Physical inventory( batch input)

i have a question in Physical inventory...i want to know whether we can use a batch session to upload count results using MI34 for a physical inventory count...if yes can anyone explain how to do that by using a text file...
Message was edited by:
srisha mandava

Hello,
Please refer node : Inventory Management and Physical Inventory Data Transfer
in IMG
Inventory Management and Physical Inventory Data Transfer
The data transfer workbench is a central transaction for the automatic transfer of data from a legacy system into the ERP system. It offers the tools required for the initial and subsequent data transfer.
The complete documentation about the data transfer workbench is in the SAP Library:
CA - Cross-Application Components -> CA - Data Transfer Workbench
The documentation tells you step by step how to carry out the data transfer, and which object-specific special features you should be aware of.
I hope this helps.
Pl. reward points for useful answers
Thanks & regards,
Avinash

Similar Messages

Physical Inventory Batch Processing

Can somebody pls tell me about how to run batch processing session for entering count in PID.
I have almost 1200 Items for which PIDs are created & now i wanna enter the physical count.
Pls guide me about simple & fast procedure apart from LSMW.
I believe it is possible in batch input session, but don't know how to run.
Thanks in advance.

Hi Charlie,
I know this. Actually what I want is procedure for MI34.
How to run the batch processing?
Thanks,

Btach determination during Physical inventory

Hi Gurus,
Just wanted to know that while carrying out Physical Inventory, batches are getting automatically determined when i am creating the document and later viewing it.
Can it be elaborated?
Regards,
SS

SAP searches for any batch for this material in the same storage location that has stock and is not counted in the current fiscal year.
with settings in the selection screen, you can even control to include batches of the same material and storage location that have zero stock
and you can control to include even already counted batches to be counted again.

Physical inventory With the help of Batch input method

Dear all;
Can anyone tell me the procedure of Physical inventory procedure with batch input method ?
kindly Give me the step .
Thanking you;
Regarsds;
Joydeep mukherjee

Hi,
Go through this following code,
selection-screen begin of block B2 with frame title TEXT-005.
selection-screen begin of line.
parameters:     P_BIRPT type C radiobutton group RAD1 default 'X' user-command UCOMM.
selection-screen comment 3(20) TEXT-002 for field P_BIRPT.
selection-screen end of line.
selection-screen begin of line.
parameters:     P_COLRPT type C radiobutton group RAD1.
selection-screen comment 3(20) TEXT-003 for field P_COLRPT.
selection-screen end of line.
selection-screen begin of line.
parameters:     P_PAYRPT type C radiobutton group RAD1.
selection-screen comment 3(20) TEXT-004 for field P_PAYRPT.
selection-screen end of line.
selection-screen end   of block B2.
selection-screen begin of block B1 with frame title TEXT-001.
select-options: SO_KTOKD for KNA1-KTOKD modif id M4,
          SO_BLART for BSIS-BLART modif id M2.
parameters:     P_PAID   type ZCLEAR     modif id M3 as listbox visible length 20.
selection-screen end   of block B1.
at selection-screen output.
loop at screen.
    if P_BIRPT eq 'X'.
      if SCREEN-GROUP1   = 'M2' or SCREEN-GROUP1 = 'M3' .
        SCREEN-INVISIBLE = '1'.
        SCREEN-ACTIVE    = '0'.
        modify screen.
      endif.
    elseif P_COLRPT eq 'X'.
      if SCREEN-GROUP1   = 'M3'.
        SCREEN-INVISIBLE = '1'.
        SCREEN-ACTIVE    = '0'.
        modify screen.
      endif.
    elseif P_PAYRPT eq 'X'.
      if SCREEN-GROUP1   = 'M2'.
        SCREEN-INVISIBLE = '1'.
        SCREEN-ACTIVE    = '0'.
        modify screen.
      endif.
      if SCREEN-GROUP1   = 'M4'.
        SCREEN-INVISIBLE = '1'.
        SCREEN-ACTIVE    = '0'.
        modify screen.
      endif.
    endif.
endloop.
Thanks
Anil D

Physical Inventory Count with Batches / Inventory Tracking+Posting

Hi,
There does not seem to be any way to record a Physical Inventory count with Batch managed items.
Scenario-1: In case 1.8 kg of batch number 222 is counted during Physical Count. B1 has Batch number 111 with quantity 2.5kg. B1 assumes that a lesser quantity of existing batch 111 was counted and the batch SELECTION screen appears.
Scenario-2: Similarly, if 3 kg of batch number 222 is counted during Physical Count and Batch number 111 exists on Business One with quantity 2.5kg, then B1 assumes that a new batch was found and the batch CREATION screen appears.
Scenario-3: If 2.5 kg of batch number 222 is counted during Physical Count - with Batch number 111 on Business One with quantity 2.5kg, then B1 assumes a zero "difference" in posting window. Wrong batch removal and new batch addition cannot be done - the batch selection/creation screen does not pop up with CTRL+TAB.
A Physical inventory count sheet with hundreds of rows with all 3 above scenarios in the rows is normally supposed to be entered into any system.
An easy way to do this should exist on SAP B1 but does not appear to exist right now.
Thanks,
Ajay Audich
Message# 551219/2009
Dear Ajay Audich,
Thanks for your message and screenshots. In current version of SAP Business One, the Inventory Posting functionality does not offer input at the batch level. The system behaves in the following way:
If the Difference number is positive, you will see a Define Bathes
window where you can assign the item quantity to the relevant batches.
If the Difference number is negative, you will see a Batch Number
Selection widow where you can issue item from the relevant batch.
So it isnot possible to enter the count for batch managed items per batch. The possible workaround is after Inventory Posting, use Goods Issue and Receipt to manually adjust the Batch quantity.
Please kindly have a try. If the feature is important for customer
business process, please kindly refer to attached Note 1028874 for
further action.
Sorry for any inconvenience, we appreciate your understanding.
Kind regards,
Canna Mu
SAP Business One Product Support
Edited by: Ajay Audich on Jun 8, 2009 1:48 PM

Yes - it is important for the customer & will look at further steps as advised by you.
Thanks for your reply.

Physical Inventory & Cycle Couting for Batch Managed Materials

Hi Friends, pls help me on this scenario
Physical Inventory
For a Batch Managed Materials we have hundreds materials and thousands of batches (each batch is equally imp)
So the first step would be
Create the documents with MI31 Batch Input session
Post the count with MI34 Batch Input Session
See the difference in MI37
MIDO we get to c the physical inventory overview.
correct me if i am wrong
Cycle Count
This is a seasonal Business and ABC analysis based on requirements n Consumption doesn't work for this process. Is there any way that we can configure the system in SAP which has the ability to fulfill the following scenario.
They shud be able to select a % of materials from the storage for every month and that way they shud finish counting all of them at the end of their season. Not based on any criteria, just a part of materials ...
hope i am clear on the requirement..please suggest me something
thanks

No, it will not match, it will create its own document in background.
Why do you have one created if you dont want to do a selection ?
You cannot create a document for 1000 materials and then only count 30.
You either create a document for 30 and count 30 and enter it with MI04, or you dont create a document with SAP, count based on any other paperwork and enter the count as I said with MI09.

Batch Input Physical Inv.

Any onee can help how to process Batch input Physical Inventory carried out.
MI31, MI34 and MI37.
thanks
k Raj.

Hi
when you are using MI34 for entering counts, make sure that already invenntory documents are created and for the same you are going to enter count. also make user that the template you are using it should suit with the session.
please check in documentation about template:
The data for the batch input session is imported from an external dataset as a sequential file. The structure of the sequential file is preallocted by the table BISEG. You can display and print this structure via the information system in the data dictionary. Note that the object class Fields is chosen on the request screen of the information system.
regards
Srinivas

LSMW - Error in Inventory - Create batch input session

Hello good day.
I'm trying to create a batch input session for inventory upload (Standard Batch Input program - RM07MMBL) and when I select the Name of logical file = "MM_INVENTORY_MANAGEMENT_GOODS_MOVEMENT" and press F8, the following error occurs:
<b>Sequential file mmgoods cannot be opened
Message no. M7 850</b>
Now as the legend says.... I've contacted my system administrator and he keeps telling me everything is ok, but the error keeps appearing, where can I see if I have authorization for this "file" ???
Where is it created ??
I need more info on this.
Your help is very much appreciated.
Thank you.
Juan

go to file transaction n check for the logical file path and logical file weather it is defined correctly r not?
if it is correctly defined check for the file, weather the flat file is defined at the correct location which is defined in the logical file path
u can refer the below link also
Re: Logical file
Regards,
Naveen

Batch Determination Facility in Physical Inventory

Hi experts!
Please explain how batch determination facility works. When should it be used?
Thank you.

Hi,
The Physical inventory means you are checking the available stock of the material or the material of that batch.How you are expecting Batch determination in this stage.

Creating Physical Inventory Documents using batch job in WM

We use transaction LX26 to create the physical inventory documents for the storage bins and the materials therein. and the new PI dates are proposed based on the cycle count indicators configured.
We want to automate the creation of physical inventory documents using a batch job. How can we achieve this?
I understand that the program RM07ICN1 generates PI documents only when materials are managed at IM levels and this does not work for WM. Is there any other standard program which can be set up in batch to create the PI documents for the materials at WM level? If there is something then please let me know details....
Thanks,

I entered following details,
WH no.
Storage Type
Inventory in Period (One year date range)
Inventory Count date (Today's date)
The output in spool shows me the following,
No of Records Passed ;Quant Information; InventoryProposal; Later / block; Bin Information; Empty bins; Inventory active
The list of storage bin, material, description & inventory date is also displayed.
Description has Scheudled and Overdue and the inventory date is some dates in next months.
It doesnt show anywhere that inventory document is generated.Please note that I had not selected the Activate Inventory List check box because I just want the system to auto create the inventory documents based on the logic of cycle count indicators.

Problems with Batch Number in WM Physical Inventory

I am trying to troubleshoot a client that has the following scenario:
1. Material in storage bin doesn't have batch number
2. Batch management has been activated.
3. A physical inventory document was created for the location where the material is.
4. The physical inventory has been counted.
5 When trying to write off differences in LI20 it is giving an error to enter a batch number.
I understand clearly that the system is interpreting that the batch number is required and missing in master data. I am not able to modify batch number for the quant in LS22.
The implications behind deactivating batch number right now would be too complicated and not the right procedure either.
What is the correct procedure in this case?
Thanks!

Hi José, I do not think your point 2 can be right. If a user tries to switch on batch management when there is stock or any open transactional data (POs, Sales orders etc) the SAP throws an error. The only way to activate BM with stock in hand is, as Jurgen has pointed out, through a report or a direct table update that causes inconsistencies.
That said, please have a look at the below document. It details the report provided by SAP to deactivate/activate BM with stock. Please use them with the utmost caution, carefully reading all the disclaimers given by the author, before performing these steps to avoid further inconsistencies.
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/b009b1e5-f3df-2b10-7289-ff87d139dce1?QuickLink=index&…

MI31: Physical inventory through batch mngt

Hi All,
We are using MI31 for our engg stores material in aplant with fixed storage descriptions. But when we try and create the list its coming as no list to be displayed.
We have checked the following:
1) No previous physical inventory document is open for these materials
2) The materials are not in use.
3) We are able to create the physical inventory document manually using MI01.
Please could anyone advise what else can we look for in the same.
Thanks in advance.

I guess you had already counted the materials in this year.
Hence you have to switch a default setting in the selection of MI31.
Open the section ACCtoSTCK.
tick the boxes for incl. already counted materials and already counted batches

Material blocked due to a physical inventory

Hello,
I have an issue.
I have done a stock take via MI01, MI21, MI04 and finally MI20!
When I afterwards create a delivery with one of that part that was counted it gives me an error message saying:
M7100 - Material xxx blocked due to a physical inventory
When I look into the inventory document it says: Counted, adjusted.
While debugging I found out that the process somewhere checks MARD-SPERR which is X for that part and therefore outputs messsage M7100! But X only indicates that posting block was set while physical inventory was done!
Does someone have an idea? Is there maybe a report to verify and correct inventory status?
Hope someone can help, cause I've counted a hundreds of parts which are now blocked.
Thanks for your reply.
Wolfgang

Hello Wolfgang,
If you enter the differences for your physical inventory documents against those materials, then the posting block check shall automatically go off and you can do the material movements.
First, you need to check whether you posted the differences for the respective physical inventory document.
If not you need to post the difference first as it may lead to data inconsistencies.
To remove the posting block go to MI02, enter the physical inventory document number and year, now go to Header and untick the posting block check box.
Posting block indicator
The indicator remains in the physical document header even if the stock is unblocked through the posting of inventory differences. It then only indicates that a posting block was set for the documents.
The blocking indicator can be set in one of two ways:
Directly upon entry of the physical inventory document (if the count is to take place immediately)
Shortly before the count (if the count is to take place later)
You can set the indicator by choosing Physical inventory document -> Change in the header data of the physical inventory document or via batch input.
Now you can create delivery for the materials.
Br,
Tushar
Edited by: Tushar Patankar on Jan 24, 2011 5:30 PM

Physical inventory document - for all A parts

Hi,
We are in the process of preparing our system for physical inventory count for all A parts (Cycle count indicator is A).
1. We ran MI24 to get all open physical inventory documents.(they are around 100).
2.Then we ran MI31 (didn't create batch input) for all A parts and the following are checked - 1. Material marked for deletion 2. only materials w/o zero stock 3. Unrestrcited use 4. Blocked 4. Include inventoried materials 5. Included inventoried batches. The variant for MI31 includes all A parts in the material selection and the required plant and SL are input. The output said, phy inventory documents could be created for 656 materials.
3. I wrote a query with MARC and MARD to get all A parts with unrestricted quantity > 0 for the above specified plant and SL. The list produced 882.
The above two counts are not matching.
I ran MI31 for some of the materials which are in the list materials as per point 3 but not in the above 2. But MI31 said, no physical inventory document can be created.
We want to make sure both the both numbers are equal (step 1 + 2 = step 3), to make sure all A parts will be counted. Can anyone explain why they are not matching? or Am I missing something?
OR any other ways to make sure all A parts will be counted. Thanks,
Regards,
Sundar.

Please refer my comment. It may be useful for you.
There are two ways if you want to carry out Physical Inventory count
1)Manual -
First check if there are no open PI document for a material using MI31.
Then carry out three transactions one after another MI01, MI04, MI07
2) Automatic
Maintain CC physical inv. indicator in material master i.e A, B, C
Before that ensure that you have maintained SPRO setting for A, B and C.
Ok Now check the planned count date in MARC table. Run a Z program to change the last count date
Now run MICN and schedule a job to create PI documents

MM-Physical Inventory

Hi all,
Is it possible to do backdated Physical Inventory for Customer Consignment??
I have tried it however sysyem always compares stock with the current stock and posts the difference ,,,not with reference to the back date i am referring to,,
Experts any suggestion on it??
Refards
Shrinivas

Hi
Please go with following transaction
MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
(After getting Physical inventory document number you go with MIO4)
MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
(After completed above transaction you please go with MI07)
MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
Physical Inventory:
Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
Physical Inventory Processes:
Several inventory processes available for physical inventory which includes as follow:
1. Periodic Physical Inventory
o All stocks of the company are physically counted on the balance sheet key date
o Every material must be counted
o Entire warehouse must be blocked for material movements during count.
2. Continuous Physical Inventory
o Stocks are counted continuously during the entire fiscal year.
o It is important to ensure that every material is physically counted at least once during the year.
3. Cycle Counting
o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
4. Inventory Sampling
o Randomly selected stocks of the company are physically counted on the balance sheet key date.
o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
Physical Inventory Process Cycle Flow
1. Creation of physical inventory document
- Physical inventory document(s) is created individually or using the batch program, click for more information
- The transaction codes for creation physical inventory are as follow
Individual Inventory documentation creation
MI01 - Individual physical inventory creation
MIS1 - Inventory Sampling document creation
MICN - Cycle count inventory document creation
Collective Inventory document creation
MI31 - Own stock without special stock
MIK1 - Vendor consignment
MIQ1 - Project stock
MIM1 - Returnable Transpiration material
MIW1 - Customer Consignment stock
MIV1 - Returnable material with customer
MIO1 - Material provided to Vendor (Subcontracting material)
2. Print physical inventory document
- Physical Inventory document can be printed based on the physical inventory document status and or item status
- Transaction code MI21 is used to print the inventory document where print default value can be populated
3. Count the physical stock
- Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
4. Enter count in system
- On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
- If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
5. Analyze difference
- Once count is posted in the system, difference analysis can be carried out using transaction MI20
- The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
- The output gives information about the book quantity, Counted quantity, difference in quantity and value.
- From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
6. Initiate recount and follow the steps 3,4,5
- If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
- New inventory document will be created for selected items or for entire document
- The original document items will be deactivated once recount is initiated so original document will not be available for further process.
- On initiating recount, you need to process same as for new count document.
7. Post the difference
- Several options are available for posting difference
- Post difference after count is posted using transaction code MI07
- Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
- Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
some more points for posting difference
- Posting period must be open to post inventory difference.
- The fiscal year is set by specifying a planned count date when creating a physical inventory document.
- Tolerence to crear difference per user group can be set in customization.
- The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
- The movement type in material document will be 701 or 702 based on gain or loss of material.
Serial Numbers in Physical Inventory
If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
- Serial number profile must be maintained in the material master.
- the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
- The stock check indicator in the serial number profile should be configured.
- Maintain basic settings for the serial numbers in customization for Serial Number Profile.
- Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock
Rgds,
Rajesh

Physical inventory( batch input)

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