Payment Release

Dear All
We have activated a docuemnt release workflow for vendor invoices, where the invoice has to be relasaed before a payment is made.
How would you suggest we handle the vendor down payments with the payment relase option?
Thanks
Gayani

Hi,
You try to Payment Request (F-47) then Vendor down Payment (F-48).
Regards,
Spradip

Similar Messages

Report containing details of Payment released to Vendor -----PLS HELP ME

Hi All,
Pls Help me .
My client asking create new report.
they gave some fields also.
But, problem is my abap people asking which table will come data.
but i didn't have idea which table its take output.
pls help me
<<< Vendor Code >>>
<<< Vendor Name >>>
<<< Vendor Address >>>
<<< Vendor City >>>
Please find enclosed the details of payments released to you from << from selection date >> to << upto selection date >>
Document No
Cheque no     Date of Release
Vendor Invoice no
Vendor Invoice Passed for (MIRO Value)
PO no.
Basic Rate from PO
GR No.
Material & Description
Qty Invoiced (MIRO qty)
Qty Received (MIGO qty)
in above 4 feilds related to FI .
Pls help me what are the table can i give
thanks
supriya

hi,
select table ADRC:
sample (join with lfa1)
      SELECT name1 city1 post_code1 street
             INTO CORRESPONDING FIELDS OF ITAB
             FROM ADRC AS A INNER JOIN LFA1 AS L
              ON AADDRNUMBER = LADRNR
              WHERE L~LIFNR = P_LIFNR
               AND A~DATE_TO GE SY-DATUM.
or use one of the function modules from my 1st post
plz reward usefule answers
thanx and regards
Andreas

Line item not relevant for payment release

Dear Expert,
When I select payment block : 'Payment Request' in FB60. Error Message appear "Line item not relevant for payment release".
I also have set payment block in master vendor and OBB8.
Can you tell me why the error message still appear?
Kindly need your help
Thanks and Regards,
YL

Do you have any workflow variant in place?
Moreover, when you have already set the Payment block at Master level, you need not to fix it in transaction level.
Vendor itself will not get paid until unless you remove the block option
Thanks

Error while assigning user for release approval path for payment release

Hi everyone,
     I am trying to assign user for payment release in SPRO. I have defined upto 'Define relevant document types for release for payment', after that while assigning user in terms of position for release and save it, i am getting error 'Program error: ASSIGN with length 0 in program "MP120800" '.Because of it i can t proceed further.
The data in details below;
1. Create Workflow Variant for Release for Payment
   1000     SAP
2. Assign Company Code Workflow Variant for Release for Payment
1000     1000     SAP
3. Define Release Approval Groups for Release for Payment
0001     Vendor A
0002     vendor B
0003     Vendor C
0004     G/L accounts
4. Define Release Approval Paths for Release for Payment
0001     Vendor high
0002     Vendor middle
0003     Vendor low
0004     G/L accounts
0005     Other
5. Assign Release Approval Paths for Release for Payment
1000     KZ     0001     0001
1000     KZ     0002     0002
1000     KZ     0003     0003
6. Assign Release Approval Procedure for Release for Payment
1000     0001     20,000.00     KES     1     WS10000052     WS00400011
1000     0002     50,000.00     KES     2     WS10000052     WS00400021
1000     0003     1,000,000.00     KES     3     WS10000052     WS00400022
7. Define Relevant Document Types for Release for Payment
     1000     KR
1000     KZ
8. Define Users with Authorization to Payment Release
1000     0001     1     20,000.00     KES
1000     0001     2     50,000.00     KES
1000     0001     3     100,000.00     KES
here i have selected the option and tried to create Orgobject, i am getting following error
Program error: ASSIGN with length 0 in program "MP120800"
If any corrections in the definitions, Please let me know.
Thanks in advance!!

Hello,
Please start the report RSWOGIND, set also the checkbox "generate all
ObjTypes from new". This should solve the problem.
Best regards, Hana

Payment Release for Vendor

Dear Gurus,
Please help on the below issue.I had made standard release for payment configuration and assigned the workflows.When am doing vendor invoice work flow is triggering but getting an error.
Error in workflow Customizing of payment release
Message no. FP162
Diagnosis
The system could not determine a subworkflow for the payment release. Check the workflow Customizing for the payment release, in particular the settings for transaction OBWE and the preceeding settings.
The message is output from the method SUBWFDETERMINE of the BOR object BSEG.
System response
The workflow was started, but the system could not create an executable dialog workitem for the line item payment release. However, you cannot release the document directly, it must be released in the workflow. A subworkflow for the payment release must be determined in the sample workflow WS00400012; the clerks are determined in role 00400125.
Role 00400125 is based on the function module PR_WF_ACTOR1_DET.
Procedure
Change the payment release Customizing in Accounts Payable/Accounts Receivable Accounting. SAP delivers a sample subworkflow for payment release, WS00400011.
Procedure for System Administration
Restart the incorrect workflow (transaction SWPR) once you have maintained the Customizing for the payment release.
Need your help.
Thanks & Regards,
Mohdsams
Edited by: mohdsams on Sep 9, 2011 2:56 PM

Dear Gurus,
I am generated workflow and it is completed, can anyone suggest me how to release the payment and post vendor payment document.
I tries in MRBR, it give no item available. Please help.
regards,
mohdsams.

Vendor payments release workflow!!!

Hi all
Can somebody explain to me how we setup standard workflow so that all vendor invoices greater than 100.000 can be blocked for payment automatically & released by some other user?
I tried to give the document type "KR" to the workflow variant & tried to do invoicing for the vendor. But I do not how I could release that blocked invoice...Is there any specific tcode or I have to go to the proposal & change the blocked reason from P to 'space'.
Thanks for all your time....

Hello Morgan,
Payment Release Process
Purpose
For each workflow variant, you can specify the amount from which a payment release should be triggered.
You can differentiate between one, two, and three-level release. This enables between one and three people to be involved in the release procedure, thus supporting both dual and triple control.
Prerequisites
You have made the following settings in Customizing:
Release approval procedure
(document type and amount for each workflow variant)
Assign persons with release authorization
In order to do this, you must first create release approval groups that can be entered in the customer and vendor master records.
Depending on these criteria and the release level, you can assign release authorizations in the form of organizational objects (job, position, organizational unit) in Customizing. If you do not define any criteria (such as release approval groups), the system takes the initial value of these criteria when the payment program is run. For example, if the system was unable to determine the release approval group, the release approval procedure and the employees with release authorization are determined on the basis of release approval group zero.
Process Flow
Minimum requirements:
The payment release function must be activated.
The relevant document type must be defined.
An item containing the following specifications must be created for employees with release authorization:
Workflow variant
Initial release approval path
Initial level
Maximum amount
Employees with release authorization can also be determined and assigned by user exits at each stage of the release approval procedure.
Result
If, when the payment run is made, the system could not determine an employee with release authorization, then it sends a message to the inbox of every person who has been assigned the task "payment release". Only after all these people have released the payment will the payment block be removed.
If a line item is refused for release, it is forwarded to the clerk who entered it for correction. After the document has been changed, the payment release procedure begins again. If changing the line items necessitates further actions, these must be defined within the Workflow component. The event CHANGED has been preconfigured for this purpose in the standard workflow model. If you run this event, the system assumes that the line item was rejected for payment. However, the item is NOT forwarded for correction to the clerk who entered it.
If an item is cleared before it is released, the payment release procedure is terminated (event CLEARED).
===========================================================
Workflow settings: The standard system contains several workflow models for payment release: One workflow framework (WS00400012) and three sub-workflows. In Customizing for Financial Accounting, you can specify which sub-workflow should be used when the workflow framework is run. You can also enter your own sub-workflows. They must however send and receive the same data from the workflow framework as the workflow models do.
You can use the standard sub-workflows (WS00400011, WS00400021, and WS00400022) to carry out a one, two, or three-level payment release procedure. If you require more than three release levels, you can copy the workflow models, enhance them and then enter the enhanced workflow definition in Customizing for Financial Accounting.
Event Linkage for the Event CREATED
If an amount requires a payment release, the event CREATED is triggered when a document is posted.
In this case, you must go into the workflow framework in the Workflow Workbench and enter the event linkage for this event, as described below:
Data for Event Linkage
Object type
BSEG
Event
CREATED
Receiver type
WS00400012
Receiver module
SWW_WI_CREATE_VIA_EVENT
Check Function
Receiver type
FM (function module)
Global
X
Enabled
X
Standard Tasks for the Event CREATED
The standard system contains two standard tasks that are triggered from the workflow mailbox and used in the workflow models.
Payment release (line item)
Change (line item)
Creating and Assigning Organizational Objects for Payment Release
You must assign organizational objects (organizational units, jobs, positions) to the standard tasks. These organizational objects can be created either in Personnel Planning and Development, via the Workflow Workbench, or in Customizing for Financial Accounting (assignment of release authorization to employees).
When you create organizational units, you must assign them to jobs or positions. You can then assign users to the positions.
Examples for assignments:
Organizational unit X < Position Y < User
Organizational unit X < Job Y < Position Z < User
In Customizing for Financial Accounting, you can assign organizational objects to the workflow variant, the release approval path, the release approval level, and the amount. These objects then release the amount depending on these criteria.
The organizational objects for payment release defined in Customizing for Financial Accounting are automatically assigned in the background to the standard payment release task (TS00407862).
The organizational objects for changing line items after they have been rejected for payment must be assigned to the standard task "Change line item" (TS00407864), either in Personnel Planning and Development, or via the Workflow Workbench. Alternatively, you can define the task as a general task (Additional data -> Classification).
Changing Line Items
The workflow models described above all contain a pre-configured event (CHANGED), which triggers other events in the same fashion as a rejection does. This event can be triggered by change documents. You must define it via the Workflow Workbench.
Hope I had been able to help you. Please assign points.
Rgds
Manish

FI Payment Release Workflow Agent assignment and SPRO settings.

Hi Experts,
I am working on Payment release workflow for 2 stages. So for this i have activated the main workflow WS00400012 and for First level release WS00400011 and for second level release WS00400021.
Now where should i assign the agent for First level release and second level release ? and what setting should i do in SPRO as FI settings.
Any of you suggestions will be of great help me to resolve this issue.
Regards,
Hari

Hi,
Thank you for your reply.Should i mention the main workflow number in SPRO or
just the subworkflows alone ?.
Assign main workflow number
Can i assign users directly in workflow itself insteas of assigning position in SPRO.
Don't assign users inside the workflow, if the user id you want to change then again you have to change the workflow.
Regards,
Surjith

Payment Release Workflow

Hi Folks,
         We are working on Payment Release workflow in AR module.
         Once the invoice is posted, workflow is able to block the payment, but not sending mails to the agent for approval.
         For testing, i have entered a dummy userid as the agent and checking for the mails.
         How can we debug or monitor to check why the agent is not getting mails in SBWP.
         Pls suggest how to solve the problem.
Thanks in advance,
Shyam.

Hello,
Okay, let me correct that for you:
"We are working on Payment Release workflow in AR module.
Once the invoice is posted, workflow is able to block the payment, but not sending WORKITEMS to the agent for approval.
For testing, i have entered a dummy userid as the agent and checking for the WORKITEMS.
How can we debug or monitor to check why the agent is not getting WORKITEMS in SBWP.
Pls suggest how to solve the problem."
Have you looked in SWI5 to see if it is listed for the user there? Check that there are no excluded agents.
The solution is likely that you haven't set the task to General Task, as already suggested.
regards
Rick Bakker
hanabi technology

Agent problem in Payment Release Workflow - SPRO

Hi FI PRof's,
I am using the standard workflow WS00400012 for Payment Release.I am using two level approval process.If the invoice amount is less than 20,000 it should goto approver X and if it more than that it should do for X first and then to Y.
I have assigned the agents in SPRO Customizing as follows :
WF Variant - 2000 Approval path - 0001 Level - 1 R.Amt - 10,000 Agent - X
WF Variant - 2000 Approval path - 0001 Level - 2 R.Amt - 999999... Agent - Y
I am using the standard rule 00400125 for agent asssignment.
My Problem for single level release the agent is found(X) and WF is fine.
But while two level release the responsible agent is not found..What could be the problem. Am I missing any thing in Customization.
Rgds

Hi,
You had any response about this problem or able to solve it?
I'm having the same current problems and have not found a solution!
Regards!
Ariel Prebianca

Agent problem in Payment Release Workflow

Hi WF PRof's,
I am using the standard workflow WS00400012 for Payment Release.I am using two level approval process.If the invoice amount is less than 20,000 it should goto approver X and if it more than that it should do for X first and then to Y.
I have assigned the agents in SPRO Customizing as follows :
WF Variant - 2000 Approval path - 0001 Level - 1 R.Amt - 10,000 Agent - X
WF Variant - 2000 Approval path - 0001 Level - 2 R.Amt - 999999... Agent - Y
I am using the standard rule 00400125 for agent asssignment.
My Problem for single level release the agent is found(X) and WF is fine.
But while two level release the responsible agent is not found..What could be the problem. Am I missing any thing in Customization.
Rgds

I can't check it since I don't have access to a SAP system here, but don't you have to define the first-level approvers separately for the two scenarios? Perhaps my memory is incorrect, but I seem to remember that you can have one first-level approver for the low amounts, and a different first-level approver for the high amounts.
This is mostly a chore that just requires additional maintenance since it seems "everyone" is using the same first-level approver independent of amount, but flexibility is highly regarded in SAP...

Workflow for payment release

Hello ,
I have done the configuration of workflow variant for payment release but the invoice with the payment block can be paid without any release approval .
Find below the configuration done for it . SPRO-Accounts Receivable and Payable-Business Transactions-Release for payment
1.t.code PPoce: Users is assigned to each position and this was assigned to approval path
2. Create workflow variant
subworkflowWS00400012
3.Assign Company code to workflow variant
4.Define Release Approval Groups for Release for Payment
5.Define Release Approval Paths for Release for Payment
6.Assign Release Approval Paths for Release for Payment
7.Assign Release Approval Procedure for Release for Payment
2010-2010-1000-inr-WS00400012-WS00400011
9.Define Users with Authorization to Payment Release
11.Define Payment Block Reason for Payment Release ( payment block P selected with a tick in Not changeable )
Then in the vendor master i have inputted the relase group also and the payment term which is having the block .
While executing f-02 , debiting the expense and crediting the vendor , I get the following error Line item not relevant for payment release for which i changed the message to warning and saved it . but when i executed f-53, it doesnt go for approval .
But in my inbox . the item is flowed with red colour and the erro log is
Error in workflow Customizing of payment release
Message no. FP162
Diagnosis
The system could not determine a subworkflow for the payment release. Check the workflow Customizing for the payment release, in particular the settings for transaction OBWE and the preceeding settings.
The message is output from the method SUBWFDETERMINE of the BOR object BSEG.
System Response
The workflow was started, but the system could not create an executable dialog workitem for the line item payment release. However, you cannot release the document directly, it must be released in the workflow. A subworkflow for the payment release must be determined in the sample workflow WS00400012; the clerks are determined in role 00400125.
Role 00400125 is based on the function module PR_WF_ACTOR1_DET.
Procedure
Change the payment release Customizing in Accounts Payable/Accounts Receivable Accounting. SAP delivers a sample subworkflow for payment release, WS00400011.
Procedure for System Administration
Restart the incorrect workflow (transaction SWPR) once you have maintained the Customizing for the payment release.
Kindly guide me . and let me know which setting i have missed .
thanks

Hi,
Have you tested those workflows separately? I can't even view WS00400012 in my ECC 6.0 system!
The workflows supplied by SAP are usually pretty bare-bones. More ofthen than not you have to copy them and fix them up.
You might be able to test them via SWUS or trigger them via SWUE.
If you create a new copy, remember to put that in the customizing.
hope this helps
Paul

Error in Payment Release Workflow in the task Determine Subworkflow

Hi Experts,
                  I am working on Payment release workflow WS00400012. When a document is posted I am getting an error in the task TS00407859 (Determine Subworkflow Release for Payment). Within this I found "SUBWFDETERMINE" is getting executed in this task I am getting an error. I did debug the method SUBWFDETERMINE from SWO1 there I am gettng an error "Error in workflow customizing" this is because the field SUBNR is initial. Can anybody tell me in the customizing where I am doing the mistake.
Thank you.
Srija

Hi Arghadip,
                     Thank You.
                     I checked out the table VBWF01 I found the subworkflow "WS00400011" in SUBNR field.would be there any other reasons why its getting error?
Please suggest me.
Thank you.
Srija

Payment release workflow thru F-53 Transaction help needed

Hi gurus,
I am trying for payment release workflow using F-53 which is the client requirement. As there is no parking option in the transaction i created a custom event "parked" in the transaction .I tried using BTE. but i m not able to find the right product no in infosystems of BTE for the transaction F-53. Is there any way for payment approval workflow.
Thanks and Regards,
Kumar

Hi Kumar,
Actually, what you may do is setup a workflow for automatic payment with approval/rejection process which would trigger a BAPI for f-53 process.
And keep the below items in mind before finalize:
a. F110 will not clear any blocked invoices.
This is the default setting, as a security for the blocked items stay in the system
(blocks are always there with a reason).
b. In F-53 you can control what you want to clear (not automatic),
therefore some blocks can be redefined allowing F-53 to clear SPECIAL-BLOCKED items
You may find more options too.
Thanks
MKS

Payment Release Workflow for PO invoice

Hi folks,
              Need to develop Payment Release Workflow for PO related invoice which are triggered via MIRO.
              Can i use Business object BUS2081 for the purpose ?
              WS00400012 is the standard workflow for the same purpose for NON PO invoices.
              Is there any standard Workflow for the PO Invoices. Do we need to trigger this as BTE ?
              Please suggest.
                    Thanks in advance,
                    Shyam.
Edited by: shyam prasad on Feb 22, 2012 7:13 AM

Hi Amanullah, How are you?
Did you get an answer about this situation ? I am trying to do the same thing by FI or by MM and I'm worrying if we can to do by Standard SAP. In FI I'm trying to do via spro:
SAP Customizing Implementation Guide=>Financial Accounting=>Accounts Receivable and Accounts Payable=>Business Transactions=>Release for Payment
Did you remember how can you get the solution?
Thanks and regards,
Jeovana

Payment release workflow for MIRO documents

Hi,
I have activated payment release function and successfully able to get workflow item for payment release for FI invoices posted through F-43 and FB60, but not on RE documents which are posted through MIRO,
Can some body provide inputs on how to trigger a payment release workflow for MIRO documents.
Thanks
Amanullah

Hi Amanullah, How are you?
Did you get an answer about this situation ? I am trying to do the same thing by FI or by MM and I'm worrying if we can to do by Standard SAP. In FI I'm trying to do via spro:
SAP Customizing Implementation Guide=>Financial Accounting=>Accounts Receivable and Accounts Payable=>Business Transactions=>Release for Payment
Did you remember how can you get the solution?
Thanks and regards,
Jeovana

Work flow for payment release

Hi,
i hv configured payment release workflow for vendor payments, now the system is creating an auto block for invoices parked thru FB60. Now I desire to release the invoice for payment, so that my workflow gets triggered. But I dont know which Tcode to use to release the invoice for payment. If F110 can be used to relase the payment, kindly let me know how it is to be done. As I tried doing it but was not successfull.
Regards,
Krishna

Hi
If you have not assigned any agents to payment release task, then go to SAP Business workplace (ctrl+F12) and check in your inbox. You would have received an email through SAP workflow. Click on the email and it will direct you to release the invoice for payment.
Though you release the invoice it can not be paid unless you activate a task for "Reset Payment block"
You need to activate two tasks as below
Release for payment
and
Reset Payment block.
Once the invoice is released for payment then the status of BUS # changes to Released. You need to activate the task " Reset Payment block" with triggering event "Released".
Once the invoice is blocked for payment through workflow, the blcok can never be removed manually. This should be removed only through Workflow.

Payment Release

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