Order 0809/A15 budget exceeded
Message no. BP604
Diagnosis
In document item 010 Order 0809/A15, budget for fiscal year 2010 was exceeded by 6,630.00 INR.
The valuation price for that particular line item is Rs 6630.00. I have not changed the other line items.
Need the suggestion.
JK

I think there some settings in Budgeting, n Finance people are more familiar with those settings. Normally, if u craete a Purchasing doc. PR or PO or GR/ IR from MM side, with account assnt., the relevant budget()which is created for that commitment item) will updated with the document value. There may be settings with delivery date or so. check with your FI guys
umakanth

PSM-FM: Modify text of the message number BP629

Hi Experts,
In the standar message BP629, the text shows only Fund Center and Commitment Item codes, is there some way to it shows the name or description of those objects.
Standar Message BP629:
Item 010 101000 / 40000001 payment budget exceeded
Desired message:
Item 010 101000 ADMINISTRATION / 40000001 RENT payment budget exceeded
Thanks in advance.
José Luis

Hi,
I do not see how this could be done in standard. The problem is that the parameter which is sent to the message is the one which you see eventually. So, theoretically, you can enhance this message with another parameter (SE91), but you will have also to trace all the places where this message is issued and add another parameter, which will be the description of your FM objects, to it. And this is modification...
Regards,
Eli

Payment Budget Exceeded Message Number BP 628 & 629

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