Physical inventory block in material master

Hi
In Material Master, Plant/Storage location stock view, there is  a field "physical inventory block".
I want ot remove the block to one of the materials.
How to edit the field. In change mode (MM02), the whole view is in diplay mode only.
any suggestions please
regards
prasad

Hi,
It seems there is on PID (Physical inventory document)document active for that material.
To remove block indicater for material Goto transaction MI22 there you can find whcich PID document active for material.
Then take the PID document complete the physical inventory process else you can delete PID document through MI02 transaction.
PID steps:
MI01 create PID document
MI04  Enter inventory Count
MI11 enter recount.
MI07 Post  Inventory differencess.
Hope this would help,
Regards,
JS

Similar Messages

  • Physical Invnetory Tolerance in Material Master

    Hi
    Is their any way to maintain the Physical Inventory Tolerance in Material Master along with ABC indicator ?
    Thanks

    Hi Nick,
    As far as i know there's no way to set Physical Inventory difference tolerance limits in the material master. However, you can define upper tolerance limits for difference postings in physical inventory. These tolerance limits can be defined for total and/or each item of physical inventory difference. Then these tolerance groups has to be assigned to specific user names in the system (or "*" to all). This can be accomplished in IMG settings under MM-Inventory Management and Physical Inventory >Physical Inventory>Define Tolerances for Physical Inventory Differences. Read the IMG help documentation to gain a deeper understanding of this feature.
    Let me know if this helped.

  • Updation of Physical Inventory Blocking Indicator

    Dear All,
    I would like to know how the Physical Inventory Blocking Indicator is updated in the material master recored storage location stock Tab....
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    the indiactor is not getting updated at all, If I do it manually by table maintainance the posting block works fine....
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  • Physical inventory of configurable material

    Hi ,
       Can any one suggest me the process of performing physical inventory for configurable material.
    Thanks ,
    Deepa

    Physical Inventory (MM-IM) 
    Technical name: SAP_MM_IM_INVENTORY_CONTROL
    Tasks
    In Physical Inventory, the user has the task of creating and processing physical inventory documents. After the physical inventory count is complete and a recount has been carried out if required, he or she posts the inventory differences and can print out a list of these.
    Activities in Materials Management
    Activity,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Transaction Code
    Create Physical Inventory Document     MI01
    Change Physical Inventory Document     MI02
    Display Physical Inventory Document     MI03
    Print Physical Inventory Document     MI21
    Process List of Differences                     MI07
    Create List of Differences with Document     MI08
    Create List of Differences Without Document MI10
    Print List of Differences                      MI20
    Recount Physical Inventory Document     MI11
    Reporting in Physical Inventory (MM-IM)
    Technical name: SAP_MM_IM_INVENTORY_REPORTING
    Tasks
    The user has the task of monitoring all the data relevant to physical inventory in the Inventory Management component.
    Activities in Materials Management
    Activity,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,Transaction Code
    Display Physical Inventory Documents for Material     MI22
    Display Physical Inventory Data for Material     MI23
    Physical Inventory Overview     MIDO
    Display Changes     MI12
    Physical Inventory List     MI24
    Read Physical Inventory Document Archive     MIAL
    Carrying Out a Physical Inventory (MM-IM)
    Technical name: SAP_MM_IM_INVENTORY_EXECUTION
    Tasks
    When carrying out a physical inventory, the user has the task of entering the counted stocks in the system and changing and displaying physical inventory documents if necessary.
    Activities in Materials Management
    Activity     Transaction Code
    Enter Physical Inventory Count with Document     MI04
    Enter Physical Inventory Count without Document     MI09
    Change Physical Inventory Count     MI05
    Display Physical Inventory Count     MI06
    Inventory Sampling (MM-IM)
    Technical name: SAP_MM_IM_INVENTORY_SAMPLINGTasks
    The user has the task of creating, changing, and displaying data for the inventory sampling procedure in the R/3 System or other systems. He or she carries out the individual steps in the inventory sampling procedure: assigning stock management levels, forming the stock population, forming a stratification, forming a random selection, update, and extrapolation.
    Activities in Materials Management
    Activity     Transaction Code
    Create Inventory Sampling in the R/3 System     MIS1
    Create Inventory Sampling - Other     MIS5
    Change Inventory Sampling     MIS2
    Display Inventory Sampling     MIS3
    http://help.sap.com/saphelp_46c/helpdata/en/b5/2f2686d6f511d3b7f30000e82de955/frameset.htm
    Edited by: SYED SALEEM on Mar 20, 2008 10:50 PM
    Edited by: SYED SALEEM on Mar 20, 2008 11:19 PM

  • Physical Inventory with Serialized Material Masters

    Our meter inventory is serialized under material masters for each meter type. We have separate plants for our gas vs. electric meters, and only one storage location per plant. In one case we have over 15,000 meters under one material master. When performing a physical inventory for material master A we have to enter over 15,000 serial numbers. Has anyone found a good way to enter the count results when you can only enter 18 serial numbers at a time then page down to enter the next set of 18 serial numbers and so on until 15,000 meter serial numbers are entered?
    During testing, we also found that if the entered quantity is not a match to the number of validated serial numbers entered in the Maintain Serial Numbers screen, you need to cancel the session, and start over. Is there a way to correct the inventory quantity without loosing all of the serial numbers just entered?

    Hi Ken,
    Not sure which transaction code you are using. However, the place where you are updating serial number, take a F4; this will open a selection screen (Similar to IQ09 selection screen). On this serial number selection screen, press multiple selection button on serial number - where you will see pop-up for multiple selection for serial number. In this pop-up window, you have one button called "Import from text file". Use this button to upload 15,000 serial numbers and select them.
    So, prerequisite is to create one flat file with 15,000 serial numbers.
    Hope this helps.
    Regards,
    Avinash

  • Physical inventory block configuration.

    Hello,
    We have a business requirement to block the bin so that users can not even created deliveries. In the standard system, we have 'posting block' with which you can create an STO, Out bound delivery but can not post the goods.
    But here the requirement is users should not be able to create delivery also, if the particular materials are blocked for physical inventory.
    How to do this
    Regards

    Use Xplant matl status functionality and make a key "blocked for delivery" in the plant which is carrying out physical inventory. Or a development is required byputting the logic if there is any posting block on any material in PI doc then system should throw an error message while creating delivery.

  • Physical Inventory Process in Material Management

    Hello All,
    I have blogged on the physical inventory process in Inventory management. This will be more helpful for the new guys in the area of SAP / Material management.
    <a href="/people/community.user/blog/2007/05/04/physical-inventory-in-material-management Inventory Process in Material Management</a>
    You are welcomed to put the comment or feedback
    Regards
    Arif Mansuri

    Hi Arif,
    I added a comment on 'distribution of usage variances' to the blog, to make people aware on that useful, but not yet very well-known feature in newer releases.
    <a href="http://help.sap.com/saphelp_erp2005/helpdata/en/d2/cb532d455611d189710000e8322d00/frameset.htm">http://help.sap.com/saphelp_erp2005/helpdata/en/d2/cb532d455611d189710000e8322d00/frameset.htm</a>
    best regards,
                   Udo

  • Physical Inventory Movement Block not Rest at Storage Location Level

    Hi,
    We are facing a typical problem in our Production System and the issue is as follows:
    1. We have created a Physical Inventory Document for a material with Freeze Book Inventory and Posting Block indicators.
    2. We completed the count and entered the same with reference to the PI Document.
    3. We reconciled and posted the differences in the system.
    4. We still find that in Material Master the Physical Inventory block for material movements was not reset automatically at the Storage Location stock view.
    Please help us urgently as all our Goods movements for this material are held up.
    Thanks

    Hi,
    I am able to see 4 PIDs in MI22 for my material.
    2 docs pertaining to the latest Annual Physical Inventory in 2010.
    These documents are for the same material in the same plant but for different Storage Locations. Out of which when i see the Material Master - Storage Location view, i see that the Physical Inventory Block "X" is set for one of the Storage Locations.
    The PID for the Storage Location with this Physical Inventory Block for Movements indicator, is already settled (Count done and no differences in physical and book stock in this storage location).
    The problem persists and i need to remove the posting block which was not reset.

  • Inventory management: posting block :  material master field

    Hi,
    In het material master you have a field  Physical Inventory Blocking Indicator, but when I create a counting document (MI01) with posting block. The field in the material master is still blank. How can this happen?
    Best regards,
    Eric.

    Hi Eric,
    I guess there is some inconsistency in your system,
    Please refer to the SAP Note 355939 & 192571 and you might be able to fix the bug..
    Note 355939
    Summary
    Symptom
    This note is only of importance for you if you execute physical inventory functions using the R/3 System. The inconsistencies can usually be adequately eliminated using Note 192571. This note is only intended for customers who did not discover the inconsistency in the first period of the new fiscal year and who now have problems with the physical inventory indicators.
    Additional key words
    RMMMPERI, MMPV, physical inventory, PIINKON, MARD-KZILL, MARD-SPERR
    Cause and prerequisites
    See Note 192571.
    Solution
    To eliminate the inconsistencies, carry out the following steps in the corresponding sequence:
    1. Implement the corrections from Note 192571
    2. Also implement the attached correction instructions
    3. Start program ZREPPI_FLAGS (from Note 192571)
    4. Start program ZINVUT30 (from Note 67072)
    Source code corrections
    Note 192571
    Summary
    Symptom
    Preliminary note:
    This note only applies to you if you execute physical inventory functions in the R/3 System.
    In the log of the period closing program running during the fiscal year change, the number of the records closed does not correspond to the actual number of records in the corresponding stock table on the database.
    As a result, the physical inventory indicators were not moved from the current fiscal year to the previous year in the records that are not closed. This means that materials, for which a physical inventory was carried out in the previous year, are dealt with by the system as if a physical inventory has already been carried out in the current year.
    This problem can affect materials created before the upgrade to Release 4.5.
    Additional key words
    RMMMPERI, MMPV, inventory, PIINKON, MARD-KZILL, MARD-SPERR
    Cause and prerequisites
    The problem is caused by a program error.
    Solution
    If you have not yet carried out the fiscal year change (for example, if you have a fiscal year variant with non-calendar fiscal year), the attached correction can correct the error.
    If you do not yet use Release 4.5B with at least Hot Package 09, in the four following form routines you must implement the deletion/insertion sequence listed in the attachment only once. Do not implement them twice each time as described in the "Corrections" section.
    - Form MARD_UPDATE_JW_DB2DB4
    - Form MCHB_UPDATE_JW_DB2DB4
    - Form MSKA_UPDATE_JW_DB2DB4
    - Form MSKU_UPDATE_JW_DB2DB4
    Caution: Implement the corrections WITHOUT comment lines or added comments !!!
    Comments between EXEC SQL and ENDEXEC can lead to the 'DBIF_DSQL2_SQL_ERROR' at the fiscal year change.
    If you carried out the fiscal year change in Release 4.5 or 4.6A and use R/3 Physical Inventory Management, you can, after implementing the attached correction in your system, repair the affected records as follows:
    Run correction report ZREPPI_FLAGS.
    After the execution of report ZREPPI_FLAGS, you should implement report ZINVUT30 mentioned in Note 67072 in your system and execute the report for those materials for which a physical inventory has already been executed in the current fiscal year.
    If you recognize the inconsistency only in a later period, also refer to Note 355939.
    Trust this helps
    Regards
    Merwyn

  • MI31: Cannot Create Physical Inventory Document for a Certain Material

    Dear SAP MM Friends,
    Greetings! I am a budding MM functional analyst in our company. I received a call earlier regarding with transaction code MI31 (Selected Data for Physical Inventory Documents w/o Special Stock). The user cannot generate a physical inventory document for a certain material.
    The thing is, we no longer have any stock for this material (MMBE). I tried generating physical document again by ticking "Only Materials with Zero Stock" but to no avail.
    May I ask what might be the reasons behind? Your prompt response is highly appreciated.
    Thank you very much.
    Best Regards,
    Albert

    Hi,
    Please check also the existing physical inventory document for material, probably you still have active physical document from previous period.
    1. Go to MI22 --> select your plant, storage location or you can also specify your material number --> execute.
    2. Check your Physical Document list, at field Status doc. --> if the status is Doc. active, but it is not in your current period, then it could be the problem.
    3. Delete the physical inventory doc that you found in step 2 (use tcode MI02 --> physical doc, year --> choose delete button)
    4. Try to create new physical document for the material.
    hope this help.
    rob

  • Physical inventory document - for all A parts

    Hi,
        We are in the process of preparing our system for physical inventory count for all A parts (Cycle count indicator is A).
    1. We ran MI24 to get all open physical inventory documents.(they are around 100).
    2.Then we ran MI31 (didn't create batch input) for all A parts and the following are checked - 1. Material marked for deletion 2. only materials w/o zero stock 3. Unrestrcited use 4. Blocked 4. Include inventoried materials 5. Included inventoried batches. The variant for MI31 includes all A parts in the material selection and the required plant and SL are input. The output said, phy inventory documents could be created for 656 materials.
    3. I wrote a query with MARC and MARD to get all A parts with unrestricted quantity > 0 for the above specified plant and SL. The list produced 882.
    The above two counts are not matching.
    I ran MI31 for some of the materials which are in the list materials as per point 3 but not in the above 2. But MI31 said, no physical inventory document can be created.
    We want to make sure both the both numbers are equal (step 1 + 2 = step 3),  to make  sure all A parts will be counted. Can anyone explain why they are not matching? or Am I missing something?
    OR any other ways to make sure all A parts will be counted. Thanks,
    Regards,
    Sundar.

    Please refer my comment. It may be useful for you.
    There are two ways if you want to carry out Physical Inventory count
    1)Manual -
    First check if there are no open PI document for a material using MI31.
    Then carry out three transactions one after another MI01, MI04, MI07
    2) Automatic
    Maintain CC physical inv. indicator in material master i.e A, B, C
    Before that ensure that you have maintained SPRO setting for A, B and C.
    Ok Now check the planned count date in MARC table. Run a Z program to change the last count date
    Now run MICN and schedule a job to create PI documents

  • MM-Physical Inventory

    Hi all,
    Is it possible to do backdated Physical Inventory for Customer Consignment??
    I have tried it however sysyem always compares stock with the current stock and posts the difference ,,,not with reference to the back date i am referring to,,
    Experts any suggestion on it??
    Refards
    Shrinivas

    Hi
    Please go with following transaction
    MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
    (After getting Physical inventory document number you go with MIO4)
    MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
    (After completed above transaction you please go with MI07)
    MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
    Physical Inventory:
    Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
    Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
    Physical Inventory Processes:
    Several inventory processes available for physical inventory which includes as follow:
    1. Periodic Physical Inventory
    o All stocks of the company are physically counted on the balance sheet key date
    o Every material must be counted
    o Entire warehouse must be blocked for material movements during count.
    2. Continuous Physical Inventory
    o Stocks are counted continuously during the entire fiscal year.
    o It is important to ensure that every material is physically counted at least once during the year.
    3. Cycle Counting
    o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
    o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
    o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
    4. Inventory Sampling
    o Randomly selected stocks of the company are physically counted on the balance sheet key date.
    o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
    Physical Inventory Process Cycle Flow
    1. Creation of physical inventory document
    - Physical inventory document(s) is created individually or using the batch program, click for more information
    - The transaction codes for creation physical inventory are as follow
    Individual Inventory documentation creation
    MI01 - Individual physical inventory creation
    MIS1 - Inventory Sampling document creation
    MICN - Cycle count inventory document creation
    Collective Inventory document creation
    MI31 - Own stock without special stock
    MIK1 - Vendor consignment
    MIQ1 - Project stock
    MIM1 - Returnable Transpiration material
    MIW1 - Customer Consignment stock
    MIV1 - Returnable material with customer
    MIO1 - Material provided to Vendor (Subcontracting material)
    2. Print physical inventory document
    - Physical Inventory document can be printed based on the physical inventory document status and or item status
    - Transaction code MI21 is used to print the inventory document where print default value can be populated
    3. Count the physical stock
    - Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
    4. Enter count in system
    - On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
    - If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
    5. Analyze difference
    - Once count is posted in the system, difference analysis can be carried out using transaction MI20
    - The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
    - The output gives information about the book quantity, Counted quantity, difference in quantity and value.
    - From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
    6. Initiate recount and follow the steps 3,4,5
    - If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
    - New inventory document will be created for selected items or for entire document
    - The original document items will be deactivated once recount is initiated so original document will not be available for further process.
    - On initiating recount, you need to process same as for new count document.
    7. Post the difference
    - Several options are available for posting difference
    - Post difference after count is posted using transaction code MI07
    - Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
    - Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
    some more points for posting difference
    - Posting period must be open to post inventory difference.
    - The fiscal year is set by specifying a planned count date when creating a physical inventory document.
    - Tolerence to crear difference per user group can be set in customization.
    - The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
    - The movement type in material document will be 701 or 702 based on gain or loss of material.
    Serial Numbers in Physical Inventory
    If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
    - Serial number profile must be maintained in the material master.
    - the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
    - The stock check indicator in the serial number profile should be configured.
    - Maintain basic settings for the serial numbers in customization for Serial Number Profile.
    - Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
    Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock
    Rgds,
    Rajesh

  • Warehouse Management - physical inventory

    Hi All,
    Can any body pleasae provide me the entire process of physical inventory count at Wm level.
    Thanks
    Sunny.

    Hi Sunny,
    Physical Inventory Processes:
    Several inventory processes available for physical inventory which includes as follow:
    1. Periodic Physical Inventory
    o All stocks of the company are physically counted on the balance sheet key date
    o Every material must be counted
    o Entire warehouse must be blocked for material movements during count.
    2. Continuous Physical Inventory
    o Stocks are counted continuously during the entire fiscal year.
    o It is important to ensure that every material is physically counted at least once during the year.
    3. Cycle Counting
    o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
    o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
    o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
    4. Inventory Sampling
    o Randomly selected stocks of the company are physically counted on the balance sheet key date.
    o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
    Physical Inventory Process Cycle Flow
    1. Creation of physical inventory document
    Physical inventory document(s) is created individually or using the batch program, The transaction codes for creation physical inventory are as follow
    Individual Inventory documentation creation
    MI01 - Individual physical inventory creation
    MIS1 - Inventory Sampling document creation
    MICN - Cycle count inventory document creation
    Collective Inventory document creation
    MI31 - Own stock without special stock
    MIK1 - Vendor consignment
    MIQ1 - Project stock
    MIM1 - Returnable Transpiration material
    MIW1 - Customer Consignment stock
    MIV1 - Returnable material with customer
    MIO1 - Material provided to Vendor (Subcontracting material)
    2. Print physical inventory document
    Physical Inventory document can be printed based on the physical inventory document status and or item status
    Transaction code MI21 is used to print the inventory document where print default value can be populated
    3. Count the physical stock
    Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
    4. Enter count in system
    On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
    If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
    5. Analyze difference
    Once count is posted in the system, difference analysis can be carried out using transaction MI20
    The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
    The output gives information about the book quantity, Counted quantity, difference in quantity and value.
    From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
    6. Initiate recount and follow the steps 3,4,5
    If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
    New inventory document will be created for selected items or for entire document
    The original document items will be deactivated once recount is initiated so original document will not be available for further process.
    On initiating recount, you need to process same as for new count document.
    7. Post the difference
    Several options are available for posting difference
    Post difference after count is posted using transaction code MI07
    Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
    Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
    Hope it helps!
    Preethi.
    Edited by: preethi R on Nov 25, 2008 12:54 PM

  • How to do Physical inventory process in Warehouse

    Hi Guys
    What is the procedure for Physical inventory process in Ware house
    Kindly provide step by step procedue

    Hi
    Please go with following transaction
    MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
    (After getting Physical inventory document number you go with MIO4)
    MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
    (After completed above transaction you please go with MI07)
    MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
    Physical Inventory:
    Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
    Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
    Physical Inventory Processes:
    Several inventory processes available for physical inventory which includes as follow:
    1. Periodic Physical Inventory
    o All stocks of the company are physically counted on the balance sheet key date
    o Every material must be counted
    o Entire warehouse must be blocked for material movements during count.
    2. Continuous Physical Inventory
    o Stocks are counted continuously during the entire fiscal year.
    o It is important to ensure that every material is physically counted at least once during the year.
    3. Cycle Counting
    o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
    o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
    o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
    4. Inventory Sampling
    o Randomly selected stocks of the company are physically counted on the balance sheet key date.
    o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
    Physical Inventory Process Cycle Flow
    1. Creation of physical inventory document
    - Physical inventory document(s) is created individually or using the batch program, click for more information
    - The transaction codes for creation physical inventory are as follow
    Individual Inventory documentation creation
    MI01 - Individual physical inventory creation
    MIS1 - Inventory Sampling document creation
    MICN - Cycle count inventory document creation
    Collective Inventory document creation
    MI31 - Own stock without special stock
    MIK1 - Vendor consignment
    MIQ1 - Project stock
    MIM1 - Returnable Transpiration material
    MIW1 - Customer Consignment stock
    MIV1 - Returnable material with customer
    MIO1 - Material provided to Vendor (Subcontracting material)
    2. Print physical inventory document
    - Physical Inventory document can be printed based on the physical inventory document status and or item status
    - Transaction code MI21 is used to print the inventory document where print default value can be populated
    3. Count the physical stock
    - Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
    4. Enter count in system
    - On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
    - If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
    5. Analyze difference
    - Once count is posted in the system, difference analysis can be carried out using transaction MI20
    - The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
    - The output gives information about the book quantity, Counted quantity, difference in quantity and value.
    - From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
    6. Initiate recount and follow the steps 3,4,5
    - If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
    - New inventory document will be created for selected items or for entire document
    - The original document items will be deactivated once recount is initiated so original document will not be available for further process.
    - On initiating recount, you need to process same as for new count document.
    7. Post the difference
    - Several options are available for posting difference
    - Post difference after count is posted using transaction code MI07
    - Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
    - Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
    some more points for posting difference
    - Posting period must be open to post inventory difference.
    - The fiscal year is set by specifying a planned count date when creating a physical inventory document.
    - Tolerence to crear difference per user group can be set in customization.
    - The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
    - The movement type in material document will be 701 or 702 based on gain or loss of material.
    Serial Numbers in Physical Inventory
    If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
    - Serial number profile must be maintained in the material master.
    - the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
    - The stock check indicator in the serial number profile should be configured.
    - Maintain basic settings for the serial numbers in customization for Serial Number Profile.
    - Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
    Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock
    Goto SPRO -> Sales and Distribution -> Billing -> goto Copy Control -> use Copy control Between billing doc to sales doc.
    select the line which refers to ur billing doc and Return Sales doc.
    Goto Item level and please check the Check box saying Update Doc Flow .
    This check box will keep track of Refernce qty between Billing Doc and Return Sales Doc.
    Rgds,
    Rajesh

  • Physical Inventory - need to reverse the posting

    Hello Everybody,
    We performed a cylce count on work center in a plant. There were 4 numbers that we had to do a recount on. I was unable to enter the recounts. By mistake I posted the document before the changes were made. I tried to cancel the mat doc but was unsuccessful. I need this posting reversed.
    Can anyone pls guide me.....?

    Hi
    Please go with following transaction
    MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
    (After getting Physical inventory document number you go with MIO4)
    MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
    (After completed above transaction you please go with MI07)
    MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
    Physical Inventory:
    Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
    Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
    Physical Inventory Processes:
    Several inventory processes available for physical inventory which includes as follow:
    1. Periodic Physical Inventory
    o All stocks of the company are physically counted on the balance sheet key date
    o Every material must be counted
    o Entire warehouse must be blocked for material movements during count.
    2. Continuous Physical Inventory
    o Stocks are counted continuously during the entire fiscal year.
    o It is important to ensure that every material is physically counted at least once during the year.
    3. Cycle Counting
    o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
    o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
    o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
    4. Inventory Sampling
    o Randomly selected stocks of the company are physically counted on the balance sheet key date.
    o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
    Physical Inventory Process Cycle Flow
    1. Creation of physical inventory document
    - Physical inventory document(s) is created individually or using the batch program, click for more information
    - The transaction codes for creation physical inventory are as follow
    Individual Inventory documentation creation
    MI01 - Individual physical inventory creation
    MIS1 - Inventory Sampling document creation
    MICN - Cycle count inventory document creation
    Collective Inventory document creation
    MI31 - Own stock without special stock
    MIK1 - Vendor consignment
    MIQ1 - Project stock
    MIM1 - Returnable Transpiration material
    MIW1 - Customer Consignment stock
    MIV1 - Returnable material with customer
    MIO1 - Material provided to Vendor (Subcontracting material)
    2. Print physical inventory document
    - Physical Inventory document can be printed based on the physical inventory document status and or item status
    - Transaction code MI21 is used to print the inventory document where print default value can be populated
    3. Count the physical stock
    - Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
    4. Enter count in system
    - On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
    - If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
    5. Analyze difference
    - Once count is posted in the system, difference analysis can be carried out using transaction MI20
    - The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
    - The output gives information about the book quantity, Counted quantity, difference in quantity and value.
    - From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
    6. Initiate recount and follow the steps 3,4,5
    - If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
    - New inventory document will be created for selected items or for entire document
    - The original document items will be deactivated once recount is initiated so original document will not be available for further process.
    - On initiating recount, you need to process same as for new count document.
    7. Post the difference
    - Several options are available for posting difference
    - Post difference after count is posted using transaction code MI07
    - Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
    - Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
    some more points for posting difference
    - Posting period must be open to post inventory difference.
    - The fiscal year is set by specifying a planned count date when creating a physical inventory document.
    - Tolerence to crear difference per user group can be set in customization.
    - The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
    - The movement type in material document will be 701 or 702 based on gain or loss of material.
    Serial Numbers in Physical Inventory
    If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
    - Serial number profile must be maintained in the material master.
    - the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
    - The stock check indicator in the serial number profile should be configured.
    - Maintain basic settings for the serial numbers in customization for Serial Number Profile.
    - Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
    Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock

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