Physical inventory using cycle counting
Hi all
Can anyone send me user maual for physical inventory using cycle count on [email protected]
PHYSICAL INVENTORY PREPARATION
1.Creating a Physical Inventory Document.
2.Blocking Materials for Posting.
3.Print & Distribute Physical Inventory Document.
PHYSICAL INVENTORY COUNT
1.Counting Stocks
2.Entering the result of count on Physical Inventory document printout
PHYSICAL INVENTORY ANALYSIS
1.Entering the result of Count in the system.
2.Initiating a recount; if necessary.
3.Posting Inventory differences.
Similar Messages
-
Execute Inventory with Cycle-Counting Method and by Quants
Hi Gurus,
I would like to Implement the Inventory by quant on WM.
This is because I would like to Inventory only 1 material per Bin.
I found transaction LICC, but when I try to activate the Document an error message say that the Inventory Document Range (LVS_IVNUM) does not exist.
How can I create this range? Have you got a manual for this implementation?
Another Question: the Inventory count is allready implemented and there is still a range of Inventory Documents created and managed by LI01N, LX26..the Cycle Counting by quants can interferate with the one allready implemented?
Thanks & Regards,
SimoneHi,
For the LICC issue I had same problem. Direct in production you need to maintain number ranges in LN05 for your warehouse.
Thanks. -
Hi everybody,
When doing a cycle count via tx LX26, the following error appears:
"CC inventory not prepared in IM
Message no. L4173"
I've read some threads regarding this item, and what I have done is the following:
OMNK - activate cycle counting for my warehouse and storage types.
ommb - for number ranges
IMG > Logistics Execution > Warehouse Management > Activities > Physical Inventory > Dynamic Cycle Counting > General Settings > Define Storage Type Settings
omco
article master data (when using mibc all articles appear with the cc indicater filled)
I think I have everything correctly configured and there is no stp missing, but the reality is that I am not able to perform the cycle count.
Any idea?
ThanksHave you made material master settings ?
Marking Materials for Cycle Counting
This step is only required if you perform cycle counting for the first time or if you want to update the cycle counting indicators.
In the material master record (storage data), maintain the cycle counting indicator for all the materials that are to be included in cycle counting.
You can set the indicator in one of the following two ways:
manually in the material master record. To do this, choose Material ® Change from the Material Master menu.
automatically using ABC analysis To do this, choose Special procedures ® Cycle counting ® Set CC indicator from the Physical Inventory menu.
Edited by: Nick Whitehurst on Aug 12, 2010 4:58 PM -
Folks,
Can someone please give me the detailed configuration steps required for physical inventory.I have a lot of config issues around tolerance groups and activating the difference analyzer.
Thanks
KiranSPRO-Warehouse Management- Activities- physical inventory u2013 define default values.
1. WH No / Storage types/ activate check box for print material / nos of bins/ no material / entry (A)-double line entry ( keep it blank- not required u2013 if you want to enter count twice on same page then it required)- Difference ( Enter the difference value u2013 this entry due to which if your actual entered value is more then book inventory then system issues warning message) u2013 Next page ( not required to activate)
2. Define types per storage type- WH/ Storage type/Inventory type (PZ- continuous inventory or ST u2013 Annual inventory)
There is different option in this customization setting u2013 do it as per your business requirement u2013 like cycle counting u2013 if you are going with cycle counting then set ABC analysis in material master u2013 then only it has a more meaning to do physical inventory with cycle counting / zero stock check etc.
3. Define difference and document limit.
WH No/ post invent -712 ( mvt type) / clear invent -711 ( mvt type) u2013 Document item ( nos of line items per inventory document)
4. Clear difference ( interface to inventory Management)
MM-IM Movement Types for Clearing Inventory
*** 712 711
*** Q 714 713
*** R 716 715
*** S 718 717
5. Do Not Allow Clearing in Storage Types- activate check box for all interim storage type ( except 999)
6. Maintained number ranges.
I think this is a complete u2013 please let me know if required any further info.
Thanks
Om -
I see that when importing to the oItems destination via DTW, it is possible to bring in Cycle Count info. There is no sample or template CycleCount sheet, so what I know I gleaned just from looking at the mappable fields in DTW.
Can anyone give me some tips about importing and using Cycle Counts? I confess I find updating any destination via DTW to be a real chore, frequently more work that it is worth.
In this instance I already have items and warehouses and prices and quantities on hand. All I would want to do is import Cycle Count fields. So in DTW would this be considered an update (of existing items) or an import (just of cycle counts)? Since I don't want to change anything for the items, warehouses, or prices, what would be the least amount of data I'd have to show for the already ready loaded areas to get the cycle counts in?
TIA.By Cycle Counts If you talking about importing prices and quantities
You need to use DTW template StockTaking template inside folder oStockTaking.
Here you will enter ItemCode WH and Quantity
the Prices will be imported using the ItemPrices template in the oItems folder as an Update with the Item main template.
then you will through the Inventory > Inventory Trans > Initial Quantity Reconcile the Quantities imported
Suda -
Automatic generation of physical Inv. docs. for Cycle Counts
I would like to know if physical inventory documents for cycle counts can be created automatically by SAP. i.e. all A class materials will have physical inventory documents generated automatically after every 3 months. Is this possible?
Many thanks.Technically it is possible to run the creation program scheduled in background.
But not everything what is technically possible makes sense for the business process.
Before you generate inventory documents (it does not matter whether this is anual inventory or Cycle count) you have to make sure that any receipt or goods issue that happened before the count is posted in SAP.
This often can only be achieved by calling the Usual Suspects.
With a good organisation in place this can even be achieved with scheduled jobs, but such good organisations I have not seen often (did I ever?)
Further you might have a kind of misunderstanding. Each cycle count has all due to be counted materials, no matter if the CC indicator is A, B C or D. There is no field in the selection screen to tell SAP to just create inventory documents on A items.
The CC indicator defines how often a material is to be counted, but not when. The when is defined by last inventory, or accounting view creation date. So you should plan to count minimum once in a month, I recommend to do it weekly, but it depends on the number of items you have to count. -
Inventory record Reprint - Cycle count
Hi SAP Experts,
Could any one of you tell me how to reprint cleared inventory records (cycle counted)? Or alternatively how to retrieve/archive inventory record and reprint them.
Also let me know the steps to follow in the T-code for archival of records that you advice me.
An immediate feedback will be appreciated. Thanks.MI21 is for printing physical inventory documents. In that if you select the status selection for Physical inventory document, you get a pop up dialog box where you can choose the status, whether it is already counted, or otherwise.
-
Hi
We need to implement inventory cycle count report . Is there a standard business content data source for this ?
Thanks and Regards
ArunSorry I never responded. It's really just a matter of what you need to report on. ISEG has all the basic information you need like plant, material, sloc, etc... so the other tables invovled is really a case by case type of thing. I can't think of much else you would really need for generic cycle count reporting.
Also, the previous post is a good method depending on your needs. If showing difference postings and whatnot is suitable, then go with the movement type. But if you need to dig deeper into it by showing system/counted quantities as well as the difference, then the custom extractor would be the way to go. For me, I did inventory accuracy/cycle counting type of reporting that needed to consider the actual quantities, as a difference of 2 units on an inventory of 100,000 units is a lot different that 2 units difference on a balance of 100 units. But that was just my case is all.
Hope this helps.
Thanks -
Inventory - Cycle count history
Hi,
I wanted to know is there a form/report, which can show the details of the historical cycle count Runs?
i.e. if we schedule to the cycle count eg. every week, is it possible to see what all items are counted 3weeks back run?
Rgds,
-KamalSorry I never responded. It's really just a matter of what you need to report on. ISEG has all the basic information you need like plant, material, sloc, etc... so the other tables invovled is really a case by case type of thing. I can't think of much else you would really need for generic cycle count reporting.
Also, the previous post is a good method depending on your needs. If showing difference postings and whatnot is suitable, then go with the movement type. But if you need to dig deeper into it by showing system/counted quantities as well as the difference, then the custom extractor would be the way to go. For me, I did inventory accuracy/cycle counting type of reporting that needed to consider the actual quantities, as a difference of 2 units on an inventory of 100,000 units is a lot different that 2 units difference on a balance of 100 units. But that was just my case is all.
Hope this helps.
Thanks -
Hi all,
Is it possible to do backdated Physical Inventory for Customer Consignment??
I have tried it however sysyem always compares stock with the current stock and posts the difference ,,,not with reference to the back date i am referring to,,
Experts any suggestion on it??
Refards
ShrinivasHi
Please go with following transaction
MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
(After getting Physical inventory document number you go with MIO4)
MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
(After completed above transaction you please go with MI07)
MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
Physical Inventory:
Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
Physical Inventory Processes:
Several inventory processes available for physical inventory which includes as follow:
1. Periodic Physical Inventory
o All stocks of the company are physically counted on the balance sheet key date
o Every material must be counted
o Entire warehouse must be blocked for material movements during count.
2. Continuous Physical Inventory
o Stocks are counted continuously during the entire fiscal year.
o It is important to ensure that every material is physically counted at least once during the year.
3. Cycle Counting
o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
4. Inventory Sampling
o Randomly selected stocks of the company are physically counted on the balance sheet key date.
o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
Physical Inventory Process Cycle Flow
1. Creation of physical inventory document
- Physical inventory document(s) is created individually or using the batch program, click for more information
- The transaction codes for creation physical inventory are as follow
Individual Inventory documentation creation
MI01 - Individual physical inventory creation
MIS1 - Inventory Sampling document creation
MICN - Cycle count inventory document creation
Collective Inventory document creation
MI31 - Own stock without special stock
MIK1 - Vendor consignment
MIQ1 - Project stock
MIM1 - Returnable Transpiration material
MIW1 - Customer Consignment stock
MIV1 - Returnable material with customer
MIO1 - Material provided to Vendor (Subcontracting material)
2. Print physical inventory document
- Physical Inventory document can be printed based on the physical inventory document status and or item status
- Transaction code MI21 is used to print the inventory document where print default value can be populated
3. Count the physical stock
- Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
4. Enter count in system
- On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
- If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
5. Analyze difference
- Once count is posted in the system, difference analysis can be carried out using transaction MI20
- The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
- The output gives information about the book quantity, Counted quantity, difference in quantity and value.
- From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
6. Initiate recount and follow the steps 3,4,5
- If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
- New inventory document will be created for selected items or for entire document
- The original document items will be deactivated once recount is initiated so original document will not be available for further process.
- On initiating recount, you need to process same as for new count document.
7. Post the difference
- Several options are available for posting difference
- Post difference after count is posted using transaction code MI07
- Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
- Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
some more points for posting difference
- Posting period must be open to post inventory difference.
- The fiscal year is set by specifying a planned count date when creating a physical inventory document.
- Tolerence to crear difference per user group can be set in customization.
- The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
- The movement type in material document will be 701 or 702 based on gain or loss of material.
Serial Numbers in Physical Inventory
If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
- Serial number profile must be maintained in the material master.
- the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
- The stock check indicator in the serial number profile should be configured.
- Maintain basic settings for the serial numbers in customization for Serial Number Profile.
- Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock
Rgds,
Rajesh -
Warehouse Management Cycle Counting Method
Dear All
I am new to WM and would like to carry out Physical Inventory in Warehouse.
However if I use transaction like LI01N I have to create a Physical Inventory Document for the entire Bin.I want to create Physical Inventory Document only for few materials and not for the entire Bin.
In that scenario I have to use Cycle Couting method ie LX26 for certain materials however in that case n physical Inventory Doc is created.
Can anybody let me know regarding?
1.Is there any way that I do not use Cycle Counting method and still create Inv Doc not for Bin but for selected materials.
2.If I have to use cycle couting what steps I am missing,I have already set the cycle counting Indicator in material master but still when I execute LX26 and go to list and create Physical Inv Doc the system is not creating any document.
Regardsso when you say you already did the below steps, then it means you added the indicator in the material master and the CC entry is also updated in the transation OMNK. So that's why when you execute the LX26, you see some entries.
In LX26, when you select the item and trying to click the Activate Documents, what does the log message says. It should say either open transfer order exists or bin blocked or anything.
Even you can try LICC to create inventory document by quant, if you have multiple quant in that bin.
2.If I have to use cycle couting what steps I am missing,I have already set the cycle counting Indicator in material master but still when I execute LX26 and go to list and create Physical Inv Doc the system is not creating any document. -
Dear All,
When I created physical inventory document by using MI31 some batches were not picked in the inventory documant.But other batches are been picked for the same material.
I checked the batch characters in MSC3N it is same for both the batches.
Can any one tell me why system dint pick other batches of the same materail.
Thanks in advance,
With Rgds,
BabuPhysical Inventory Processes:
Several inventory processes available for physical inventory which includes as follow:
1. Periodic Physical Inventory
o All stocks of the company are physically counted on the balance sheet key date
o Every material must be counted
o Entire warehouse must be blocked for material movements during count.
2. Continuous Physical Inventory
o Stocks are counted continuously during the entire fiscal year.
o It is important to ensure that every material is physically counted at least once during the year.
3. Cycle Counting
o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
4. Inventory Sampling
o Randomly selected stocks of the company are physically counted on the balance sheet key date.
o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
Hi
Physical Inventory Process Cycle Flow
1. Creation of physical inventory document
- Physical inventory document(s) is created individually or using the batch program, click for more information
- The transaction codes for creation physical inventory are as follow
Individual Inventory documentation creation
MI01 - Individual physical inventory creation
MIS1 - Inventory Sampling document creation
MICN - Cycle count inventory document creation
Collective Inventory document creation
MI31 - Own stock without special stock
MIK1 - Vendor consignment
MIQ1 - Project stock
MIM1 - Returnable Transpiration material
MIW1 - Customer Consignment stock
MIV1 - Returnable material with customer
MIO1 - Material provided to Vendor (Subcontracting material) -
Warehouse Management - physical inventory
Hi All,
Can any body pleasae provide me the entire process of physical inventory count at Wm level.
Thanks
Sunny.Hi Sunny,
Physical Inventory Processes:
Several inventory processes available for physical inventory which includes as follow:
1. Periodic Physical Inventory
o All stocks of the company are physically counted on the balance sheet key date
o Every material must be counted
o Entire warehouse must be blocked for material movements during count.
2. Continuous Physical Inventory
o Stocks are counted continuously during the entire fiscal year.
o It is important to ensure that every material is physically counted at least once during the year.
3. Cycle Counting
o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
4. Inventory Sampling
o Randomly selected stocks of the company are physically counted on the balance sheet key date.
o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
Physical Inventory Process Cycle Flow
1. Creation of physical inventory document
Physical inventory document(s) is created individually or using the batch program, The transaction codes for creation physical inventory are as follow
Individual Inventory documentation creation
MI01 - Individual physical inventory creation
MIS1 - Inventory Sampling document creation
MICN - Cycle count inventory document creation
Collective Inventory document creation
MI31 - Own stock without special stock
MIK1 - Vendor consignment
MIQ1 - Project stock
MIM1 - Returnable Transpiration material
MIW1 - Customer Consignment stock
MIV1 - Returnable material with customer
MIO1 - Material provided to Vendor (Subcontracting material)
2. Print physical inventory document
Physical Inventory document can be printed based on the physical inventory document status and or item status
Transaction code MI21 is used to print the inventory document where print default value can be populated
3. Count the physical stock
Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
4. Enter count in system
On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
5. Analyze difference
Once count is posted in the system, difference analysis can be carried out using transaction MI20
The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
The output gives information about the book quantity, Counted quantity, difference in quantity and value.
From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
6. Initiate recount and follow the steps 3,4,5
If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
New inventory document will be created for selected items or for entire document
The original document items will be deactivated once recount is initiated so original document will not be available for further process.
On initiating recount, you need to process same as for new count document.
7. Post the difference
Several options are available for posting difference
Post difference after count is posted using transaction code MI07
Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
Hope it helps!
Preethi.
Edited by: preethi R on Nov 25, 2008 12:54 PM -
How to do Physical inventory process in Warehouse
Hi Guys
What is the procedure for Physical inventory process in Ware house
Kindly provide step by step procedueHi
Please go with following transaction
MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
(After getting Physical inventory document number you go with MIO4)
MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
(After completed above transaction you please go with MI07)
MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
Physical Inventory:
Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
Physical Inventory Processes:
Several inventory processes available for physical inventory which includes as follow:
1. Periodic Physical Inventory
o All stocks of the company are physically counted on the balance sheet key date
o Every material must be counted
o Entire warehouse must be blocked for material movements during count.
2. Continuous Physical Inventory
o Stocks are counted continuously during the entire fiscal year.
o It is important to ensure that every material is physically counted at least once during the year.
3. Cycle Counting
o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
4. Inventory Sampling
o Randomly selected stocks of the company are physically counted on the balance sheet key date.
o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
Physical Inventory Process Cycle Flow
1. Creation of physical inventory document
- Physical inventory document(s) is created individually or using the batch program, click for more information
- The transaction codes for creation physical inventory are as follow
Individual Inventory documentation creation
MI01 - Individual physical inventory creation
MIS1 - Inventory Sampling document creation
MICN - Cycle count inventory document creation
Collective Inventory document creation
MI31 - Own stock without special stock
MIK1 - Vendor consignment
MIQ1 - Project stock
MIM1 - Returnable Transpiration material
MIW1 - Customer Consignment stock
MIV1 - Returnable material with customer
MIO1 - Material provided to Vendor (Subcontracting material)
2. Print physical inventory document
- Physical Inventory document can be printed based on the physical inventory document status and or item status
- Transaction code MI21 is used to print the inventory document where print default value can be populated
3. Count the physical stock
- Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
4. Enter count in system
- On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
- If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
5. Analyze difference
- Once count is posted in the system, difference analysis can be carried out using transaction MI20
- The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
- The output gives information about the book quantity, Counted quantity, difference in quantity and value.
- From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
6. Initiate recount and follow the steps 3,4,5
- If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
- New inventory document will be created for selected items or for entire document
- The original document items will be deactivated once recount is initiated so original document will not be available for further process.
- On initiating recount, you need to process same as for new count document.
7. Post the difference
- Several options are available for posting difference
- Post difference after count is posted using transaction code MI07
- Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
- Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
some more points for posting difference
- Posting period must be open to post inventory difference.
- The fiscal year is set by specifying a planned count date when creating a physical inventory document.
- Tolerence to crear difference per user group can be set in customization.
- The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
- The movement type in material document will be 701 or 702 based on gain or loss of material.
Serial Numbers in Physical Inventory
If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
- Serial number profile must be maintained in the material master.
- the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
- The stock check indicator in the serial number profile should be configured.
- Maintain basic settings for the serial numbers in customization for Serial Number Profile.
- Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock
Goto SPRO -> Sales and Distribution -> Billing -> goto Copy Control -> use Copy control Between billing doc to sales doc.
select the line which refers to ur billing doc and Return Sales doc.
Goto Item level and please check the Check box saying Update Doc Flow .
This check box will keep track of Refernce qty between Billing Doc and Return Sales Doc.
Rgds,
Rajesh -
Physical Inventory - need to reverse the posting
Hello Everybody,
We performed a cylce count on work center in a plant. There were 4 numbers that we had to do a recount on. I was unable to enter the recounts. By mistake I posted the document before the changes were made. I tried to cancel the mat doc but was unsuccessful. I need this posting reversed.
Can anyone pls guide me.....?Hi
Please go with following transaction
MI01>Create physical inventory document>Enter Document Date>Planned count date>Plant Code>Storage Location>Click on Enter button>you will get the separate screen>Enter material code>and click on SAVE button (Ctrl+S)>you will get Physical inventory document number. (MI02-Use for delete)
(After getting Physical inventory document number you go with MIO4)
MI04>click on enter button>you will get "Enter inventory count screen>Enter Phys. inventory doc.no>Fiscal year>Count date>click on enter button>you will get separate screen>Enter physical qty>and click on save button ((Ctrl+S)>you will get massage from the SAPu201D Count entered for phys. inv. doc. 100000112"
(After completed above transaction you please go with MI07)
MI07>you will get Post inv.differences: initial screen>Enter Phys. inventory doc.> Fiscal year> Posting date>click on enter button>you will get separate screen with deference qty>click save button (Ctrl+S)> you will get document number generated from the system (Diffs in phys. inv. doc. 100000112 posted with m. doc. 4900001246)
Physical Inventory:
Physical Inventory is a business process in which physical stock is matched with book (system) stock. It is legal requirement to carry out physical inventory at least once in a year.
Physical inventory can be carried out both for a companyu2019s own stock (Unrestricted, Quality, Blocked Stock) and for special stocks (Customer Consignment stock, Vendor consignment stock from vendor, Returnable packaging). This inventory is carried out saperately for both type of stocks.
Physical Inventory Processes:
Several inventory processes available for physical inventory which includes as follow:
1. Periodic Physical Inventory
o All stocks of the company are physically counted on the balance sheet key date
o Every material must be counted
o Entire warehouse must be blocked for material movements during count.
2. Continuous Physical Inventory
o Stocks are counted continuously during the entire fiscal year.
o It is important to ensure that every material is physically counted at least once during the year.
3. Cycle Counting
o In this method of physical inventory, inventory is counted at regular intervals within a fiscal year.
o These intervals (or cycles) depend on the cycle counting indicator set for the material in Material Master record as CC indicator in plant view data.
o With this Cycle Counting Method of Physical Inventory allows fast-moving items to be counted more frequently than slow-moving items.
4. Inventory Sampling
o Randomly selected stocks of the company are physically counted on the balance sheet key date.
o If found not much variance between the counted stock and the book book stock, it is presumed that the book inventory balances for the other stocks are correct.
Physical Inventory Process Cycle Flow
1. Creation of physical inventory document
- Physical inventory document(s) is created individually or using the batch program, click for more information
- The transaction codes for creation physical inventory are as follow
Individual Inventory documentation creation
MI01 - Individual physical inventory creation
MIS1 - Inventory Sampling document creation
MICN - Cycle count inventory document creation
Collective Inventory document creation
MI31 - Own stock without special stock
MIK1 - Vendor consignment
MIQ1 - Project stock
MIM1 - Returnable Transpiration material
MIW1 - Customer Consignment stock
MIV1 - Returnable material with customer
MIO1 - Material provided to Vendor (Subcontracting material)
2. Print physical inventory document
- Physical Inventory document can be printed based on the physical inventory document status and or item status
- Transaction code MI21 is used to print the inventory document where print default value can be populated
3. Count the physical stock
- Based on the inventory document printout, the warehouse person will check the stock of material physically and note that on print out. This is completely physical process.
4. Enter count in system
- On completion of physical count, the count result is needs to be entered in the system. This can be with reference (using Tcode MI04) or without reference (using Tcode MI04) to the physical inventory document.
- If count quantity for that material is ZERO then select ZC (zero count) column instead of putting 0 in qty field. If 0 is used for zero count then systm will consider that as "not counted"
5. Analyze difference
- Once count is posted in the system, difference analysis can be carried out using transaction MI20
- The output gives information based on the input criteria i.e. physical inventory document, plant, material etc.
- The output gives information about the book quantity, Counted quantity, difference in quantity and value.
- From this output list, you can carry out further process ie initiate recount, change count quantity, post difference
6. Initiate recount and follow the steps 3,4,5
- If found unacceptable difference, recount is initiated using directly from difference analysis list (transaction code MI20) or using transaction code MI11.
- New inventory document will be created for selected items or for entire document
- The original document items will be deactivated once recount is initiated so original document will not be available for further process.
- On initiating recount, you need to process same as for new count document.
7. Post the difference
- Several options are available for posting difference
- Post difference after count is posted using transaction code MI07
- Posting the count and inventory differences using transaction code MI08, here you have created physical inventory but not counted so with this you can count and post difference in sinle step.
- Entering the count without a document reference using trasnaction code MI10, with this you can create inventory document, enter the count and post difference in single step.
some more points for posting difference
- Posting period must be open to post inventory difference.
- The fiscal year is set by specifying a planned count date when creating a physical inventory document.
- Tolerence to crear difference per user group can be set in customization.
- The system will generate material document for the difference qty and post the value to appropriate account (for valuated stock)
- The movement type in material document will be 701 or 702 based on gain or loss of material.
Serial Numbers in Physical Inventory
If material is managed with serial number then it is possible to carry out physical inventory for material with serial number. There are some pre-requisite before you carry out physical inventory for serialized materials.
- Serial number profile must be maintained in the material master.
- the serialization procedure MMSL (maintaining goods receipt and goods issue documents) has to be assigned to serial number profile.
- The stock check indicator in the serial number profile should be configured.
- Maintain basic settings for the serial numbers in customization for Serial Number Profile.
- Configure serial number management for physical inventory in the Settings for Physical Inventory step in Customizing for Inventory Management.
Blocked Stock Returns are the stock which is return stock from Customer or the stock which can be return back to vendor. To restrict the usage of this stock mostly business do transfer posting for this mateial as BLOCKED stock
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