Period Status in material ledger

Dear Gurus,
I am confused by period status in material ledger. Now, when displaying material price analysis with CKM3, period status is quantities and values entered. However, I checked MB51 and invoice. There is no material posting in the period. Even for some new material without any postings, the status is quantities and values entered as well. I wonder how the system sets the status. Could you please give a hint on it?
Thank and Regards,
Rebe Z.

Hi Rebe,
To see the transactions and documents for ML category in t-code CKM3 report i.e., Beginning Inventory--> choose "Expand sub tree" and choose the corresponding line. I guess these , period status quantities and values entered entries are for New period opening. Whenever the New period is opened, for New materials also, Material Ledger document will be created and updated in Material Price analysis report. The Material ledger records the following categories of data and the system generates ML documents automatically :
01.     Beginning Inventory
02.     Price change
03.     Receipts
04.     Other receipts/consumption
05.     Cumulative inventory
06.     Consumption
Also whenever Price determination for Material Master is changed from 02 to 03 or vice-versa, ML documents will be generated automatically and updates in Material Price Analysis report-t-code-CKM3.
Regards
appalas
Regards
appalas

Similar Messages

MM closing period problem when material ledger is activated

Hi!
the MM period is opened for period 7,2010, now we want to close that period and open period 10,2010 ( this is sand box system only, so no one used from last 3 months), but when I am executing MMP to close period 8 ( as we have to close periods till 10th period) , system is giving erros saying key duplicate records are not allowed in table "ckmlkev" ( as material ledger is activated), in this table already periods are existed till 9,2010 for all valuation areas.
Now how to close 7th period in MM ( MMPV)?
can any one suggest alternative ways?
regs,
ramesh b

Hi,
As it's your sand box and you don't need to fix the root cause of the error, try to execute MMPV with option "Close period only".
Regards,
Szymon

Actual Costing concept in Material Ledger

Hi
Masters , can any body please explain the concept of Acutal costing in material ledger i think that involves the following steps:
1 Activate actual costing.
2.Define userdefined names for receipts and consumption
3.Assign user defined names for receipts and consumption /
for the above 2 and 3 points what is the purpose we have to define and assign user defined names in coantrolling level selecting the B+ Procurement and V+ Consumption.
thanks in advance

Hi,
Actual costing is a huge concept. It is difficult to explain the concept in few words
Please go through the following link for detailed informaton:
http://help.sap.com/printdocu/core/print46c/en/data/pdf/COPCACT/COPCACT.pdf
Configuration Points:
Path: IMG>Controlling>Product Cost Controlling --> Actual costing/Material Ledger
1. Activate Material Ledger for valuation areas
2. Assign Currency types to Material Ledger Type
3. Assign Material Ledger Type to Valuation Area
4. Configure Dynamic Price Changes
5. Define Material Update Structure
6. Assign Material Update Structure to a Valuation Area
7. Activate Actual Cost Component Split
8. Activate Actual Costing
Coming to your Questions 2 and 3. they are required to be created if you want your own Controlling level for transactions that you would like to differentiate in the material ledger, further than the standard system offers. Normally we don't use unless there are some specific business requirements
Some key points would be:
ML records all receipts, consumptions and variances for each material.
ML gives overview for each material of the starting balance, receipts, consumption, variance and ending balance.
ML calculates the actual cost for each material u2013 finished goods, packaging.
If a material has BOM, variances of lower levels are rolled up to next higher level up to finished goods, to calculate actual cost for raw material, semi finished & Finished goods in ML as unit price.
Calculated actual cost at end of month can be used as standard price for next period in the material master.
SAP MM is on standard price based costing, ML can do monthly average costing.
Direct settlement of all kind of price differences / exchange rate difference/ to materials at the end of the period.
Once activated , it is not that easy to deactivate although possible with implications like not having historic data.
Cannot be used in isolation : All the plants within the company code shall be material ledger active.
Material Price change is not possible after first transaction in that period.
Using material ledger, inventory in US plant in Canada will be available in USD and CAD
Hope this would help you.
Best Regards
Surya

Material ledger period-end closing - material selection based period status

Dear SAP Experts,
The OSS note 980475 describes functionality of excluding materials without inventory and postings from the period-end closing of the material ledger. The system assigns a new period status for materials without inventory and postings (05 "Period opened without inventory"). This period status is set by the dynamic period-closing program for the new period (instead of "Period opened") if the material does not have any inventory.
Could you clarify what is dynamic period-closing program for the new period?
In my system this note is implemented but still during costing closing materials are being selected even though no postings have been done on them in that period and no inventory exists.
Thankk you very much for advise.
Best regards,
Robert

Hi Robert, have you find out what this dynamic period closing is?is this just the option Check and close period in TCode MMPV? or is het one the CKMLCP steps?
thanx in advance,
Said Dahmaza.

Material Ledger New Status - 05 "Period Opened Without Stock"

Hello,
We are thinking of implementing note 1120562 into our system and feel pretty comfortable so far, but I had one question that is stopping me. If I implement this note and it applies the new status so that materials are not selected to run in the material ledger close, will that be an issue when closing next month? I know that previously I was not allowed to close for a material if it had not been closed in the prior month. Has anyone applied this status and had issues?
Thanks in advance!

Hi Rebe,
To see the transactions and documents for ML category in t-code CKM3 report i.e., Beginning Inventory--> choose "Expand sub tree" and choose the corresponding line. I guess these , period status quantities and values entered entries are for New period opening. Whenever the New period is opened, for New materials also, Material Ledger document will be created and updated in Material Price analysis report. The Material ledger records the following categories of data and the system generates ML documents automatically :
01.     Beginning Inventory
02.     Price change
03.     Receipts
04.     Other receipts/consumption
05.     Cumulative inventory
06.     Consumption
Also whenever Price determination for Material Master is changed from 02 to 03 or vice-versa, ML documents will be generated automatically and updates in Material Price Analysis report-t-code-CKM3.
Regards
appalas
Regards
appalas

How to reverse material ledger closing entries beyond previous period?

In a test system, the system does not permit reverse material ledger closing entries. The current period is 04/2008.
Getting a message C+716 message
You want to cancel closing entries in valuation area XXXX for period 008 in fiscal year 2007.
You are allowed to cancel closing entries only in the previous period. Reversing closing entries for periods before the previous period is not possible.
There are provision to run closing entries like MUST_SETTLE in the ok code features, Are there,any such for reversal? Could there be any work-around?

Hi David
If you dont need to perform the close itself but would just like to get the periods in the correct status you can use the process outlined in note 645083.
In the material ledger, it may be necessary for different reasons to manually set the period status of materials in former periods to 70 ("Closing Entry Completed") without actually carrying out the closing entry.
It provides program Z_ML_SET_PP_STATUS_70 that will allow a manual update to the prior period status.
There is a pre-requisite regarding revaluation amounts, but this is all described in the notes.
/Elaine

Material Ledger Status for exisitng materials change

Hi,
What is the best way to perform material ledger closing entries for pre-existing materials in plant?
I have a plant that already has pre-exisiting materials since 01/2009 or prior, and then we activated material ledger for this plant.
Of course, we then try to run actual costing CKMLCP for these existing materials for period 05/2010, and is errored with
"carry-out period-end closing for materials in previous period" message. I try OSS note 361236 to close out periods that are older than previous period..with the MMPV period shift situation; but is not helping because these materials are already existing, so I can have CKM3 analysis for these materials as far back as 01/2006...as I ran report S_ALR_87013180 to check the period status for all these materials to see how far do i have to go back in terms of period/fiscal yr.
My question is, if there are pre-existing materials active in the plant and then we activated ML, how far do I have to go back to get the CKMLCP done? Or what is the best way to handle such scenarios?
any advice?

Hey,
Can you let me know when did you do the ML startup?
At production start, the system automatically sets all materials to price determination control 2, which will not be included in ckmlcp processing.
And when you change the price determination from 2 to 3 via CKMM, the period status will be automatically changed to "new object", for which there's no need to do the period end closing.
Anyway, if your materials is with status 30 for the previous periods, the most convenient solution is to manually set it to 70 for the last period. You may achieve this via program MLHELP_SET_PP_STATUS_70. You only need to do it for the period before last period. Then you can go ahead with the normal period end closing process for the previous period.
Best Regards
Young

Material ledger - closing prior periods

We have a need (currently in development environment) where material ledger closing is not in sync with material period closing. Is there a way to "catch up" the material ledger. this is in a development environment only at this point. Basically, does anyone know how to close a material ledger period for more than 1 month back in history. e.g. curr period 1/2009 prev period 12/2008 ..like to close for periods prior to 12/2008

Hi David
If you dont need to perform the close itself but would just like to get the periods in the correct status you can use the process outlined in note 645083.
In the material ledger, it may be necessary for different reasons to manually set the period status of materials in former periods to 70 ("Closing Entry Completed") without actually carrying out the closing entry.
It provides program Z_ML_SET_PP_STATUS_70 that will allow a manual update to the prior period status.
There is a pre-requisite regarding revaluation amounts, but this is all described in the notes.
/Elaine

Run CKMLCP (material ledger cockpit) for closed period in MMPV

Hi,
I would like to run CKMLCP for period 12.2008, however MMPV was run in 02.2009, and only january and fabruary 2009 are allowed for material postings.
How can I settle material ledger in 12.2008? I know about note 361236 (CKMLCP: No period-end closing operations after period shift), but don't know if this will do all the proper postings or only close 12.2008 technically.
Regards,
Karol

Hi Carol ,
Please remeber costing Run i.e CKLMCP is a closing activity so it should be done only at the time of closing a particular period .A syou said two periods are open for MM but costing also post some Accounting enteries if FI period is closed the its not possible.
And its not recommended to run costing any time in middle of the period.
Thanks
Deepa

Material ledger close period best-practice

Hi experts:
I am thinking about the model when you actívate material ledger actual cost. During the period we will be valuating our COGS according to the standard cost. During the close period, I understand that you can allocate the differences (for material already sold) directly to COPA. It means that we can allocate posting to accounts from account determination 'COC' directly to the cost object that were allocated in the origin. Is that correct?
Then, It would be only necessary to use COPA post-valuation if you need to break down the differences according to product-costing. is that correct?
Thanks in advance for your help
Best regards
Jose

Hi,
It is possible to reopen a previously closed period. This is at your own risk.
However, it is not something that we can recommend because there is a possibility that inconsistencies occur. If you decide to proceed with the process please review the documentation of program RMMMINIT (SE38)
Please refer to the notes 487381 & 369637 in relation to this program. Also review note 70545
You should make sure that you intialize the period via program RMMMINIT as soon as possible to make sure that you will
not create more inconsistencies. I understand that you may encounter error MM017 when running this report. You should bypass this message via debugging.
Regards
Louise

Material Ledger Periodic Price

hello gurus,
we are activated the material ledger.when we run ckmlcp the perodic price become the standard price.but my client wants standard price only they wants perodic price only for statiscal purpose only
For ex:
std price 100
periodic price is 150
when we run the month end activities periodic price become the std price i.e 150
but our client wants std price 100 for all periods and periodic price only for information prupose
for this how can configure in the system
Regards,
Rihana

Dear Rihana,
You can change the Price determination control from '3' to '2'. For materials with 'price control' = 'S' and 'price determination
control' = '2' the periodic unit price (PUP or v-price) is for statistical purpose only. However, please note that 2S-materials will not be selected during period-end closing. Only 3S-materials will be handled in txn CKMLCP.
Kind Regards,
Antje

Issue with Standard Cost estimates / Material Ledger

Background:
We have been using SAP for the last 5 years with Material Ledger active. Due to a number of reasons, we have not revised its standard cost estimates from 2001 till now. This means that at month end, we do not mark and release prices as recommended, nor do we mark prices and use dynamic release.
What Happened:
A new material called PFSW3 was made. This is a FERT. Before production
could start my team released the standard cost estimate for this material. Production was now able to proceed without problem. Then, when the time came to sell the material (VF02), SAP again raised the error 'cost estimate not found'. On checking the standard price in MM03, we discovered that the future cost estimate was missing. So we created and marked a new cost estimate in the middle of February 2007.
Problem:
When the first sale took place, SAP released the marked cost estimate and posted a Price Change document to adjust for the new standard cost. I understand this was due to dynamic release. Now, when month end came, the system settled all the production orders of material PFSW3 but did not do multi level costing on it.
Internal Investigation:
My team has determined that the material PFSW3 has price determination 2 set by mistake. All our other production materials (HALB and FERT) are
set to price determination 3 in the material master (accounting view).
Questions:
To sum this situation up,
we need to know why the material PFSW3 was not marked closed in its period status (CKM3) at the time of closing through CKMLCP?
What are the implications of not closing this material in Feb 2007 (current period status is showing 'Quantities and values entered')?
How can we close this material this month?
The future cost estimate is again missing for PFSW3 in March 2007 and I
fear we are going to face more problems as this material is sold to customers.
Please respond this is an urgent issue.

Dear Shumyl,
Please, have a look at Note 645083 - Material period status set to "Closing Entry Completed" that might help to closing your material in previous period.
Hope it will be useful.
Regards,
Flaviano.

Implemanting Material ledger

Regarding material ledger
Dear FI guys,
I have a issue on material ledger. We are going for a upgrade from 4.6 C to ECC 6.0 that time client asking us to go with material ledger implementation also is there any impact with this up on upgrade and can you help me where and all integration will come in the material ledger Could you please give me any docs on material ledger please.
Thanks & Regards
Mastan Rao

Dear Mastan rao,
Material ledger data is valuation and control data for a material (with a particular valuation type, if applicable) in a plant for a particular posting period. Material ledger data also contains data for movements that are relevant to the valuation of the material. This data is collected in the material ledger as it is entered in the system.
Use: Material ledger data forms the basis of actual costing and is used to manage valuation prices in multiple currencies and valuations. Consequently, material ledger data supplements the material master record. In addition, material ledger data can refer to materials that are part of sales order stock and project stock.
Structure: The most important information in material ledger data is:
Valuation price, inventory quantity, and inventory value in up to three currencies and/or valuations
Indicator for price determination (as in the material master record)
Control of the valuation prices (as in the material master record)
Period status of the material
Integration: Using material ledger data, the system collects information on material movements (such as goods receipts and invoice receipts) in each period at historical exchange rates. This data is used during material price determination to calculate new valuation prices for the material. Then, the material stock account is reconciled in multiple currencies with the accounts in Financial Accounting.
If the material ledger is active for a particular plant (and consequently for all materials in that plant), material ledger data is automatically created upon the creation of the material master record or upon production startup. You can see whether the material ledger is active by looking in the accounting view of the material master record.
As per my experience Implementing material ledger along with upgrade should not have any impact on upgrade activity but it is recommended that u treat these two as two individual project. If you are using some tools like solution manager etc u should ideally create two different projects in Solman. one of them should be of implementation type for material ledger while the other one should be an upgrade project. u can further choose ur raodmap etc accordingly and move ahead.
Hope this helps.
Rgds
Manish

Dump when execute MMPV (Material Ledger is actived)

Hi experts,
This is my scenario:
- We are testing in a Development system (No productive system)
- Material Ledger is actived since 12-2011
- No Material Ledger period end closing made in 12-2011
When we execute MMPV the system shows the dump: SAPSQL_ARRAY_INSERT_DUPREC
We applied the sap note: 1123034 - MMPV: SAPSQL_ARRAY_INSERT_DUPREC error in SAPLMLCCS, but the dump continues.
I checked the table ckmlkev and I saw registers to Company Code 0200 Period 2 and Year 2012, however if I check OMSY transaction, I saw only Company Code 0200 Period 1 and Year 2012.
There is something extra to do?
Thanks in advance for your help,
José Luis

Hi,
This short dump is produced when the system tries to insert a new
entry in table CKMLKEV but a duplicate entry already exists in the same
table.
CKMLKEV indicates in which period which cost component structure is
used for the actual cost component split. CKMLKEV entries are created
by MMPV. Their existance for these periods indicates that the period was
shifted already by MMPV.
What you can do now is the following: please check the period
status in ML.
If the status is undefined, then delete the CKMLKEV entry and re-run
MMPV.
If the status is period opened (or higher), then you have to reset
the MM period.
Best Regards,
Arminda Jack

Post closing entry in Material Ledger

During running og Material ledger last night, in CKMLCP, we ran post closing entry before we release the cost through CKME. When I tried to release tcode CKME and CK40N, the system gave error message as below:
Price changes for material 200001 is not possible
Message no. C+811
Diagnosis
You want to change the price or release planned prices for material 200001 with valuation type in valuation area 2100. You have, however, already entered actual data or performed a single-level price determination in the period concerned. The status of the material in the period is Quantities and Values Entered.
Price determination indicator 3 assumes that the standard price remains constant throughout the period, so that all movements can be valuated preliminarily with the same standard price. Therefore, you can only change the standard price at the beginning of a period (i.e. as long as no actual data was entered).
System Response
The system does not allow the price changes or the release of planned prices for this material in this period.
Procedure for System Administration
In the future, to automatically release your planned prices upon creation of new actual data you can allow dynamic price release in Customizing for Actual Costing/Material Ledger.
How I can release my standard cost for period 01.05.2010 to 31.05.2010. Please help
Edited by: Ahmed EL Zain on May 1, 2010 10:49 AM

Hey,
What you described is the standard system behaviour.
The price change or release of a cost estimate should always be the
first transaction in a new period, when Material Ledger is active.
Once period status = 30, the standard price cannot be release or
changed. For more details please see note 190707.
The only possible workarounds are as below:
- postponing the costing release to next month
- reversing transactions and usage of note 574930
- using the option LTPC　from note 555176
Best Regards
Young

Period Status in material ledger

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