Physical Inventory Document has to be posted in back date!

Hi friends,
A user has created physical inventory document in november, but did not post then. Now MM period is open for December & FI period is open for January. How to post document that was created in november. User do not want to delete & recreate the document. Can this be achieved?

the only thing you can do is to delete this document with MI02 transaction.
you can only post to current and previous period.
Take it as an experience, next time you will be quicker with your activities.

Similar Messages

Can we create Physical inventory document for SO stock (E stock)?

Hi,
Can we create Physical inventory document, enter count, then post different for SO stock (E stock)?
I try these, after post the different, system does not make any adjustment on my stock quantity.
How can we do these? I wish to zerorize my SO stock quantity. It was a mistake created earlier.
Thanks

Hi,
Thanks for your helps.
I try, after I run batch input, where can I know the Physical Inventory Document created via SM35?
And I try MI01 with indicate E special stock indicator, it allow to put SO number and SO line item.
Can I know what is different by using MI01 and MIE1? When we will using MIE1?
Thank you.

Post Handling Unit Physical Inventory Document

Hi Experts,
Is there a BAPI or a FM to post/clear the physical inventory document created for a handling unit? The manual transaction used in this is 'HUINV05'.
If there is no BAPI or FM, kindly help in finding a way how to capture in recording the commands executed in an ALV.
Points will be rewarded.
Thanks...

HI
In the transaction OB52 please change for all account types, since you have changed only for type S which is general, please do change for the rest of the account types like M for material, k for vendor, D for customer as well.
Hope this helps.
Regards
Vignesh

Issue while posting physical inventory document

Hi Team,
While posting a physical inventory document system is giving error message saying that
HU exists at another point in the warehouse. Clear the HU first
Message no. /SCWM/GM751
here is my scenario: As per the system bin is empty, while doing physical inventory we found and counted one HU in the same bin. while posting the same physical inventory document we are getting the above error message. as per the system this HU available in some other bin.
could you please let us know is there any process which i am missing before posting the PI document.
while posting the PI document is it not possible automatically HU get move from one bin to other bin?
Thanks
Mastan

Hi kmastanrao
All above suggestion given need to check.
1. Check HU available in WH. In EWM monitor and HU details.
And after finding the status of HU and use as you need in your process.
second if needed I can provide HU table in EWM which can be used.
Regards
Suraj

Posting differences to multiple physical inventory documents at a time

We recently completed a full physical inventory and are now needing to post our differences. Our business area decided to create our physical inventory documents with only one material number, so now we have a very long list of documents whose differences need to be posted. We were using MI20 to post the differences but it requires that you step through and save the posting for each document in the list (you can pull up the entire list and you don't have to make actually enter the document numbers, but you do have to hit "save" each time which is time consuming since we have so many.)
Is there another transaction that can be used to post all differences for a range of document numbers or do we need to have a developer create a BDC program that would accomplish this?
Thanks and advance for your help.

Hi
You can post the differences through MI37, enter PID number and choose status set for phys.inv.documents and enter posting date.
Thanks

Physical Inventory Document deletion in Production system

Hi Friends,
There is an physical inventory document # xxxxxxxxx from 2003, which has
also posting block, which is likely to cause that couple of materials
can not be maintained.
Now This document needs to be simply deleted in tx
MI02. I tried this in Test system and did not have any trouble.
However I am not sure can i do the deletion in Production system..??
Pleae guide me is there any problem in production to cancel this Document.
What type of precations i need to take care in Production system.
Brgds,
RK

Hi there
You can delete it directly, it is not an issue, if you want to cross check ( if the material with CC), you can run in MICn for those materials and generate session page you can see for avail for the generate session to create the new PI/CC (based on the Last count date as the older one, not the recently counted and deleted,,)
Hope it helps
Senthil

Physical Inventory - need to reverse the posting

Hello Everybody,
We performed a cylce count on work center in a plant. There were 4 numbers that we had to do a recount on. I was unable to enter the recounts. By mistake I posted the document before the changes were made. I tried to cancel the mat doc but was unsuccessful. I need this posting reversed.
Can anyone pls guide me.....?

Hi
Please go with following transaction
MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
(After getting Physical inventory document number you go with MIO4)
MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
(After completed above transaction you please go with MI07)
MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
Physical Inventory:
Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
Physical Inventory Processes:
Several inventory processes available for physical inventory which includes as follow:
1. Periodic Physical Inventory
o All stocks of the company are physically counted on the balance sheet key date
o Every material must be counted
o Entire warehouse must be blocked for material movements during count.
2. Continuous Physical Inventory
o Stocks are counted continuously during the entire fiscal year.
o It is important to ensure that every material is physically counted at least once during the year.
3. Cycle Counting
o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
4. Inventory Sampling
o Randomly selected stocks of the company are physically counted on the balance sheet key date.
o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
Physical Inventory Process Cycle Flow
1. Creation of physical inventory document
- Physical inventory document(s) is created individually or using the batch program, click for more information
- The transaction codes for creation physical inventory are as follow
Individual Inventory documentation creation
MI01 - Individual physical inventory creation
MIS1 - Inventory Sampling document creation
MICN - Cycle count inventory document creation
Collective Inventory document creation
MI31 - Own stock without special stock
MIK1 - Vendor consignment
MIQ1 - Project stock
MIM1 - Returnable Transpiration material
MIW1 - Customer Consignment stock
MIV1 - Returnable material with customer
MIO1 - Material provided to Vendor (Subcontracting material)
2. Print physical inventory document
- Physical Inventory document can be printed based on the physical inventory document status and or item status
- Transaction code MI21 is used to print the inventory document where print default value can be populated
3. Count the physical stock
- Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
4. Enter count in system
- On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
- If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
5. Analyze difference
- Once count is posted in the system, difference analysis can be carried out using transaction MI20
- The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
- The output gives information about the book quantity, Counted quantity, difference in quantity and value.
- From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
6. Initiate recount and follow the steps 3,4,5
- If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
- New inventory document will be created for selected items or for entire document
- The original document items will be deactivated once recount is initiated so original document will not be available for further process.
- On initiating recount, you need to process same as for new count document.
7. Post the difference
- Several options are available for posting difference
- Post difference after count is posted using transaction code MI07
- Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
- Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
some more points for posting difference
- Posting period must be open to post inventory difference.
- The fiscal year is set by specifying a planned count date when creating a physical inventory document.
- Tolerence to crear difference per user group can be set in customization.
- The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
- The movement type in material document will be 701 or 702 based on gain or loss of material.
Serial Numbers in Physical Inventory
If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
- Serial number profile must be maintained in the material master.
- the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
- The stock check indicator in the serial number profile should be configured.
- Maintain basic settings for the serial numbers in customization for Serial Number Profile.
- Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock

Physical inventory document was missing in the table

Dear all,
My client have done a physical inventory means they have counted and post the difference also.
but i was trying to see the document not showing in the table or mi20 or any other transaction.
after that lot of documents has been created, only particular phy. inventory document was missing.
Please help me resolve this issue.

how do you know that the count was posted if the document is not in the tables?
A document is deleted physically if the document has no counts posted and you delete it in MI02.
The only other legal option to get a document off the tables is with archiving.
In transaction SARA for object MM_INVBEL click the button for Adminstration to see if there was an archiving done.

Physical inventory document creation for split valuated material

Hi
We are doing stock count in our company. We are using split valuation for some of the materials. When I tried to create a PID for split valuated material which are not in stock, system issued a standard error message. What I understood from that error message, we can create a PID for split valuated materials which are in stock. Is it so? If so, then how can we count split valuated material?
Let me know if you need any info.
Thanks in advance..
Jeny...

Please refer to SAP note 30254 and it should help.
Symptom
If you create a physical inventory document for a material in a storage
location without existing storage location segment, error message M7006
is displayed: 'Material & (material number) & (plant) & (storage
location) does not exist'. Thus, a storage location segment is not
created automatically for this material.
The same also applies to the batch segment. The batch segment is also
not created automatically but, if a batch is specified for a material
when creating a physical inventory document, that is not yet created for
this material, error message M7042 is generated: 'Batch & & & & does not
exist'.
The same applies to the special stock segments which are also not
created automatically. Different error messages are generated here
depending on the special stock (see also Note 64448).
Additional key words
MI01, MI09, MI10, M7076, M7183, M7184, M7185, MARD, MCHA, MCHB, MSKA,
MKOL, MSKU, MSPR, MSLB
Cause and prerequisites
If no storage location segment or batch segment or special stock segment
exists to a material, this then means that a goods movement did never
occur before in the system to this material (batch) to this storage
location (special stock), that is that the material (batch) never had a
stock to this storage location (special stock) in the system before and
that it was never posted before on this segment. It is therefore not
possible to carry out a physical inventory for such a material (batch).
It is different, if a goods movement has already occurred to a material
(batch) to this segment and if only the present stock is zero. A
physical inventory is then necessary and also feasible for this material
(batch) since the different segments are not deleted automatically in
the moment in which the stock becomes zero.
Solution
For a material for that no storage location segment, batch segment or
special stock segment exists, it is not necessary, to carry out a
physical inventory on this storage location or for this batch or this
special stock. If, however, a quantity is physically found to such a
material, the corresponding segment must be created before the physical
inventory.
There are 3 options to create storage location data:
       - maintain the 'Storage' view in the material master for the
          material and storage location or
                                                                  Page 2
       - use the 'Enter storage locations' function in the material
          master or
       - post the first goods receipt (providing, the automatic
          creation of storage location data is permitted in the plant
          and for the movement type).
There are 2 options to create batch data}:
       - create the batches in the material master manually via
          function 'Create batch'.
       - post the first goods receipt for the batches to the respective
          material.
You can only post the various special stock segments via posting a goods
receipt. An exception is special stock 'K' (vendor consignment). You
must define a consignment price in the material master for this special
stock using the 'Create vendor consignment' function before a goods
receipt can be posted for this special stock.

Need help in creating a Physical Inventory Document with HUs given

Hi Gurus,
There is a problem I am facing while doing a ALV report.
I have created the report and there is a button which i have fixed which has to create Physical Inventory Document.
The scenario is:
I will select the records in the report based on the Vessel Bill Of Lading (VBOL) (related to Batch characteristics of a material) and then i need to pass those values to create Physical Inventory Document.
I got a functional module HUINV_DOCUMENT_CREATE which will create the document but I am not clear what are the values that I need to pass in this.
Or do anyone know how to create the Document by passing HU (Handling Units) and Plant & Storage Location?
Please help me in the same.
Thanks and Regards
Vipin Das V

Hi ,
Just Pass the table of Handling Unit .That's all.
<REMOVED BY MODERATOR>
Edited by: Alvaro Tejada Galindo on Mar 28, 2008 5:12 PM

Error while creating physical inventory document with zero count

Hi,
I am trying to create a physical inventory document for a material that has zero stock and that is not batch managed but I am geting an error as below.
"Item 001: No batches that can be included in phys. inv. exist.(Message no. M7701)"
This error occurs only for one or two materials.
I am able to create the physical inventory document for other materials which is also zero stock and there is no batch managed for the same.
Can anyone pls advice.
Regards,
Ramya

hi
if your material is split valuated, but not batch managed, then the split valuation type is shown in field batch number. And...it is a batch then.
To be able to do a zero count you have to have a batch record whose batch number is the valuation type.
If you never had stock in the storage location you want count, then you have to
1. extend the material to this storage location with MMSC
2. create the batch record with MSC1N for this storage location.

Issue in MI31 Transaction - Physical Inventory Document

Hi All,
We are creating Physical Inventory documents using MI31 transaction for all storage locations by passing Material and plant.
We are getting error message as " A system error has occured while locking". We are getting this message only for a particular storage location (Floor Stock) of the plant.
We dont know if this is a Database locking issue.
Any pointers to the problem will be definitely appreciated.
Thanks in advance.
Asif

Hi ,
Just Pass the table of Handling Unit .That's all.
<REMOVED BY MODERATOR>
Edited by: Alvaro Tejada Galindo on Mar 28, 2008 5:12 PM

How to view details of Deleted physical Inventory document in a site?

Can anyone throw light on the process to view the details of the deleted physical Inventory document. The status of the document was- Just created , neither counted nor posted. Please let us know the table name or transaction or report to view the same... We are unable to locate the details from ISEG and IKPF table... Is there any other means to find it?
Thanks in advance.

Mahesh,
I am not sure how you have deleted your physical inventory document.
Let us assume you created a physical inv. doc with 2 line items (materials) as an example.
- If you either have hit the 'trash can' delete indicator on the MI02 'initial screen' OR if you hit the 'Deletion indicator' (for both the items) from the MI02 'overview' screen, then you have effectively deleted the physical inv. document itself from the database (IKPF or ISEG tables). You CANNOT retrieve the document any longer.
- If you hit the 'Deletion Indicator' indicator (say for only one item) from the MI02 'overview' screen, then you are simply flagging the item for deletion (ISEG-XLOEK deletion flag is set with an 'X'). In this case, the physical inv. document still remains in the database.
Hope this helps.
H Narayan

Physical inventory document creation - MI31

Hi,
We are trying to create a physical inventory documents for certain number of materials, but some of them have only 0 stock and we don't want the list contains the materials with 0 stock. We would like to use MI31 so that we could generate phy. inventory documents. We try to use the check box 'only material w/o zero stock'. But once this is selected we always get the following error mesasge.
No materials for physical inventory found
Message no. M7 198
If we don't check this box, all the materials are selected including 0 stock materials. I checked OSS notes but could find some, but all are applied already. The selected materials don't have active phy. inventory document and have stock > 0 and these materials are valuated and not sales stocks.
If anyone has gone thru this issue, please let me know why it is happening.
Regards,
Sundar.

We cannot use MICN as it could be used to create document on the cycle count date only. We want to create the phy inv document whenever we want to count, so SAP recommended to use MI31 instead of MICN, Also, I checked the OSS notes, it says from SAP release 600, we are in release 46b and the program that they mentioned in the OSS notes is not available in our system.
Regards,
Sundar.

Automatic Physical Inventory Document creation

Hi Gurus,
In Customising for movement type, it can be specified whether a physical inventory document can be generated when that goods movement is posted. I am unable to understand why certain goods movement type require the physical inventory documents to be generated. For eg, movement type 653. Can someone explain the business requirement for a physical inventory document to be generated for this movement type?

if 653 movement is customized to generate an automatic inventory document, then this is a customizing done by you or your colleagues. SAP delivers only movement types 711 to 718 with this indicator activated.
go to OMJJ, put the cursor to this box and press F1, SAP explains very well the purpose for this settings.

Physical Inventory Document has to be posted in back date!

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