Photo Files and iPhoto Questions

I have a few questions in relation to my actual picture files and when they are imported into iPhoto (on my mac).
Intro: Let me catch you up on my situation, I have all my picture files (around 8000 of them!) on my time capsule; most of them are organized in their own folders (such as halloween 2011 and christmas 2010) but some of them are unsorted in their own folders (such as unsorted 2012 and moms cam). I've imported all these into iPhoto, the folders all appear as events, and I have applied faces and locations to almost all of them (about 85%). Now my questions:
1: If I delete/move some pictures from my time capsule around the folders (so I move some picture from moms cam to halloween 2012 and thanksgiving 2012 folders), how do I sync this with iPhoto? (Ex. I have deleted some pictures from "my graduation" folder in my time capsule, but on the iphoto event for "my graduation", all the pics are there even the ones Ive deleted) Will I have to manually delete these from iphoto as well?
Status: unanswered
2: Is the data saved on the picture file? So If I were to delete the event from iPhoto, and re-import the folder, will all the faces and locations that Ive added on iPhoto still be saved? or would I have to manually add all the faces and locations again?
Status: unanswered
3: My main photo files are the files on my Time Capsule; If, by chance, iPhoto turns out to make its own file system of the photos I import, where would that location be? Are they individual files (such each pic as a .jpeg file) or is it something more like a single file with all the pictures and data?
Status: unanswered

1 - is the Time Capsule being used as an external hard drive or as a Time Machine backup drive - you must not use it as both
2 - is the iPhoto preference to "copy imported items to the iPhoto library" is checked ( - a managed library - default and strongly recommended) or have you unchecked i (a referenced library - which it sound like you have - this is strongly not recomended)
for your question 1, if you have a referenced library - iPhoto never does anything outside of its database - the iPhoto library - and it does not "sync" or watch external folders - if you choose to manage the originals then you must do that - one of the many reasons that a referenced library is not recommended is that improting is more difficult and deleting is more difficult
for question 2, if you delete photos from iPhoto then they and all of their associated data is gone - if you reimport the "same" photo, its is totally new to iPhoto - you are starting from scratch with it
for your question 3 - this is not a matter of chance - you either have a referenced library or a managed library which you choose - and in a referenced library the originals are not copied to the iPhoto library - for a managed library they are and are stored in the masters or originals folder in iPhoto depending on your version of iPhoto which you do not share as bit for bit copies of the originals
LN

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I have this new mac - for a few weeks, and I want to access photos that are separated in file folders within a 250 gig external hard drive.
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Macbook pro starts up but i see picture of some files and a question mark

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New to mac and iphoto, questions about photo structure & organization

I bought a new Macbook Pro a couple of days ago and am still figuring things out. I wasn't displeased with windows...I just decided to try a mac anyway, So far, I adore it except for one thing, the pictures.
I spent hours researching whether to download and use picasa 3 for mac or iphoto. I decided on picasa....and now I've changed my mind. (Mostly because I tried to take pictures of the moon tonight, and they looked great in camera, but Picasa could only pick up a black screen whearas iphoto actually saw and defined the moon- and with the editing software on the two, the picasa auto-edit looked like a picture that was created in microsoft paint, and iphoto came out with a beautifully contrasted photo).
Now that I decided to use iphoto, I have been researching how to switch and still seem to have a lot of questions. (I've poked around numerous forums but have found conflicting answers on different sites).
1) I organize my pictures by folders with the month and year. I know iphoto organizes events, which it seems to determine based on photo similarity. Will my photo structure still appear in finder -> pictures?
2) Is it possible to stop iphoto from organizing my pictures and just trust me on what I want?
3) All of my friends and family use PCs, and there is a chance that due to financial concerns, when I eventually replace my macbook pro (far in the future) I could switch to a pc. Does iphoto make transferring pictures more difficult? (If I understand correctly, it does not change the photo file, a jpeg is still a jpeg but I want to be sure)
4) I do not want iphoto to duplicate all of the pictures already in my library....if I import from finder-users-pictures, will it simply use those, or duplicate all 150gb worth of pictures?
5) Any other tips for someone completely new to macs and iphoto?
6) This is very silly, but how do I uninstall picasa (I know how to uninstall on a windows but want to make sure I do things correctly on my mac!)
Also, just a "bonus"- regarding events vs. files I create, will iphoto create events within the program but leave my file structure in the library it imports from alone? If I use finder to go to where I store my photos, will I still see my file structure regardless of what iphoto does?(Does that make sense? I'm having a hard time trying to describe it)
I apologize if this question is foolish or misplaced- I did read many other posts but didn't see the answers I was looking for.

Your questions are neither foolish nor misplaced.
The first thing I strongly suggest is that you make a trial iPhoto Library. Import 100 or 200 pics and explore. Iphoto isn't right for everybody, and if you're going to use it you will need to rethink things a little.
1) I organize my pictures by folders with the month and year. I know iphoto organizes events, which it seems to determine based on photo similarity. Will my photo structure still appear in finder -> pictures?
A: Events are based entirely on Date and Time not on 'photo similarity' You can set the interval for what makes an Event in the iPhoto Preferences: iPhoto Menu -> Preferences -> General Pane: Autosplit into Events... And select from the drop down menu.
Will my photo structure still appear in finder -> pictures?
Yes or no, depending... iPhoto can run as a Referenced or Managed Library. In the former case, yes you files will be visible in the Finder, in the latter case they won't.
Note that Referenced or Managed refers +only to file storage+ It offers no extra functionality, it does nothing at all. App like iPhoto are your go-to app for your photos. If you use it, then you never access the photos via the Finder. Ever. It's always via iPhoto or the many, many hooks into the OS that it has.
I'll detail more on Referenced v Managed below.
2) Is it possible to stop iphoto from organizing my pictures and just trust me on what I want?
I'm not sure what you mean by this. Iphoto does basic date and time organisation by default. You can change it, you can change the location of the photos in Events, merge them and then using the other tools available - Albums, Smart Albums, Faces, Places etc you can organise your photos whatever way you want.
But what do you mean by pictures. There is a distinction between Photos - the image of your child holding his dog - and files: A Jpeg is just a file. Iphoto is designed for you to +forget about the jpeg+ and get on with the interesting bit: the pics of your younger and his pet.
3) All of my friends and family use PCs, and there is a chance that due to financial concerns, when I eventually replace my macbook pro (far in the future) I could switch to a pc. Does iphoto make transferring pictures more difficult? (If I understand correctly, it does not change the photo file, a jpeg is still a jpeg but I want to be sure)
A Jpeg is a Jpeg is a Jpeg. If you migrate to another app or an entire OS you can export the photos plus any and all metadata you've added to the Finder and move it on. (Caveat: You cannot export Faces. There is no agreed standard on any system for exchanging this info.)
4) I do not want iphoto to duplicate all of the pictures already in my library....if I import from finder-users-pictures, will it simply use those, or duplicate all 150gb worth of pictures?
It can do either. And this brings me back to the Referenced v Managed discussion above. By default, iPhoto will Manage the files, that is, it will copy them into the Library. You can choose not to, but I strongly recommend that you don't:
*How to do it:*
Simply go to iPhoto Menu -> Preferences -> Advanced and uncheck 'Copy Files to the iPhoto Library on Import'.
*What Happens:*
Now iPhoto will not copy the files, but rather simply reference them on your HD. To do this it will create an alias in the Originals Folder that points to your file. It will still create a thumbnail and, if you modify the pics, a Modified version within the iPhoto Library Folder.
*Some things to consider:*
1. Importing and deleting pics are more complex procedures. You have to to put the files where they will be stored before importing them. When you delete them you'll need to remove the files from the HD yourself.
2. You cannot move or rename the files on your system or iPhoto will lose track of them on systems prior to 10.5 and iPhoto 08. Even with the later versions issues can still arise if you move the referenced files to new volumes or between volumes.
3. Most importantly, migrating to a new disk or computer can be much more complex.
4. Because iPhoto has no tools for managing Referenced Files, if, for some reason, the path to the photos changes then you could find yourself resolving aliases for +each photo in the Library+ one by one.
My own opinion:
I've yet to see a good reason to run iPhoto in referenced mode unless you're using two photo organisers
If disk space is an issue, you can run an entire iPhoto Library from an external disk:
1. Quit iPhoto
2. Copy the iPhoto Library as an entity from your Pictures Folder to the External Disk.
3. Hold down the option (or alt) key while launching iPhoto. From the resulting menu select 'Choose Library' and navigate to the new location. From that point on this will be the default location of your library.
4. Test the library and when you're sure all is well, trash the one on your internal HD to free up space.
If you're concerned about accessing the files, There are many, many ways to access your files in iPhoto:
*For Users of 10.5 and later*
You can use any Open / Attach / Browse dialogue. On the left there's a Media heading, your pics can be accessed there. Command-Click for selecting multiple pics.
Uploaded with plasq's Skitch!
You can access the Library from the New Message Window in Mail:
Uploaded with plasq's Skitch!
*For users of 10.4 and later* ...
Many internet sites such as Flickr and SmugMug have plug-ins for accessing the iPhoto Library. If the site you want to use doesn’t then some, one or any of these will also work:
To upload to a site that does not have an iPhoto Export Plug-in the recommended way is to Select the Pic in the iPhoto Window and go File -> Export and export the pic to the desktop, then upload from there. After the upload you can trash the pic on the desktop. It's only a copy and your original is safe in iPhoto.
This is also true for emailing with Web-based services. However, if you're using Gmail you can use iPhoto2GMail
If you use Apple's Mail, Entourage, AOL or Eudora you can email from within iPhoto.
If you use a Cocoa-based Browser such as Safari, you can drag the pics from the iPhoto Window to the Attach window in the browser.
*If you want to access the files with iPhoto not running*:
For users of 10.6 and later:
You can download a free Services component from MacOSXAutomation which will give you access to the iPhoto Library from your Services Menu. Using the Services Preference Pane you can even create a keyboard shortcut for it.
For Users of 10.4 and later:
Create a Media Browser using Automator (takes about 10 seconds) or use this free utility Karelia iMedia Browser
Other options include:
1. *Drag and Drop*: Drag a photo from the iPhoto Window to the desktop, there iPhoto will make a full-sized copy of the pic.
2. *File -> Export*: Select the files in the iPhoto Window and go File -> Export. The dialogue will give you various options, including altering the format, naming the files and changing the size. Again, producing a copy.
3. *Show File*: Right- (or Control-) Click on a pic and in the resulting dialogue choose 'Show File'. A Finder window will pop open with the file already selected.
*If you want to edit the photo in another application:*
You can set Photoshop (or any image editor) as an external editor in iPhoto. (Preferences -> General -> Edit Photo: Choose from the Drop Down Menu.) This way, when you double click a pic to edit in iPhoto it will open automatically in Photoshop or your Image Editor, and when you save it it's sent back to iPhoto automatically. This is the only way that edits made in another application will be displayed in iPhoto.
5) Any other tips for someone completely new to macs and iphoto?
*To Push Home a point*
For someone inexperienced with Macs and inexperienced with iPhoto I cannot stress enough that Managed Library is the way to go. I understand there is comfort in seeing all those folders. But inside the Library that's all there is: all those folders, stored so that an inexperienced user can't grub things up!
The iPhoto Library Folder is a Package File. This is simply a folder that looks like a file in the Finder. The change was made to the format of the iPhoto library because many users were inadvertently corrupting their library by browsing through it with other software or making changes in it themselves. Want to see inside?
Go to your Pictures Folder and find the iPhoto Library there. Right (or Control-) Click on the icon and select 'Show Package Contents'. A finder window will open with the Library exposed.
Standard Warning: Don't change anything in the iPhoto Library Folder via the Finder or any other application. iPhoto depends on the structure as well as the contents of this folder. Moving things, renaming things or otherwise making changes will prevent iPhoto from working and could even cause you to damage or lose your photos.
Now close that window and forget about it.
So, once you've imported your photos to iPhoto in a Managed Library, the surplus duplicates are +your folders+. Of course, in time, trash them to get back the wasted disk space. But don't do it today or tomorrow. There's no hurry. When you feel confident that you understand how iPhoto is working and that's it's working for you, theat's the time to reclaim the space.
I organize my pictures by folders with the month and year.
If you want to duplicate your Folder Tree in iPhoto:
Start at the bottom of the hierarchy and drag a folder of images to the Album Heading in iPhoto. The pics will be imported and an Album of the same name created.
You can then create the Enclosing Folders in the iPhoto Window (File -> New Folder) and drag the Album to it. Folders can contain other Folders (Nested Folders) and Albums.
However, is your folder system date based? Then this form of organisation is a bit pointless in iPhoto when Smart Albums or the Calendar tool (Click on the wee magnifying glass in the Search Box) mean you can find the photos taken on any day, month or year at a click. With Smart Albums it's easy to find photos from specific range - say, June 3 to August 25, 2009 etc.
If your folder system is theme based - Xmas pics, Birthday pics etc, then you'll find Keywords are much more flexible, and can be used in conjunction with other criteria for making Smart Albums and searches.
6) This is very silly, but how do I uninstall picasa (I know how to uninstall on a windows but want to make sure I do things correctly on my mac!)
Drag the app to the trash and empty it.
Regards
TD
v

How do i transfer a compilation photo file from iPhoto consisting of canon(img) and lumix(p..) in the order i compiled them to a usb stick as at the moment it is putting all the lumix files after the canon files?

I have a macbook pro 15 inch retina 16 gb 1600mhz 2.7intel i7 osx 10.8.5
I have just put together an iPhoto file of wedding photos consisting of a compilation of images from my canon(img files) and lumix(p..files) I want to know how to transfer them to a usb stick in the order i compiled them as at the moment it is putting all the lumix files after the canon files which is not how i want to present them to the newlyweds?

Files are ordered by the file-viewer being used. What viewer are you using, and what data field are you sorting by?
In Finder, as in most applications, you can select the data field to sort by clicking a column header. Clicking the selected header will reverse the sort.
This is the Aperture forum, but what applies to Aperture is likely also true for iPhoto: if you want to be able to sort your files in a specific order in a file-viewer, you should give them names that allow for sorting in that order when the name field is selected as the data field to sort by. In Aperture, one creates new files by exporting, and one uses a File Naming Preset to name the files. The File Naming Preset can start with an ordinal count or a sequence number. Either of which will allow you to retain your order when viewing your files in a file viewer.

Photo management in iphoto question...

Hello...i am new to Mac os and i currently use iphoto for all my photo needs. I love the ease of iphoto in viewing images and creating slideshows, but i would rather have more control over my images. I want to just upload my processed and edited images to a folder on my HD. So my question would be is there a way to still view them in iphoto without the actual images residing in the photos library folder? Thanks

Ethan
If you want to edit the originals, then you don't want the ability to Revert To Original. This means that you don't want version control. As this is at the heart of iPhoto I suggest that you use a different app, as you'll spend a lot of time trying to bend iPhoto to fit your requirements.
Why are you trying to remember numbered image names? To help you find the photos for uploading?
There are three ways (at least) to get files from the iPhoto Window.
1. Drag and Drop: Drag a photo from the iPhoto Window to the desktop, there iPhoto will make a full-sized copy of the pic.
2. File -> Export: Select the files in the iPhoto Window and go File -> Export. The dialogue will give you various options, including altering the format, naming the files and changing the size.
3. Show File: Right- (or Control-) Click on a pic and in the resulting dialogue choose 'Show File'. A Finder window will pop open with the file already selected.
Finally, I wouldn't be sure that Google have plans for a Mac version of Picasa, especialy as they have a plug-in for iPhoto.
http://picasa.google.com/web/mac_tools.html
If you can specify what you're trying to achieve, then perhaps we can help you better.
Regards
TD

Can't see individual photo files using iPhoto '08

I recently upgraded to iPhoto '08
Now I can no longer see my individual photo files in the Finder window
I need to see these files because I lost (and then recovered) all my photos
Now I have multiple copies of each photo, including a very small size of each one which probably used to be the thumbnail but now is a "regular" photo in iPhoto due to the recovery process
I want to sort my photo files by size and delete the small ones to get rid of the small duplicates
I have too many photos to delete these one by one!
Any suggestions would be most appreciated
Thanks - Liz

see the answer to your question in this thread -- http://discussions.apple.com/thread.jspa?threadID=1218128&tstart=0
You may end up having to export your photos, clean them up and reimport them into iPhoto to straighten this out - or maybe Old TOad will have already figured you problem out .
Larry Nebel

Audio files and duplicates question.

Hello Group,
After almost seven years my Macbook pro is getting full., I have been using Omnidisksweeper to help locate files that are no longer needed. I have always been confused as to where My music files are kept. If I import audio files using Itunes, it seems I am creating duplicates, even if I name them, I seem to have an untitled artist or untitled album remaining, is this true? The same question applies to Iphoto where are these Jpegs or digital photos kept? are files duplictaed when using these applications?
thanks in advance
Troy

If you are adding tracks by dragging to iTunes or by using the Add To Library menu item then iTunes will put a copy into your media folder and leave the original where it is. iTunes uses the copy. If you add by dragging to the Automatically Add To iTunes folder then iTunes moves the file to the media folder.
What are the iTunes library files? - http://support.apple.com/kb/HT1660
More on iTunes library files and what they do - http://en.wikipedia.org/wiki/ITunes#Media_management
What are all those iTunes files? - http://www.macworld.com/article/139974/2009/04/itunes_files.html
Where are my iTunes files located? - http://support.apple.com/kb/ht1391

HT201250 Can I restore photo files from Time Machine without the use of an external drive? I'm trying to restore lost photo files and I see them listed in Time Machine (without use of an external drive), but when I try to restore I get a error code 36.

Can I restore photo files from Time Machine without the use of an external drive? While I was transferring photos back and forth from a thumb drive something went haywire and my IPhoto was wiped clean! When I click on Time Machine I see all the dated pages (without an external storage drive connected), go back to a date where all my photo files are there, click "restore", and I get the message: "The Finder can't complete the operation because some data in file cant be read or written (error code - 36)"

Thanks so much Terence. I tried some of the fixes from that page, but then discovered the suggestion to compress the Time Machine Back up of the original library and transfer it as a zip back to my computer as detailed here:
http://pondini.org/TM/E9.html
That worked like a charm. I really appreciate it.

How do I find my original photo files in Iphoto?

Well...Thanks Apple for censoring and deleting my previous discussion which DID contain useful and constructive information for many people who are trying to track down their photos in Iphoto. I didn't realize how strongly censored this forum is. I guess I shouldn't rant about it, or this will also get deleted.
Once again, if anyone is trying to find their original picture files, open a Finder window > Places / your user name / Pictures / Iphoto Library ( Left click and select "Show Package Contents" / Originals.
Also: as an Apple Forum user tip: Don't be too critical of the Apple products or your post will be deleted.
Thanks again LarryHN and Terence D for the help.

Don't use iPhoto.
iPhoto is a Photo Manager. It's designed to work like, say the AddressBook on your computer. Think of it this way:
Add all your addresses to the Addressbook. Edit them, group and organise them as you will.
If you need to access an address then simply use the tools built-in to every app in your Mac to do so - like the email or mail merge features and so on.
*some where on the HD is all that information, but you wouldn't try and find that file, would you? You'd access the data via the Address Book application or the various hooks written into the Applications that integrate with it.
Now, repeat swapping out the word 'address' for the word 'Photos'
Add all your Photos to the iPhoto. Edit them, group and organise them as you will.
If you need to access an Photo then simply use the tools built-in to every app in your Mac to do so - like the Media browser. These are detailed here:
For help accessing your photos in iPhoto see this user tip:
https://discussions.apple.com/docs/DOC-4491
This User Tip
https://discussions.apple.com/docs/DOC-4921
has details of the options in the Export dialogue.
What you are trying to teach the kids is a file based system. iPhoto is a data based system. If you don't want to teach the kids how to use a data based system then don't use iPhoto.

RAW files and iPhoto?

If I shoot in RAW and edit in iPhoto am I getting the benefit of editing a RAW file or does iPhoto make a jpeg copy of the RAW file that is acually the one being edited.

matbran1:
A jpg copy is created and edited. Most image management application that work with RAW create a jpg or tif copy for the editing, keeping the RAW file untouched.
Do you Twango?
TIP: For insurance against the iPhoto database corruption that many users have experienced I recommend making a backup copy of the Library6.iPhoto database file and keep it current. If problems crop up where iPhoto suddenly can't see any photos or thinks there are no photos in the library, replacing the working Library6.iPhoto file with the backup will often get the library back. By keeping it current I mean backup after each import and/or any serious editing or work on books, slideshows, calendars, cards, etc. That insures that if a problem pops up and you do need to replace the database file, you'll retain all those efforts. It doesn't take long to make the backup and it's good insurance.

Help: can't access certain photo files from iPhoto without going via Finder

I have posted a number of files containing jpg photos and whilst I can see them in Finder they are not visible in iPhoto or indeed any other applications making it impossible to import photos into other applications (such as iWeb). I can of course do it manually (copy and paste) but cannot integrate photos as part of web page. Any ideas?

Welcome to the Apple Discussions.
What do you see when you open try to open the files in iPhoto?
Do you see a !
IF so:
Try these in order - from best option on down...
1. Do you have an up-to-date back up? If so, try copy the library6.iphoto file from the back up to the iPhoto Library allowing it to overwrite the damaged file.
2. Download iPhoto Library Manager and use its rebuild function. This will create a new library based on data in the albumdata.xml file. Not everything will be brought over - no slideshows, books or calendars, for instance - but it should get all your albums and keywords back.
Because this process creates an entirely new library and leaves your old one untouched, it is non-destructive, and if you're not happy with the results you can simply return to your old one.
3. If neither of these work then you'll need to create and populate a new library.
To create and populate a new *iPhoto 6* library:
Note this will give you a working library with the same Rolls and pictures as before, however, you will lose your albums, keywords, modified versions, books, calendars etc.
Move the iPhoto Library to the desktop
Launch iPhoto. It will ask if you wish to create a new Library. Say Yes.
Go into the iPhoto Library on your desktop and find the Originals folder. From the Originals folder drag the individual Roll Folders to the iPhoto Window and it will recreate them in the new library.
When you're sure all is well you can delete the iPhoto Library on your desktop.
In the future, in addition to your usual back up routine, you might like to make a copy of the library6.iPhoto file whenever you have made changes to the library as protection against database corruption.
Regards
TD

Photo Files and iPhoto Questions

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