PDFA and Extended Rights

Our company is switching to pdfa standards for the purpose of archiving. We have several forms that the public uses that are currently fillable forms with extended rights turned on so that users with only reader can save the form. Can someone tell me if pdfa documents, can be forms and if they can have extended rights for reader, or can reader save/print the document as pdfa?
Thank you
Paul Washburn

Some of the replies so far aren't entirely accurate, so allow me to clarify:
Firstly, fillable PDF form fields are permitted in PDF/A-1 and PDF/A-2 documents under the ISO 19005 standards, provided they don't use XFA (dynamic form fields created in LiveCycle). Normal text fields, etc. created in Adobe Acrobat are fine, provided the font used within any text fields can be fully embedded. You can't certify a document with a signature as that applies encryption.
When a conforming application opens a PDF/A file with form fields, it is required to open the form in read-only mode, and display the entered data as page objects rather than interactive fields. This is what will happen by default in Adobe Acrobat or Adobe Reader when PDF/A Mode is active (blue message bar).
If you turn PDF/A View Mode off under Preferences>Documents, the form fields return to being editable. There is no need to flatten the form in order to save it into PDF/A format.
It's not completely trivial, as there are some common issues you can fall foul of. One is with the base-14 fonts (helvetica, times roman, etc) which are part of Acrobat (and used to be in Reader), but are not necessarily installed on your operating system. These cannot be embedded after the fact as there's no 1:1 match with the font names on your computer, so if you have a text field that uses "helvetica" (which is the default) and you try and save to PDF/A, you'll usually get a failure. Running the Standards panel under Preflight in Acrobat Professional will reveal it's the font embedding that stops you, so during construction of the form you must make sure that you use embeddable fonts for every field, or use Preflight to change them after receiving the returned form. There's also a hassle with checkboxes and radio buttons due to the way Acrobat internally stores data about their appearance.
Adobe Reader cannot save a "normal" PDF document as a PDF/A file, and unless a PDF document was originally created with PDF/A in mind it's almost impossible to convert it to PDF/A-1a retrospectively. However you can create a PDF/A-1a file (for example using the PDFMaker plugin for Word), bring that into Acrobat Pro, turn off PDF/A View Mode, add the form fields and save it as a non-PDF/A file again, applying Reader Extensions as necessary*. You need to do this as the PDF/A View Mode in Adobe Reader takes priority over the presence of fillable forms, so your recipients won't be able to fill anything in.
*For reference, a Reader Extended file can also be PDF/A compliant - it's just not very useful because the blue bar beats the purple bar. If you can convince everyone working with your forms to disable PDF/A View Mode, you can keep the entire workflow as PDF/A so you don't need to process the files you get back. Reader can't make a normal PDF into a PDF/A, but if it's already compliant, saving a copy with filled-in fields doesn't break the compliance.
Once the filled form is returned and opened in Acrobat, you can re-save that "normal" PDF into PDF/A again. As the structure of the file was already compliant, and the only change will be the content of the form fields, it will convert just fine. The resulting PDF/A file still has an "editable" form in it, but with PDF/A View Mode active the fields will display read-only.
Here's an example of a PDF/A-1a file which is also a Reader-Extended form, after being filled in using Adobe Reader (with PDF/A View Mode turned off under Preferences>Documents). If you open it with PDF/A Mode active it'll be read-only, but disable PDF/A Mode and it's back to being a form again.

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648 max , testing base and extended memory

I dont see the thread i answered to one time that someone spoke of using ddr400 with 648 max or max-L board and they were getting testing base and extended memory error from the LED's. Well i just got the same error today and my system would not boot i cut the power to the PS. and turned it back on it would start to boot and hang i could barely get to the windows logo sometimes the vid card wouldnt even boot the logo to the screen. This is with an updated mobo that msi sent me that i had just put in , it seemed to run fine at first then this problem started occuring. The only difference i had in the setup from the previous outdated board was i had the mem in DIMM 3 and not DIMM 1, so i moved the memory back over to DIMM 3 and now the problem is gone. Just something for those of you with the same problem to try.
Oh and i forgot one more issue, i cannot set the dram speed in the bios manually i have ddr 333 it should be 167 mhz so i set it to 4/5 and the system will not boot at all i end up having to reset cmos. I called MSI about that and they told me to just have it set to SPD , I said i know that and im fine with leaving it that way but it should let me set it manually if i wanted to and that i wondered if that had anything to do with the random " testing base and extended memory " problem.

It was probably myt thread...
http://www.msi.com.tw/program/e_service/forum/viewindex.php?threadid=6204&boardid=10&styleid=1
Have done some testing with both DDR333 and DDR400 and my results are in the thread.
Right no I'm using my DDR400 as DDR333, manually set to 167MHz, using DIMM1, and havn't seen any problems. I'll try the DIMM3 to see if I get any changes.
And by the way.. I tried setting my DDR400 manually to 200MHz and it wouldn't boot at all. After a lot of ugly language I finally got it back to the BIOS....after a reset of the CMOS.
Seams like you should use SPD if you want to use the correct freq for your RAM.
Have you tested the new 1.3 BIOS?

Extended rights Acrobat 9.0 forms

I would like to enable voluntary community groups completing the application forms that I've created using Acrobat 9 Professional to be able to save the forms and complete them at their leisure rather than having to complete the form in one go. Is this possible using Acrobat 9 or do I need other software?
i know about extended rights and forms but this appears just to let people completing the form to save it once.

Bernd
Please find attached an example of one of the forms. I'm responsible
for administering a local authority's grant programmes for voluntary
community groups. I got the Adobe Professional software to produce
forms to enable these groups the option of completing them
electronically. They had mixed results last year with some people being
able to edit their saved forms and others not. I've since upgraded to
Word 2007 I don't know whether that has any bearing on the matter.
The organisations I work with don't all have huge resources I'm just
trying to make the process as simple as possible for them. They often
need to consult with their Treasurer or Trustees to gather all the
information the form requests and that's why it would be useful if they
could save the forms more than once and edit them over a period of time
before submitting them.
Thanks,
Kamal
>>> Bernd Alheit <[email protected]> 28/07/2009 17:35 >>>
Can you post a sample PDF document?

My macbook keeps freezing with the left side of the screen on the right and the right side of the screen on the left. Help

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Help : )

If you don't have the Applecare extended warranty then you will need to pay for the fix. The fix is a New Logic Board. It seems as your Graphics card is failing in some way. No there is no software fix for this.
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Extended Rights not working in Reader X - resetting form

Hi,
To make the problem clear i will put it in steps
1. I have a form created in LiveCycle Designer.
2. I save it in two ways: as a static and dynamic file pdf. (to test both options)
3. I reopen it in Adobe Acrobat
4. Save it as a copy with extended rights -> enabling other functions.
5. Reopen it in Reader - fill it with data and save it as two files - one as a copy of original document and 2nd as the same file. (to test both options)
6. I reopen it in Reader and the data is not there - the form is empty.
7. Funny thing is when i open it in Photoshop the data is there. When i open it in Ilustrator it is not.
The form is simple, just 3 text fields, one required, one optional and one recommended.
Please help, I've been fighting this for a day now. I have created more advanced forms in the past and did not have issues like this one.
Thanks!

Additional info regarding this issue:
I am testing it on my PC. We have the creative cloud license so all is updated and complete. I was testing it in different ways, saving all the versions (static, dynamic, with and without extended rights) and the problem sticks. I have noticed that the file with extended rights weight a bit more than original file. Details below:
1. straight from livecycle: 832KB
2. opened in Acrobat, saved as copy 832KB
3. opened in Acrobat, saved with extended rights 844KB
4. opened in Reader, saved with filled data 864KB
5. opened the same file with Reader, it is empty so i save it as a copy - 864KB
6. opened it in Reader & Acrobat - it's empty; opened it in Photoshop - all data is there...???

Extended rights gets lost if user saves file w diffrent filename Why?

I have a question related to extended rights.
Background: I have a editable form field pdf file that I enable "extended rights" (acrobat 9 pro).
So that my users can fill in the form fields and save it and update the file later and then return the file (with the acrobat reader).
It seems like that when the users save the file (with a new/different file name) then the form fields are locked for editing after that the form is useless(not editable).
Is this a bug or is there a good reason or a workaround for this?
Best regards
-Lars

I have a question related to extended rights.
Background: I have a editable form field pdf file that I enable "extended rights" (acrobat 9 pro).
So that my users can fill in the form fields and save it and update the file later and then return the file (with the acrobat reader).
It seems like that when the users save the file (with a new/different file name) then the form fields are locked for editing after that the form is useless(not editable).
Is this a bug or is there a good reason or a workaround for this?
Best regards
-Lars

Losing extended rights in Reader 9

I use Acrobat 9 pro to extend rights to Reader 8/9 users to add comments etc. in PDF documents, including forms. I have recently noticed a rise in the number of users who have lost the right to edit documents after saving a couple of times. Not all can have used Acrobat to save by accident, nor are they all saving copies of the original. The same documents can be edited and saved repeatedly on other Reader 9 installations. The only thing I can think of is that I have performed a registry edit on some installations in order to overcome the bugs in the loupe, typewriter and / or pan tools (cAV, set large numbers to 0) although they seemed alright at the time. Any thoughts welcome.

Hi Niall,
Thanks for the reply.
But both my ADS (Adobe document service) server and my development / test environment are in same location thus same time Zone.
Also how does this imapct the form.
Lets say I created version 0001 @ 1:00 PM
Version 0002 is created @ 1:05 PM
I opened v 0002 in edit mode @ 1:30 PM at all times since I am in same environment this shouldn't hamper the process unless I opened the 0002 version in edit @ 1:30 Pm and if this publication from the server had a turnaround time of 2 minutes then by the time i see the form its 1:32 PM.
Can this be the reason...?
Thanks & Regards,
Sai

Static PDFs loosing reader extended rights after saving

Hi,
Technical information:
LiveCycle 7.0 (which came with Acrobat Professional)
ARES 7.0
Reader 7.0.0, 7.0.1 and 7.0.2
Windows 2000
PDF Static file type (as we are not dynamically adding/removing document objects)
Scenario:
PDF contains javascript to change the background and border colour of form fields (e.g. node.fillColor = '255,255,170' changed to '192,192,192') to denote enabled/disabled fields.
PDFs are reader extended, so, user should be able to enter and save data on the documents multiple times.
Problem:
Reader extension rights of PDFs were lost. For example, in Reader, open document, update/enter data, save, and close. Do this multiple times and make sure one of the form fields background colour changes. When the document is re-opened its reader extension privileges are lost and user is no longer able to update/enter data on the document.
This worked with our pilot forms (using AcroForm and ARES 6.0)
ADOBE Explanation:
The underlying XFA document is changed when the form field's background property was changed, hence, it is no longer a static form and its reader extended rights has changed.
Resolution:
PDF's file type changed from Static to Dynamic. Some logically driven functions will have to be changed/duplicated (e.g. calling enabling/disabling function(s) from the documents' docReady event).
Have to use Reader 7.0.2 to be able to open, update, save, and close document multiple times without loosing reader extended rights.
Hope this helps others
Regards
Jen

Is there any limitation when you apply reader extension rights to the Dynamic PDF form
FOr static forms , I was able to submit the form in XDP format with PDF embedded in it.
THe same thing is not working for Dynamic PDF forms

How to sign and enable rights

I know there have been some discussions about Reader Extensions and the like, so please forgive me. I'm new to all of this and I just don't understand.
Is there a very simple, plain English guide on signing and enabling rights? My agency has finally informed me that we don't have Reader Extensions, and likely won't be getting it at any point in the near future. In order to enable user rights for people that only have Reader, is it pointless now for me to design forms in LiveCycle? Filling in forms seems to work out OK with Reader, but there are some things I can't restrict (markup, comments, etc). And there are some things I can't enable (adding attachments, for example).
As really the only guy working here that seems interested in Adobe products (IT didn't even know Reader has the ability to add attachments to a document), what are my options for restricting/enabling usage rights for forms created in LiveCycle, but without the aid of Reader Extensions? Can some/all of these rights be controlled via Acrobat X Pro? In other words, can I create a form in LiveCycle, and manage the rights enabling/restricting in Acrobat X Pro? I would imagine that would require a digital signature or certificate. I went over to Verisign and got lost. If I can do such things with a digital certificate, where and how would I go about obtaining one?
Sorry, again, for such basics. Most of the literature and discussions seem to aim at those more familiar with the products and services.

I'm sure that others on the forum would have a better answer for you but I'm going to take a stab at this.
Once you create the form in LiveCycle, open it in Adobe Acrobat Pro. Once open, select File/Save as and from the fly out menu select "Reader Extended PDF" and from that flyout menu, select "Enable Additional Features". Then it will ask you to save it again.
Once you do this, the form can be filled in with the regular Adobe Reader, the form can be saved, and the form can be used for Markup tools, such as sticky notes, redaction, digital stamps with the users' name and date, and digital signatures.
When the person selects to sign the document in the "Extended" section of Adobe Reader X, they will create a self signed signature certificate. Each signature generates it's own serial number. Unfortunately, Adobe doesn't restrict the creation of digital signatures so you can make one in your name, your dog's name, etc and yet all the signatures will validate and look absolutely legitimate.
And unfortunately, the same is true of digital stamps. All you have to do is right click the stamp and you can change the sign on id and forge another's stamp.
I hope this helped for what you are trying to do. Good luck.

Reader extended rights in interactive PDF not available on some computers

I created multiple interactive forms using Adobe Acrobat Pro X. Three of them seem to work fine, but the fourth is giving trouble. When opening the document, some people get the following message (it's translated from Dutch, so in English it might be slightly different):
"In this document Reader Extended rights for Adobe Reader are activated. The document is changed since it was created and the reader extended rights are not available anymore. Contact the author for the original version of the document."
I have Adobe Acrobat, so I tried to open the document on a different laptop with Adobe Reader 11.0.0 and Windows 8. I got the previous mentioned message, but other people opening the document with Adobe Reader 11.0.0. and Windows 8 don't. The problem is not the version of Adobe Reader or the Operating system, as not everyone with Reader 11 or Windows 8 has this problem. Furthermore, this problem does not exist for three of the four documents.
I tried deleting recreating the form and saving it again with 'Reader extended rights'. It keeps giving the same error. Why is this one document giving problems for only some of the users? Can anyone please help me?

OK, now my brain is really scrambled. I can rule out the problem of it being too old a version of reader, and probably a third party reader, because I checked on an older system we have here at work, and it has Adobe Reader 9 installed, and for some reason that is the only computer where the buttons do not appear. I can not figure out what would make that system so different from the rest to make that happen. Any one have any other ideas?
thanks again

How can I compress a large fillable form with extended rights?

Hello:
I have about 15 fillable PDF s that I created in LiveCycle ES2. One form is 37,616 kb and takes forever to download from the web. I attempted to zip the file, but when I tested it, text could no longer be saved after it was unzipped (the forms have extended rights as users need to be able to enter in a save text they enter into it). Does anyone have any suggestions re: how I might be able to compress my PDF file, while still being able to maintain the ability to enable savable text (extended rights)?

Just tried it here and it worked fine ....are you sure you zipped the Reader Extended version of the form?
Paul

PDF Form extended rights problem

Hi,
i am working on a php application which opens a pdf form (created with acrobat 9 standard), fills it with user data, saves it as a form and sends this form to the user by email, so he cann fill the rest of the form.
This works fine for pdf forms, which have not the extended rights enabled.
As soon i enable it, the user will get the message that the form has been modified, and he is not able to fill out the other fields any more.
Now my question:
1. Is there any php library which can activate the extended rights of a pdf form after i filled some of the fields?
2. What else can i do?
thank you.
sascha

iTextSharp doesn't enable usage rights in PDF forms, so any changes will invidate the form.
To bypass the validitiy of the Usage Rights, server the XDP data from the buffer of a web server, and point the File to the PDF on the same web server.
Usage rights will still be enabled, and the form can be saved or downloaded.
Also, please be sure to check out FDFToolkit.net, and PDFEmail.net.
Useful Links:
http://www.fdftoolkit.net
http://www.pdfemail.net
Hope this information can help!
Best Regards,
Nick K.
http://www.nk-inc.com

Losing Reader Extended Rights

Dear all,
I have been having some trouble with one of our company travel requisition forms. We basically have a form that the user initially fills in with details and then digitally signs. The form is then sent to the manager who approves the form by digitally signing, and then forwards to the booking department. The booking department then has to fill in some details before finally forwarding to HR for record keeping.
The problem we're having now is that the document is getting stuck at the booking department as all Reader Extended rights have been removed due to 'changes'. Our form is not dynamic, and has no 'field invisible switch' or 'read only change' based on user input. I cannot source a logical solution...Does anybody have any ideas?
Thank you in advance.
Regards,
Will

You need to control all software; no non-Adobe software can be used because people "prefer it" if you want Reader enabling to stick. Assuming that isn't the problem...
Bear in mind there are three ways that the Reader enabling could be lost:
* something that the person does during their processing
* something else that happens to the file on their computer
* something that happens in transit
For troubleshooting, I would walk round with a file to various points. Collect copies of this file
- as it arrives at each point
- as it leaves each point
using a memory stick (don't email).
Clearly, what arrives should be byte-for-byte identical with what leaves. You can also check if what is saved by the manager is EXACTLY what arrives at bookings. You can test reader enabling file by file to see where it disappears.
Of course, the simplest solution, and Adobe's preferred solution, is simply to buy Acrobat for everyone!

K8N Neo2 boot problems, freezes at testing base and extended memory

I recently bought a motherboard/cpu combo and been having problems. I'll start with my system specs:
MSI K8N Neo 2
AMD 64 3000+ Rev E
XFX Geforce 6600GT
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400W Powersupply
I ordered a mother/cpu combo along with other parts to build a new computer. Finally everything arrived a couple days ago and I started building. First I installed the mb, cpu, ram and vid card to make sure everything was working. When I started it up I got nothing. So I started messing around and dropped the ram down to only one stick and used the D-Bracket. I figured out the cpu had been dislodged during shipping, got it installed again and was able to boot up could get into the bios etc. I put back in my other three sticks of ram everything seems to be working. Next I hooked up the hd, cd/dvd etc. Tried to boot up and it freezes after listing the total memory. Looking at the D-Bracket it shows it freezes at Testing Base and Extended Memory. So I unplug everything back down to just cpu, ram and vid card to see if it still works. It freezes again at testing base and extended memory.
At this point I drop the ram back down to one stick. It boots up and I can get into the bios again. So I shut everything off and put back in the rest of the ram. Turn it on and it freezes at the same point. Hmm, drop it back down to one stick and I can make it through to the bios. Now I'm just frustrated and want to see if I can get my other components working and maybe windows installed then I'll come back to figuring this out. So I save and exit the bios, while it's rebooting again it freezes at the Testing base and extended memory.
After playing around with it some more over the past day here is what I've come to see. If I move one stick of ram around I can get past the testing extended memory to get into the bios or up to the point of needing a boot disk etc. If I reset or reboot it from this point it will freeze. If I just leave my computer alone and off for around 30 minutes I can start it up once then it will freeze. Now I'm just confused why it will intially start up as everything is ok but freeze if it resets. Everytime it freezes it will be at the Testing Base and Extended Memory.
Some things I have tried while talking to a friend about the problem is clearing the cmos and also putting in the ram settings in the bios. Neither seems to work. I've done a lot of searching on google and in this forum and haven't seen anyone talk about a problem like this so hopefully I'm not missing anything.
If there's anything else you guys need to know about my setup let me know. I also hope I wrote this all clearly because at this point I'm pretty frustrated.
Thanks!

Ok, newest update.
After clearing the cmos I put in a stick of ram. Everything loaded up ok and I went into the bios and entered the values (2.5-3-3-8) and 2.75V. To my amazement it didnt' lock up after saving and exiting and it made it through to the Disk Boot Failure etc. So I hit the reset button to see if it would go all the way through again and it froze again with D-Bracket LEDs showing the Testing base and extended. I turned off the case with the on off switch in the back and powered up again. It went right through in the past I'd have to wait. So it seemed like things were a little better.
So I put in a second stick of ram and it booted all the way through, tried to reset to see what would happen and it froze. Turned power on and off and it froze not making it anywhere. Tried that a few more times and it would always freeze right away making no progress.
Back down to one stick of ram and it works again where I can go into the bios, save and exit and it'll make it through a full boot up to Disk Boot Failure. Weird thing was once after just hitting the reset button it actually made it all the way through. So it seems to act differently almost everytime.
To me at least there doesn't seem to be a logical way I can think of what the problem could be.

Bridge mode and extended mode together?

I just received my new milk jug Extreme AC today, yay! I bought this in the hope that it might mitigate some of the reception issues I have been battling in my home. I currently have the 4th gen Extreme (the one with the hobbled radios) and the 3rd gen Express, and I would like to use the old Extreme in bridge mode while wirelessly extending to the Express from the old Extreme. (Yes, I would love to hard-wire but that isn't realistic right now.) Anyone have any success doing this, or any suggestions?

It wouldn't be a wireless daisy chain as I have infrastructure
Thanks for clarifying that, since it was not mentioned at all in your first post. We saw things like "wirelessly" and "I would love to hard wire, but....." and assumed (when we should not have) that you were talking about wireless for the network.
hardwire the two Extremes together with the AC doing the DHCP heavy lifting.
That would be best way to connect the two Extremes together. Set up the new "ac" Extreme as the main router, then connect an Ethernet cable from one of the LAN <--> ports on the new Extreme to the WAN "O" port on the older Extreme. The setup utility will practically configure everything for you.
I suppose I could do something similar with the Express but I am okay with the bandwidry tradeoff If it can wirelessly piggyback from one of the Extremes.
As long as the Express is located where it can receive a good quality wireless signal from whichever Extreme, that should work OK. Extending with the Express is a compromise deal no matter how you look at it.......since even if you decide to connect to the Express using Ethernet, the port on the Express will only handle 100 Mbps.
Strange as it seems, it is often better to take the bandwidth hit and extend using wireless with the Express, since the signal will often be faster this way than using Ethernet.

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