People receive my mail as junk mail

In large corporate servers, the mails I send using Mail are interpreted as junk mail, and derived to the junk trash. Obviously, nobody receives my mail unless they register my name in their contacts list. I stopped using mail, and now use Outlook.
Is there a solution?
MacBook Pro 2.0GB Mac OS X (10.4.6)

Hello, and welcome to the Discussions.
In Mail 2.0, that is part of Tiger, using Rich Text to compose, when having attachments and/or a Signature may result in the Rich Text being converted to HTML, and many filters use the presence of HTML as a trigger to mark as SPAM.
Try setting your Mail Preferences/Composing to use only Plain Text.
Ernie

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Various E Mail problems: Junk Mail, Log Off, etc

I am having various and frustrating problems that are intermittant.
I have two incoming e mail accounts, one is IMAP and one is POP.
1. Junk Mail. After having reset my junk mail settings as advised on this site just a few days ago, I am continuing to experience this problem. Messages that the systems "knows" is Junk Mail do NOT go to Junk Mail folder, but to the regular In box. It knows they are Junk Mail because the Tab for changing the message at top of screen says "Not Junk", which means it thinks it is JUNK. They why won't it go into Junk Mail folder?
2. When I try to delete these messages one by one in In box, the computer "freezes" and takes forever to delete the messages. The In box counter on left hand side of the screen does not decrease as I delete messages, but takes a long time (minutes) to catch up with the deletions.
3. When receiving certain e mail from specific recipients, the system intermittantly says "message not dowloaded from server, you need to take this account on line". Well. it IS online! Again, this does not happen all the time, but often enough and from the same e mail recipients) that it is very frustrating.
4. Oftentimes when I try to shut down, I get the dreaded spinning color wheel, only to have to force quit. This is a lengthy process, and then I lose all of the deletions that I have tried to make to my Inbox.
Are all of these problems somehow related? Cumulatively, they are very frustrating. I never had these kinds of issues with Windows Mail apps. Uuughh!
Thanks for reading and any assistance.

There appears to be a problem with the index.
Verify/repair the startup disk (not just permissions), as described here:
The Repair functions of Disk Utility: what's it all about?
After having fixed all the filesystem issues, if any, and ensuring that there’s enough space available on the startup disk (a few GB, plus the space needed to make a backup copy of the Mail folder), try this:
1. Quit Mail if it’s running.
2. In the Finder, go to ~/Library/Mail/. Make a backup copy of this folder, just in case something goes wrong, e.g. by dragging it to the Desktop while holding the Option (Alt) key down. This is where all your mail is locally stored.
3. Locate Envelope Index and move it to the Trash. If you see any other “Envelope Index”-named file there, delete it as well.
4. Move the “IMAP-” account folder to the Trash. Note that you can do this with IMAP-type accounts because they store mail on the server and Mail can easily re-create them. DON’T trash any “POP-” account folders, as that would cause all mail stored there to be lost.
5. Open Mail. It will tell you that your mail needs to be “imported”. Click Continue and Mail will proceed to re-create Envelope Index — Mail says it’s “importing”, but it just re-creates the index if the mailboxes are already in Mail 2.x format.
6. As a side effect of having removed the IMAP account folder, that accounts may be in an “offline” state now. Do Mailbox > Go Online to bring it back online.
Note: For those not familiarized with the ~/ notation, it refers to the user’s home folder. That is, ~/Library is the Library folder within the user’s home folder, i.e. /Users/username/Library.
<hr>
If the problem persists, what are your Preferences > Accounts > Mailbox Behaviors > Junk settings, particularly for the IMAP account?
Also, what have you done to “reset [your] junk mail settings as advised on this site”? This is what I’d suggest:
1. Go to Preferences > Junk Mail, disable junk mail filtering, then enable it again. This resets the rule that governs what the junk filter does.
2. Choose either Training or Automatic mode (it doesn’t matter) and leave the other options checked. Click Advanced to see how the junk filter rule is defined now if you want, but don’t touch anything there.
3. Reset the junk filter database (Preferences > Junk Mail > Reset).
4. Open Window > Previous Recipients and get rid of any addresses that you don’t want Mail to treat as legit.

Trash, Sent mail, and Junk mail folders do not work

I just switched from my entourage email to mac's mail, and I noticed some problems that I cannot seem to figure out. I amm using IMAP based email, and had none of these problems on entourage, but I like the format of mail better, so i hope to get this resolved so I can keep using mail.
1. Trash- When I delete an email it does not go to the trash folder like it did in entourage, but rather just disappears and I cannot find it anywhere. This is regardless of if I try and store it on the server or not. Either way, the deleted messages disappear.
2. Sent mail- I may know why this is not working, at least I have heard a possible explanation. When I send an email, it will not go to the default sent-mail folder on my IMAP server, and so disappears unless I tell mail not to store them on the server (but there are obvious disadvantages to not having the mail stored on the server). I think this has to do with the fact that the sent mail folder on my IMAP client has to be set to sent-mail, while I hear Mail requires it to be just Sent.
3. Junk mail- When I mark messages as junk mail, the program does not move them to the junk mail folder, neither in mail nor on the IMAP server.
Now I have gone through as many of the options I can find to try and resolve this, but I have it all set up the same way I did in entourage, and cannot figure out why it is not working. Does it have to do with the naming of the folders for my IMAP service? Those seem to be default and unable to change. My Trash is labeled "trash", Sent mail is labeled "sent-mail", and junk mail is labeled "Junk".
I appreciate any help.

1. When not stored on the server, the account's Trash mailbox should be located under the Trash icon in the mailboxes drawer if "Move deleted messages to the Trash mailbox" is selected under the Mailbox Behaviors tab for the account preferences.
If you have this selected, using the Finder go to Home > Library > Mail > Mailboxes. Within the Mailboxes folder should be a folder named
Deleted Messages (name of your IMAP account in parenthesis).mbox
Confirm the folder includes the .mbox extension.
2. When you select "Store sent messages on the server", select your IMAP account's Sent mailbox under your IMAP account's icon in the mailboxes drawer which is sent-mail and at the menu bar, go to Mailbox > Use This Mailbox For and select Sent.
3. Do you have Junk Mail set to Automatic?

What is the correct way to teach leopard server mail about junk mail?

All my clients are using apple mail and they basically taught their own client each their own way of filter junk mail. This works ok...but after upgrading to Leopard Server I think the server can be trained with junk mail data too? If so, anyone know how to set it up? I only see options to mark mail as junk mail on the server side, nothing about training.

I have done it on a mac os 10.4 server, it works great. Have a look here
http://osx.topicdesk.com/content/view/37/58/
regards

Help classifying some mail as Junk mail

I keep getting mail that doesn't have a subject or message body, also the sender address's are always different. Can anyone tell me how to classify these as Junk Mail? Thanks.
Here are some examples from this morning: All of which have no subject or messege body. Thus nothing for me to take and classify as junk.
From: [email protected]
Date: June 17, 2006 12:58:22 PM PDT
From: [email protected]
Date: June 17, 2006 12:48:04 PM PDT
From: [email protected]
Date: June 17, 2006 12:12:09 PM PDT
From: [email protected]
Date: June 17, 2006 11:41:19 AM PDT
From: [email protected]
Date: June 17, 2006 7:09:30 AM PDT
From: [email protected]
Date: June 17, 2006 2:56:38 AM PDT
Powerbook G4 12-inch Mac OS X (10.4.4)

Most likely these are spam with perhaps a graphic as the body of the "message."
More and more Mac people are receiving these if you have been reading these particular posts on this very topic. This is one main reason I have come back to the discussion area.
You might try to find a commonality (if this can be found) among the emails, if there is any text at all within the body, or in the "View Source."
I have resorted to making a rule for "Sender is not in my Address Book" and "Sender is not in my Previous Recipients" to be declared as "Message is Junk Mail" and to delete them.
Hope this sheds the light you need, Paula
iMac 1.9 GHz PowerPC G5 1.5 GB DDR2 SDRAM Mac OS X (10.4.6) Slot Loading 8X Dual Layer SuperDrive, iSight & Apple Remote; iPod Video

Mail Downloading Junk Mail Images

I wrote Apple for product feedback, but I wanted to bring awareness to this group - so that other could experiment and complain as well.
I don't know about most people, but I find it completely unacceptable that junk mail images are showing up in my Spotlight searches. I came to discover this when I used the "Yesterday" Search For feature in the new Finder. To my surprise I was viewing thumbnails of several XXX interracial sex scenes. When I investigated where on Earth they came from -- it turns up they were in the Mail attachments folder. They came in and were saved to my hard disk from junk mail. It seems insecure (to me) to be accepting junk mail images and saving them to the hard disk. Not to mention the embarrassment if a college or someone saw that on my laptop!
I am not quite sure how it's happening ... because I know if you view a junk mail it gives you the option to load images, but somehow they're getting saved down nonetheless.
Has anyone else seen this behavior?

That only applies to remote images in emails.
If the images are included in the email as an attachment, then there's nothing to load.
There's no real problem here, except for the annoyance of spam images showing up in Spotlight.

OSX Lion Mail Server Junk Mail Filter blocks incoming mail from any Yahoo address

I have yet to be able to use OSX Lion Mail Server's Junk Mail Filter. I have several contacts who use (free) Yahoo Mail addresses. Whenever I turn on Junk Mail Filter, even at the Most Cautious setting, any incoming mail from Yahoo.com addresses do not make it into my inbox. I was told last year by an Apple Enterprise Tech Support contact that "..we're still having problems with that Junk Mail Filter, sorry, just leave it off for now.." WTH In the meantime, the good news is I'm not missing any incoming e-mails; but, I'm having to sort through and delete a few hundred spam messages each day.
Suggestions? Thanks in advance

I agree with the points made by Strontium90. If you have any PCs then Apple's mail/contacts/calendar software is a poor choice. Kerio Connect as a mail/contacts/calendar server would not only support Macs but would also do a good job supporting PCs running Outlook.
If you are going to become a pure Apple site, then you could use just the Apple software and this would be cheaper than using Kerio. For 30 users this might be a suitable solution, however even in a pure Apple environment many people prefer Kerio. For example I find Kerio much more pleasent when dealing with email addresses across multiple domains, email aliases, email group addresses, and so on. Kerio also has built-in email archiving, that is keeping a record of all emails. Kerio also provides a web-browser client for accessing email, calendar and contacts. It is worth noting that as standard Mountain Lion Server no longer includes a webmail feature. While I personally find the Kerio webclient rather ugly it does work.
There are some annoyances I have with Kerio, firstly they have always charged a 'maintenance' fee for their software. This provided access to software updates, and in the past also provided access to Kerio technical support. Unfortunately they now only let you make two (2) support cases per year for that cost, and you now have to pay extra for any more cases. Also while they added support for EWS (Exchange Web Service) to allow using Outlook 2011 for Mac as a supported email client, they did a poor job of this so that it does not work properly with any other EWS compatible client. This means it will not work in EWS mode with Apple Mail, nor with Outlook for Windows. While there are other ways to connect these other clients, this seems a foolish move and there have been plenty of requests to fix this.
Apple's Mail client uses EWS to connect to a 'real' MS Exhange server.

Apple Mail - all mail in Junk Mail is categorized as "not junk"

My Junk Mail stopped working properly on Christmas Eve. The problems that are occurring since then are:
1. Most junk mail is correctly sent to the Junk Mail folder, but so too are some (about one in ten) e-mails that are not junk. Those one in ten are already classified as "Not Junk" so I can't help the system to learn by reclassifying them as junk
2. All e-mails in the Junk Mail folder have the standard blue ball icon and none have the junk mail icon
3. All the e-mails in the Junk Mail folder are classified as "Not Junk"
4. When I reclassify the items in the junk mail folder as junk, the blue ball icon does not change to the junk mail icon.
Are these four separate problems or part of one problem?
Any help with one or all of them would be much appreciated.
Keith

What I'm saying is that originally Junk Mail that I received went directly into the Junk Mail Folder.
Now all previously marked Junk Mail comes and stays in my In Box.
Nothing is going to the Junk Mail folder on it's own like it did a few days agao.
I'm not using anything except Thunderbird.

How can i see previous sent mail and junk mail on my new iMac?

Hi guys.
I'm new imac user.I use Mavericks 10.9.When i install my mail accounts one of them which is Hotmail my imac downloaded whole incoming box.this is ok.But didnt download previous sent outgoing mail.So my outgoing folder empty.And how can i see my junk mail on my new imac's mail app.
Thanks all

Is anybody know these answers?

In iPad 2 will "Mail" remember junk mail (as on my Mac) and send future mails of such automatically to my junk folder?

Thinking about upgrading to iPad 2. On my computer in Mail, the system will remember what emails I send to the junk mail folder; therefore, automatically sending such emails to the junk folder for me. I love this feature. In iPad 1, this feature does not exist. Does it exist in iPad 2 Mail? Or will it in iPad 3?

It does not exist in the Mail app on the iPad 2, which is the same iOS/app as on the first gen iPad; the iPad 3 does not exist and no-one on here will know what it may be able to do until if/when it is announced by Apple. There is no junk mail setting/filtering on the iPad, it needs to be done on your email provider before it reaches the iPad.

Mail's junk mail filtering broken still/again

When Junk filtering is turned on, Mail does NOT apply all of my rules before it sends items to JUNK.
Turned OFF, it *still* sends valid mail, including those with a rule, to my JUNK folder.
Horribly annoying. It's been like this since Lion and is *still* this way in Mountain Lion.

Morning Markwmsn,
Filter junk mail before is unchecked. I want my rules to apply first.
In my ISP's forums, the question about them filterning/not filtering is an outstanding issue since April, so I doubt it. When I read my mail on my ISP, the two recurring senders that Mail filters is not filtered. They correctly show up in my inbox. Mail seems to be the issue.
Snow Leopard Mail did not do anything weird with my incoming mail, nor any OS X before Snow Leopard. This is the only noticable annoying quirk about Lion and Mountain Lion.
Thanks for the response. I appreciate the time you took to lend a hand.

Does Mail handle junk mail across accounts?

Are all mailboxes affected when you mark a message as Junk, or does it maintain a database for each account under Mail?

I was referring to new incoming mail after marking one as junk. I have two work accounts and they both receive work announcements, though one of them in theory shouldn't be. The problem is having our not so tech savvy staff delete that account from the mass e-mail list. I was hoping I could mark anything from that list as junk in one box without having it be marked in another.

Migrating Panther Mail.app junk mail db and rules to Tiger?

My main server system is still running 10.3.9. I also run Mail.app there and I would like to copy my rules and my junk db over to Tiger's Mail.app. Is there a way to do it while leaving the rest alone?

All the Mail data files are in the /Home/Library/Mail/ folder. Just copy the folder to the new system's /Home/Library/ folder. This will transfer all your Mail data.

Having difficulty finding who to report a junk mail that supposedly came from Firefox.

I received this in my junk mail today. The incoming address was: [email protected]
Thanks for checking on it.
Sir/Madam,
Your E-mail Address has won (Seven Hundred and Fifty Thousand Great British Pounds only) GBP750,000 in the Mozilla Firefox this year Online promo recently conducted. To claim this prize, contact us by email for confirmation at: [email protected]
Congratulations!
Yours faithfully,
Jane Karl
For: Mozilla Firefox Online Promo Team
Mozilla Foundation © 2011 • English (UK)

I just got the same thing. I checked the properties of the email and it was sent from a unusual named server that doesn't look like one I would expect from Mozilla/Firefox. In fact when I tried to track down the "Inmail,sk" (note: calmma was used instead of a period to prevent a click-able link), I ended up at an infected web page. Fortunitly my anti-virus caught and blocked it and if it had not I'm using the Firefox add on No-Script, which would not allowed any scripts to run.
My advice would be Don't visit any Inmail,sk sites and to block emails from r3,rs,email-od,com ([173.203.166.158]). (Period was also replaced in the previous string.) Also I doubt the Mozilla people can track this back to the source with the little info we have provided here.

Junk Mail Help?

I have a problem. I am being bombarded with Spam and Junk mail. I know that somehow you can access something in mail that would help me with my junk mail, except I'm not sure how. Everytime I get Spam that i don't want i click the Junk icon next to the Delete icon, and i guess mail recognizes it as junk. But then i keep getting more of the same junk without mail doing anything about it, instead the icon that used to say "Junk" now says "Not Junk". Please can someone help me out here?
Thanks
iMac G5 Mac OS X (10.4.2)

But then i keep getting more of the same junk without mail doing
anything about it, instead the icon that used to say "Junk" now says
"Not Junk".
The icon shows Not Junk for a message that has not been automatically marked as Junk when received?
Spammers are constantly changing/tweaking their methods to bypass Junk Mail filters but if the Junk Mail filter is no longer working properly, you can reset the Junk Mail filter at Mail > Preferences > Junk Mail and if you have Junk Mail set to Automatic, you can leave it set to Automatic when doing so.
Check Why was I "spammed" at my .Mac Mail address? which applies to any email account.
Do you automatically render all HTML received? If so, check Mac OS X Mail: How HTML Email Messages Relate to Unsolicited Commercial Email ("spam") which applies to any email client such as the Mail.app.

People receive my mail as junk mail

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