Physical Inventory Recounts??? Guru needed

When we perform a physical inventory count in our distribution centre we create approximately 20 Physical Inventory Documents because we are limited to a maximum of 300 articles per PID. After entering the count and then analyzing the discrepancy in MI20, we will generate a recount document when the qty or value variance is unacceptable.
However, when we are generating our recounts, the system is creating a separate recount document for each original count document. This results in the necessity to manage an additional 20 recount documents when these should all be included in a single recount document to better manage the counting and entry process. 
The consultant who was on our project said that this is an SAP bug and therefore should be logged with SAP, but we haven't received any direction yet.  As you can imagine, by creating a new count ID for each original count the process for printing out count sheets, performing the physical count and entering the count data now becomes far more complex than is needed.  Has anyone come up with a solution to manage this more effectively?  Also, do you know if this is a bug in SAP or functioning as designed.
Thanks in advance for your help

Hi,
I understand your points.  The primary reason why we like to process an actual recount document is to have more defined reports on what was phyiscally recounted as opposed to updating the count qty on the original phyiscal inventory document.  We also generate a new count sheet that allows us to output additional information for our warehouse supervisors such as "book inventory" and "original count qty".  We have thought about creating new counts for all of our large variances by using transaction MI31, however to do this, we need to delete the items we wish to recount of our existing count document which is not logical (i.e. we're not deleting, we are recounting).
I would be interested if anyone else is uing recount features in SAP and if they find it an issue that you cannot have a recount inventory document that contains items on different originating inventory documents.
Any advise would be appreciated.

Similar Messages

  • Blocked due to a physical inventory. Counts need to be entered.

    Hello Experts,
    I am trying to move from "stock provided to vendor" to unrestricted to write off.  but the Error states blocked due to a physical inventory. Counts need to be entered.
    I went into MI24 (See below) and there is actually a physical inventory doc that has not been counted from 2012.  Is there any reason why I can't go in and enter actuals and close it out?
    Thanks for your help in advance !

    if you created the document with the option of freeze inventory, then the book stock is already captured and your difference between counted stock and book stock would be calculated based on book stock from 2012. Do you think this makes any sense?
    Go MI02 and delete the document for which you never performed a physical count.
    How can this happen that a physical count is forgotten? Don't you check for completeness when the day of phsical count comes to an end?.

  • Physical inventory Recount process

    Hi
    In physical inventory verification when a recount is initiated a new physical inventory document is created.
    What will happen to the previous physical inventory document? How can the open physical inventory docs be closed?
    Regards

    Need some expert opinion

  • Physical inventory recount error in WM - T.code  LI14

    Hi Guys
    I have an error while entering recount at WM t.code LI14
    Error message is
    An error occurred in an internal table
    Message no. L4111

    Hi
    CAn any body pls sugget Correct PhysicalInventory process with recount option  in WM

  • Reason for variance in Physical Inventory document for WM

    Hi Team,
    My client wants to implement WM.
    They want to maintain the reason for variance at the time of entering count for physical inventory or clearing difference.
    I have checked but this field is not there in any of the transaction codes used for WM - Physical inventory.
    I need you help to find out the standard way if there is some OR work around any of you has used.
    Thanks in advance for all your help.
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    Navin Patel

    follow instuction in OSS Note 559531 - Foreground processing in LI21

  • Physical inventory Doc. G/L assignment

    Dear Experts,
    Whenever I am Running the physical inventory transaction the entry of the accounting doc is going like,
                                   250001     RM&Bought out comp     4,282.362-
                                   410001     RM Consumption             4,282.362
    Is it the correct entry or Insted of consumption account it should go to the Gain/Loss Account??
    Regards,
    Mehul

    Hi,
    The postings in the system are correct. please check with your client. if they want to seperate the expense and revenue from physical inventory, then we need to asssign different GL's for Expense/Revenue. the current entries are fine unless your client demands for expense/Revenue account postings..
    Regards,
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  • Physical Inventory - need to reverse the posting

    Hello Everybody,
    We performed a cylce count on work center in a plant. There were 4 numbers that we had to do a recount on. I was unable to enter the recounts. By mistake I posted the document before the changes were made. I tried to cancel the mat doc but was unsuccessful. I need this posting reversed.
    Can anyone pls guide me.....?

    Hi
    Please go with following transaction
    MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
    (After getting Physical inventory document number you go with MIO4)
    MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
    (After completed above transaction you please go with MI07)
    MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
    Physical Inventory:
    Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
    Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
    Physical Inventory Processes:
    Several inventory processes available for physical inventory which includes as follow:
    1. Periodic Physical Inventory
    o All stocks of the company are physically counted on the balance sheet key date
    o Every material must be counted
    o Entire warehouse must be blocked for material movements during count.
    2. Continuous Physical Inventory
    o Stocks are counted continuously during the entire fiscal year.
    o It is important to ensure that every material is physically counted at least once during the year.
    3. Cycle Counting
    o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
    o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
    o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
    4. Inventory Sampling
    o Randomly selected stocks of the company are physically counted on the balance sheet key date.
    o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
    Physical Inventory Process Cycle Flow
    1. Creation of physical inventory document
    - Physical inventory document(s) is created individually or using the batch program, click for more information
    - The transaction codes for creation physical inventory are as follow
    Individual Inventory documentation creation
    MI01 - Individual physical inventory creation
    MIS1 - Inventory Sampling document creation
    MICN - Cycle count inventory document creation
    Collective Inventory document creation
    MI31 - Own stock without special stock
    MIK1 - Vendor consignment
    MIQ1 - Project stock
    MIM1 - Returnable Transpiration material
    MIW1 - Customer Consignment stock
    MIV1 - Returnable material with customer
    MIO1 - Material provided to Vendor (Subcontracting material)
    2. Print physical inventory document
    - Physical Inventory document can be printed based on the physical inventory document status and or item status
    - Transaction code MI21 is used to print the inventory document where print default value can be populated
    3. Count the physical stock
    - Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
    4. Enter count in system
    - On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
    - If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
    5. Analyze difference
    - Once count is posted in the system, difference analysis can be carried out using transaction MI20
    - The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
    - The output gives information about the book quantity, Counted quantity, difference in quantity and value.
    - From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
    6. Initiate recount and follow the steps 3,4,5
    - If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
    - New inventory document will be created for selected items or for entire document
    - The original document items will be deactivated once recount is initiated so original document will not be available for further process.
    - On initiating recount, you need to process same as for new count document.
    7. Post the difference
    - Several options are available for posting difference
    - Post difference after count is posted using transaction code MI07
    - Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
    - Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
    some more points for posting difference
    - Posting period must be open to post inventory difference.
    - The fiscal year is set by specifying a planned count date when creating a physical inventory document.
    - Tolerence to crear difference per user group can be set in customization.
    - The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
    - The movement type in material document will be 701 or 702 based on gain or loss of material.
    Serial Numbers in Physical Inventory
    If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
    - Serial number profile must be maintained in the material master.
    - the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
    - The stock check indicator in the serial number profile should be configured.
    - Maintain basic settings for the serial numbers in customization for Serial Number Profile.
    - Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
    Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock

  • Need help in creating a Physical Inventory Document with HUs given

    Hi Gurus,
    There is a problem I am facing while doing a ALV report.
    I have created the report and there is a button which i have fixed which has to create Physical Inventory Document.
    The scenario is:
    I will select the records in the report based on the Vessel Bill Of Lading (VBOL) (related to Batch characteristics of a material) and then i need to pass those values to create Physical Inventory Document.
    I got a functional module HUINV_DOCUMENT_CREATE which will create the document but I am not clear what are the values that I need to pass in this.
    Or do anyone know how to create the Document by passing HU (Handling Units) and Plant & Storage Location?
    Please help me in the same.
    Thanks and Regards
    Vipin Das V

    Hi ,
            Just Pass the table of Handling Unit .That's all.
    <REMOVED BY MODERATOR>
    Edited by: Alvaro Tejada Galindo on Mar 28, 2008 5:12 PM

  • Recounting  of material in physical inventory

    DEAR ALL,
    IAM NOT ABLE TO DO RECOUNTING OF PHYSICAL INVENTORY MATERIAL  BY USING  MI11,
    Can anybody proved me the detail step, how to do the recounting in physcial inventory.

    Hi,
    To initiate a recount, proceed as follows
    Go to T Code MI11.On the initial screen, enter the physical inventory document for which you want to initiate a recount. Select Goto ® Overview to obtain a list of the document items.
    Select the items for which you want a recount.
    Select Physical inventory document ® Post from the menu. A new physical inventory document is created that contains the selected items. The system confirms the posting and displays the number of the physical inventory document.
    The recounted items are deactivated in the original document and can no longer be processed via this document.
    If the difference is already posted than recount will not be possible.
    Dhruba

  • Part needs to be replaced in Physical inventory

    A part number from the physical inventory document needs to be replaced by another part number.
    Can any body suggest on this
    Thanks,
    Anand K

    Hi,
    Once the Physical Inventory document is posted you cannot change the Part no.
    You can reverse the qty for the same material No again by creating physical inventory document.
    Then for the New material no create Physical Inventory
    G.Ganesh Kumar

  • WM-Implem -Physical inventory and Month end process- Need configuration

    Hi
        Iam doing WM implementation,  i need to know what are the configuration required for Physical inventory and
        Month end process .
        kindly suggest me
        With  Regards
        dinesh
    Edited by: code acess on Dec 7, 2011 7:55 AM
    Moderator message:
    Locked. Reason: basic question
    Please search before posting question.
    Edited by: Csaba Szommer on Dec 7, 2011 8:27 AM

    Hi
    There is no standard settings for your requirement. With a help of abaper you need to define an enhancement.
    Regards
    Antony

  • Need to Block storage location through physical inventory process

    Hello My client want to Block few storage locations not through authorisation objects but using physical inventory process.
    can this be achieved through any configuration settings so that when we run physical count the SLoc blocks till the count completes & posted.or Any other method to block Sloc.
    Please guide me on this.

    Hi,
    You can use check box of "Posting block" in physical inventory document.  Posting block indicates that no goods movements involving the materials listed in the physical inventory document can be posted for the duration of a physical inventory count.The  indicator is set for the affected stocks in each case for all associated stock types and is not cancelled until the count results are posted.The blocking indicator can be set in one of two ways:                                                                               
    A.Directly upon entry of the physical inventory document (if the count is to take place immediately)         
    B.Shortly before the count (if the count is to take place later)
    Regards,
    Biju K
    Moderator message:
    Warning.
    You copy-pasted someone else's work as your own message. Please don't do it in the future.
    http://www.dfa.arkansas.gov/offices/informationServices/aasis/MM/Documents/InventoryPlanningandMonitoringManual.pdf
    Edited by: Csaba Szommer on Oct 27, 2011 8:33 PM

  • Help needed in Physical Inventory

    If we are doing Physical Inventory in IM locations and we go ti MI01 there are tabs for Physical Inventory number and Physical inventory reference.
    I understand why they are used just by clicking F1 over there, but how do we create those number.
    Do we group different Physical Inventory Documents .....I am not able to understand how to use those fields.
    Can anybody help me out in that.
    Thanks
    Mike

    Hi,
    It's a physical document number used outside SAP system and the same is mentioned over here (Similar to any reference field like reference number in Tcode: MIRO).
    <u><b>Grouping Physical Inventory Documents by Physical Inventory Number</b></u>
    Above the physical inventory document number, there is a physical inventory number. You can use this to group physical inventory documents that belong together organizationally in order to manage them more efficiently. This allows you to display the physical inventory documents for a particular month or department directly without having to search the list of inventory differences.
    You issue physical inventory numbers when creating and changing physical inventory documents. To do this, enter a number or term of you choice on the initial screen or in the Physical inventory number field in the physical inventory document header.
    (Physical Inventory number which will be used in report requirements and for grouping purposes so that you can have reports based on this input. (Just check reports MI22, MI24 etc))
    Hope this helps.
    Thanks,
    Viswanath

  • MM-Physical Inventory

    Hi all,
    Is it possible to do backdated Physical Inventory for Customer Consignment??
    I have tried it however sysyem always compares stock with the current stock and posts the difference ,,,not with reference to the back date i am referring to,,
    Experts any suggestion on it??
    Refards
    Shrinivas

    Hi
    Please go with following transaction
    MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
    (After getting Physical inventory document number you go with MIO4)
    MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
    (After completed above transaction you please go with MI07)
    MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
    Physical Inventory:
    Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
    Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
    Physical Inventory Processes:
    Several inventory processes available for physical inventory which includes as follow:
    1. Periodic Physical Inventory
    o All stocks of the company are physically counted on the balance sheet key date
    o Every material must be counted
    o Entire warehouse must be blocked for material movements during count.
    2. Continuous Physical Inventory
    o Stocks are counted continuously during the entire fiscal year.
    o It is important to ensure that every material is physically counted at least once during the year.
    3. Cycle Counting
    o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
    o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
    o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
    4. Inventory Sampling
    o Randomly selected stocks of the company are physically counted on the balance sheet key date.
    o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
    Physical Inventory Process Cycle Flow
    1. Creation of physical inventory document
    - Physical inventory document(s) is created individually or using the batch program, click for more information
    - The transaction codes for creation physical inventory are as follow
    Individual Inventory documentation creation
    MI01 - Individual physical inventory creation
    MIS1 - Inventory Sampling document creation
    MICN - Cycle count inventory document creation
    Collective Inventory document creation
    MI31 - Own stock without special stock
    MIK1 - Vendor consignment
    MIQ1 - Project stock
    MIM1 - Returnable Transpiration material
    MIW1 - Customer Consignment stock
    MIV1 - Returnable material with customer
    MIO1 - Material provided to Vendor (Subcontracting material)
    2. Print physical inventory document
    - Physical Inventory document can be printed based on the physical inventory document status and or item status
    - Transaction code MI21 is used to print the inventory document where print default value can be populated
    3. Count the physical stock
    - Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
    4. Enter count in system
    - On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
    - If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
    5. Analyze difference
    - Once count is posted in the system, difference analysis can be carried out using transaction MI20
    - The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
    - The output gives information about the book quantity, Counted quantity, difference in quantity and value.
    - From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
    6. Initiate recount and follow the steps 3,4,5
    - If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
    - New inventory document will be created for selected items or for entire document
    - The original document items will be deactivated once recount is initiated so original document will not be available for further process.
    - On initiating recount, you need to process same as for new count document.
    7. Post the difference
    - Several options are available for posting difference
    - Post difference after count is posted using transaction code MI07
    - Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
    - Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
    some more points for posting difference
    - Posting period must be open to post inventory difference.
    - The fiscal year is set by specifying a planned count date when creating a physical inventory document.
    - Tolerence to crear difference per user group can be set in customization.
    - The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
    - The movement type in material document will be 701 or 702 based on gain or loss of material.
    Serial Numbers in Physical Inventory
    If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
    - Serial number profile must be maintained in the material master.
    - the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
    - The stock check indicator in the serial number profile should be configured.
    - Maintain basic settings for the serial numbers in customization for Serial Number Profile.
    - Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
    Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock
    Rgds,
    Rajesh

  • Problem in the Physical Inventory Count

    Hi Experts,
    We are facing a problem in the Physical Inventory Count as below
    1) Suppose for Material XYZ we have done the MI01 on the current date i.e 14.11.2008 with the Planned Count date as 08.11.2008 activating the Freeze Book Inventory check box.
    2) Now if there is any movement of material XYZ between 08.11.2008 & 14.11.2008, then while doing MI20 it compares the Physical Count Quantity with the actual book quantity as on 14.11.2008 i.e the current date & not with actual book quantity as on 08.11.2008 which is required by us.
    Can you kindly help us in rectifying this issue at the earliest???
    Regards,
    Samir Bhatt

    hi,
    In such cases, you use the adjust Book inventory indicator...
    SPRO --> MM --> Inventiry management and PI --> Physical inventory > Settings for the PI> Activate the ADj book inv indicator for your plant as per your plant and make the choice btween 2 and 3...
    By this the system will auto adjust the book inventory and the count for the goods mov posted.....
    Note: This feature is allowed if the posting is done one day after or before...
    But in your case, the days are more, so you need to use the recount technique...
    Regards
    Priyanka.P

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