Payment Program - Generate additional clearing documents

Hi.
When executing an FPY1 payment run, say for a contract account. All open items that fall on the same due date are grouped into one payment document.
Due to restrictions set by our reserve bank no direct debit may exceed R50000.00. For this reason we need generate payment documents not exceeding R50000.00 but equalling the payment amount.
Eg:
3 open items all due on the same day: R200000.00, R600000.00 & R50000 = R850000.00
Instead of one payment document of R850000.00 we need 2 payment documents of R500000.00 and R350000.00 respectively.
Does any one know how this can be achieved?
Using the events provided is seems you can manipulate the document generated but not the amount of documents generated.
Any help will be appreciated. Thanks
FPY1 - IS-U - FICA - Automatic Payment Program - Direct Debit

Hi.
I think that you should look into event 0610. It should be possible there to change amounts of payable units. Check documentation of the event for name of structure holding changeable items.
Best,
Jean-Marie

Similar Messages

  • Automatic Payment program -line item cleared not displaying in table

    automatic Payment program -line item cleared not displaying in table
    i have re run the APP program DUSR1 same earlier it has run twice but table dose not show double payment to vendors how to resolve the issue.
    Can some one please guide me on this.

    Hi Priyanka,
    First, which table are you referring to.  If your fist APP run clears the line item, it will no longer be available in the open item. 
    Please be more specific on the problem so that we can try to help you.  If possible, please provide screenshots.
    Regards,
    Ganesh

  • No FM payment update (VT57) for clearing documents

    Hello all,
    I have payment updat online active, and I'm trying to post a payment after a FI clearing, but the system is not able to find the invoice posted in FM and create value type 57.
    Basically, I'm posting an account payable but still don't know which vendor I must pay in this moment.
    FB50:
    Debit: Expense (commitment Item 30/3)
    Credit: Accounts Payable (Commitment Item 60/3)
    Value type 54 is created.
    After I find out which vendor I must pay, I'm posting the vendor invoice against the account payable account posted before.
    Debit: Accounts Payable (Commitment Item 60/3)
    Credit: Vendor (Commitment Item 60/3)
    When I make the payment of the vendor, the systems shows two warning messages (FICUSTOM114 and FMUP027) and pays the invoice. Although the payment is ok, as the systems does not find the FMinvoice, the FM reports are inconsistents, the payment is not reflected in FM, and the Value Type 57 (payment) is not posted.
    If I post the expense directly for the vendor and pay the invoice, the systems is fine and the Value Type 57 is created.
    Did you have this issue before? Waiting for your comments.
    Best Regards,
    Carlos.

    Dear Eduardo,
    I'm trying to understand your query above, but I’m confused with your below statement:
    "Basically, I'm posting an account payable but still don't know which vendor I must pay in
    this moment. FB50"
    As per your explanation this is not the system issue, actually you are not following the appropriate process, e.g. if you don't know the vendor, and you must want to pay, which is strange.....
    In practical if you don't know the vendor, it’s the situation of Accrued expense: expense is recognized before cash is paid out.
    Accrued expense is a liability whose timing or amount is uncertain by virtue of the fact that an invoice has not yet been received. The uncertainty of the accrued expense is not significant enough to qualify it as a provision. An example of an accrued expense is a pending obligation to pay for goods or services received from a counterpart, while cash is to be paid out in a latter
    accounting period when the amount is deducted from accrued expenses.
    For monthly reporting you have to show this expense, for the month its belongs, so in this case I would suggest use SAP standard functionality Accrual/Deferral and book this entry at month end by T.Code: FBS1, e.g. reporting month is May, then post this entry posting date May 31,2014 and give reversal date 1st of June 2014.
    FBS1: Posting Date: 31-04-2014
    Debit Expense                      XXXX
                  Credit Accrued Expenses (B/S GL)              XXXX
    Reversal 1st day of June: 01.06.2014
    Execute T.Code F.81 1st day of June, you can schedule it also, then system will read the reversal date form original accrual document and post the following entry.
    Debit Accrued Expenses (B/S GL)    XXXX
                Credit Expense                    XXXX
    Later on you when received actual invoice, let’s say on 25th of June you received the vendor invoice:
    T.Code FB60
    Debit Expense XXX
                              Credit Actual Vendor
    Then make payment by F.53 or F110, in this way you will have track of your expenses, AP and FM reporting, and I hope there shouldn't be any problem at all, as long as it won't exceed your budget. 
    Kind Regards
    Javed

  • F110 - Automatic payment Program    Vendor /Customer Clearing

    I have entered all the settings related to the Vendor/Customer clearing.
    1.Entering the Vendor and Customer account numbers in the relevant master records.
    2.Activating the clearing with Vendor/Customer in both master records.
    But when F110 is executed,the customer line items are thrown in the exception list.The line items are all due on both the sides.When i reallocate the customer line item,it is giving the option of deducting it from the Vendor line item.
    It has to do autmotically and pay the balance amount to the Vendor,instead of doing it manually.
    Request to contribute your ideas for solving this issue.
    Regards
    Sunil

    Hii Neeraj,
                   The error says it consists of the debit balance.But the settings are already made in both the vendor and customer records.But if we click the execption item and reallocate ,it is accepted to deduct it from the vendor line item.
    Thanks and Regards
    Sunil

  • How to clear the down payment against the vendor invoice in the payment program?

    A down payment is made $25 Later an invoice is posted for $100 Now i want to Pay $75 to Vendor But the Automatic payment program  is not clearing the down payment against the vendor invoice. Could you please help how to clear the down payment against the vendor invoice in the payment program?

    Swathi,
    Need your help i have a strange situation
    1) F-48 and document posted with document no = 15..... in company code = L002 with payment block getting populated automatically
    2) F-48 and document posted with document no= 15..... in company code = Us11 without payment block and the screen does not even show payment block, I had to check this from BSEG table
    My question is
    a) How and where does this payment block is triggered through configured and how to process next steps.
    b) when I use F-48, how do we do the actual payment, is there a check printing and linking it to the KZ document or is check printing done outside the system and the KZ document type does not have any linkage.
    c) If I do FB60 for a higher amount how do we pay partial amount.
    Your response is appreciated.

  • Down Payment Clearing Document shows as open item

    Hi,
    I made an Down Payment Request (f-47) for $ 1000; made a Down Payment on that request (f110) for $1000; posted an invoice (fb60) with $ 1000; cleared the down payment and invoice (f-54) for $1000.
    Now in vendor open item s(fbl1n), both invoice (KR) and the clearing document (KA) are shown, while in cleared items, the down payment request (KA), down payment (KZ) and the clearing document (KA) are shown.
    My questions:
    1) Why the invoice and the clearing document are shown as open items?
    2) Why the clearing document is shown as both open item and cleared item?
    Thanks in advance
    Edited by: Ming Cao on Mar 1, 2010 7:21 PM
    Edited by: Ming Cao on Mar 1, 2010 7:23 PM
    Edited by: Ming Cao on Mar 1, 2010 7:24 PM
    Edited by: Ming Cao on Mar 1, 2010 11:27 PM

    Dear,
    Do not worry this is standard behavoiur by the system..see the below flow...
    1. Create down payment request - F-47. (Open)
    2. Create downpayment from the request F-48. (Down payment is open)
    3. Clear downpayment F-54. (Invoice and payment are open in normal items and Downpayment and requests are cleared. So downpayment came to normal items.
    You will need to clear these items manually...
    Regards,
    Chintan Joshi

  • How to generate clearing document

    Hi guys,
    My problem is: Through Tcode: FB05, I can post the open items in Accounting Document(which hasn't been cleared before). After I post the open items successful, a clearing document will generate for the operation. The clearing document includes the open items which I have operated on.
    For example:
    Tcode: FB05
    customer: 70000006
    Residual open Item: 10000001
                                  10000002
    Clearing Document should include 10000001 and 1000002 items.
    Result:
    In Table: BSID (Accounting: Secondary Index for Customers), there are 2 items.
    My question is: Except above method to generate an clearing document, is there any other method to generate an clearing document?
    Thanks!

    Thanks.
    I have used the FB05 to post the open items. I think it has the same effect to Tcode: FB03.
    I want to know if i haven't used above tcode to post the open items, did the clearing document generate? Is there other method that can generate an clearing document?

  • Automatic payment program -  urgent

    Dear all,
    i configured automatic payment program. when i run the automatic payment program using f110, accounting documents to Vendor account and house bank account are not generated. In the status bar, only the following messages appear:
    "Parameters have been entered"
    "Payment proposal has been created"
    "Payment run has been carried out"
    The following message is not appearing:
    "Posting orders: X generated, X completed."
    Can anyone guide me to solve this issue?
    Will award maximum points.
    Thanks in advance,
    Regards,
    ar

    Hi,
    You get the message Posting orders X(Ususally no. of documents) generated and X completed, it means that your proposal was successful. You will not get the document number in the status. Click on the Payment proposal log to view the document number generated.
    Regards
    Sridhar

  • Urgent - Automatic Payment program

    < MODERATOR:  Message locked.  Please read the [Rules of Engagement|https://www.sdn.sap.com/irj/sdn/wiki?path=/display/home/rulesofEngagement] before posting next time. >
    Hello,
    The automatic payment program picks up the documents that have been cleared in the last year.
    what could be the reason for this?
    Please advise
    Regards,
    Jay

    Hi
    Not clear what the issue is. Please explain in detail with details of the run date and id.
    Karthik

  • MR11 clearing documents

    Hi
    We have used the MR11 and it ran successfully giving a documents number.BUt when we see the list in fs10n for clearing account, it does not show the clearing document number. Also the document number is different then show at the time of MR11 run. Is anyway to generate the clearing document number ? Anybody faced this problem of missing clearing doc number ? The impact of this missing clearing doc number ?
    Thanks
    Shiv

    Hi,
    For GR / IR clearing, when debit and credit are cleared it will post a clearing document, but it will not have any line items. Hence, it is not displayed in FS10N. This document is only a header document. You can see the clearing document number in the documents which got cleared (GR document and IR document).
    You can also display the document in T.Code FB03 and check the document cleared by going to Menu Path > Environment > Payment usage.
    There is no impact in the system if line items are not posted and this is how it is supposed to work.
    Thanks
    Murali.

  • F-44 / F-32 CLEARING DOCUMENT

    Dear All,
    WHile  Clearing Open Item of Customer or Vendor with F-44 or F-32, System generated new clearing Document.
    I don't want to generate new clearing Document.
    Is ther any way not to generate Clearing Document.
    I have checked all the fields as per SAP note 69767,950773 etc.
    Im my case all the suggested Fields are same. 
    In my system Document Splitting is activated.
    I have already checked other SDN messages but could not get final solution.
    Where to check for this issue.
    Regards
    Swati

    Dear Swati,
    It is impossible not to generate a clearing document.
    The option is to create a clearing document WITH or WITHOUT line items.
    The two options depend on the fields of the structure KONTAB_1ST: if all the fields are equal in the documents You trying to clear, the clering document will be generated and posted without line items
    BUT
    in case of splitting,
    IMG   >Financial Accounting (New)  >General Ledger Accounting (New)  >
    Business Transactions  >Document Splitting  >Activate Document Splitting
    the note 950773 should answer your questions and doubts: as soon
    as the document split is activated, the clearing always creates
    clearing lines.
    I hope this can help You.
    mauri

  • Payment Program Document not automatically Cleared

    Hi,
    We created payments through F110 payment program and the vendor invoices were paid on 14th October.
    We then ran the program again on 31st October and the same invoices were paid again.
    We use the payment list to manually pay the telegraph transfer.
    On investigation I can see the the payment document for the one on the 14th didnt automatically create a clearing document and is still open. 
    Can anyone tell me how this would not clear down and how to check for such errors if they seem to go through the payment program ok.
    Thanks

    Hi,
    I could look into Tolerance Groups are proper set for the Company Codees. If the Tolerance Groups are not set properly, it would stop from clearing the documents.
    I also hope you have set the config. steps proper in FBZP.
    Regards,
    Ravi

  • Automatic payment program; reversal of a reversal of the clearing document.

    Hi All,
    I created a vendor open item and cleared it using APP. lets say clearing document no. is 1. I reversed it using FBRA and the document no. is 2.
    now I tried to reverse the document no. 2.
    in one scenario, where there is a FX difference when posting document 1, reversal of document 2 not happened.
    in other scenario, where there is no FX difference, I was able to post the reversal of 2.
    is this standard behavior? in the first scenario I wasn't able to post the reversal for Doc.2 is it because of FX gain/loss only? can't we post reversal of Doc. 2 if there is a realized FX difference gain/loss?
    Regards,
    Sreeni.

    Hello Sreeni,
    The standard SAP behaviour should allow FBRA on Doc.2 even when FX gain/loss has been posted as I had done it already.
    Things to take note are, the respective reversal document type had been defined and number range has been set up properly.
    Kind regards,
    John chin

  • How to generate checks when executing Automatic Payment Program (F110)

    Is it possible to generate checks automatically when I execute the automatic payment program? Will reward points to any suggestion. Thanks!

    hi patrick
    try this.....ur problem may solve.....
    Create Automatic Payment Transactions (F110)
    Purpose
    Use this procedure to generate checks proposals or ACH proposals and then subsequently issue checks or set up ACH files to be transmitted to the bank.
    Trigger
    Perform this procedure when through either an ACH or a check, a creditor of the University needs to be paid.
    Prerequisites
    Open invoices with reached due dates have to be present in the SAP system.
    Menu Path
    Use the following menu path to begin this transaction:
    ·         Select Accounting  Financial Accounting  Accounts Payable  Periodic processing  Payments to go to the Automatic Payment Transactions: Status screen.
    Transaction Code
    F110
    Business Process Information
    The automatic payment process will be centrally managed in the Accounts Payable Office. The automatic payment program will be executed each day for all open invoices (across vendors) in the system. There will be separate payment run execution corresponding to each payment method category:
    Check payments: clears the open invoices and issues a check output
    ACH payments: clears the open invoices and issues an ACH file output
    Foreign currency payments: clears open invoices but no output is issued
    State/Grant payments: clears open invoices but no output is issued
    The process steps executed during the automatic payment program are:
    Enter Payment Parameters
    Edit/review Payment Proposal
    Post Payments
    Generate Payment Medium (print checks or create ACH payment file)
    Generate Positive Payment File
    The payment parameters are entered in order to limit the open invoices and credits selected for payment. It is important to note that the payment terms that are defined on the invoice will drive whether a invoice is due for payment during the current payment run. During the payment program execution, the invoices that are due for payment will be presented to the user on a payment proposal list.
    The payment proposal is a list of expected payments grouped by vendor account. Invoices that are due for payment but cannot be paid due to some kind of accounting or system error are listed as exceptions. Examples of typical exceptions are missing banking information (for ACH payments) and blocked invoices. Some payment exceptions will be resolved at the Accounts Payable Office. However the Department must resolve some exceptions. When these types of exceptions appear on the payment proposals, the Accounts Payable Office will inform the Department of the blocked payment in order to get a resolution. Key personnel in the Accounts Payable Office will be the only resources to have access to the editing function of the payment proposal processing. Typically, there is no business reason the edit or change a payment proposal. Editing options for a payment proposal includes: changing the default disbursing bank account information or changing the payment method.
    After the payment proposals have been reviewed and edited, the proposals are posted as payments. It is important to note that any open credit on the vendor's account is also taken in consideration when creating the vendor's payment. The payment method supplement defined on the invoice will drive the check sorting.
    In addition to the printed check output, the payment program run produces an ACH file and a Positive Pay file. Both files are sent to the bank for further processing. The ACH file contains the vendor's payment and banking data. The Positive Pay file contains the check data (check processed, voided, etc) and is used for confirmation of payments.
    Helpful Hints
    ·         The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
    ·         On certain screens you may have to scroll to view some data entry fields.
    ·         Click the  tab to view the current overall status of the payment process by viewing the informational messages.
    Procedure
    1. Start the transaction using the menu path or transaction code.
        Automatic Payment Transactions: Status
    2. As required, complete the following fields:
    ·         Run date
    ·         Identification
    3. Click the  tab.
    The payment program parameters are used to limit the program's selection of open invoices and credits.
        Automatic Payment Transactions: Parameters
    4. As required, complete/review the following fields:
    ·         Posting date
    ·         Docs entered up to
    ·         Company codes
    ·         Pmt meths
    ·         Next p/date
    ·         Vendor
    5. Click the  tab.
    Free selection criteria are extended parameter selection criteria used to limit the open invoices and credits selected in the payment run.
        Automatic Payment Transactions: Free Selection
    6. Perform any of the following:
    If You Want To
    Then
    Select data by a particular field value; use the match code on the Field Name field to obtain the required field
    Enter the required field value to be considered in the payment program selection of open items. The field value is entered in the Values field
    Payment selection can be based on fields on the invoice or credit memo document or fields on the vendor master.
    Example: A (AP payment block)
    Exclude the open items that match your field value
    Select  to the left of Exclude values.
    Include only those open items that match your field value
    Deselect  to the left of Exclude values.
    7. Click the  tab.
    This information is used to expand the information that is automatically recorded in the payment run log. The payment run log is used to diagnose any program errors during the payment run.
        Automatic Payment Transactions: Additional Log
    8. Perform the following:
    If You Want the Payment Program Log to Record
    Then
    Information on due date check
    Select  to the left of Due date check.
    Activate this option.
    Any payment method selection data
    Select  to the left of Payment method selection in all cases.
    Activate this option.
    Line item information the payment documents generated upon posting the payment proposal
    Select  to the left of Line items of the payment documents.
    Activate this option.
    9. As required, complete/review the following fields:
    ·         Vendors (from)
    ·         Vendors (to)
    Enter the same vendor account number range for Accounts required section of the transaction.
    10. Click the  tab.
    The specifications defined in this section of the transaction inform the payment program the correct form to use for check printing and the correct payment file format to use for ACH payments.
        Automatic Payment Transactions: Printout and DME
    11. As required, complete the following fields:
    ·         RFFOAVIS
    ·         RFFOUS_C
    12. Click the  tab.
        Exit editing
    13. Click  to save the data.
    If you want to delete the payment program parameters entered, select Edit  Parameters  Delete.
        Automatic Payment Transactions: Status (2)
    The system displays the message, "Details have been saved for the run on XX/XX/XX XXXX."
    14. Click  .
    If you want to refresh the screen in order to view the current status (processing step) of the payment program click  at any time.
        Schedule Proposal
    15. Perform one of the following:
    If You Want To
    Then
    Execute the payment program (i.e. process the payment parameters entered and create a payment proposal) immediately
    Select  to the left of Start immediately.
    Activate this option.
    Designate a target computer
    Enter the name in the Target computer field.
    16. Click  to process the payment parameters and create a payment proposal.
    While the payment program is selecting and processing data, the status will display the message, "Proposal is running." When the payment proposal has completed and is ready for review/edit, the system will display the message, "Payment proposal has been created."
        Automatic Payment Transactions: Status (3)
    The system displays the message, "Proposal run has been scheduled."
    17. Click  .
        Automatic Payment Transactions: Status (4)
    The system updates the status, "Payment proposal has been created."
    18. Perform one of the following:
    If You Want To
    Then
    Go To
    Execute the payment run
    Click  .
    Step 19
    Edit the payment proposal
    Click  .
    Step 43
    Display the payment proposal
    Click  .
    Step 54
    Display the payment proposal run log
    Click  .
    Step 57
    Delete the proposal
    Select Edit  Proposal  Delete.
    Step 60
    Display the proposal list in a printer friendly format
    Select Edit  Proposal  Proposal List....
    Step 62
    Display only the exception (error) invoices or credits
    Select Edit  Proposal  Exception List....
    Step 67
    Exit this transaction
    Step 72
        Schedule Payment
    19. Perform the following:
    If You Want To
    Then
    Execute the payment program (i.e. process the payment parameters entered and create a payment proposal) immediately
    Select  to the left of Start immediately.
    Activate this option.
    Designate a target computer
    Enter the name in the Target computer field.
    20. Click  to process the payment proposal and post the payment documents.
    While the payment program is selecting and processing data, the status will display 'Payment is running'. When the payment proposal posted the status will display 'Payment run has been carried out. Posting orders X generated, X completed. (X will represent the total number of checks produced).
        Automatic Payment Transactions: Status (5)
    The system displays the message, "Payment run has been scheduled."
    21. Click  .
        Automatic Payment Transactions: Status (6)
    The system updates the status, "Payment run has been carried out." If you click  after seeing the status update, "Payment run has been carried out", the system will display an update to the status, "Posting orders: XXXX generated, XXXX completed."
    22. Perform one of the following:
    If You Want To
    Then
    Go To
    Review the payments posted
    Click  .
    Step 23
    Display the payment proposal
    Click  .
    Step 26
    Display the payment proposal run log
    Click  .
    Step 29
    Display the payment list in a printer friendly format
    Select Edit  Payments  Payment List.
    Step 32
    Display only the exception (error) invoices or credits
    Select Edit  Payments  Exception List.
    Step 36
    Print the payment run information
    Click  .
    Step 40
    Exit this transaction
    Step 72
        Job Log Entries for F110-XXXX-XXXX / XXXX
    23. Review the displayed information.
    24. Click  .
    25. Return to Step 22.
        Display Payment Proposal: Payments
    26. Review the displayed information.
    27. Click  .
    28. Return to Step 22.
        Job Log Entries for F110-XXXX-XXXX-X / XXXX (2)
    29. Review the displayed information.
    30. Click  .
    31. Return to Step 22.
        List Variant
    32. Click  .
        Payment list
    33. Review the displayed information.
    34. Click  .
    35. Return to Step 22.
        List Variant (2)
    36. Click  .
        Payment list (2)
    37. Review the displayed information.
    38. Click  .
    39. Return to Step 22.
        Schedule Print
    40. As required, complete/review the following fields:
    ·         Start date
    ·         Start immediately
    ·         Start time
    ·         Target computer
    ·         Job name
    41. Click  .
    42. Return to Step 22.
        Accounting clerk
    43. Click  .
        Edit Payment Proposal: Payments
    44. Review the displayed information.
    45. Perform one of the following:
    If You Want To
    Then
    Go To
    Continue with the payment process
    Click  .
    Step 18
    Review/edit invoice information for the payment (invoice numbers, discounts, payment amounts, etc).
    1. Click on the line you want to select.
    2. Click  .
    Step 46
    Change the key payment information (payment method, house bank, payee name and address, etc.)
    1. Click on the line you want to select.
    2. Click  .
    This option does not work for lines that have exceptions.
    Step 51
        Edit Payment Proposal: Open Items
    46. Double-click on the line you want to choose.
        Change Line Items
    47. As required, complete/review the following fields:
    ·         Payment block
    ·         Discount amount
    ·         Cash discount %
    48. Click  .
    49. Click  .
    50. Return to Step 45.
        Change Payment
    51. As required, complete/review the following fields:
    ·         Payment method
    ·         Pmt meth.supl.
    ·         Due date
    52. Click  .
    53. Return to Step 45.
        Display Payment Proposal: Payments
    54. Review the displayed information.
    55. Click  .
    56. Return to Step 18.
        Job Log Entries for F110-XXXX-XXXX-X / XXXX (3)
    57. Review the displayed information.
    58. Click  .
    59. Return to Step 18.
        Delete proposal
    60. Click  .
        Automatic Payment Transactions: Status (7)
    The system displays the message, "Data and log deleted."
    61. Go to Step 72.
        List Variant (3)
    62. As required, complete the following field:
    ·         Variant
    63. Click  .
        Payment list (3)
    64. Review the displayed information.
    65. Click  .
    66. Return to Step 18.
        List Variant (4)
    67. As required, complete the following field:
    ·         Variant
    68. Click  .
        Payment list (4)
    69. Review the displayed information.
    70. Click  .
    71. Return to Step 18.
    72. Click  until you return to the SAP Easy Access screen.
    73. You have completed this transaction.
    Result
    You have executed a payment proposal, executed and posted a payment run and printed checks.
    reward me points.......dont forget

  • Reset Clearing Document without reverse payment document

    Hi Gurus,
    Can anyone tell me if i can reset a clearing document without reverse a payment document.
    The situation is this. I have an invoice that was paid by a payment document, and this movement generated a document clearing.
    I need to do a reverse of the invoice and the payment no
    Tks

    Tks for your response but the problem is that the invoice have witholding tax. And, when I reverse the clearing document the program reset/reverse the payment document
    Best Regards

Maybe you are looking for