Payment on Account in Incoming/Outgoing Payments

Please tell me what is the purpose of Payment on Account in Incoming/Outgoing Payments forms and also in what all combinations I can use this feature.

Hello,
Basically it is used to accept the payment not based on certain invoice (open invoices) if you tick the field (tick box field). You must manually reconcile the payment to the invoices using automatic internal reconciliation or link invoice to payment feature that is available in banking module --> bank statements and reconciliations --> link invoices to payment. If you use the reconciliation option, you will also must create balancing journal before reconcile the transaction (i.e. open transaction in debit and credit side reconciliation balancing journal).
let me know if you need further explanation.
Rgds,

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Different no range/doc. type for cash journal incoming/outgoing payment

Hi all,
I am going to set up cash journal for a customer and they want separate number range for incoming and outgoing payments.
I have read on this forum and actually don´t understand if that´s possible.
If I set up two different cash journals (one for outgoing payments and one for incoming payments) the problem is that I can call all transaction type (C, B, R, E, set in transaction FBCJC2) from both. I have a cash journal for outgoing payments where I have set a separate document type and number range for G/L accounts in transaction FBCJC0 and the same for vendor outgoing payment and customer outgoing payment, but no document type for incoming payments from vendor/customer.
When I then start to use this cash journal for outgoing payments I can´t make outgoing payments if I don´t have any money in my cash journal. Then I have to take money from my housebank by business transaction type C (receipt from bank) set in transaction FBCJC2. This becomes an incoming payment, but I got the same number range as for outgoing payments because I am in that cash journal and that number range is set per G/L account transaction per cash journal. .
How can I come around this problem?
Thanks in advance!
Best regards Lisa

Hi Pravin,
Sorry for late answer. I created three document types, one for customer, one for vendor and a third for G/L postings. It was not possible to do in another way, sorry.
Best regards Lisa

Query for Journal Entry as Incoming/Outgoing Payment

Hi all,
I need a query that returns all journal entries that are incoming/outgoing payments.
I have not found anything in the journal entries tables that marks it as a payment.
thanks,
Lucas.

Hi Lucas,
I am afraid 2 queries could be more meaningful. That might be more convenient:
Incoming:
SELECT T0.TransId as [Journal Entry#],
T0.RefDate as [Posting Date],
T0.BaseRef as [Incoming Payment #],
Isnull(T1.AcctName,T0.ShortName) as [GL Account Name/Vendor Code],
T0.Credit
from JDT1 T0
Left JOIN OACT T1 ON T1.AcctCode= T0.ShortName
where T0.TransType=24 AND
T0.Credit > 0
Order By T0.RefDate
Outgoing:
SELECT T0.TransId as [Journal Entry#],
T0.RefDate as [Posting Date],
T0.BaseRef as [Outgoing Payment #],
Isnull(T1.AcctName,T0.ShortName) as [GL Account Name/Vendor Code],
T0.debit
from JDT1 T0
Left JOIN OACT T1 ON T1.AcctCode= T0.ShortName
where T0.TransType=46 AND
T0.debit > 0
Order By T0.RefDate
Thanks,
Gordon

How to Print the Account Balance in Outgoing Payment PLD

Hello Experts
How to Print the Account Balance in Outgoing Payment PLD
Dixit Patel

Hi,
you can use udf in the outgoing payment to record the vendor's account balance and then using the query FMS ;
select balance from ocrd where cardcode = $[$4.0.0]
Assign the query in the UDF so that each time after entering the vendor code, the balance appears.
After add the payment, the balance is recorded.
In PLD, you can create the UDF field to make the balance appears in the outgoing report.
Rgds,
JimM

Query print layout on Incoming/Outgoing Payment

Hi, i'm working on the QPL, and i've done doing the incoming and outgoing payment for customer/vendor... but when i have the 'payment on account' it doesn't show anything...
i check the query, everything is alright... the layout works fine with other outgoing payment which is not payment on account. It just doesn't work at all using the same query and layout for document which has payment on account...
what should i do?
Thnx for help...
Martin

SELECT T0.DocNum, T0.DocDate, T0.DocCur, T0.NumAtCard,
T0.DocTotal, T0.DocTotalFC,T1.DocNum, T1.CardCode,
T1.CardName, T1.DocDate, T1.Comments,
T1.TrsfrRef as 'Cheque No', T2.BankCode' '
T2.AcctNum as 'Bank Code', T2.CheckSum, T0.Address,
T2.CheckNum, T2.Currency , T3.Phone1, T3.CntctPrsn, T0.PaidSum, T0.PaidSumFc, T1.DocTotal, T1.DocTotalFc,
T4.SumApplied, T4.AppliedFC
FROM OVPM T1 LEFT OUTER JOIN VPM1 T2 ON
     (T2.DocNum = T1.DocNum)
      LEFT OUTER JOIN VPM2 T4 ON
     (T4.DocNum = T1.DocNum)
      LEFT OUTER JOIN OPCH T0 ON
     (T0.DocNum = T4.DocEntry)
      LEFT OUTER JOIN OCRD T3 ON
     (T3.CardCode = T0.CardCode)
WHERE T1.DocNum = [%0] AND T4.Invtype = '18'
Union
SELECT T0.DocNum, T0.DocDate, T0.DocCur, T0.NumAtCard,
-(T0.DocTotal), -(T0.DocTotalFC),T1.DocNum, T1.CardCode,
T1.CardName, T1.DocDate, T1.Comments,
T1.TrsfrRef as 'Cheque No', T2.BankCode' '
T2.AcctNum as 'Bank Code', T2.CheckSum, T0.Address,
T2.CheckNum, T2.Currency , T3.Phone1, T3.CntctPrsn, T0.PaidSum, T0.PaidSumFc, T1.DocTotal, T1.DocTotalFc,
T4.SumApplied, T4.AppliedFC
FROM OVPM T1 LEFT OUTER JOIN VPM1 T2 ON
     (T2.DocNum = T1.DocNum)
      LEFT OUTER JOIN VPM2 T4 ON
     (T4.DocNum = T1.DocNum)
      LEFT OUTER JOIN ORPC T0 ON
     (T0.DocNum = T4.DocEntry)
      LEFT OUTER JOIN OCRD T3 ON
     (T3.CardCode = T0.CardCode)
WHERE T1.DocNum = [%0] AND T4.Invtype = '19'
Yea, it doesn't show me anything...except the free text document field in the layout... others like formula, database and variable didn't appear...
i suspect that there's something goes wrong when i do ' payment on account'
thnx for response...

Different LC amount for same exchange rate at Incoming & Outgoing payment

Hi
I have created an incoming and outgoing payment separately. One of the amount is the same between Incoming and Outgoing payment with same currency and same exchange rate, but system generated LC amount with a rounding difference of SGD 0.01. Example, in incoming payment, the double entry is:
Dr AP/AR Contra account   USD $ 294,318.00     __*SGD $ 442,065.64*__
Cr Customer          USD $ 294,318.00          SGD $ 440,289.64
Cr Exchange Gain/Loss                    SGD $     1,776.00
For outgoing payment, if the exchange is the same as 1.512, the system generated double entry below:
Dr Supplier              USD $ 864,624.53    SGD $ 1,271,084.52
Dr Exchange Gain/Loss                             SGD $      27,581.52
Cr Cash At Bank          USD $ 570,306.53     SGD $ 856,600.41
Cr AR/AP Contra A/C          USD $ 294,318.00     __*SGD $ 442,065.63*__
As you can see from the sample above, AP/AR Contra account is generated as 442,065.64 in Incoming payment whereas for the same rate and same posting date, the system generated different LC amount in Outgoing payment to 442,065.63, there is a 0.01 difference.
Why is that so? Why same exchange rate and FC amount will resulted in different SGD amount? Anybody know whether there is any workaround to solve this problem? Thanks.
Regards,
MH

Hi Gordon,
I don't really get what you mean. I have tried on my own database and it doesn't happen even though patch level, decimal places and document settings are the same. But it just happen on customer database with exactly the same transactions. So not sure how SAP calculate the amount. Thanks.
Regards,
MH

Incoming / Outgoing payments bank charges

It is common for bank charges to be applied to both incoming and outgoing payments.
It would be good to be able to deal with these at document level in the incoming and outgoing payments, using an account determination, rather than have to create a journal entry when reconciling the bank or the business partner account.

Hi I agree, as we have several foreign currency adjustments that we would prefer to do at the payment time rather than at the reconciliation time against the vendor/customer.

Payment on Account in Incoming payment

Dear All,
We are creating a addon for incoming payment through DI API. We are adding incoming payment based on journal entry and Invoice. While creating this entry in incoming payment, Payment on account checkbox is automatically enabled for the balance amount if the amount of incoming payment is less than the value of Invoice or outstanding in the journal entry. In this scenario we are unable to do the next incoming payment for the same invoice or the same journal entry(Customer outstanding amount). The following is the coding we are using for this purpose. Can any one suggest us as how to solve this problem.?
                                ocompany.GetNewObjectCode(CStr(jeno))
                                oPmt = ocompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oIncomingPayments)
                                oPmt.DocType = SAPbobsCOM.BoRcptTypes.rCustomer
                                sNum = invno
                                oPmt.CardCode = custcode
                                oPmt.Invoices.InvoiceType = SAPbobsCOM.BoRcptInvTypes.it_JournalEntry
                                oPmt.Invoices.DocEntry = jeno
                                oPmt.Remarks = crno
                                oPmt.DocDate = docdate.Date
                                oPmt.DocTypte = SAPbobsCOM.BoRcptTypes.rCustomer
                                oPmt.CashSum = chqsum
                                If oPmt.Add() <> 0 Then
                                    MessageBox.Show(ocompany.GetLastErrorDescription)
                                    SBO_Application.MessageBox("Problem in Payment for Invoice no: " & crno & " Problem found is - " & ocompany.GetLastErrorDescription)
                                Else
                                End If
Regards,
Chandramohan

Hello Thiya,
see this thread: [Re: How to do an incoming payment based on journal entry whit SDK ?]
I did post some example code from the sdk help.
HTH
Regards Teun Aben

Incoming/Outgoing Payment Reports

Hi Friends
My Cleint Need The outgoing/Incoming Payment report and they r asking the following selection creteria
Incoming payment/Out going Payment -
                          Bank Transfer Payment means wise,
                           Check payment means wise
                            Cash payment means wise
                            Crdit card Payment Means wise
Wat i have to do tell me the solution
Sankar

HI Sankar,
Basically you want all those information in one selection criteria window?
If you use XLR, it will be one selection criteria at a time.
If you user Query you can combine them in one selection criteria using survey variables. Since you will be accessing the Incoming Payment and Outgoing Payment as one of the selection criteria option, I would suggest that you use t-sql and not just ordinary select statement.
Laurence Resubal

G/L Account mane on Outgoing Payment Ptint

Hi all..
When designing a print layout for outgoing payments, using bank transfer, the G/L accout name is not being displayed.
I can select the transfer account .. means G/L account code... but i'm not able to show the compleete description..
Example.. i see only the G/L account code.. ( 02010101 ) but miss the name of the G/L account.
Can someone help me to solve this??
Pleaseee ...
Thank you in advance..
marco

Hi Marco,
The reason why you are not able to access Bank Name is that Bank Name is not stored in Outgoing Payment table. Only Bank Code is stored in OVPM table.
To make Bank Name printed, please kindly refer to the following steps:
- Create a UDF on Outgoing Payment Title.
- Link a FMS to the UDF to retrieve bank name from ODSC table according to the bank code retrieved in the OVPM table.
- Add the UDF field in the print template.
Now you should be able to print the bank name as well.
Hope this helps.
Regards, Summer
SAP Business One Forums Team
Edited by: Summer Ding on Jul 2, 2008 9:41 AM

Incoming & Outgoing Payment Printout Problem

Hi All
We have a problem on our incoming and outgoing payment printouts. Both are set up to print once you add the document to the system. The problem is that the original printout does not match the actual incoming or outgoing payment. However once you do a reprint it prints out correct.
I have taken both documents off print once document adds and when I go back to the incoming or outgoing payments and print the original it comes out correctly.
I would like to know how to fix this problem so that once you add the documents it prints out and with the correct information.
We are using SAP Business One 2007 A PL 30

I have now managed to replicate the problem on two other databases one another clients database and another the demo database of OEC Computers.
Once again I will explain the problem. When you go to incoming payments and you select a business partner that has many invoices lets say over 40 and you select five at the top and five at the bottom that you want to pay. Once you go to payment means and enter your payment and press add the original that prints has not managed to only select the invoices that you have paid instead depending on your setup it will print the first 22 rows (in my case).
Then if I go back to that payment and do a reprint no problem it is 100% correct.
I thought it might be a simple setting or something however I have been able to replicate the problem on two other databases which makes it three in total. Therefor I am wondering how to fix this and perhaps if anybody else has experienced this before.

Accounting Entry for Outgoing Payment

Dear experts,
I am currently doing PLD for outgoing payment. Just want to know how I can include in the disbursement voucher I am doing the accounting entries for this., Example:
Accounts Payable (Control Account) 20,000.00
Cash in Bank MBTC (GL account of the chosen Bank account) 20,000.00
Thanks
Sandra

You may check this thread to have a reference:
Re: Branch Code in a bank transfer summary report
Thanks,
Gordon

Approval for Incoming,Outgoing Payments and Deposits

Hi guys,
I need to set an approval whenever the user wants to close or cancel Incoming Payments,OutGoing Payments and Deposits(Just Right Click on the Document and Close/Cancel).
I tried to get approval when adding the above documents but not able to set for cancel/Close.
Pls tell me how to achieve this..
Thanks,
Vams

Hi Vams,
As suggested by Gordon, you won't be ab;e to trigger an approval for this. SP may only block if some one tries to cancel or close the document. You can block the same by using authorizations. So why don't you directly use authorizations??
Thanks,
Joseph

Payment engine, bank charge and outgoing payment

Hi expert !
My customer wants to generate foreign outgoing payment, with Payment Wizard.
We're french, so I created payment mode, and I choosed File format : SAPBPFROPBT_AFB_FO
In case of outgoing payment file protocol, we must specify who paid Bank charge :
13 : supplier
14 : half us, half supplier
15 : us
By default, Payement engine's generate file with bank charge = 14. And, of course, my custommer wants bank charge = 13.
I wrote bank charge = 13 on BP Master Data, and I can See bank charge = 13 in OPEX table (I try all fields - InstruckKey - pymKeyCode - PeyRefDTLS - and of course PYLBCACode).
But Payment engine still generate a file with bank charge = 14.
In payment engine Help, customizing bank charge is explained for all regional options, but not for france.
Please, do you know how can I have a file with bank charge = 13 ?
Thanks,
Pierre-yves

Hi,
Bank charges and Overdraft fees will not be an open item account.
But your bank clearing account will be an open item account.
Error may be due to the incorrect posting rule defined.
Regards
SM

Payment advice config for Manual outgoing payments

Hi
I am looking for the configuration steps for the payment advice in case of manual outgoing payments. We are not using APP.
Thanks in advance.

Dear
1.Please try this t.code FBE1 after payment is made
2.If not - configuration for correcpondence in OB77. OB78 .Create report variants.
Then in F-53 , after process open items, generate the payment advise .
Then in F.61, give the document nos and spool for the printout will be generated.
3. You can payment & print directly trough F-58 also
Regards
shankar

Payment on Account in Incoming/Outgoing Payments

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