Periodic account Archive

Hi
I have a query,
When executing transaction F.27 it is not selecting archived items from the AIS for inclusion on the statement.
How would we know whether it is designed to read AIS tables or if it is only meant to read the database tables e.g. BSIS, BSAS etc.
Suggest me where can we find the solution for this.
Regards.

Hi Reddy,
Please go through the link:
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/207835fb-0a01-0010-34b4-fef1240ba9b7
Regards,
Satish Muuva.

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Transaction F.27 Periodic Account Statements

Transaction F.27 Periodic Account Statements
My goal is to save on server the PDF printout of each customer using spool request number. The problem is that the spool generated by the transaction is for all customers. I must find a way to generate one spool request per customer. Any ideas would be appreciate.
Regards,
Daniel Cantin

Hi Daniel,
As the documentation fo F.27 says:
Output
     If correspondences are printed, a log with the spool requests created by
     the print programs is output for each program run. If you do not specify
     in the program on which printer the log is to be printed, the program
     may take the printer specified in the user master of the user who
     started the program or the printer specified when the job is scheduled.
     If the program is carried out online, the log is displayed on the
     screen. If the program is planned as a job, the spool request name of
     the log is made up of the identifier F140, the printer destination, the
     date of creation and the program ID KORK.
     The correspondences are printed by means of the corresponding print
     programs. If printing is possible on the basis of the data and the
     configuration, a spool request is created for each correspondence type
     and company code. Regardless of whether printing actually takes place,
     the processed correspondence requests are marked as completed by means
     of a print date, so that reorganization can be carried out.
As it says " a spool request is created for each correspondence type and company code. " perhaps you will have only one spool order. So, in this case, you will need to create your own report using RFKORK00 as a template, creating a copy of include RFKORI93 and replacing it in your own report, changing the value for KEEP IN SPOOL where
        NEW-PAGE
          PRINT ON
          LINE-SIZE               132
          LIST NAME               PROLISTN
          IMMEDIATELY             ' '
          NEW LIST IDENTIFICATION 'X'
          KEEP IN SPOOL           ' '        "change 'X' by space or ' '
It's an idea.
Regards
Eduardo

Cost of Sales & Period Account.......

Hi SAP guru's,
- What is the diff. between Cost of Sales Accounting and Period Accounting approach?
- What is reconciliation ledger? what is diff between Reconciliation ledger and Special purpose ledger?
sure we will assign good points
thanks
VK

If you right click on an Invoice and choose "Gross Profit" it will give you a setting on how you want to calculate the Gross Profit for that invoice.
In the accounting point of view the "Base Price" should be "Item Cost" so that the Gross Profit will be (Net Selling Price - Item Cost = Gross Profit). This will give you the same Gross Profit amount between P and L and Sales Analysis Report.
However, SAP B1 gives the user the ability to select a different base price other than the Item Cost.
This gives the user the flexibility for the Sales Report. Example (Net Sales Price - Vendor Sales Price = Gross Profit). People do this sometimes because the item's cost fluctuates if you use FIFO or average cost and they want a uniform cost to calculate their Gross Profit.
In summary if the Base Price is not set to "Item Cost" then there will be difference in the Gross Profit between the P and L and Sales Analysis Report.
See screenshot:
-Eric Alo-
B1 Financial Consultant

Cost of sales and period accounting approach

Hi friends,
i have little bit confusion about
1. What is Cost of Sales Accounting and
2. What is Period Accounting approach in Profit Center Accounting?
Regards,
Siva Reddy S.

Hello,
For concept, pl refer to below link:
http://help.sap.com/saphelp_47x200/helpdata/en/eb/13811243c411d1896f0000e8322d00/frameset.htm
For Cost of sales accounting, you have to activate functional area. Revenues are only compared for cost of goods sold in COS whereas in period based, you also compare revenue reserves, WIP etc.
Thanks,
Sourabh

Period accounting vs Cost of Sales accounting

Hello all,
Could someone explain to me the difference between Period accounting and Cost of Sales accounting? Where is period accounting configured in ECC 6.0?
I am trying configure PCA. The client wants the Profit centers to be setup product-wise. They have 3 products: a) a handheld GPS device, b) the accessories for the GPS device, c) and the subscription. I have setup 3 profit centers according to the 3 products.
Does either cost of sales accounting or period accounting come into the picture in my scenario? What I mean is, do either of the two methods have to be configured? And if so, why?
I have read in some places ("Configuring FICO" by Hurst & Nowak) that preparing PCA to accept actual postings can be very simple or complex. On the simple side, all that is required is to activate the fiscal year control parameters, create the proper document types, and define the necessary number ranges. For more complex solutions, additional account assignment may be maintained, and internal goods movement can be defined.
My client is just looking for a plain vanilla implementation of PCA at this time. Does that affect whether we use period or COS accounting?
Thanks in advance! Points available.

Hi,
Do check out the following documentation :
http://help.sap.com/bp_bblibrary/600/html/N74_EN_GCC.htm
Cost of Sales Accounting
http://help.sap.com/saphelp_erp2005vp/helpdata/en/b3/c3e040852f712ae10000000a155106/content.htm
Period Accounting
In period accounting, the performance of a particular business unit (profit center) - that is, its revenues, changes in inventory and capitalized services - is set off against the total costs of the period. This occurs at the G/L account level and adheres to the formal structure of Financial Accounting. This gives you a uniform structure of report data and lets you reconcile the data of cost and financial accounting on the basis of cost elements.
Hope this helps.
cheers,
Gimmo

Cost of sales accounting & period accounting

Hi folks,
I want to know the difference between cost of sales accounting & period accounting. where do we use them and which is preferable. thanks in advance.
Regards,
Vijay

Two accounting methods used for generating profitability statements are the cost-of-sales method and the period accounting method. Applying either method to a given set of business transactions under a given set of laws yields the same bottom-line result (profit) in concept. The difference is in how the overall profit and loss picture is presented.
 Companies must choose to use one of these methods for generating their legal financial statements. The choice is often determined by country-specific legal requirements.
 Cost-of-sales accounting
 With this method, the emphasis is on matching the revenues for goods and/or services provided (the value that a company gains as a result of sales) against the related expenses for those items (the value that is lost when products are transferred out of the company). Therefore, this accounting method displays profit and loss information in a manner optimized for conducting margin analyses, and as such it is optimal for the sales, marketing, and product management areas.
 Period accounting
 With this method, the emphasis is on summarizing the activity and situational change over a period of time, for a given organizational unit. Therefore, this accounting method presents the revenues and primary expenses that have been incurred during a given period of time and the changes in stock value levels, work-in-process, and capitalized activities. As such, it is optimal for the production and profit center areas.

Close period Account Payable

Dear sir,
Now, I dont know how to close period Account Payable (February, 2008)
Please show me the Tcode and step by step guide docs to close period.
Thank for your help
Minhtb

Hi
In OB52 you can close the financial period for specific account types like K, D, S ..etc
In MMPV and you close the material period.
Thanks
Ashok

Modify Periodic Account Statement Form

Hi Sap gurus,
I'd like to ask where I can find the forms that is sent by the periodic account statement (f.27) to its customers? I need to modify some text in the statement to comply with our policy and changes in our address.

more precisely go to first configuration node then little bit lower on the Correspondence tree you can see node:
Define Sender Details for Correspondence Form. Select your cc and appropriate print program (RFKORD10). Select appropriate standard text (it's maintenance in SO10)
Regards
Pablo

F.27 Periodic account statements

Dear All
I have made used of F.27 to generate the periodic account statement for 2 customers. After execution, the system reponsed "2 correspondence requests were selected" and specified the spool request no. e.g. 1528.
However when I go to view my spool request for #1528, I can only see 1 account statement on screen (but not 2).
So, what went wrong? What should I do to get the 2 account statements that I wanted.
Regards

Hi,
The spool might contain multile pages for the different customers
Also check whether any other sool is also generated. Check spool 1527 and 1529
Regards,
Gaurav

F.27 - Periodic account statements into a file

Hi Experts!,
I have a requirement as:
when F.27( Periodic account statements) or similar T-code(if exist) is executed with a selection the output should be in file formart, NOT as print or PDF.
Please suggest.
PRK.

Account statements use correspondence types. These can only be printed. If you want to save them to a file, you'll have to write a custom report yourself.
Alternately, you can buy external software which will print to any file format (like doc, pdf etc).
Ravi.

Period versions - Archiving

Hi All,
plz tell me about "period versions' in FI, when i am trying to archive data using fi_documnt , it is saying period versions not defined.

HI,
Transaction figures can be archived only if periods open for posting are no longer in the period to be archived. The periods for posting must be closed for the entire period
to be archived.
Archiving Logic
things checked during the archiving procedure
For transaction figures
Do the fiscal years to be archived contain any periods that are still open for posting?
For Master Data
Banks:
- Has a deletion indicator been set?
-Is the bank no longer being used?
G/L accounts:
- Has a deletion indicator been set?
- Are there (still) transaction figures (e.g. have they already been archived)?
- Are there (still) documents?
Customers/vendors
- Has a deletion indicator been set?
-Are there (still) Are there (still) transaction figures
(e.g. have they already been archived)?
For Documents
- Has the document type run time been maintained?
- Has the account run time been maintained?
- Are the items cleared in the case of openitem
managed accounts?

Syncing two iPhones with one iTunes account, archive and install

I had a blue screen and had to archive and install.
I re-synched my iPhone and at that time put my iPhone contacts in my address book with
my group name, that I just created. I created a group for her and now want to re-synch her iPhone
with my computer and with my iTunes account, like before. I get a message that the info on that her iPhone is synched with another user account. A choice to merge info from this user account or replace info from this user account. I want to make sure that her contacts go into the address book, under
her group. I don't want to lose her her contacts on the phone, when I re-synch her iphone.

I want to make sure that her contacts go into the address book, under her group. I don't want to lose her her contacts on the phone, when I re-synch her iphone.
You should select the Merge option. If you don't, the existing contact information in the Address Book on your Mac will replace all contact info in her iPhone's address book.

Profit Centre Account Archive

Hi ,
I have one doubt , can any one please clarify my confusion .
While Archiving Profit centre accounting document , whether it's delete only cleared item or open item or all line items .
Thanks & Regards,
Vaigunda Raja .

Hi,
Prior to creation of the Z Object - there must be FRS (Functional Requirement Specifications) document, with which you do analize the issue. There you will find the logic and tables / fileds technical names.
Where you gave the t.code of sets, can not be identified for the same.
Regards
VG

Period account closing bal includes cumul movements, even with a rule.WHY?!

Hello chaps, I've been struggling with this for a few days now and I'm going to have admit defeat. :(
I'm trying to do two things.
1. View periodic balance sheet movements
2. Get the correct custom closing balance to roll up once I've done 1 (in Periodic view)
What I've done.
For Point 1. I use the SwitchTypeForFlow attribute on the flow members. This let's me see the balance sheet movements in Periodic view. Great.
Which leads me onto Point 2. Whilst I can now see the balance sheet movements in Periodic view, the closing balance (the parent of Opening + increases - decreases) does not total correctly. Instead of adding the Opening + increases - decreases for ONE period, It adds them for ALL the previous periods.
Ok, so to get round that, I thought I'd just create a new member called "ClosingBal" and override what HFM is doing. I'll now have two rules. The "OpeningBal" is just the closing balance of last period. "ClosingBal" is just the sum of opening + increases - decreases for the period. So here are the two simple rules
HS.Exp "C1#OpeningBal=C1#ClosingBal.P#Prior"
HS.Exp "C1#ClosingBal=C1#OpeningBal+C1#increases-C1#decreases"
But when I do this, even with the rule, it STILL adds up the cumulative increases and decreases for all prior periods as well, not just the ones for the period. Why is it doing that? All I want is my closing balance in that one period to be equal to opening balance + increases - decreases. It works fine in YTD view, but not Periodic view. I need it to work in Periodic view
any help much appreciated.
Thanks,
Sal

Sal,
There is no solution here that allows the user to simpley change the View member from Periodic to YTD, keeping all else the same, and get your desired result. However, you could create a solution that when a user wants Periodic numbers he/she would select the Periodic View member and then select a unique ClosingBal member (eg. 'ClosingBalPer') and a unique OpenBal member (eg. 'OpenBalPeriodic'). When the user wants YTD numbers he/she would select the YTD View member and then select a different and also unique ClosingBal member (eg. 'ClosingBalYTD') and a different and also unique OpenBal member (eg. 'OpenBalYTD').
Here you would have 2 different rules for you opening balances:
HS.Exp "C1#OpeningBalPer=C1#ClosingBal.P#Prior"
HS.Exp "C1#OpeningBalYTD=C1#ClosingBal.P#Last.Y#Prior"
And your ClosingBal rules would look like this:
HS.Exp "C1#ClosingBalPer=C1#OpeningBalPer+C1#increases-C1#decreases"
HS.Exp "C1#ClosingBalYTD=C1#OpeningBalYTD+C1#increases-C1#decreases"
In regards to the ClosingBal rules, these aren't necessary if you make the ClosingBal member a parent of the other members. If 'decreases' need to be subtracted then they should be flagged as 'SwithSignForFlow'.
With this solution if a user selected YTD with the Periodic members or Periodic with the YTD members then their numbers wouldn't make sense so there would be some user eduction involved with this solution.

Periodic Account Statement

Hi sap gurus
While i am running F.27 its showing a error message i assigned the SAP06, i am getting the error message like Variant SAP06 does not exit and i am unable to get the report.
please guide me. its urgent.
Thanks
Bharath

Hi,
SAP given standard is like for a standard comp code lets say BP01 the correspondence SAP06 is assigned to a program RFKORD10 (Name of the Print Program),
here is the path:
Financial Accounting (NEW)>> Financial Accounting Global Settings (New)>> Correspondence >>Assign Programs for Correspondence Types
the first thing is it is saying SAP06 does not exist so just check whether that correspondance is there and try assign it and see.
hope this helps ...assign points if helpful

Periodic account Archive

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