Payment run Vendors list

Hi Experts,
can u resolve my issue,
i have 3 vendors,each vendor have 3 invoices,
i want to pay one particular invoice to vendor through APP.
while payment run (f110) in the parameter tab we can get vendors list, but i am unable to see vendor list,
How can i see the particular vendor invoices list.
can u resolve where did i done mistake,
is this process is in correct way.
can you give me the sugession.
Regards,
Sri

Hi,
SAP doesn't allow you to reverse a document in FI if it was created subsequently from another module (in your case HR).
Why don't you use F-44 transaction code to manually clear the open vendor line item and offset it against the same clearing account?
Regards

Similar Messages

URGENT---Automatic payment run-Vendor open item clearing

When I run the payment program, it ran without any error, however, the vendor account was not cleared. The balance in GL and Vendor account remains the original amounts. And the Vendor line items which were supposed to be cleared thru F110, are now showing as Open items.
please give me the TCODES to look in.
Please help.
Thanks in advance
Sharath

Dear Sharath,
To check whether your payment run has actually generated any payment document or not, please follow the following steps:-
(1) Go to transaction SE16/ SE16N and table REGUH, give the "payment run ID", "run date" and "Proposal Indicator as blank".
     It should show the payment document.
(2) If (1) above show payment document, then go to table REGUP and check the invoices paid.
   If invoices are there in REGUP, then there might be some issue in the payment document updation in the system which you can check via transaction SM12. (For this just check in table REGUV, whether payment documents created and posted are equal or not for the payment run.)
(3) if (1) do not show any payment document, that means payment run has not made any payment.
    In this case, you create a new payment run and in the parameters select the error logs display also and in free selection give the document number you are expecting to be paid off by the payment run. This might help you to know the reason of non payment by cheking the proposal log/ payment run log.
I hope that this should assist you
Regards,
Gaurav

Payment run error

Hi All,
When i run payment run Vendor is always separated into few line items...Why they cannot be combined together??
Thanks
Rafi

Hi,
SAP will not show invoices which are to paid through payment run combined, as it is the way for the user to check all the invoices which are to be cleared in the payment proposals. (I suppose the screenshot which you have provided is related to payment proposal list).
However, when you make the payment, unless and until you make necessary settings to post all the invoices individually, SAP will not post them individually.
This might answer your question.
Best Regards,
Ravi Kumar

F110 Payment run issue

Hi,
We have created a payment run 1a for a range o vendors 1 - 200 scheduled the payment run, vendor no 10 was included. Then 10 mins later scheduled another payment run for vendor number 10 only the payment run was scheduled. Now the issue is for both payment runs the backgorund jobs are still running after 4 hours!
In FBL1n for the vendor 10 invoices have been cleared by both payment runs, which is ok. In SM50 both background jobs I can see they are stuck in program "CL_BCS_EMAIL_ADDRESS==========CP" this is the part of the BTC used to determine the email address of the vendor.
Has anyone come across this issue before?
thanks
Joe

Hi,
yes, though couldn't figure out the reason, however if you check SP02 in the spool area you will be able to view all the advices.
best regds
Subha

Payment Run Bank selection

Hello Guru's
We have a situation where we want to make payments to vendor from diferent bank accounts. how can this be achieved?
For example:
Vendor A should be paid from Bank account 1 during payment run
Vendor B should be paid from Bank account 2 during sampayment run
I know by using a different payment method is one solution but is there any other solution for this?
Thanks in advance

Hi, I think you could go to transaction OBVU select company code and payment method and then activate Bank Selection Control as 'optimize by bank group'. I remember that I used once and It worked.
F1 says:
Specifies that you wish the system to optimize the payment process by
selecting the optimal pair of banks (yours and the customer's/vendor's).
All banks can be divided up into groups for this purpose (you specify
the composition of these groups). When carrying out payment
optimization, the payment program will always attempt to select two
banks that belong to the same group.
In bank master data, you determine the bank group to which a bank
belongs.
Then go to Bank master data (FI02) and assign bank group.
Another option could be to inform at invoice level the house bank from you want to pay.
Cheers

Duplicate payments in Payment list of F110 payment run

Hello all,
We had run APP trhu F110 payment run was as expected with amount 100000 EUR but when we checked payment list (EDIT- Payment - Payment list) there are duplicate entries and total is showing as 200000 EUR.
Following are onservations
1) In SAP posting made correctly to all vendors with a total of 100000 EUR. So no double payments posted in vendor account
2) Payment list is showing amounts with a doument numbers. Duplicate payments also having document numbers but which are not exists in SAP
3) Documents posted with doc type ZP in sap is not in serial i.e 1,2,3,4 Its posted like 1,3,5,7... the document no 2,4 can be seen in the payment list
4) Also I checked log for the payment run and I found one warning message as "Check whether a duplicate payment medium has been created"
5) Also status of payment run is "Posting orders: 1,174 generated, 605 completed"
6) I also checked setting in FBZP which is also correct
We need to correct the DME file with correect postings
If anyone has faced issue then please share your inputs
Thanks & regards

Dear Rajan,
the payment document validation works as follows:
If you select this parameter, a form is only printed if the related
payment document has already been posted.
Note that it is not advisable to schedule the payment program and the
data medium programs to run at the same time, if you want the system to
be able to carry out validation of the payment documents - because the
system does not start posting the documents at the same time as the
program runs, and in order to ensure that the payment program generally
finishes its run before all the payment documents have been posted, the
payment medium program (started after the payment program) would display
in the error list any documents that have not (yet) been found.
As a result double payments are not possible as no payment media is
created if the payment document is not posted. The items are still
open and are selected in the next payment run again.
If the payment document validation is not used, the payment media is
created but the open item is not cleared as the payment document is
not posted. In this case you have to clear the open items manually
(if a repeat update is not possible) to avoid double payments.
dear Prashant,
It is normal that if the automatic payment does not pay all the items, You can find them hanging into sm13.
However, in general, when this happens you could try to use the edit >
payments > after termination > draw up again option, if it is
available. If there is an entry in SM13, as in Your case, you should process it.
But sometimes the System does not allow to do it.
Anyway the only problem I can see is the one reported by the note 545340:
When the payment program is terminated, it may be the case that not all
payment documents exist on the updated database while the entries
already exist in the tables REGUH and REGUP. However, this basic
procedure has the advantage that the payment media can already be
created for the purpose of fast forwarding to the bank when for example
the payment documents update is delayed.
For this problem please refer to the Note 545340 point [4]
that answers to it.
Furthermore please be aware that:
as I told You in the beginning, If the payment program does not pay
all the invoices contained into the payment proposal, It will depend on
the fact that during the payment proposal run time and the payment
proposal time, something changed respect one of the selected invoices.
This means that one document number was NOT posted even if It is
contained in the tables REGUH and REGUP.
Please be informed payment data tables REGU* are used by only payment
program and no need to take any corrective action and should not be a
problem with auditors.
So You can pay the invoices manually or by the next automatic payment
run without any problem.
I hope now the System behaviour is more clear.
Mauri

Vendor master - restricting posting and allowing payment run

Hi,
We have a list of Vendors which needs to be deleted.
Our requirement is that we have certain Vendors who have open items, so our requirement to restrict further postings to the Vendor but allow the open items for Payment run.
Is there a possibility in SAP for such facility?
Thanks in advance.
Regards,
Srinivas

Hi,
Good morning and greetings,
There is an option to achieve your requirement without blocking the vendor.
Step No.1 : Establish a purchasing block for the vendor and that would mean no purchases can be made from the vendor and in turn no open items. Please go through the following link for more understanding.
http://help.sap.com/saphelp_erp2005vp/helpdata/en/53/c9866eca3711d2b494006094b9114a/frameset.htm
Step No.2 : There are chances that user can still use FB60 to create invoice for vendor...to control that, create a validation rule in OB28 stating that no entry can be posted for the vendor code...if it is going to be for a set of vendors then create a set ID using GS01 for those set of vendors and call the set ID in OB28...This step would arrest the open item being created for the vendor.
In this way, the vendor master would be still open for making payments for the existing open items, but no new open items would come for the vendor.
Once the open items are cleared, delete the vendor once and for all.
I am sure this would meet your requirement.
Please reward points if found useful
Thanking you
With kindest regards
Ramesh Padmanabhan

Payment run through F110 will send mail, need mail list where we maitain?

Hello Experts
when we run the payment run F110, it will send the mail to users , but can i find where the mail recipient list maitain ?
Please help me to enhanse the mail list.
Thanks

Kalyan,
If my guess is correct accounting clerk assigned in the vendor master might be driving this. Check the accounting clerk id's assigned to the vendors. Check the accounting clerk configuration by following the menu path : SAP IMG->Financial accounting ->Accounts receivable and payable ->vendor accounts -> master date ->Define accounting clerks.
If this is the case you have to create a new accounting clerk id and assign the same to vendors which are processed by new business user.
I hope it will help,

Payment run is picking up the old bank details of the vendor

Hi Experts,
Following is the issue :
1. Vendor invoice entered through MIRO/FB60. This picks up the prevalent bank details from the vendor master.
2. Vendor bank details are changed subsequently and payment run made. The payment run picks up the old bank details ( from the invoice document if it saves any where for the posted document ) and not the current details as in the vendor master.
3. Payment is returned from the bank as previous bank details are not valid any longer.
4. I canceled/reversed the MIRO/FB60 document alongwith the payment document.
I re-enter the same invoice through MIRO/FB60. It picks up the current bank data from the vendor master(which are the new bank details and are correct).
5. Then I make the payment run but the payment still goes to the previous bank details (which were changed and are no longer valid) and not to the current details(which are on the invoice) and is again returned by the bank.
What is the reason and how to correct this issue. Your early reply will be really appreciated.
Thanks & Regards,
BABA

Hi,
By default the payment will go to the bank that is listed first in the vendor master. If you do not need the old details, delete them completely from the master data and leave only the new ones. Alternatively use the Partner Bank field to assign the invoice to which Bank the payment is to be made.
Kind regards

Save automatic vendor payment run reference in clearing account assignment

Hi,
When executing an automatic vendor payment run, the run is identified with two fields:
- Run date
- Identification
When the payments are posted, the vendors are cleared and an offsetting entry is posted onto the respective clearing account for each vendor. So if there is 100 vendors in the payment run, there will be 100 line items on the clearing account.
When multiple payment runs are made on the same day, it is hard to separate the line items for each payment run, during the banking process. Each payment run appears with it's total payment amount on the bank statement and should be cleared against the corresponding line items on the clearing account and that's where it becomes hard to easily select the line items that add up to the payment amount.
Unless of course, the assignment field on the clearing account would hold the run date and identification of the payment run.
Has anybody encountered the same business scenario and found a solution for it?

Question closed due to lack of replies.

Payment run didnt pick the open items of Vendor(special G/L for downpmnt)

Hi,
Payment run didnt pick the open items of Vendor(special G/L for downpmnt). The line item is due on 2.11.2010.
The payment run was done on 12.11.2010. Why this line was not picked?
Edited by: Rudra Prasanna Mohapatra on Nov 14, 2010 11:11 AM

Hi Rudra,
In order for the special GL's to be selected for Payment run, you need to define them in your configuration.
Go to FBZP, click on All company codes, and double click on your company code, and check whether special GL is entered in vendors>Sp. G/L transactions to be paid.
Regards,
SAPFICO

Vendor account not picked in F110 payment run

Hi Sap Experts,
i have assigned two payment methods to vendor master X,Y,which i do payment run for X for currency USD all the documents are picked for payment and when i run another payment run same time for Y for currency INR its not picking up in payment run even all the open item s are due,
could help me to solve the issue
Laxmi

Hi,
Delete the current proposal of the payment run. Enter parameters once again. In Free selection tab restrict the currency to INR field. Run the proposal once again. If it still does pick up line items, check the following things
1. Parameters of the first payment run. Did you restrict the payment run only for the first payment method
2. Also see the dates entered in parameter tab of both runs
Regards,
radha

How to restrict vendor line items to be picked to 6 in f110 payment run?

Hai
how we can allow F110 programme to generate a clearing document for every 6 line items.Means if a vendor has 15 open items which are due for payment at the time of Automatic Payment Run . The System should generate 3 clearing documents. Means the split up should be 663. Means for the first 6 open items (1-6) one clearing document. For next 6 Open items (7-12) and for the last 3 Open Items(13-15) , One clearing Document to be generated.
Kindly Advice me. Surely Iam going to reward the ponits.
Thanks In Advance, Have A Great Day
Akash Narayana

1)block all doc's where count > 6 (per vendor) and do f110
2)unlock and repeat 1)
.. until all doc's are paid
A.
Message was edited by:
Andreas Mann

Vendor changes tracking, Payment term filtering, Vendor listing

Hi All,
Need somebody help on the following points,
1- While changing the vendor via "process vendor and Bidder" (Business partner maintenance) transaction in EBP, the selection of payment term is restricted. That is in SPRO I can see lot of payment terms, but while changing the vendor some few payment terms are coming. Where is the filter? Can anybody guide me.
2- Vendor changes Tracking. In our project somebody has changed frequently the vendor indicators and details in EBP via process Vendor and Bidder(BP maintenance) transaction. But I couldnt able to track which fields are changed and by whom like in R/3. I tried in BP also, but only the address changed details are coming there. Can anybody guide me how to track the changes, if somebody changed somefield in EBP directly?
3- Vendor list - I want list ERS activated vendor in EBP. How to get the list of vendor for which ERS indicator is active? Please guide me.
Many thanks in Advance.
Regards
Shunmugaraj. T

Hi
Please refer to standard transaction - BBP_PD.. give any Shopping cart number, which is approved by a list of buyers, managers, etc..
Incase the changes are made, it will display all the details related to them in that case.
Understand its logic by putting break-point inside.
Incase you are using SRM 5.5 version, there is a report, which displays the changes made to the Purchase orders with old and new values.
Report name -> TERM_DISPLAY_CHANGE_HISTORY
Also please refer this as well.
Say you use this Function module for the change object - BUPA_BBP0060
This sample code will all the changes, if any, made to the object, with the old value and new values.
Here is the sample code for the FM ->
CHANGEDOCUMENTS_TO_OBJECT 
data: listtitle(80) type c.
data: objectclass like cdhdr-objectclas.
data: objecttitle(20) type c.
data: con_keylength(2) type n value 10.
data: cursor_field(20) type c.
listtitle = 'Changes made'.
listtitle+22 = vibebe-sberi.
listtitle+34 = vibebe-xberibz.
condense listtitle.
objectclass = 'BUPA_BBP0060'.
call function 'CHANGEDOCUMENTS_TO_OBJECT'
 exporting
 callmodus = callmodus
 cursor_field = cursor_field
 keylength = con_keylength
 listtitle = listtitle
 objectclass = objectclass
 objectid = objectid
 objecttitle = objecttitle
 exceptions
 error_in_function = 01
 invalid_field = 02
 others = 03.
if sy-subrc <> 0.
 message id sy-msgid type 'S' number sy-msgno
 with sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
endif.
Hope this will help.
Please reward suitable points.
Regards
- Atul

F110 - Payment Run -Advance to Vendors

Dear Experts,
I am Facing an Issue in Payment Run . The case is as below:
We have a Vendor whose debit balance exists because advance payments have been made to the said vendor . When I check the Vendor Line item using FBL1N for that particular vendor, I find 2 Debit Balances relating to advance paid and 2 credit balances relating to Invoices Received from Vendor. The debit balances are greater than credit balances and as such the net balance of vendor is debit.
While performing Automatic Payment Run, I would expect that the 2 invoices for the said vendor should not be picked up as the debit balances exists for the said vendor.
But the fact and the problem is that the invoices are getting picked up which accordingly is not ideal. And the strange thing is that other vendor in same company code and also in other co code with a similar situation is behaving as per my expectation. I checked all the master records and it seems to be okay. Only single Payment method is defined in the Master record and not in any of the line items of the documents.
Can you please help in identifying what could be the possible reason for this error ?
Thanks in advance
AJ
Edited by: A. Jajoo on Mar 11, 2010 11:54 AM

Hi,
Some times Debit balance documents are pciked due to payment method not available in the document and system not picking up from the master record. Second reason could be consolidation of Payment method supplement. It means, system expects the same field to be filled up in the debit balance documents as like as invoicesdocuments picked up during that run.Tthat is in the Invoice documents which is picked up during this payment run, Payment method supplement and payment method is entered, debitbalance records should also have same details.
Hence please check the same .Then system will consider during payment run
Regards
Uma

Payment run Vendors list

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