Payment document vs clearing document

Dear All,
What is the difference between payment document and clearing document,in which business scenario's we will use them.
Thank you.
Regards,
D vasanth

Hi,
Payment document is also a clearing document of the underlying invoices.
Whereas a clearing document is not necessarily a payment document. A clearing document can also be a clearing between multiple invoices, credit memo, debit memo, payments etc.
Regards,
Gaurav

Similar Messages

Possible to clear vendor open item against already posted payment document?

Hi
Can you advise if it is possible to clear an open item against already posted payment/clearing doc? Here is the background to the scenario:
An invoice was posted with transaction FB60. This was subsequently picked up in the payment run F110 and cleared by payment document number 200005678. The item went to the bank on the paymnet file and was paid out to the vendor. The transaction reference, which appeared on the incoming bank statemnet was the payment document number 200005678.
Subsequently it was discovered that the original invoice should have been posted with reference to a PO using MIRO. The requirement now is to reverse the paymnet documnet 200005678 in SAP, then reverse the document that was posted using FB60. After this the invoice will be posted using MIRO. This will create an open item on the vendor account.
This item will not be piad out again. Therefore the requirement is to try clear that open item against the previously posted payment document 200005678.
Is there any way to clear this vendor open item against the originally posted payment document 200005678?? Or any other advice on how this scenario can be handled in SAP?
Thank for your help.
Mike

Hi,
I tried that option in our test system. I ran FBRA and entered Paymnet Documnet Number (+Clearing Doc Number), Company Code, Fiscal Year.
Then chose menu option Clearing -> Reset Cleared Items.
The system pops up a window asking for a reversal reason and reversal date. I use 01 and posting date of today.
The system now posts another cleared document. That document places the invoice as an open item on the vendor account. It does not place the Payment Document as an open item on the account.
When I go to F-44 only the open vendor invoice is showing there. There is no open paymnet document.
Is there perhaps some configuration setting that stops the placement of the paymnet document as an open item when reset?
Thanks for your help again.

Split payment document by cleared document

Split payment document by cleared document
hello, do you know if it s possible the following requirement:
when posting a manual payment (F-53) my client would like to have bank line item splited by cleared document (invoice). Usually, you can clear several invoices with one payment (bank line item ) but my client wants to have the bank line item splited in several line items by the corresponding invoice cleared
example
now (allways)
40 vendor's invoice 1 100
40 vendor's invoice 2 200
40 vendor's invoice 3 300
50 bank                    600
future
40 vendor's invoice 1 100
40 vendor's invoice 2 200
40 vendor's invoice 3 300
50 bank 1                  100
50 bank 2                  200
50 bank 3                  300
I think that is not possible by the way...
cheers!

Hello
I have defined the Splitting method as following:
Z000000001 Splitting:
Business transaction           1000       Payments
Transaction variant            0001       Standard
Item category                  01000      Balance Sheet Account
As I want to split bank account in manual payments I set Business Transaction as Payments, Transaction Variant as 0001...
Do you know how I can define that splitting of bank account in payments will be done based in invoice number?
The payment for the above vendor invoice then contains the following
items when entered:
PK         Account               Amount
50          Bank                    -100
25          Payables               100 (clearing 2 invoices 50 each)
Document splitting then creates the following document in the General
Ledger view:
PK        Account     Split (invoice) Amount
50          Bank            INV1          -50
50          Bank            INV2          -50
25          Payables      INV1          50
25          Payables      INV2          50
I do not know how to configure that or is it possible. I have not seen "document" as Define Document Splitting Characteristics...
Help will be rewarded...

Not able to clear bank statement accounting entry with payment document.

Hello FI guru,
We are facing problem to clear bank statement accounting entry with payment document posted via t.code F110 (Automatic payment program).
There is only single entry for payment in bank statment . But many entries in F110 for different vendors. Will posting the bank statement entry i.e Bank clear account Dr
To Bank main account
Its post with an error Error F5 263 the diference is too large.
We are using muticash format & we have use 4 which clear Dr GL
Request your help to resolve the problem Whether we missed any configuration or we have develop program for the same

Hi,
This error generally is due to tolerance error. Please check the assignment of the user id with the relevant tolerance groups. Let me know if it worked.
or go through the following link
F5 263 - The difference is too large for clearing
BR,
Satya

Payment document cleared and invoice document number cleared

Dear experts,
    Could you please help me to locate (table and field name) what is the payment document number clear and invoice document number cleared ?
    In my point of view, the invoice document number is :
          BSAD-BELNR: Customer Invoice document number cleared
         BSAK-BELNR: Vendor Invoice document number cleared
Is it right ?
How about the payment document number cleared ?
How about the relation between these payment document number clear and invoice document number cleared?
Thank you in advance

Hi
You can see data on invoices   cleared using following tables.
For customer - BSAD
For Vendor - BSAK
For   all invoices ( open and cleared )   it is   BSID & BSIK.
Thanks
kamala

Incorrect clearing date on AP payment document

We did a payment run (F110) on 1/31/2008 for various vendors and all the payments were posted on that same day.   However, we noticed that there are 4 invoices that now show clearing date = 02/02/2008, even though these invoices were included in the 1/31 payment run. The payment document for those 4 invoices also have document/posting/entry date of 1/31/2008.   We cannot figure out where the 02/02 is coming from.     If any of you have encountered this issue before, I would appreciate your input.    Thank you.

When you go to those 4 vendors' information you will see the line: "Chk cashng time" - there is probably "2" there. This is what it means:
"Chk cashng time" - Probable time until check is paid. It is number of days which usually pass until the vendor has cashed your check.
Use:
     During automatic payment transactions, the system calculates the value date for check payments using this information and stores the date in the line item. The date is calculated as follows:
     Value date = posting date + check cashing time
If you want to make is same day, just g to: Change vendor information FK02 and delete this "2"
Please assign points if helpful.

How to clear the Payment Document when posting cashed checks.

AIM: To clear the payment document when the check is cashed.
I am creating a Payment Document (Doc type ZP) using fb01. Then I am creating a check against this payment using FCH5. Once check is created, I am posting cashed check using FCKR upload. FCKR is working fine and marks the check as cashed.
ISSUE: The FCKR is working correctly and the check is being marked cashed in FCHN. But if I click the Accompanying document and click on payment document, the payment is still open. Why is this? How do I clear the payment doc?
Please advice.

Hi,
By using T code F-03, you can manually clear the open entries in GL account, if that GL account is open item managed in GL Master.
Thanks and Regards
Binoj M D

FBRA - Invoice & Clearing/Payment Document in different currencies

Hi Gurus,
We would like to just reset and not reverse a clearing document (this is also the payment document) linked to a customer invoice. The clearing document is in USD currency, while the invoice is in USD4 (4 digits) currency.
While resetting this clearing document in FBRA , SAP gives a pop-up message "Crcy USD4 in invoice document is not the same as the crcy USD in clearing document. Clearing document will be reversed." So, SAP resets and reverses the clearing document. But we would like to just reset the clearing document and not reverse. Is this possible? Do I need to do any config for this?
Thanks for your help,
Ram

Usually you can reset or reset & reverse at a time.
But for some documents there will be forex gain/loss line items which will happen automatically when a open line document cleared with another document.
e.g. Line item 1 :- 500 Cr balance in a vendor account.
When you done the payment to this vendor through F-53, system also analyze the valuation differences if any and post.
so these are generated automatically
While reset this document you can't avoid reversing.
May this is the issue you are also facing.
you cant do anything for this.

EBS - MT940 - Auto Clearing with payment document number

Hi
I am getting the MT940 bank statement with the payment document number alongwith company code and year at line 86. For example:
900012345678902014?21
9000 - company code
1234567890 - Payment document number
2014 - Year
?21 - Not sure
I created a new search string as below:
( |^)#####################( |$)
At tag, I left only the 10 digits for the document number and removed the other values ie for company code, year etc
Assigned this search string for the bank account with interpretation algorithm 020 (document number search)and target field is Note to payee.
But, the system is not able to clear by looking at the payment document. Instead, it is trying to clear with the amount.
Could you please suggest me on this.
Thanks and Regards
Ashok

Hi Ashok,
Did you try with entring this BELNR number(1234567890) in FF_5 screen?
Regards,
Mohammed

Received payment documents (not cleared yet) in dunning selection

Dear experts,
Do you know if it is possible to have received payment documents (not yet cleared against open items) in the dunning selection, dunning list and dunning letter?
Is there a BADI or BAPI we can use to change the document selection of the dunning program?
Hope to hear from you soon.
Best regards,
Jurriaan

Hi,
As a standard, whenever you are receiving collections without refering to any invoice, both the items (means customer invoice and receipts) will appear in the dunning notice... !!!
If the collection received by using SPL GL indicator, then you have to activate the particular SPL GL indicator in T Code FBMP and SP. GL indicator tab
Hope it clears your doubt.
Regards
A.Saravanan.

Reset Clearing Document without reverse payment document

Hi Gurus,
Can anyone tell me if i can reset a clearing document without reverse a payment document.
The situation is this. I have an invoice that was paid by a payment document, and this movement generated a document clearing.
I need to do a reverse of the invoice and the payment no
Tks

Tks for your response but the problem is that the invoice have witholding tax. And, when I reverse the clearing document the program reset/reverse the payment document
Best Regards

Please differentiate Payment document& Clearing doc

hi,
please differentiate Payment document& Clearing doc

Hiii..
Payment Document-The Document created while making payment,it can be clearing document when you are clearing invoice with it.
Clearing Document-A document created while clearing entries.no accounting entry is passed when we create clearing document it is just a clearing document.
Regards,
Aakash

Cancel/reverse a partial payment document / check

Issue is:
There is 1 payment doc for 2 checks issued.
Check 1: Encashed by the vendor
Check 2: Issued but not encashed and we want to cancel the check 2 and reverse the payment doc partially and then move the AP cr to u201Cunclaimed property liability accountu201D.
How could this be doneu2026 Following tcodes give errors as below..
1. FBRA or FB08 gives..
Document includes already cleared items - reversal not possible
Message no. F5308
2. FCH8 for check 2 gives..
Document BRN1 4200023157 is not purely a clearing document
Message no. FS601
Diagnosis
Payment document 4200023157 in company code BRN1 also contains the clearing document number 4200024802 in addition to its own clearing document number in line item 001. As a result, the document cannot be reversed after resetting the cleared items.

Hi,
As only one doument got generated for two open transaction, now indivual reversal is not possible. Only you can do manual transafer posting.
Abhi

Report for Accrual and Payment documents

Is there any standard report in SAP 4.7 for showing clearing document, accrual document, cost center, WBS, Order Number, Purchase Order, Service Entry Sheet number in one report ? Basically we need a report that shows the match between the payment document and the accrual document.
Thanks in advance.

Hi,
If you are using ECC 6.0, then try using the t-code VF05N. In this transaction, you can take the billing documents of all the payers and materials.
Regards
Vijay

F110 Automatic Payment Program- restrict items per payment document

Hi,
I want to know whether it is possible to restrict number of invoices to be paid in one payment document.
Scenario:
Suppose a vendor has 25 invoices to be paid normally all the invoices would be paid thru' one payment document but my client wants to restrict the number of invoices in one payment document as 10.
Is there any config to be maintained in FBZP?
I hope I am clear in my query.
Thanks
Suresh

Hello Suresh,
I feel that the number of items to be processed in a payment run cannot be restricted.
Please go through the below link to understand the various processing settings for the automatic payment program.
http://help.sap.com/saphelp_46c/helpdata/en/47/8bf634b576bc4ee10000009b38f83b/frameset.htm
With Regards
Vijay Gajavalli

Payment document vs clearing document

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