Physical Inventory - Material number missing

Hi Guys,
When one of my users creates a PI, the one material is not included in the document. I checked the data, it is open for the storage location and it has stock, does anyone know why this happens?

When someone is using a material in Inventory, the said material does not pull through on the Physical Inventory!

Similar Messages

Physical inventory document was missing in the table

Dear all,
My client have done a physical inventory means they have counted and post the difference also.
but i was trying to see the document not showing in the table or mi20 or any other transaction.
after that lot of documents has been created, only particular phy. inventory document was missing.
Please help me resolve this issue.

how do you know that the count was posted if the document is not in the tables?
A document is deleted physically if the document has no counts posted and you delete it in MI02.
The only other legal option to get a document off the tables is with archiving.
In transaction SARA for object MM_INVBEL click the button for Adminstration to see if there was an archiving done.

Reference Physical Inventory document number in Material document

Dear Experts ,
Where in material document posted through PI can i find the refernce PI document aginst which the postings have beend done .
Regards
Anis

Hi,
Try this report-s_p00_07000139 ,may be useful for the same,select the required field from layout.
Please confirm.
Regards,
Sandesh Sawant

Material blocked due to a physical inventory

Hello,
I have an issue.
I have done a stock take via MI01, MI21, MI04 and finally MI20!
When I afterwards create a delivery with one of that part that was counted it gives me an error message saying:
M7100 - Material xxx blocked due to a physical inventory
When I look into the inventory document it says: Counted, adjusted.
While debugging I found out that the process somewhere checks MARD-SPERR which is X for that part and therefore outputs messsage M7100! But X only indicates that posting block was set while physical inventory was done!
Does someone have an idea? Is there maybe a report to verify and correct inventory status?
Hope someone can help, cause I've counted a hundreds of parts which are now blocked.
Thanks for your reply.
Wolfgang

Hello Wolfgang,
If you enter the differences for your physical inventory documents against those materials, then the posting block check shall automatically go off and you can do the material movements.
First, you need to check whether you posted the differences for the respective physical inventory document.
If not you need to post the difference first as it may lead to data inconsistencies.
To remove the posting block go to MI02, enter the physical inventory document number and year, now go to Header and untick the posting block check box.
Posting block indicator
The indicator remains in the physical document header even if the stock is unblocked through the posting of inventory differences. It then only indicates that a posting block was set for the documents.
The blocking indicator can be set in one of two ways:
Directly upon entry of the physical inventory document (if the count is to take place immediately)
Shortly before the count (if the count is to take place later)
You can set the indicator by choosing Physical inventory document -> Change in the header data of the physical inventory document or via batch input.
Now you can create delivery for the materials.
Br,
Tushar
Edited by: Tushar Patankar on Jan 24, 2011 5:30 PM

Recounting of material in physical inventory

DEAR ALL,
IAM NOT ABLE TO DO RECOUNTING OF PHYSICAL INVENTORY MATERIAL BY USING MI11,
Can anybody proved me the detail step, how to do the recounting in physcial inventory.

Hi,
To initiate a recount, proceed as follows
Go to T Code MI11.On the initial screen, enter the physical inventory document for which you want to initiate a recount. Select Goto ® Overview to obtain a list of the document items.
Select the items for which you want a recount.
Select Physical inventory document ® Post from the menu. A new physical inventory document is created that contains the selected items. The system confirms the posting and displays the number of the physical inventory document.
The recounted items are deactivated in the original document and can no longer be processed via this document.
If the difference is already posted than recount will not be possible.
Dhruba

Physical Inventory/cycle Counting procedure in Inventory Management

Hi everyone
i have been posting some of my queries here on SDN but i never got any reply from anyone
I had another question, Can anyone tell me what is the configuration steps for Physical Inventory/Cycle counting in IM, What are the IMG config involved for both.
2. In cycle counting if i want the system to tell what material to be cycle counted that what is the Transaction for it
Lucas

Hi Lucas,
Please go with following transaction
MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
(After getting Physical inventory document number you go with MIO4)
MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAP Count entered for phys. inv. doc. 100000112"
(After completed above transaction you please go with MI07)
MI07>you will get Post inv.differences:initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button(Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
Pls. assign the points.
Thanks & Regds,
Rajesh Kolhe

MM-Physical Inventory

Hi all,
Is it possible to do backdated Physical Inventory for Customer Consignment??
I have tried it however sysyem always compares stock with the current stock and posts the difference ,,,not with reference to the back date i am referring to,,
Experts any suggestion on it??
Refards
Shrinivas

Hi
Please go with following transaction
MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
(After getting Physical inventory document number you go with MIO4)
MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
(After completed above transaction you please go with MI07)
MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
Physical Inventory:
Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
Physical Inventory Processes:
Several inventory processes available for physical inventory which includes as follow:
1. Periodic Physical Inventory
o All stocks of the company are physically counted on the balance sheet key date
o Every material must be counted
o Entire warehouse must be blocked for material movements during count.
2. Continuous Physical Inventory
o Stocks are counted continuously during the entire fiscal year.
o It is important to ensure that every material is physically counted at least once during the year.
3. Cycle Counting
o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
4. Inventory Sampling
o Randomly selected stocks of the company are physically counted on the balance sheet key date.
o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
Physical Inventory Process Cycle Flow
1. Creation of physical inventory document
- Physical inventory document(s) is created individually or using the batch program, click for more information
- The transaction codes for creation physical inventory are as follow
Individual Inventory documentation creation
MI01 - Individual physical inventory creation
MIS1 - Inventory Sampling document creation
MICN - Cycle count inventory document creation
Collective Inventory document creation
MI31 - Own stock without special stock
MIK1 - Vendor consignment
MIQ1 - Project stock
MIM1 - Returnable Transpiration material
MIW1 - Customer Consignment stock
MIV1 - Returnable material with customer
MIO1 - Material provided to Vendor (Subcontracting material)
2. Print physical inventory document
- Physical Inventory document can be printed based on the physical inventory document status and or item status
- Transaction code MI21 is used to print the inventory document where print default value can be populated
3. Count the physical stock
- Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
4. Enter count in system
- On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
- If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
5. Analyze difference
- Once count is posted in the system, difference analysis can be carried out using transaction MI20
- The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
- The output gives information about the book quantity, Counted quantity, difference in quantity and value.
- From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
6. Initiate recount and follow the steps 3,4,5
- If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
- New inventory document will be created for selected items or for entire document
- The original document items will be deactivated once recount is initiated so original document will not be available for further process.
- On initiating recount, you need to process same as for new count document.
7. Post the difference
- Several options are available for posting difference
- Post difference after count is posted using transaction code MI07
- Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
- Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
some more points for posting difference
- Posting period must be open to post inventory difference.
- The fiscal year is set by specifying a planned count date when creating a physical inventory document.
- Tolerence to crear difference per user group can be set in customization.
- The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
- The movement type in material document will be 701 or 702 based on gain or loss of material.
Serial Numbers in Physical Inventory
If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
- Serial number profile must be maintained in the material master.
- the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
- The stock check indicator in the serial number profile should be configured.
- Maintain basic settings for the serial numbers in customization for Serial Number Profile.
- Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock
Rgds,
Rajesh

How to do Physical inventory process in Warehouse

Hi Guys
What is the procedure for Physical inventory process in Ware house
Kindly provide step by step procedue

Hi
Please go with following transaction
MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
(After getting Physical inventory document number you go with MIO4)
MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
(After completed above transaction you please go with MI07)
MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
Physical Inventory:
Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
Physical Inventory Processes:
Several inventory processes available for physical inventory which includes as follow:
1. Periodic Physical Inventory
o All stocks of the company are physically counted on the balance sheet key date
o Every material must be counted
o Entire warehouse must be blocked for material movements during count.
2. Continuous Physical Inventory
o Stocks are counted continuously during the entire fiscal year.
o It is important to ensure that every material is physically counted at least once during the year.
3. Cycle Counting
o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
4. Inventory Sampling
o Randomly selected stocks of the company are physically counted on the balance sheet key date.
o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
Physical Inventory Process Cycle Flow
1. Creation of physical inventory document
- Physical inventory document(s) is created individually or using the batch program, click for more information
- The transaction codes for creation physical inventory are as follow
Individual Inventory documentation creation
MI01 - Individual physical inventory creation
MIS1 - Inventory Sampling document creation
MICN - Cycle count inventory document creation
Collective Inventory document creation
MI31 - Own stock without special stock
MIK1 - Vendor consignment
MIQ1 - Project stock
MIM1 - Returnable Transpiration material
MIW1 - Customer Consignment stock
MIV1 - Returnable material with customer
MIO1 - Material provided to Vendor (Subcontracting material)
2. Print physical inventory document
- Physical Inventory document can be printed based on the physical inventory document status and or item status
- Transaction code MI21 is used to print the inventory document where print default value can be populated
3. Count the physical stock
- Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
4. Enter count in system
- On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
- If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
5. Analyze difference
- Once count is posted in the system, difference analysis can be carried out using transaction MI20
- The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
- The output gives information about the book quantity, Counted quantity, difference in quantity and value.
- From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
6. Initiate recount and follow the steps 3,4,5
- If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
- New inventory document will be created for selected items or for entire document
- The original document items will be deactivated once recount is initiated so original document will not be available for further process.
- On initiating recount, you need to process same as for new count document.
7. Post the difference
- Several options are available for posting difference
- Post difference after count is posted using transaction code MI07
- Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
- Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
some more points for posting difference
- Posting period must be open to post inventory difference.
- The fiscal year is set by specifying a planned count date when creating a physical inventory document.
- Tolerence to crear difference per user group can be set in customization.
- The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
- The movement type in material document will be 701 or 702 based on gain or loss of material.
Serial Numbers in Physical Inventory
If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
- Serial number profile must be maintained in the material master.
- the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
- The stock check indicator in the serial number profile should be configured.
- Maintain basic settings for the serial numbers in customization for Serial Number Profile.
- Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock
Goto SPRO -> Sales and Distribution -> Billing -> goto Copy Control -> use Copy control Between billing doc to sales doc.
select the line which refers to ur billing doc and Return Sales doc.
Goto Item level and please check the Check box saying Update Doc Flow .
This check box will keep track of Refernce qty between Billing Doc and Return Sales Doc.
Rgds,
Rajesh

Physical Inventory - need to reverse the posting

Hello Everybody,
We performed a cylce count on work center in a plant. There were 4 numbers that we had to do a recount on. I was unable to enter the recounts. By mistake I posted the document before the changes were made. I tried to cancel the mat doc but was unsuccessful. I need this posting reversed.
Can anyone pls guide me.....?

Hi
Please go with following transaction
MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
(After getting Physical inventory document number you go with MIO4)
MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
(After completed above transaction you please go with MI07)
MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
Physical Inventory:
Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
Physical Inventory Processes:
Several inventory processes available for physical inventory which includes as follow:
1. Periodic Physical Inventory
o All stocks of the company are physically counted on the balance sheet key date
o Every material must be counted
o Entire warehouse must be blocked for material movements during count.
2. Continuous Physical Inventory
o Stocks are counted continuously during the entire fiscal year.
o It is important to ensure that every material is physically counted at least once during the year.
3. Cycle Counting
o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
4. Inventory Sampling
o Randomly selected stocks of the company are physically counted on the balance sheet key date.
o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
Physical Inventory Process Cycle Flow
1. Creation of physical inventory document
- Physical inventory document(s) is created individually or using the batch program, click for more information
- The transaction codes for creation physical inventory are as follow
Individual Inventory documentation creation
MI01 - Individual physical inventory creation
MIS1 - Inventory Sampling document creation
MICN - Cycle count inventory document creation
Collective Inventory document creation
MI31 - Own stock without special stock
MIK1 - Vendor consignment
MIQ1 - Project stock
MIM1 - Returnable Transpiration material
MIW1 - Customer Consignment stock
MIV1 - Returnable material with customer
MIO1 - Material provided to Vendor (Subcontracting material)
2. Print physical inventory document
- Physical Inventory document can be printed based on the physical inventory document status and or item status
- Transaction code MI21 is used to print the inventory document where print default value can be populated
3. Count the physical stock
- Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
4. Enter count in system
- On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
- If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
5. Analyze difference
- Once count is posted in the system, difference analysis can be carried out using transaction MI20
- The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
- The output gives information about the book quantity, Counted quantity, difference in quantity and value.
- From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
6. Initiate recount and follow the steps 3,4,5
- If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
- New inventory document will be created for selected items or for entire document
- The original document items will be deactivated once recount is initiated so original document will not be available for further process.
- On initiating recount, you need to process same as for new count document.
7. Post the difference
- Several options are available for posting difference
- Post difference after count is posted using transaction code MI07
- Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
- Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
some more points for posting difference
- Posting period must be open to post inventory difference.
- The fiscal year is set by specifying a planned count date when creating a physical inventory document.
- Tolerence to crear difference per user group can be set in customization.
- The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
- The movement type in material document will be 701 or 702 based on gain or loss of material.
Serial Numbers in Physical Inventory
If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
- Serial number profile must be maintained in the material master.
- the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
- The stock check indicator in the serial number profile should be configured.
- Maintain basic settings for the serial numbers in customization for Serial Number Profile.
- Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock

Help needed in Physical Inventory

If we are doing Physical Inventory in IM locations and we go ti MI01 there are tabs for Physical Inventory number and Physical inventory reference.
I understand why they are used just by clicking F1 over there, but how do we create those number.
Do we group different Physical Inventory Documents .....I am not able to understand how to use those fields.
Can anybody help me out in that.
Thanks
Mike

Hi,
It's a physical document number used outside SAP system and the same is mentioned over here (Similar to any reference field like reference number in Tcode: MIRO).
<u><b>Grouping Physical Inventory Documents by Physical Inventory Number</b></u>
Above the physical inventory document number, there is a physical inventory number. You can use this to group physical inventory documents that belong together organizationally in order to manage them more efficiently. This allows you to display the physical inventory documents for a particular month or department directly without having to search the list of inventory differences.
You issue physical inventory numbers when creating and changing physical inventory documents. To do this, enter a number or term of you choice on the initial screen or in the Physical inventory number field in the physical inventory document header.
(Physical Inventory number which will be used in report requirements and for grouping purposes so that you can have reports based on this input. (Just check reports MI22, MI24 etc))
Hope this helps.
Thanks,
Viswanath

Problems with Batch Number in WM Physical Inventory

I am trying to troubleshoot a client that has the following scenario:
1. Material in storage bin doesn't have batch number
2. Batch management has been activated.
3. A physical inventory document was created for the location where the material is.
4. The physical inventory has been counted.
5 When trying to write off differences in LI20 it is giving an error to enter a batch number.
I understand clearly that the system is interpreting that the batch number is required and missing in master data. I am not able to modify batch number for the quant in LS22.
The implications behind deactivating batch number right now would be too complicated and not the right procedure either.
What is the correct procedure in this case?
Thanks!

Hi José, I do not think your point 2 can be right. If a user tries to switch on batch management when there is stock or any open transactional data (POs, Sales orders etc) the SAP throws an error. The only way to activate BM with stock in hand is, as Jurgen has pointed out, through a report or a direct table update that causes inconsistencies.
That said, please have a look at the below document. It details the report provided by SAP to deactivate/activate BM with stock. Please use them with the utmost caution, carefully reading all the disclaimers given by the author, before performing these steps to avoid further inconsistencies.
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/b009b1e5-f3df-2b10-7289-ff87d139dce1?QuickLink=index&…

IB:How to update a serial Number which has Inventory Material Transactions?

Dear friends
first of all thanks for your time and valuable solutions
Install base: How to update a serial Number which has Inventory Material Transactions
problem description:
Install base > quick search
Here is Installbase record, when I query from quick search
Rec#     Item          Item Instance           Serial Number          Status
1     300-7000-01      3000000           1000XXX-0538JQ0003 Return for Adv Exchange
2     300-7000-01     8000000               1000XXX-0538JQ0003-     Return for Adv Exchange
3     300-7000-01     5000000               1000XXX-0538JQ0003-A     Return for Adv Exchange
looking above data, first and third records are the legitimate serial numbers(correct according to the client specs), second record is not legitimate since it has a dash as suffix, we found there are many illegitimate serial Numbers exists, needs to be updated with the right serial Numbers which I analyzed in excel after pulling data from mtl_material_transactions , oe_order_lines_all , mtl_serial_numbers , mtl_system_items_b
basically these are all RMAs
I need to update the second record as 1094SUZ-0538JQ0003-B as per the guidelines, while updating I need to keep all the existing contracts, Warranty, what ever material transations it has, need to be same.
we have a package updating the serial numbers using IB API (csi_Item_Instance_Pub.update_item_instance) but it is updating only the records which has no serial numbers present for that instance, if there is a serial number already exists it is not working.
user define error msg "Serial Number 1094SUZ-0538JQ0003- has Inventory Material Transactions. This serial number cannot be used to update an existing Item Instance", but I need to update this anyway!! or am I missing something here, please advice me
below post looks like similar issue, talks about hard update, I have no clue, by doing that the updated serial number will have same transations, contracts, dates....attached to it like the previous serial number
IB UPDATE_ITEM_INSTANCE ERROR - doesn't allow ACTIVE_START_DATE to change
would be great If you guys help me out, really appreciated!!
unfortunately I couldn't find any solutoin in metalink for the existing serial number update
code for updating the serial number using IB API
          x_msg_count := 0;
x_msg_data := '';
p_instance_rec.instance_id := rec.child_instance_id;
p_instance_rec.serial_number := rec.child_serial_number;
p_instance_rec.object_version_number := rec.child_object_number;
p_txn_rec.transaction_id := Fnd_Api.g_miss_num;
p_txn_rec.transaction_date := SYSDATE;
p_txn_rec.source_transaction_date := SYSDATE;
p_txn_rec.transaction_type_id := 1;
csi_Item_Instance_Pub.update_item_instance
p_api_version => 1.0,
p_commit => Fnd_Api.g_false,
p_init_msg_list => Fnd_Api.g_false,
p_validation_level => 1,
p_instance_rec => p_instance_rec,
p_ext_attrib_values_tbl => p_ext_attrib_values_tbl,
p_party_tbl => p_party_tbl,
p_account_tbl => p_account_tbl,
p_pricing_attrib_tbl => p_pricing_attrib_tbl,
p_org_assignments_tbl => p_org_assignments_tbl,
p_asset_assignment_tbl => p_asset_assignment_tbl,
p_txn_rec => p_txn_rec,
x_instance_id_lst => x_instance_id_lst,
x_return_status => x_return_status,
x_msg_count => x_msg_count,
x_msg_data => x_msg_data
Thanks
Suri

Suri
Used this. May not be perfect but should get you there. Only if the table is registered (all the seeded tables should be registered) this will work.
select distinct a.table_name,b.column_name from fnd_tables a, fnd_columns b
where a.table_id=b.table_id
and upper(b.column_name) like '%SERIAL%'
Also this is very old one but if you need history for this change add the history insert logic as well..
DECLARE
l_return_err VARCHAR2 (80);
PROCEDURE debug (p_message IN VARCHAR2)
IS
BEGIN
dbms_output.put_line (SUBSTR (p_message, 1, 255));
END debug;
BEGIN
debug('======================================================================');
debug('Switching from serial number XDT07406. to XDT07406 ');
debug('======================================================================');
UPDATE fa_additions_b
SET serial_number = 'XDT07406'
WHERE serial_number = 'XDT07406.';
debug('No of rows in fa_additions_b updated :'||sql%rowcount);
UPDATE fa_mass_additions
SET serial_number = 'XDT07406'
WHERE serial_number = 'XDT07406.';
debug('No of rows in fa_mass_additions updated :'||sql%rowcount);
UPDATE rcv_serial_transactions
SET serial_num = 'XDT07406'
WHERE serial_num = 'XDT07406.';
debug('No of rows in rcv_serial_transactions updated :'||sql%rowcount);
UPDATE mtl_serial_numbers
SET serial_number = 'XDT07406'
WHERE serial_number = 'XDT07406.';
debug('No of rows in mtl_serial_numbers updated :'||sql%rowcount);
UPDATE mtl_unit_transactions
SET serial_number = 'XDT07406'
WHERE serial_number = 'XDT07406.';
debug('No of rows in mtl_unit_transactions updated :'||sql%rowcount);
UPDATE csi_item_instances_h
SET new_serial_number = 'XDT07406'
WHERE new_serial_number = 'XDT07406.';
debug('No of rows in csi_item_instances_h updated :'||sql%rowcount);
UPDATE csi_t_txn_line_details
SET serial_number = 'XDT07406'
WHERE serial_number = 'XDT07406.';
debug('No of rows in csi_t_txn_line_details updated :'||sql%rowcount);
UPDATE csi_item_instances
SET serial_number = 'XDT07406'
WHERE serial_number = 'XDT07406.';
debug('No of rows in csi_item_instances updated :'||sql%rowcount);
UPDATE wsh_delivery_details
SET serial_number = 'XDT07406'
WHERE serial_number = 'XDT07406.';
debug('No of rows in wsh_delivery_details updated :'||sql%rowcount);
debug('======================================================================');
debug('Switching from serial number jct20591 to JCT20591 ');
debug('======================================================================');
UPDATE fa_additions_b
SET serial_number = 'JCT20591'
WHERE serial_number = 'jct20591';
debug('No of rows in fa_additions_b updated :'||sql%rowcount);
UPDATE fa_mass_additions
SET serial_number = 'JCT20591'
WHERE serial_number = 'jct20591';
debug('No of rows in fa_mass_additions updated :'||sql%rowcount);
UPDATE rcv_serial_transactions
SET serial_num = 'JCT20591'
WHERE serial_num = 'jct20591';
debug('No of rows in rcv_serial_transactions updated :'||sql%rowcount);
UPDATE mtl_serial_numbers
SET serial_number = 'JCT20591'
WHERE serial_number = 'jct20591';
debug('No of rows in mtl_serial_numbers updated :'||sql%rowcount);
UPDATE mtl_unit_transactions
SET serial_number = 'JCT20591'
WHERE serial_number = 'jct20591';
debug('No of rows in mtl_unit_transactions updated :'||sql%rowcount);
UPDATE csi_item_instances_h
SET new_serial_number = 'JCT20591'
WHERE new_serial_number = 'jct20591';
debug('No of rows in csi_item_instances_h updated :'||sql%rowcount);
UPDATE csi_t_txn_line_details
SET serial_number = 'JCT20591'
WHERE serial_number = 'jct20591';
debug('No of rows in csi_t_txn_line_details updated :'||sql%rowcount);
UPDATE csi_item_instances
SET serial_number = 'JCT20591'
WHERE serial_number = 'jct20591';
debug('No of rows in csi_item_instances updated :'||sql%rowcount);
COMMIT;
EXCEPTION
WHEN OTHERS
THEN
l_return_err :='Updating in one of the script has this error:'|| substrb(sqlerrm, 1, 55);
debug('Value of l_return_err='||l_return_err);
END;
Thanks
Nagamohan

Physical Inventory with Serialized Material Masters

Our meter inventory is serialized under material masters for each meter type. We have separate plants for our gas vs. electric meters, and only one storage location per plant. In one case we have over 15,000 meters under one material master. When performing a physical inventory for material master A we have to enter over 15,000 serial numbers. Has anyone found a good way to enter the count results when you can only enter 18 serial numbers at a time then page down to enter the next set of 18 serial numbers and so on until 15,000 meter serial numbers are entered?
During testing, we also found that if the entered quantity is not a match to the number of validated serial numbers entered in the Maintain Serial Numbers screen, you need to cancel the session, and start over. Is there a way to correct the inventory quantity without loosing all of the serial numbers just entered?

Hi Ken,
Not sure which transaction code you are using. However, the place where you are updating serial number, take a F4; this will open a selection screen (Similar to IQ09 selection screen). On this serial number selection screen, press multiple selection button on serial number - where you will see pop-up for multiple selection for serial number. In this pop-up window, you have one button called "Import from text file". Use this button to upload 15,000 serial numbers and select them.
So, prerequisite is to create one flat file with 15,000 serial numbers.
Hope this helps.
Regards,
Avinash

How to find Physical Inventory Doc.(IBLNR) with Material Doc.(MBLNR)

I've Material Document Number and I want to find out corresponding Physical Inventory Documnet. How can I find?

Hi ,
Check tables LINK/LINP/LINV against MSEG/MKPF.
Thanks,
Vivekanand

Multiple physical inventory document active for same material-storage locat

hi experts,
I am using transaction code MI31 for creating physical inventory document for all materials at a particular warehouse(storage location). User is selecting direct generation of of PI documents in the transaction. If by mistake he presses execute button more than once system is creating as many copies of physical inventory documents. As per ERP system logic it sound very wrong to have multiple physical inventory document active for same material-storage location ( no batches or special stocks exist ).
Is there a message number or some standard setting to prevent such occurrence.
regards
Avinash

Hi,
Syetem won't create again physical inventory document, if allready PI is active for the same part number, plant, storage location & batch/valuation type.
Check your PI documnets
Regrads
KRK

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