PDF Searchability

I'm learning how to use Acrobat to create PDF's and would like to learn more about searchability.
First, I'm on a Mac, and I created some PDF's, which I saved to my desktop. I discovered that if I type some text from PDF into Mac's search function, it will find the PDF for me. However, I can't search for PDF text with Dreamweaver.
So I was just wondering if there are any other software programs that I can use to search for text on PDF files. (I assume it's impossible to do search and replace operations on a PDF, right?)
Also, is it possible to use metadata to search for and/or organize a PDF? For example, if I give a PDF the key word "buffalo," then I can open that PDF, check its metadata and discover the key word "buffalo."
But suppose I have half a dozen PDF's with the key word "buffalo." Is there a way to search for all PDF's with a particular key word or make all these PDF's display in a particular folder?
Thanks.

Hi Geobop
You can do Search and replace using acrobat ....
To Know all the details on search using Acrobat XI , Please see the below document : http://help.adobe.com/en_US/acrobat/using/WS58a04a822e3e50102bd615109794195ff-7c4b.w.html

Similar Messages

Every time I try to perform a character recognition on a PDF on my Mac, to make the PDF searchable, it crashes. Latest OS X, latest Acrobat, brand new Mac.

I am having trouble making PDFs searchable. I often receive bundles of scanned PDFs. I can combine them. I then try and make the resulting file searchable and the process always crashes after a few hundred pages. I have reduced the DPI output from 600 to 300 but that does not help. Running Mavericks on the latest trial Acrobat on a 2014 Macbook Pro.

Hi crimlaw,
Please check the performance by updating Acrobat to the latest patch i.e. v11.0.07 and check.
Regards,
Rave

PDF searchable in adobe reader but not in adobe digital editions?

I have a PDF which is fully text searchable in Adobe Reader but when viewed Adobe Digital editions it is not longer searchable!? All internal hyperlinks and bookmarks work when viewed in adobe digital editions but not the search function- please help!

did you get an answer to this one? I am having the same problem.
I complete the form by the fields are highlighted in black w/white font type. when I try to print, the form s
hows blank.

How do you make an Pdf searchable?

I just paid for the $24 version of Adobe solely so I can make pdf files searchable.
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Thnx
dlm

Hi dlmilla,
Adobe PDF Pack performs OCR (optical character recognition) when you convert a PDF file to Word or other formats. But, it doesn't perform OCR when you create PDF files. If you have a PDF that you want to make searchable, you need to use Acrobat.
Please let us know if you have additional questions.
Best,
Sara

Searchable PDFs are now more than 10 times as large

When I was using on Windows XP an older version (70.0.128.0) for creating searchable PDF files, the created files require less than 10% of the searchable PDF files created on Windows 7 64bit using new version (130.0.44.62).
Sample: 9 pages, black and white, pdf searchable
359 KB on Windows XP, 70.0.128.0
3847 KB on Windows 7 64bit, 130.0.44.62
Looking at the results, I do not notice any difference.
For all other files I notice a similar factor.
Anyone observing the same 'feature'?
What have I done wrong?
Best regards,
Wolfgang

You may have changed the settings file selection, maybe for the better. You may not have been embedding all of the fonts for instance and now you are. It may also be that you changed from printing to the Adobe PDF printer and started using PDF Maker that by default adds a lot of bloat to the PDF. That bloat can be useful, but not if you are worried about size.

BUG in OCR in Acrobat 9.3 on MRC (Mixed Raster Content) PDFs

I have lots of (non-searchable) PDFs, that were generated from scanned images (1 image per page @ 400 dpi) using LuraDocument from www.luratech.de.
The images are stored internally in the PDFs as MRC (Mixed Raster Content), that means, the PDF contains a foreground and a background layer for every image/page. These layers have a low resolution, are highly compressed and merged together by Acrobat (while displaying) using a high resolution mask layer. This results in very low file sizes, about 50 kB / page.
I'd like to make these PDFs searchable, but WITHOUT manipulating or changing the original image layers in any way. OCR software like FineReader or Omnipage seems to store images always with own algorithms, so that the image quality would suffer from the conversion and the size of the PDFs would rise significantly. Acrobat on the contrary offers to maintain the original image(layer)s by using the output style "Searchable Image (Exact)" in the OCR window. Now the problem:
After starting OCR, Acrobat applies OCR only at the first page (with good results) and deletes (!) all content (the image layers) on all other pages. For my eyes this seems to be a bug.
I tried a workaround: In Acrobat's Layers Panel I choose the menu option "Flatten Layers". Starting an OCR now, Acrobat does OCR on all pages of the PDF, but the OCR result is a disaster, less than 10% correct. Presumably Acrobat does not take the resulting (actually displayed) page content as input for its OCR, nor the high resolution mask layer, but instead one of the (low resolution, highly compressed) image layers described above.
Has anyone made similar experiences with MRC-compressed PDFs, e.g. PDFs generated by other MRC-Generators like JRAPublish ? Is there any workaround or bugfix ?
Thank You in advance !
L.Benic

I'm having the same issues. Using the latest version 9.3.3. Is this a bug? I tired calling adobe but their CR sounds like 3rd country only. Anyone can shed a light on this issue?

Acrobat - Convert Office documents to PDF so that it is crawled/indexed by SharePoint search

Hi there,
This is a hybrid question between Acrobat and SharePoint and I'll post on both forums....
Background:
In a fairly complex application we have a publishing server that utilizes Acrobat to convert Office documents to PDF using the Convert to PDF functionality.
We then publish that PDF to a library in SharePoint. We would like to have those published PDFs searchable by SharePoint search. Unfortunately there is something about these PDFs where SharePoint cannot crawl the content.
Note: I do realize that PDFs are not indexable by SharePoint out of the box and I have installed and configured the iFilter utility. I have been able to index and search for other PDFs, so I know the mechanism works. It just seems to be these
particular PDFs.
I have also manually "Saved as PDF" directly from Word/Excel and those PDFs are crawled by SharePoint....it just seems to be when Acrobat does its conversion. I'm sure it's just a simple configuration somewhere... I just don't know what I'm
looking for.
Another note: When I open the published PDFs, I am able to use Acrobat's search to find the text.... and the text is selectable; so it's not as if the conversion changed it to an image.
So....would anyone happen to have encountered this issue? Or does anyone know what makes a PDF indexable by SharePoint search?
Thanks in advance

Hi ,
According to your description, my understanding is that the PDFs which are converted from Office documents by Acrobat cannot be crawled in your SharePoint 2010.
For your issue, please make sure these PDFs version is 1.5(Acrobat 6.x) or above.
You can take steps as below for verifying:
Open your PDF using Adobe Reader.
Go to File -> Properties.
Check the PDF Version under Advanced section.
Best Regards,
Eric
Eric Tao
TechNet Community Support

Pdf files as applications and preview crash

hi everyone
some system glitches im trying to figure out:
I was following an apple guide on how to make FCP manuals (pdf) searchable by spotlight. It involved saving the manuals with Preview on the desktop ( those files are usually inside the FCP application) and storing them at a different location...somewhere in this prossess i guess they will be indexed by spotlight.
The problem is that when i tried this preview just frose and couldnt save the file..just the spinning beachball of doom.
not knowing if it would work (in regard to spotlight) I decided to try to do the same but using acrobat. so just to start me off i tried to get info on some other pdf. manuals installed with FC studio (motion manual etc.) and change the open with default to acrobat instead of preview. To my utter surprise this option was not available in the Info panel...and the reason (presumably) : The system classifies the files applications?! ...they still open in preview as pdf. files (and as before cant be saved to desktop). but the info panel says they are .app
how can this be rectified?
help needed
thanks

This change of behaviour is most annoying, and to my mind is further proof that the primary function of iTunes as a music player/organiser has been lost sight of in the welter of iPod/iPhone/iPad 'features'.
I find that I can still import PDF booklets into the main Music library, but they no longer merge with their related album as they used to when Album Title and Album Artist were set appropriately. What you need to do now if this is what you want to happen is Get Info on the PDF booklet after you import it, and change the Media Type to 'Music' in the Options tab (iTunes 9.2 sets this to 'Book' by default).
It's a nuisance to have to perform this additional step, but at least it brings back the previous behaviour.

Problem editing scanned PDFs

I'm working with a lot of scanned old books. Sometimes I download one from Google Books or another site and want to get rid of the first and last couple of empty pages. The weird thing that happens in Preview is that the new file after extracting the pages I need from the PDF is always HUGE. For example, a scanned PDF of some 160 pages is 6,5 MB. After extracting 150 pages from it, it's 356 MB (!!). The same happens with merging. Merged two PDFs of 15 MB each into one the other day, and the new file was 60 MB. I know that there must be a good reason for that, but it's totally beyond me. It's the same whether I print to PDF or drag and drop. I even tried the Super PDF Utility from the Mac App Store, which enables me to simply delete some pages from the file and the result was the same. So I guess it must be something about the scanned PDFs. But it happens with all scanned PDFs, no matter where I got them.
So my question is (assuming I'm not doing anything wrong), does anybody know about a not-too-pricey app that would split and merge scanned PDFs without going nuts with the size of the files?
Ok, that's one part of the question. The other is more general and relates to the first: I've been looking for a PDF editor app that would do the following:
split and merge as described above
make my scanned PDFs searchable (means adding an invisible OCR layer, but keeping the scanned appearence of the pages)
if possible, convert the raster or bitmap to vector (in my case, smoothing the fonts on low quality scans)
I should note that the books I work with are almost exclusively text only. I've been searching for an app like that but the feature descriptions are not always so precise. I hope this is not inappropriate for this forum. I'm willing to spend reasonable amont of money, but not Acrobat Pro money.
Thanks a lot!

Find one the "Jones" can you select the text of the word "Jones"? If not you have a graphic the the PDF/A issue is a red herring.

Convert to PDF from Excel so that it is indexable by SharePoint search

Hi there,
This is a hybrid question between Acrobat and SharePoint and I'll post on both forums....
Background:
In a fairly complex application we have a publishing server that utilizes Acrobat to convert Office documents to PDF using the Convert to PDF functionality.
We then publish that PDF to a library in SharePoint. We would like to have those published PDFs searchable by SharePoint search. Unfortunately there is something about these PDFs where SharePoint cannot crawl the content.
Note: I do realize that PDFs are not indexable by SharePoint out of the box and I have installed and configured the iFilter utility. I have been able to index and search for other PDFs, so I know the mechanism works. It just seems to be these particular PDFs.
I have also manually "Saved as PDF" directly from Word/Excel and those PDFs are crawled by SharePoint....it just seems to be when Acrobat does its conversion. I'm sure it's just a simple configuration somewhere... I just don't know what I'm looking for.
Another note: When I open the published PDFs, I am able to use Acrobat's search to find the text.... and the text is selectable; so it's not as if the conversion changed it to an image.
So....would anyone happen to have encountered this issue? Or does anyone know what makes a PDF indexable by SharePoint search?
Thanks in advance

This cannot be done on a Mac. If you need to continue this discussion, please post in the Acrobat Macintosh forum.

Using text files to commit in UCM trough ODC

Hello all.
Again I'm here trying to do something not that common in ODC. So let me explain what I want, OK?
EDIT: I forgot my specs:
We're using a VM in Vmware Workstation, with Windows 7 64bits. 80gb HD and 2gb RAM.
Using Oracle DB 11gR2 and ODC 10.3.5.
1 - we already opened a ticket with Oracle Support, the number is: SR 3-6108348211. It was closed but we reopened. Until now there is no answer.
2 - we have many files and want to do a test: which is better for commiting files to UCM, ODC or Batch Loader? We know that Batch Loader is the usual one, but maybe there is some speed improvement in checkin using ODC.
3 - we will get the images from a folder, send them to ODC, them the ODC will commit them to UCM, but (here's the catch) sending all the metadata of all those files and being pdf-searchable too.
4 - so I'll put some screens here, showing what I did, OK?
4.1- In this screen I show all the metadata we need ship to UCM. In the left column are the metadata fields and in the right, values.
http://imgur.com/QkqxA
4.2 - In a folder, we put all the images and a text file containing all the metadata referring to the images. As the Oracle Support says, the text file should have these lines.:
C:\Users\oracle\Desktop\import_folder\import1.bmp|4545|Joaozinho|15/15/2015|Import1|11.11
C:\Users\oracle\Desktop\import_folder\import2.bmp|7878|Augusta|16/16/2006|Import2|22.22
C:\Users\oracle\Desktop\import_folder\import3.bmp|00001|Gump|07/07/1997|Import3|333.33
C:\Users\oracle\Desktop\import_folder\import4.bmp|3232|Filipinho|08/08/2008|Import4|99.66
C:\Users\oracle\Desktop\import_folder\import5.bmp|7968|Maria Antonia|15/12/1985|Import5|88.99
C:\Users\oracle\Desktop\import_folder\import6.bmp|56563|Coloral|07/08/1999|Import6|22.33
The first part is the image path, the second its name, the third the odc_Numero field value, the fourth the odc_Nome field value, the fifth the odc_Data field value, the sixth odc_Assunto field value and the last one is odc_Valor field value. All these values need to go to UCM, along with the images.
4.3 - So I put all the images and text file in the folder.
http://imgur.com/o8znD
4.4 - I didn't checked OCR zones in the images, all the metadata values will come from the text field, because the images sometimes cannot be trusted on the values (bad scan, old text, etc).
4.5 - I open the Import Server and did this config:
http://imgur.com/t0xh1
http://imgur.com/PPJGO
http://imgur.com/RWKfU
http://imgur.com/v5P5V
4.6 - I open the commit server and let it in the background, but not doing any batch jobs, just paused.
4.7 - And I got all these errors:
http://imgur.com/lCtql
EDIT: I get this error when opening the import server, just after the login:
http://imgur.com/YB9qe
So here are my questions:
1 - what printer is the ODC needing?
2 - the files will be already converted to PDF, I just want to convert them to pdf-searchable, using the text file containing all metadata and send them to UCM. Is it possible?
3 - is there a guide teaching how to do this?
4 - am I doing it right?
Sorry for the long post, but this an urgent test.
Thanks (seriously, a lot) for all the help and guidance.
Fernando
Edited by: fgomes on 03/09/2012 05:45
Edited by: fgomes on 03/09/2012 06:05

Hello Jiri.
Thank you for your answer.
Let me answer your questions (I'm using Windows XP this time, both we are working in 7, too):
- while working with the ODC desktop application, you
i. define a file cabinet (which also defines index fields, optionally batch statuses, and commit profiles)
-- I did, these are the fields I've defined for this test
http://imgur.com/7FyRW
ii. define a scan profile
-- Here are the configs for my scan profile
http://imgur.com/Jyfvh
http://imgur.com/tveQZ
iii. define an indexing profile (which also defines index fields the profile will work with, incl. auto-populate)
-- Here are the configs
http://imgur.com/sMW7Q
http://imgur.com/O6Bpl
http://imgur.com/aqYmU
http://imgur.com/lGrIn
http://imgur.com/MeKAz
http://imgur.com/t5r0i
http://imgur.com/oco5S
iv. scan an image (using the scan profile) AND v. index the scanned image (using the indexing profile)
-- I did that. And works ok. I've used OCR zones sometimes and the scan worked. Sometimes I didn't and it worked OK, too. Commit to UCM in both cases worked. Here is an example:
http://imgur.com/rp3jI
http://imgur.com/ZS7FB
http://imgur.com/cHhjC
* Now we go to another part:
ii'. define the import batch job
-- I've defined in here.
http://imgur.com/hfEdR
http://imgur.com/eKsyJ
http://imgur.com/Kbt5R
http://imgur.com/1azWe
http://imgur.com/JqbFI
http://imgur.com/IkCww
And after all these configs, when I click in "Activate", to make the batch job active the application closes (in Windows 7 it crashes). When I change to "Import from folder" rather than "Import from list file" I get these messages:
http://imgur.com/1WAMn
http://imgur.com/oz5ZL
Still, the other way is to provide metadata in a List File. The List File is processed directly by Import - and if you define that you want to commit right away Import will try to do it for you, but it can succeed only if it has all the necessary index fields. The error you are getting indicates that something is wrong - it can be that some field is missing, or all the fields are missing (List File could not be parsed).
-- Yes. It is that I want. I don't need to check barcodes at all. I just need to get all the field values from a list file. Here are the contents:
C:\Documents and Settings\Administrador\Desktop\import_folderimport1.bmp|4545|Joaozinho|15/15/2015|Import1|11.11
C:\Documents and Settings\Administrador\Desktop\import_folderimport2.bmp|7878|Augusta|16/16/2006|Import2|22.22
C:\Documents and Settings\Administrador\Desktop\import_folderimport3.bmp|00001|Gump|07/07/1997|Import3|333.33
C:\Documents and Settings\Administrador\Desktop\import_folderimport4.bmp|3232|Filipinho|08/08/2008|Import4|99.66
C:\Documents and Settings\Administrador\Desktop\import_folderimport5.bmp|7968|Maria Antonia|15/12/1985|Import5|88.99
C:\Documents and Settings\Administrador\Desktop\import_folderimport6.bmp|56563|Coloral|07/08/1999|Import6|22.33
Thanks again.
If you could try and say what I am doing wrong you'll help me a lot.
Fernando

Adobe reader logo on file preview instead of actual preview of pic of scanned item

when I scan a pic into pc & SAVE it as a pdf, how it is viewed in my file explorer files ("my computer") is w an ADOBE logo. I want to view actual file (actual pic). For example, When I open MY COMPUTER to go into MY DOCS, I see the new scan but it is cloaked by the adobe logo, I have to open it all the way up (in paint or another program) to see what the pic is. How can I change this?
further explanation:
when I want to view the item in my file folder: I go to file explorer ("my computer") then I open My Docs. When I view all the items I've scanned, the only thing I see for each file is an adobe logo for the scanned file. I do not want to see the logo, I want to see the actual photo in the preview

Thank you for your help. I contacted Kodak online chat and they couldn't figure it out. I also used nitro pro 8 (another PDF maker) and I can see the actual file pic preview (not as icon, icon shows up @ bottom of pic but I can actually see the picture).
Also, to "Pat":
i saved them as PDF (searchable). i set the display as detailed thumbnails already - still issues. i also changed a few things, and this was the process:
opened file explorer ("My COmputer")
Selected "view" category
"options" ---to sub-category: change folder and search options
In folder options, selected "view" tab
And in advanced settings, Under "file and folders"
Display file icon on thumbnails
i turned it off then, i selected "apply to all folders", i closed file explorer, scanned somethg & went back to file explorer & it was still showing up as adobe icon, no picture of actual pic of item i scanned.
thank you both. is it a WINDOWS 8 issue?

Acrobat 9 crashes on OCR

I've been trying to convert a batch of large PDF files to PDF searchable files by using the OCR of Acrobat. In the middle of a batch, a large (1000+ page) document crashes acrobat. I have narrowed it down to this image:
http://img90.imageshack.us/img90/2418/badke2.png
59,520 bytes
When I convert it to PDF (File->Create PDF->From Single File) and then use Acrobat to "Document->OCR Text Recognize->Recognize Text using OCR", Acrobat always crashes.
Is this true for anyone else that could try it?
It kills my batch processing and is making this large conversion quite painful. Is there a way around it?

MacBook Pro (1997)
- Mac OS X 10.7.2
- 2.6GHz Core 2 Duo
- 4GB RAM
Acrobat 9 Pro
- version 9.4.6
Acrobat 9 Pro OCR always crashes when using ClearScan but not when using "Searchable Image" or "Searchable Image (Exact)." I scanned several journal pages at 300 dpi (color, grayscale, bitmap) in .tiff and .png as well as screen selecting text from a browser. The results were consistent across all variations.
The last time I used the Acrobat's OCR function was last Summer before upgrading from Snow Leopard to Lion. Under Snow Leopard, Acrobat did not crash during OCR (it did crash, just not while processing text for OCR). I did not attempt Acrobat OCR under Lion 10.7 or 10.7.1.
Repeatable test.
1. Open wikipedia "Crash (Computing)" page
http://en.wikipedia.org/wiki/Crash_(computing)
2. Enlarge text size, if desired.
I tried several text sizes from the default to much, much larger. Text size has no impact on the results.
3. Create a PDF
File >> Create PDF >> From Selection Capture
I selected the first paragraph:
A crash (or system crash) in computing is a condition where a computer or a program, either an application or part of the operating system, ceases to function properly, often exiting after encountering errors. Often the offending program may appear to freeze or hang until a crash reporting service documents details of the crash. If the program is a critical part of the operating system kernel, the entire computer may crash. This is different from a hang or freeze where the application or OS continues to run without obvious response to input.
4. OCR
Document >> OCR Text Recognition >> Recognize Text Using OCR
4.1 Searchable Image (Exact)
Primary OCR Language: English (US)
PDF Output Style: Searchable Image (Exact)
Downsample: None
Result: No crash — OCR successful
4.2 Searchable Image (tested for each downsample option)
Primary OCR Language: English (US)
PDF Output Style: Searchable Image
- Downsample: Lowest (600 dpi)
- Downsample: Low (300 dpi)
- Downsample: Medium (150 dpi)
- Downsample: High (72 dpi)
Result: No crash — OCR successful
4.3 ClearScan (tested for each downsample option)
Primary OCR Language: English (US)
PDF Output Style: ClearScan
- Downsample: Lowest (600 dpi)
- Downsample: Low (300 dpi)
- Downsample: Medium (150 dpi)
- Downsample: High (72 dpi)
Result: Crash — OCR not successful

Maximum size for document column data

Good afternoon:
I am trying to upload a new document to my search index that has a field containing PDF searchable text data at a size of 247 KB. I am getting the following in a 207 response:
One or more document fields are too large to process.
What is the maximum size of data for upload? I checked this link (http://msdn.microsoft.com/en-us/library/azure/dn798934.aspx) but I'm not sure it is defined here. Thanks!

Hi Pablo,
I recently encountered the same syndrome (using the 2014-07-31-Preview API). I looked at the data we are trying to send, and one of the fields is having about 78 KiB of text. That field is marked as "searchable"
and "suggestions". Would the presence of "suggestions" imply a similar limit to field size?
I can see now the "suggestions" attribute has been removed from the latest API. If I switch to the latest, and use only "searchable", I'm assuming the issue should possibly go away?
Thanks.

FAQ's Literature Sitemap shows ID

Hi All
I need some help.....again!
I checked my sitemap and it shows my FAQ's and Literature modules showing up as http://6sm.co.uk/LiteratureRetrieve.aspx?ID=108707 you can see the full sitemap here www.6sm.co.uk/sitemap.xml.
How do I get it to show the FAQ question, or the literature title? Also does anybody know how to make a pdf searchable?
I have gone through and updated the FAQ page properties but not sure if this will make any difference as the sitemap wont update till later tonight.
Thanks for your helo.
Asda Ali

Literature items for most of the options other then the stream ones will not show a file extension.
Secondly Search engines do not consider content in form of a PDF and thus do not consider a link to a PDF to be much relevent to your SEO. Content Content Content - Actual site, that is what they lap up.
In terms of the URL stuff for FAQ - These currently do not have friendly URLs so yo ucan not change them
Literature item hard link will also be the ID of the item.

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