PDF Optimization (web-optimized)

Hi,
I am looking for some capabilities of WCC 11g for optimizing the uploaded PDF files. Essentially following is what i am looking for:
Step1 User upload High res PDF files
Step2 It goes through the workflow and admin checks the PDF file
Step3 Once it is approved a Low resolution PDF file needs to be created.
So system will contain High resolution and Low resolution PDF files after approval.
I am fine till Step2, but can Step3 be automated in WCC i.e. automatic creation of low resolution PDF files (web-optimized) after approval using OOB WCC capabilities?
Do we need to setup IBR for this??
Thanks.

Are their any configurations in IBR, where PDF optimizations can be specfied?
Actually, this is not a question directly about IBR. If you see this link: http://docs.oracle.com/cd/E23943_01/doc.1111/e10800/c03_pdfi_all.htm#sthref255 IBR is just a server, which processes conversions, but conversions themselves are performed by other technologies. Oracle now holds two of them: OutsideIn, and OpenOffice, but you can also use Microsoft Office or other 3rd party conversion tools.
The mentioned chapter in the manual also provides information what parameters can be set up at the IBR side - unfortunately, resolution or size is not listed.
You may have to get accustomed to other technologies - for OutsideIn (OIT) see http://docs.oracle.com/cd/E26550_01/index.htm
I have checked it real quick and OIT has an option to modify resolution of graphical images...
...which leads to a question: what exactly is your use case? As far as I know PDFs can be with the textual layer, or graphical ones (a simple test: double-click a word in a file and when it highlights the word, it has the textual layer). I'm not sure if resolution can be changed for textual PDFs (except for few images, that of course might be contained). Also, what are the reasons for having a "smaller" PDF?
Can this low resolution PDF file be created after the workflow is approved?It certainly can. I am not, however, aware of any method how to do this with a customization.
Out of my head I can think of two methods:
- conversions are performed during CHECKINs - you could customize these services not to perform conversions, create your own service that would do it, and call this service explicitly when an item is release from a workflow
- read also http://docs.oracle.com/cd/E23943_01/doc.1111/e10800/c02_ibr_all.htm#sthref29 This contains an option: http://docs.oracle.com/cd/E23943_01/doc.1111/e10800/c02_ibr_all.htm#CBHBGGCF If you could a) modify the file format at the end of a workflow b) resubmit the item (it is possible, but only manually from the Repository Manager) you could achieve the required without modifying the services.
Somehow, I don't like either of these methods. If feels there must be something simpler, but I don't know where to find it.

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Hi Res PDF to Web Optimized PDF

We are looking forward for optimizing the HI- resolution PDF files into low resolution PDF files. Can this by done by some automated way using any adobe s/w. Please provide additional details on this and costs if any.

Ok, let's see. Acrobat is out, because it's technically unsuitable for server use, and Adobe don't sell a server license. Frankly, even if they did, it isn't robust enough to be left doing a task for months unattended.
Adobe do have a family of server PDF products, about a dozen of them, all called LiveCycle something (plus LiveCycle Designer for clients). Most deal with forms, but some do other things like PDF creation or output.
So, it's worth looking at them to see what features are offered (or asking in a LiveCycle forum). Unfortunately, LiveCycle is very much its own world and the Acrobat users here seem to have very limited experience of them.

PDF Optimizer decreases resolution, increases file size

I've noticed that the file size of my PDF files INCREASES now when I optimize them now that I've updated to version 7.0.7. The image resolution still decreases but the files increase significantly. For example, I have a 2 page document that originally was 3.2mb as a hi-resolution PDF. After I optimized it down to 72dpi for the images the file increased to 20.5mb!! I use this feature for documents that we publish on our web sites or to send a proof to a customer.
Is this just a new bug in version 7.0.7?

MAC G5, 1 gb RAM, OS 10.4
Indesign CS3
Acrobat version : at least 7.0.6 or newer (I'm not at work to verify the version)
I'm having the same problem. Doing a SAVE AS does not fix anything.
I have created a High Res PDF of a 56 page catalogue using Indesign CS3. I had to divide the document into two sections. The first file is 131 megs and the other 78 megs. I have to print high res for the client. Then I need to downsize the resolution so that I can send the catalogue to the client. Whether I choose PDF Optimizer or Reduce file..., the 131 megs PDF became 1.27 GB and not to mention the time wasted! This is enormous! I assure you that I have checked all settings for the PDF.
To counter the problem, I have to do a SAVE AS POSCRIPT file. Then I reduce the size using Acrobat Distiller. The 131 megs file then became 21 megs, which is what it should have been with Optimizer.
I don't understand what's happening with the Optimizer? It seems that there's an update version that has installed this bug. Which one? How to fix this problem? Is there anyone on this earth that knows what to do?

How can I reduce the file size when PDF Optimizer does not do much?

I have a PDF form that exists of 48 pages. 44 pages are forms / have form fields, the other 4 are just informative. Each form-page has approx. 80 fields (checkboxes, text fields).
When I started setting up the PDF form the file size was 12 MB and I had placed fields on 21 pages. Then with 34 pages the file size was 19 MB. And with 40 pages it was 35 MB big! Finally with 44 pages the file size is 34 MB.
So I searched with Google and found some tips. Using the "PDF Optimizer" option inside Acrobat for example. So I did, and the file was reduced only with 3 MB... 31 MB was the file. Also used the option "Save as.... Optimized".... no difference. I also found a suggestion about removing embedded fonts. Using the "Audit Space Usage" option I noticed the fonts taking many MegaBytes:
* Content Streams: 5.287.000     15,09 %
* Fonts:                24.556.810     70,08 % !!
* Acrobat forms:      3.349.164    12,05 %
In the older PDF version (I saved and kept this one too) with just 21 pages with form-fields, the "Audit Space Usage" shows:
* Content Streams: 5.292.000     40,14 %
* Fonts:                 1.290.224     9,79 %
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Thank you for your help!

If you have authored the form, reduce the number of different fonts for the content and form fields.
Any font used in a form field will cause that font to be embedded into the PDF.
If you are going to Optimize the PDF be very careful with forms. Optimization does a lot of removal of items and rearranging of items which can really mess up forms.

Adobe Acrobat Pro 9 pdf optimizer failure..

We have a problem optimizing files in Acrobat Pro 9.
When we try to optimize (Advance > PDF Optimize) the file(s) Acrobat either chrashes, or just say "an error was encountered while processing images".
It is rather large files we have, from 50Mb to 112Mb and up to 17000 pages.
We cant split them into smaller files.
I can´t find anythin in the error log.
This happends on at least 4 computers, whit diffrent settings and hardware.
Any suggestions?
Thanks.

You've likely exceeded your computers' capacity to process the necessary commands specified in the Optimizer settings chosen.
During optimization, a temp file will be created that is approximately the same size as the file being processed. The computer must be able to handle the additional load of each page being analyzed and processed. Text is not so bad, but layered images can be murder on memory.
There are some cases when an optimized pdf might actually end up being a larger file size than the original. Sometimes a simple Save As can dramatically reduce file size.
What is the goal of the optimization? How are you planning to distribute the document? Is there a reason for not providing multiple files instead of one large file? If you can give a few more details, some of the folks here might be able to give some helpful ideas.
FYI: A good article: "Understanding Acrobat's Optimizer" http://www.appligent.com/talkingpdf-understandingacrobatsoptimizer
It doesn't answer your question, but does provide good information about making optimizer choices

Errors in Export to PDF for web use - some images are lost when PDF is enlarged & in browser

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The errors that are occurring are the following:
On some browsers, some images will entirely not show up. Some of the missing images have been pasted into the document, some placed. I cannot think of a correlation.
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The way I've been exporting is:
File > Export > Adobe PDF (Print)
Adobe PDF Preset: Smallest File Size
Standard: None
Compatinility: Acrobat 6 (PDF 1.5)
Options: Optimize for Fast Web View
Export Layers: Visible & Printable Layers
Compression
I always change the downsampling from [100/150] to [150/225]. I usually leave the JPG image quality low. I leave both bottom boxes checked (compress text and line art, crop image data to frames)
Output
Color Conversion: convert to destination
Destination: sRGB 1EC61966-2.1
Profile Inclusion Policy: Include Destination Profile
However, after reading a few other forum questions I started trying to export as Acrobat 4 so that it would flatten. When I do that, problem #2 still persists although I didn't test problem #1. I haven't tried using Distiller, and using the "prepare for web publishing" action within Acrobat itself makes the PDF too artifacted.
At the heart of my question is this: I am a young designer at an old company that is not necessarily keeping up with the times. I REALLY want to know what the best, most efficient way to export a pdf for web viewing is. Does this exist in InDesign, outside of InDesign? Does it exist at all? Tell me what I'm doing wrong so that I can get better!
Thank you in advance.

Show Large Images is a preference inside of Acrobat which might be disabled.
Acrobat - File > Preferences

PDF Optimizer Removes Lines for Arrows & Circles

I'm using Acrobat 9 Pro for Mac. I've created documents that need arrows & circles around certain images, & have created PDF's from those docs. I need to optimize those PDF's to reduce the filesize, but in doing so, the PDF Optimizer removes the lines from the arrows & circles, leaving just the beginning & ending points. Here's an example of before/after optimizing:
I've changed just about every setting in the PDF Optimizer, but it still removes the lines. What am I missing here?
Thanks for your help!

I'm afraid I initially missed your "I've changed just about every setting in the PDF Optimizer," and don't have the expertise to take this much further. I assume you added your circles and arrows with Acrobat 9's commenting tools. If so, a desperate measure might be to flatten them, as discussed by Dov Isaacs a few times, most recently with regard to "Typewriter Objects," over in the InDesign forum, but I'm getting out of my depth.
Good luck,
David

Converting InDesign File to PDF for Web

Hi,
I designed an ad that is to be used for web view only in InDesign (CS3 on PC). The file restrictions I have been given require that it is 72dpi and a PDF file. When I convert to PDF(smallest file size,no spot colors, compressed), I end up with a file that is 4MB. I'm assuming a file that is 72dpi and 6.25"x9.25" shouldn't be that big. When I look at the "Audit Space Usage" window, 90% is under "Contents Stream" (I don't know what this means).
I'm new to creating files for web viewing so I'm not sure how to go about accomplishing this without losing image quality. I've tried "reducing file size" and the "PDF Optimizer" in Acrobat. I always get the message "The PDF document contained image masks that were not downsampled." when I attempt this.
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I would really appreciate any tips on this!!

You mention pictures. If the file is mostly pictures, then the first step is to reduce the picture content, possibly by using 256 colors rather than millions and such. Check the properties of the settings file for the conversion (I don't have current versions available to check right now - you also did not mention your Acrobat version). It is probably best to down sample in a graphics program such as Illustrator or Photoshop (depending on the image being vector or bitmap) and then include them in the original. It is always a good idea to work on a copy and leave the original in place. Trying to do the reduction in Acrobat is not the best approach.

PDF Optimizer enlarging size of PDFs

Hi
We have a vendor who supplies PDF files to us. These PDF files are around 4-5MB in size, and need to be reduced for the web. Using the Reduce File Size menu enlarges them to around 18MB. Using the PDF Optimizer also enlarges the files to the same size, no matter what settings/presets you use. I've tried 3rd party PDF reduction software, and they either don't reduce the file at all, or crash. No problem with other vendor PDFs.
Looking at the resultant 18MB file in Pitstop, the images haven't been downsampled at all, and have in fact lost their compression all together. The only two ways I have to compress these files is 1) Manually using Pitstop image by image, or 2) printing to PDF using the smallest file size distiller option. Both methods are too slow.
One unusual message comes up after reducing the file size: %% [Error: invalidfont; PostScript program did not contain a font ]%%
If I delete all objects except the images and reduce the file size again, it stops the error message, but the result is still 18MB. PDF version is 1.3 (4.x)
Anybody got any ideas?
Cheers,
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Thanks for the reply Mike.
The PDF File Optimizer is what I would prefer to use, and it works very well with most PDFs. Unfortunately, these particular PDFs don't compress using the Optimizer. I've tried many different settings, even dropping the images down to 50dpi, and Low quality, but no matter what settings I use, the files always end up around 5 times the size of the original, and the images don't get compressed or downsampled.
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Cheers,
Andrew.

PDF optimizer destroying bookmarks and links

Help. I am trying to reduce a PDF book from 730MB to under 700, so it can be published on a CD. Reduce file size cannot be used as it reduces resolution of images too much. The pages need to print out well on home printers as they have detailed charts.
I am on Acrobat 8. The PDF was produced by InDesign 5.0.4.
I am using PDF optimizer but it is destroying my bookmarks and hyperlinks, though not consistently.
My images and embedded video take up 98% of the space so I only need to compress the images slightly.I have set image compression to 300, Jpeg2000, Lossless.
I have made it compatible with Acrobat 8. In Discard User Data and Discard Objects no boxes are checked, but the boxes with these titles on the left are checked.
In Clean Up settings I have 'Compress document Structure', with 3 boxes ticked - use Flate (2 boxes), and Optimize for fast web view.
What can I do to reduce the file size slightly but keep all bookmarks and links?

I'm running Acrobat 9 Professional. There may be some differences if you are running another version.
Do you have View/Page Display set to Allow Scrolling when you create these bookmarks/links? This will allow you to set Bookmarks with part of the next page showing. However, when you click on a bookmark it will take you to the top of the next page.
This is a "feature" of the software and I think there is nothing you can do about it. You can add actions to your bookmark that will zoom out and zoom in after going to the destination but these only approximate the actual destination. Using Named Destinations will not work either.
A better way would be to create your bookmarks from the Structure of your document (i.e., the Tags Panel). Bookmarks created from the Structure will allow the display of more than one page. The heading or other tagged content that is bookmarked will appear at the top of the display. The Action will look the same in the Panel, but the Bookmark has a different effect.
Interestingly, Set Destination seems not to be an option for bookmarks created from Structure.

PDF Optimize in a Batch Sequence?

Does anyone have any ideas on how I can run PDF Optimize on many files at one time? I want the same Optimize options applied to each file in my directory, there are several hundred that need to be optimized. I've researched a bit about batch sequences but optimize does not seem to be part of batch.

In Acrobat 8 Professional the PDF Optimizer is available in the output options of the batch sequence. You don't need the scripting forum.

PDF Optimizer in Acrobat Pro X1

Where are the same file minimizing functions that exist in PDF Optimizer in Acrobat Pro 9 found in X1? So frustrating. I work in Illustrator and am dependent on this function to get files down to a reasonable size for sending to print, the client and so much more. Help!

Hi Cford Artists,
Is this what you're looking for: File > Save As Other > Optimized PDF?
Please let us know if not!
Best,
Sara

PDF Optimizer Settings

Hi Group!
Hope some one can help!
I received a file from one of our printers with customized settings to the PDF Optimizer window under the Advanced menu in Acrobat 8 for Mac.
I don't know where, for the life of me, to put this file so that when I open a PDF in Acrobat and select Advanced/PDF Optimizer this file with all of it's customized settings appears in the Settings list so that all I have to do is choose it.
I tried asking the person who created this file, but he was just recently laid off.
Thanks in advance!

You folks are confusing PDF presets/settings files with what Marc is asking about.
Read his description again: He's talking about the settings you set WITHIN THE PDF OPTIMIZER DIALOG. You have the option to save settings (e.g., creating Acrobat 4 compatibility) when optimizing files. It just doesn't tell you where the settings file gets saved.
It depends on which version of Acrobat. For Acrobat 8, it's in this path on the Mac:
Users/[yourname]/Library/Acrobat User Data/8.0/PDF Optimizer. Files saved in this location DO have the ".optimize" extension.
But it's moved with Acrobat 9 Pro:
Users/[yourname]/Library/Application Support/Adobe/Acrobat/9.0 or 9.0_x86/PDF Optimizer.
9.0 is if you have a PPC Mac, 9.0_x86 is if you have an Intel Mac.

PDF Optimizer Inconsistent

I am running Acrobat 8 Professional on a Mac with Snow Leopard. I am trying to reduce a 48 MB pdf (every page is an image).
I am getting inconstant results when trying to reduce the file size.
I added a few links to some of the pages, then use PDF Optimizer (adjusting the image setttings to low) and got an 8 MB file (with the links embeded), which I was quite happy with.
I then realized there were a couple more links needed, so I added them into the original PDF and used the same settings but the size was 37 MB. I have messed around for an hour or two, redoing the settings, making copies of the document, restarting the computer, but I cannot get the size below 37 MB.
Any ideas? Can someone help out?

First make a backup copy, and use the backup.
open PDF Optimizer click on the following:
try the second item as I have shown and save.
Also, If the file is meant for view on the web no image should be larger than 150 DPI. set compression to the smallest you can get by with and have good looking Images. usually medium is good enough for the web/

Font embed and PDF optimizer question

using Quark 7, Acrobat 8 professional, non-intel mac OS10.4.11. According to the quark dialog, the fonts are imbedded. When I look in PDF optimizer, the fonts don't show up. Does this mean they were never imbedded? Also, when I save a file as PDF optimized I get a zero kb figure in the finder panel. Is this correct?
Thanks

Although you may have embedding turned on, Doesn't necessarily mean That fonts are embedded. Only fonts that allowed to be embedded, are those from Adobe, plus other font houses that have agreements with Adobe to allo it. If your trying to embed MicroSoft Fonts. Forget it it They share nothing with anyone. And The chace of it happening are about like the old say saying The chances of it happening are *Slim* and *None* *and Slim just left town*.
Also if you receive a PDF form someone else. They may have run through Optimizer to reduce the size and removed all instances of Embedded font.
If you use common fonts between windows and Apple say for example Ariel There should only be subtle differences in the look of the PDF if you have use system fonts turned on.

PDF Optimization (web-optimized)

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