Payment Program - Query

Hi,
We have a system in legacy where we have the policy of signing of cheques based on authority i.e. a cheque of say upto 25000 can be signed by M1 grade, 25001 - 100000 by M2 grade & so on.
How can i replicate the same concept in SAP.
Requirement:
When i run the payment program (being M2), the system should only select invoices which fall within my authority i.e. 25001 - 100000 & not others.
Is it possible. plz suggest
thanx

Stalin
The payment method supplement is used when you need to have additional details for some transactions like payment. This is generally used to group payments. You can use this on documents beyond some value and exclude this payment method supplement with the general run. You can execute the payment run seperately for these payment method supplement and have the additional signature for these checks (if the process is manual)
Else I dont see if you could achieve this unless you develop a Zprogram to do this.
Help on the field is below:
Payment Method Supplement
Characteristic in an open item for the grouping of payments.
Use
Items with different payment method supplements are settled individually. When printing a form, it is possible to print separately according to payment method supplement. Checks can thus be divided into several groups that are then subject to a number of different checking procedures in the company before being mailed, for example.
Procedure
When entering invoices, the payment method supplement is defaulted from the master record of the customer/vendor. You can overwrite this supplement.

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F110 Automatic Payment Program- restrict items per payment document

Hi,
I want to know whether it is possible to restrict number of invoices to be paid in one payment document.
Scenario:
Suppose a vendor has 25 invoices to be paid normally all the invoices would be paid thru' one payment document but my client wants to restrict the number of invoices in one payment document as 10.
Is there any config to be maintained in FBZP?
I hope I am clear in my query.
Thanks
Suresh

Hello Suresh,
I feel that the number of items to be processed in a payment run cannot be restricted.
Please go through the below link to understand the various processing settings for the automatic payment program.
http://help.sap.com/saphelp_46c/helpdata/en/47/8bf634b576bc4ee10000009b38f83b/frameset.htm
With Regards
Vijay Gajavalli

Automatic payment program setting

Hi sir,
Could you resolve my below query :
What is the cycle for Automatic payment program setting ?

Hi,
Running AUTOMATIC PAYMENT PROGRAMME:
T Code F110 process,
Enter the following things,
Rundate : Can be today's date
Indentification : Anything (eg. app, app1, aap2)
and press enter, and go to parameters tab,
Posting Date : Can be today's date (Payment entry posting date)
Docs entered up to : Can be today's date (here specify the date till that date dues will be considered)
Company code - Your company Code
Payment method - Your PM
Next P/Date - Enter next payment run date (dues will be selected one day before that date)
Customer / Vendor : enter the customer / vendor or its ranges
GO to free selection tab,
Field Name : Select any option if you wanted to restricted to it (It looks like non-seletable means grayed out but you can select it) you can select Business area to make payment only to that BA or click on Exclude values to exclude that BA alone
Values - give the values of your selection. If it is multiple selection, use "," (commas) to understand it.
Go to additional Log tab,
X - Due date Check
X - Payment Method selection in all cases
_ - Payment method selection if not sucessful
X - Line item of the payment documents
and again give the vendor or customer or its ranges here also.
Goto Printout / data medium,
Against your program - Give some varient name (eg. APP) and click on maintain Varient tab on the top it will take you to the next screen,
There you can select Individual selection and your Co Cd
and it will take u to one more screen, there give
Program run date : Rundate entered at very first
Identification feature : give your identification
Paying company code : Your company code
Payment method : Your payment method
House bank : Your HB
Account ID : Your HB ID for payment
Check lot number : Give check lot number Maintained in FCHI
Print check - Printer name
and select and give the information where ever you feel it is required. And go back it will ask u to save the varient, do the it.
Now click on Status, now again it will ask you to save, do it. Now click no proposal tab, it will pop-up one window, there
X - Start Immediately; X-Create payment medium and tick
Keep refresh it till you get the message "Payment proposal has been created" in the status.
Now you can check the proposal log,
If the proposal Log is OK then, click on Pmnt Run tab,
it will pop-up one window, there
X - Start Immediately; X-Create payment medium and tick
Keep refresh it till you get the message "Payment run has been carried out" in the status.
Now you can check the payment log also, to check the same
Now you can click on Printout tab,
X - Start Immediately; Job name - Delete ? and give some reference like APP1 etc., and tick
Now goto your own job to see the whether it is completed or not and from there you can goto your spool request to print the check.
Bank configuration:
To set up Electronic Bank Statements (EBS)
1. Create House Bank and Account ID (FI12)
2. Setup EDI Partner Profile for FINSTA Message Type (WE20)
3. Configure Global Settings for EBS (IMG)
- Create Account Symbols
- Assign Accounts to Account Symbols
- Create Keys for Posting Rules
- Define Posting Rules
- Create Transaction Types
- Assign External Transaction Types to Posting Rules
- Assign Bank Accounts to Transaction Types
4. Define Search String for EBS(Optional)
- Search String Definition
- Search String Use
5. Define Program and Variant Selection
Additional information is also available in the SAP Library under:
Financial Accounting > Bank Accounting (FI-BL) > Electronic Bank Statement >
Electronic Account Statement Customizing.
Bank Reconcilliation Statement
The following are the steps for BRS:
Create Bank Master Data - This can be created through T.Code FI01 or you can also create the house bank through IMG/FA/Bank accounting/Bank account
2. Define House Bank
3. Set up Bank selection payment programe- IMG/FA/ARAP/BT/AUTOIP/PM/Bank selection for payment prg.
a. setup all co codes for payment transaction - Customer and vendors
b.setup paying co codes for payment transactions
c.setup payment method per country
d.setup payment method per co code for payment transaction
e.setup bank determination for payment transaction
Please go for Cheque mangement using T code FCHI (IMG/FA/ARAP/BT/OP/AutoOp/PaymentMedia/CheckManagement) and for void reasons FCHV. You can create Bank Reconcilliation statement by TC FF67 (SAP/AC/Treasury/CashManagement/Incomings/ManualBankStatement) . Don't forget to keep the opening Balance as zero. Use FBEA for post process.
All the steps together will lead to (FF67) Bank reconciliation statement.
Thanks,
Prithwiraj.

Payment Program Document not automatically Cleared

Hi,
We created payments through F110 payment program and the vendor invoices were paid on 14th October.
We then ran the program again on 31st October and the same invoices were paid again.
We use the payment list to manually pay the telegraph transfer.
On investigation I can see the the payment document for the one on the 14th didnt automatically create a clearing document and is still open.
Can anyone tell me how this would not clear down and how to check for such errors if they seem to go through the payment program ok.
Thanks

Hi,
I could look into Tolerance Groups are proper set for the Company Codees. If the Tolerance Groups are not set properly, it would stop from clearing the documents.
I also hope you have set the config. steps proper in FBZP.
Regards,
Ravi

Questions on the SAP payment program

Hi everyone,
Here are general questions the SAP payment program. Even partial answers would be greatly appreciated. Thanks in advance!
Questions:
What are the type of accounts involved in a payment transaction? In which case a customer account could be involved?
What could "payment proposal run" mean and imply?
What could be done as "editing a proposal run"?
In the "print payment media" step, what does DME stands for?
And in general, what are the diffenrences between a posting and an FI document?
Is the payment run launched automatically?
Thanks again
SB

What are the type of accounts involved in a payment transaction? In which case a customer account could be involved?
You will make the payments to vendors and customers accounts. Customer accounts may involve where you would like to make payment for the advance that you have received from customers.
What could "payment proposal run" mean and imply?
Payment proposal is nothing but SAP will give you a simulation showing what are the invoices going to be paid, what are the invoice not going to be paid (exception) due to various reasons.
What could be done as "editing a proposal run"?
In Editing the Payament proposal, you can block a invoice, which you would not like to make the payment. You have to create the payment block specially for the purpose of payment proposal.
In the "print payment media" step, what does DME stands for?
DME - Data Medium Exchange
And in general, what are the diffenrences between a posting and an FI document?
Posting is posting a document into the system.
FI document is a document having debit and credit totalled. To post a document both and debit and credit must be tallied.
Is the payment run launched automatically?
There is no automatic launching of Automatic Payment Program. You can schedule the job in background, but I would not recommend this. I would recommend the user to enter the parameters, run proposal, execute payment run and print the media.
Regards,
Ravi

Clear Down payment against Vendor Invoice through Automatic Payment Program

Hi
We have to adjust vendor invoice against down payment (Advance) made through automatic payment program (F110)
Please guide us is there any configuration require to consider Down payment transactions during F110 to clear against Vendor Invoice
Ex :1. Advance payment made through special GL indicator 50K.
2. Invoice document 75K posted in vendor.
3. Now we have to clear down payment made (50K) against 75K through F110.
Regards
Sreenivasulu

Hi srinivasulu,
First u create down payment request through F-47 and define the spl gl indicator for down payment and assign the gl account for down payment gl code..
Regards,
Nivas

Payment program F110 for Vendor Open Item in Foreign currency

Dear sap Guru
Is it possible to Ensures that no exchange rate differences are posted by the payment
Program? I mean: The amount in the bank posting in local currency does not result from translating the foreign currency amount at the current rate but from the total of the local currency amounts from the settled items.
Best regards
marco

Dear PAtel,
I checked and the ther eis the check box 'No exchange rate differences' anyway during the payment program execution the system is making some recalculation for open item in fc.
Someone knows what is the coloumn "Valuation Difference" in the Dysplay Payment Proposal Open Item list?
regards
marco

Automatic payment program - error No permitted payment method exists

Hi All,
I am doing the automatic payment run and done all the necessary config in FBZP.
1) Created the payment program at country level and assigned payment program
2) Created the payment method at company code level for check and assign the Check Form
3) Coming to Bank determination:
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   b) Bank accounts : given house bank , payment method ,currency, account ID and clearing account number.
4) assigned the payment method (A) in vendor master.
when i run the payment run for the vendor in F110 for company code system hitting below errors:
> -
Payment method selection additional log----
> Payment method selection for items due now to the amount of MYR      112,909.38-
> Payment via payee/payer 0550000008
> Payment method "A" is being checked
> Payment with 28 print items, only 16 are allowed
> No permitted payment method exists
Information re. vendor 500000598 / paying company code 0546 ...
......payment not possible because of reported error
End of log
Job finished
please can any body help me on this. I done the same config in DEV and QAS. there working fine with out any issue.   but coming to PRD its giving problem. i double confirm the config in DEV to pRD every thing fine and same.
thanks.
Sandhya.

Hi...
I did check the 1) vendor address -> No gaps
2) My one is check printing not bank transfer
3) I did check all the vendor line items no payment blocks. user already unblock the relevent item to make payment.
Here weird thing is system hitting the same above mentioned error even I updated the payment method(C) and house bank (CIMB) in each and every line item of vendor invoice.
Thanks,
Sandhya.

Automatic payment program - urgent

Dear all,
i configured automatic payment program. when i run the automatic payment program using f110, accounting documents to Vendor account and house bank account are not generated. In the status bar, only the following messages appear:
"Parameters have been entered"
"Payment proposal has been created"
"Payment run has been carried out"
The following message is not appearing:
"Posting orders: X generated, X completed."
Can anyone guide me to solve this issue?
Will award maximum points.
Thanks in advance,
Regards,
ar

Hi,
You get the message Posting orders X(Ususally no. of documents) generated and X completed, it means that your proposal was successful. You will not get the document number in the status. Click on the Payment proposal log to view the document number generated.
Regards
Sridhar

Payment not clearing for Vendor through Automatic Payment Program

Hi
I had setup automatic payment program for my vendor to take $ from my GL account. When I run the payment program, it ran without any error, however, the vendor account was not cleared. The balance in GL and Vendor account remains the original amounts.
The log shows the following.
Job started
Step 001 started ( program SAPF110S, variant &0000000001081, user ID XXXXXXX)
Log for payment run for payment on 01/12/2008, identification XXXX
End of log
Job finished
Can anyone help ?
Thanks
Shalini

I have not proposed a solution. Now go to F110 and go to the table additional tab and press proposal log button on the lower right hand side. this will give a detailed log. Either analyse this error set right error or send the error log for analysis.
First run the proposal run and if it is successful, run the payment run and then to print run.
It should be run in the above sequence.
Edited by: Sivakumar Gopalakrishnan on Jan 12, 2008 7:54 PM

Cancel Payment Program after Payment Run is executed

Hi Friends,
Can any one please tell me what should be the process to reverse payment program after executing payment run in F110.
We executed Payment program, it cleared vendor open items but it did not generate the checks and looks like I need to cancel that payment program and regenerate it.
Please help me.
Thanks

Check note 17975

Automatic Payment program -line item cleared not displaying in table

automatic Payment program -line item cleared not displaying in table
i have re run the APP program DUSR1 same earlier it has run twice but table dose not show double payment to vendors how to resolve the issue.
Can some one please guide me on this.

Hi Priyanka,
First, which table are you referring to. If your fist APP run clears the line item, it will no longer be available in the open item.
Please be more specific on the problem so that we can try to help you. If possible, please provide screenshots.
Regards,
Ganesh

Payment Program - Generate additional clearing documents

Hi.
When executing an FPY1 payment run, say for a contract account. All open items that fall on the same due date are grouped into one payment document.
Due to restrictions set by our reserve bank no direct debit may exceed R50000.00. For this reason we need generate payment documents not exceeding R50000.00 but equalling the payment amount.
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3 open items all due on the same day: R200000.00, R600000.00 & R50000 = R850000.00
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Hi.
I think that you should look into event 0610. It should be possible there to change amounts of payable units. Check documentation of the event for name of structure holding changeable items.
Best,
Jean-Marie

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HI Gurus
We have a vendor who needs an indvidual payment for every invoice we receive from him.
We have the "Individual Payment" checked in the vendor master.
Now this week we have a credit memo posted against this vendor, and the payment program is paying all invoices separately but it is not clearing the credit memo on the Vendor. Resulting that the credit memo will never be cleared.
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many thanks
MSJ

HI
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Regards

Payment program F110 msg FZ618

When multiple payment documents does NOT have a payment method, the payment program F110 will stop any checks over 100K and displays message FZ618: > Payment amount is not within the limits allowed ( 0 - 99,999.00 ).
But when the payment document has a C, it will allow multiple payment documents to be combined into a check over 100k, this is NOT what we want. They want to continue to supply a payment method in the document and so we need to change the program to not allow checks over 100k no matter what the payment method is in the vendor or document.
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Solution: FBZP, add value to distribution amount in payment method by company code.

Payment Program - Query

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