Performance Appraisals-Only show the document in certain status/substatus

Hello
We would like the appraisee to see the document only in (Status "X" and Substatus "Y") OR Status = "XX". The Appraisee should NOT have access in any other status. Which BADI/approch can help us meet the requirement? We tried using the BADI HRHAP00_DOC_BC but that does not seem to help.
Please advise ASAP.

Hi Swetha,
1) How do you create the person authorized in the Status flow.
(for eg: I have a scenario like this..The authorized HR person would set objectives for group of employees at the beginning of the year for annual appraisals and also he should be able to change or add more objectives if required in the Review period. After the completion of one year, the Manager, Self and Higher Manager will give their ratings and the final result should be displayed only to the HR Personnel)
I have Appraiser, Appraisee, Part Appraiser, Higher Manager and All users right now in my system and I am using All users.
Ans : Person authorized should be created through the tcode PFAC. This s the place where rules for workflow have to be created. Once it si done here, the corresponding rule has to be added to the Tcode OOHAP_BASIC. The rule add to this tcode will be visible in youe category group and category, template in PHAP_CATALOG. As far as possible try to use the standard rules available. All the users you have mentioned above have a standard role in SAP.
2) How would you give authorization to only HR person?
Ans : Can you be more specific here. Like what exactly the HR person has to do?
3) In Status flow, I can see Workflow event. What is it used for?
Ans : Workflow is used to send the notification and the workitem to the user to whom an appraisal document is available for editing in his inbox.
Eg on a typical case-> If a self appraisal has to be done, then a workflow will be triggered in the beginning of in process phase. Then the appraisal doc wil be available in the inbox of the appraisee.
For workflow and Rules(Agent Determination) related objects have an ABAPer who has worked on Workflow.
Hope this helps you.
Regards,
Subbu.

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Performance Appraisals-Only show the document in certain status/substatus

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