Physical Vs System Inventory Adjustment

After the audit of the Physical Inventory and reconciling with SAP system Inventory we found
For HALB, Physical Inventory is Less than System Inventory
For, FERT , System Inventory is Less than Physical Inventory
We need to adjust and reconcile the Physical and System Inventory. So I would request to share the detail steps of adjusting the Physical and System Inventory. What are the consequences of this adjustments in Manufacturing, MM and FI-CO module.
Edited by: Sony on Apr 22, 2010 10:09 PM

.........if the stock was physically issued, then you should issue the stock with the dedicated movement type in SAP too. Doing a physical inventory adjustment is usually done if you found a difference and dont know how this happened.
In any case you can only post in current and previous period.

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Inventory adjustment debitign to cost center

Hi Experts,
1. When the users do physical stock adjustment in MI07, a financial entry is being passed. My doubt is where should this entry go and sit in the controlling module? The obvious answer is cost center but i want to know which cost center is used as a best practice or what is the best practice as far as this activity is concerned?
Entry (in case of physical shortage) is
Inventory Adjustment Dr
Inventory Cr
2. Similarly when goods are issued to for subcontracting and when received from sub contracting what are the cost center/ controlling module entries as a best practice? If cost center is used, which cost center?
Best Regards
Vimal

Hi
What Cost center should be used for Inventory diff- Depends on who lost it
If lost while stored in the stores - Stores dept should beatr the cost
If lost by Production dept - Then it must be borne by them
However, depending on the orgnanizaion, you can charge all to one CC
For Sub Con - You can created a separate CC for Sub Con purposes in case you use the GL Accounts in GBB VBR
If you decide to use new set of GL accts in BSV, you need not create them as Cost ele and in that case you dont need a CC... GBB VBR is used for Sub Con if BSV is not maintained
Ajay M

Physical inventory adjustment

Hi Gurus,
we have performed a transfer posting from one plant to another. 4000 lbs stock is directly posted into QI stock with out creating a inspection lot. physically the stock is issued. but in system it is showing 4000 lbs and when tried to do physical inventory adjustment through 701 mov type it is not allowing throwing error posting period not open.
kindly give your suggestion
Regards
GPapineni

.........if the stock was physically issued, then you should issue the stock with the dedicated movement type in SAP too. Doing a physical inventory adjustment is usually done if you found a difference and dont know how this happened.
In any case you can only post in current and previous period.

ORSIM Inventory Adjustment - Ready to Sell

Hi,
In ORSIM i am doing Inventory adjustment.
In Inventory adjustment reasons there is one reason called "Ready to Sell".
When I selects this reason and do a transaction the system says "The adjustment quantity is greater than the unavailable Stock on hand".
On hand quantity details are as follows :
Total stock on hand : 186
Available SOH : 146
Unavailable : 40
Customer order : 40
I am doing inventory adjustment for the quantity 1.
your help is highly appreicated.
thanks
Murali

Hi,
Please check the reason for which the inventory in UNAVAILABLE.
U may need to move it to a reason code that allows the UNAVAILABLE TO AVAILABLE disposition
Please revert with and let me know if u have issues.
Vikas

LMS 3.2 - RME System Inventory Polling takes very long

Hi there,
Environment: Solaris 10 (approx. 1400 devices managed)
With scheduled RME System Inventory Polling Job at 01:00 am it ends 6,5 hours later.
Looking into the Job-Log after about 53 minutes following messages are shown until job finish
[ Fri Jun 11 01:53:08 CEST 2010 ],INFO ,[Thread-2],Updating result for the device: SW-5941
[ Fri Jun 11 06:38:10 CEST 2010 ],INFO ,[Timer-0], This timer task is not valid anymore, exiting.
[ Fri Jun 11 06:38:44 CEST 2010 ],INFO ,[Timer-0], This timer task is not valid anymore, exiting.
[ Fri Jun 11 06:38:44 CEST 2010 ],INFO ,[Timer-0], This timer task is not valid anymore, exiting.
[ Fri Jun 11 06:38:44 CEST 2010 ],INFO ,[Timer-0], This timer task is not valid anymore, exiting.
[ Fri Jun 11 06:38:45 CEST 2010 ],INFO ,[Timer-0], This timer task is not valid anymore, exiting.
[ Fri Jun 11 06:38:47 CEST 2010 ],INFO ,[Timer-0], This timer task is not valid anymore, exiting.
[ Fri Jun 11 06:38:51 CEST 2010 ],INFO ,[Timer-0], This timer task is not valid anymore, exiting.
[ Fri Jun 11 06:38:55 CEST 2010 ],INFO ,[Timer-0], This timer task is not valid anymore, exiting.
Last entries in IC_Server.log
[ Fri Jun 11 01:53:08 CEST 2010 ],INFO ,[Thread-19],com.cisco.nm.rmeng.inventory.ics.core.CollectionController,596,No Trap
[ Fri Jun 11 01:53:08 CEST 2010 ],INFO ,[Thread-19],com.cisco.nm.rmeng.inventory.ics.core.CollectionController,602,CALLING SELF TEST
[ Fri Jun 11 01:53:08 CEST 2010 ],INFO ,[Thread-19],com.cisco.nm.rmeng.inventory.ics.core.CollectionController,604,DONE WITH SELF TEST
[ Fri Jun 11 01:53:08 CEST 2010 ],INFO ,[Thread-19],com.cisco.nm.rmeng.inventory.ics.core.CollectionController,492, Finished processing device 2246 10.222.68.5
[ Fri Jun 11 01:53:08 CEST 2010 ],INFO ,[Thread-19],com.cisco.nm.rmeng.inventory.ics.core.CollectionController,498,Total time is 28 seconds for 10.222.68.5
Please find attached log files (excerpt).
The Job finishes with failure status and shows following results
Failed: 19
Not Attempted: 1
Successful With changes: 628
There seems to be a lack of over 700 devices with Inventory Polling.
Does anybody have an idea?
Thanks for you feedback
Lothar

With only excerpts of logs and no debugging, it's impossible to say what the problem is. I don't see anything here that shows a problem. Enable ICServer debugging under RME > Admin > System Preferences > Application Loglevel Settings. Then, if possible, reschedule the system polling job to run while you are there. It is important to be able to capture a thread dump of the job's JVM as well as ICServer's JVM when the output in the job log stops. To capture these dumps, send a SIGQUIT to the PIDs of ICServer and the job. You can get both PIDs from the output of the pdshow command. The job's process name will be the job ID number.

Inventory Adjustment report gives the error

Hi
In my project we are using the stanard report that are being given by the Oracle. the current Inventory adjustment report of oracle retail 13.1 is throwing an error while running with the parameter 'ALL'.
The error that we are getting is ORA-01830: date format picture ends before converting entire input string.
This is the standard report with oracle retek.
Can anybody please help me out to resolve the issue.
Srikant

Hello,
Can you reproduce it anyway on http://apex.oracle.com
Regards,
Carl
blog : http://carlback.blogspot.com/
apex examples : http://apex.oracle.com/pls/otn/f?p=11933:5

IDOC Message type for EDI 947- 'Warehouse Inventory Adjustment Advice'

Dear Guru's
I am in a EDI-IDOC project for my Client. Where a customer is treating my client as 3rd party warehouse. we have a scenario where I wanted to Trigger OutBond EDI 947 (Warehouse Inventory Adjustment Advice) from MIGO/MB1A/MB1B and MB1C. Can any one tell me what is the Standard IDOC message type and Basic type i can use.
You kind help on this will be great full to me.
With Regards,
M. Rajendran.

Hi Sridhar,
Thanks a lot for your reply. I need to try with the proposed message type. Hope it works fine.
With Best Regards,
M. Rajendran.

Inventory Adjustment a/c

While making a misc receipt intially during upload of opening stock in inventory, I debit the inventory a/c and credit some adjustment a/c.When I pass entries from INV to GL, how does this adjustment account get adjusted? Obviously, in a financial report, we do not see any a/c as inventory adjustment a/c.

Dear,
1 Negative Inventory Adjustment--(Asset Drawer)
2 Exchange Rate Differences Account -- (Revenue Drawer)
3 G/L Decrease Account -- (Expenditure Drawer)
4 G/L Increase Account -- (Expenditure Drawer)
5 Sales Credit Account-- -- (Revenue Drawer)
6 Purchase Credit Account -- (Expenditure Drawer)
Hope this will help u.
Regards,
Neetu

Delete system inventory jobs

Hi
sometimes I go to CS-Server-Admin-JobNrowser and delete old Jobs.
But delete system inventory collection jobs or system inventory poller jobs doesn't work.
(error-message "cannot be deletet")
How can I delete these jobs?

This is a known issue with RME 4.0.3:
CSCsd17366 - System inventory jobs do not run after upgrading to 4.0.3
http://www.cisco.com/cgi-bin/Support/Bugtool/onebug.pl?bugid=CSCsd17366

Difference Between Physical and System Stock.

Hi Gurus,
I am facing a problem in Executing One Scenario.
Actually we have one Raw Material which contains a "Moisture Contain" Half it own weight.
When we are procuring it, we do it as it is i.e. including the weight of Moisture.
But when we are issuing it for production the scenario is like,
Suppose we require 10 Kg of that Raw Material for 5 Kg of finished product.
Physically we are Isuuing 10 Kg, But in system we are Issuing it as 5 Kg only (i.e "Excluding the Moisture Content of 5 Kg").
But beacuse of this there is a variation in Physical and System Stock.
How to aviod this Variation in Stock?
Please Help.........
Thanks in Advance.

HI
Maintain the moisture content in Component scrap in MRP4 and do all the calculation on dry basis only for FG.
also while procuring the item system will calculate PR qty including the moisture content.
Check with your MM consultant.
Regards
Anupam Sharma

For Inventory Adjustment : Which Idoc type to be used and why?

Hi Gurus,
For Goods Movement in one of the MM-Purch Implementation I used the Idoc type : MBGMCR03
at that time inventaory was not playing a big role.
But for now for doing inventory adjustment (Inventory has importance now) which Idoc type to be followed:
Can I use same Idoc type : MBGMCR03
Or Shd I go for Idoc type : WMMBID02
In some threads I read if MM you shd. go for MBGMCR03 and for IM : WMMBID02.
But why I dont know the answer...
Please give me your views on this.
Thanks
Amresh

MBGMCR03 is basically the BDBG idoc type and uses BAPI_GOODSMVT_CREATE to post the goods movement... You can check the documentation for the FM /BAPI to determine what kind of goods movement is possible. You can look at T158G table to find the t-codes supported. If you can post your inventory adjustment using the BAPI, you can use MBGMCR03, as long as middle ware can support that format...
As far as the WMMBID02, It uses the IDOC FM (which in turn also uses the MB_CREATE_GOODS_MOVEMENT)..

Amount posted to difference account while inventory adjustement

Hello
The scenario where we are facing the issue is,
1. Posting period for previous month was closed and accounts for the last month was closed.
2. To correct the wrong PO, we opened previous period, added inventory my physical inventroy method for GR reversal and corrected PO.
3. Once GR completed, inventroy was again adjusted back to original level of posting date by physical inventory method and previous period closed.
4. After that it was discovered the Physical inventory Add and Removel process posted price difference to difference account.
Now the client wants the the difference amount to be removed.
Is there any way we can remove this amount from difference account to make account balance as previous?
Thanks for your help in advance.
Regards
Amol

Dear:
Due to material price change the system post the difference in to Price difference account maintained in OBYC with transaction type PRD for your valuation class. Its system standard behavior. If you remove account assignment then system will not be able to find the account when it post adjustment to price difference account due to change in price at MIGO time. This is the for your information.
Regards

Inventory Adjustment

Hi all,
Our actual inventory in warehouse is sometimes different than what it shows in SAP.
Ex:- 99.52 kg in SAP , but we have 100.56 kg actually available in warehouse or sometimes 98.25 kg (it varies because they are powdered materials and they lose while using or because of some over delivery).
Now we are using 711/712 movement types to adjust the inventory differences. But, this takes a lot of time since we have to deal with lots of materials everyday. We use 261 mvt type ( consumption for production) to use this material from inventory
I want to ask whether there is any configuration or program to make by setting some tolerance levels, so that SAP ignores the small differences in quantities that fall below the tolerance levels so that we can issue the goods for production instead of using 711/712 every time to adjust the inventories.
Note:- The material is maintained in batches and it is impossible to weigh the exact weight while doing GR .
Please reply. Thanks

Hi,
You can try using alternate unit of measure.
For eg. if 1 bag = 100 kg (here kg is the base unit of measure and bag is the alternative UOM).
If your problem really is in under-delivery or over-delivery in goods receipt from vendor, then you can use this alternative UOM as order unit.
While posting GR, you can receive as bag instead of kg.
If the problem is in issuing the right qty for production, then you can use this alternative UOM as the unit of issue.
So, instead of issuing 99kg / 101 kg, you can issue 1 bag. (you don't have to check the qty/weight everytime you issue).
This will eliminate the under-issue or over-issue of stock for production and also minimize the need for doing physical inventory on a frequent basis.
Regards
Prabhu

IDOC Inbound for Inventory Adjustment

Hi There,
I have a process we I have an inbound message to adjust the inventory, I was checking SAP Inbound proposaland I could not find any message type for this funtionality. I would like your help in this matter.
I need to indentified the IDOC and message type for this process.
Thanks in advance
Alexis

Hi,
For IM, you can use IDoc type WMMBID02 with message type WMMBXY.
Please check test program RLMBXY00 to simulate IDoc WMMBID02.
For MM, you can use IDoc type MBGMCR02 and message type MBGMCR.
Regards,
Ferry Lianto

Availability Check during Sales Order and Inventory Adjustment

Hi, I have a small doubt here regarding the availability check during the sales order creation. When a sales order is placed, the availability check is performed. If the material is available, then a confirmed sales order is recorded and sales order note is placed to the customer. If the material is not available, then a transfer of requirments is passed to MM for that material. Am I clear upto this point ? Apart from this, I have another confusion, when a customer places a sales order and it is confirmed, then are the stocks from the inventory get reduced that time itself ? Or the ordered stock is moved to restricted stock and while doing the PGI in delivery the actual stock is reduced from the inventory. Please confirm. Also add your knowledge here if you feel so. Thanks.

Hi,
The stock will not get reduce from the inventory till PGI is done.However, with respect to the availabillity check, we can control the system to take into consideration of the open orders and open delivery.If the system considers the open order of 5 quantity and the user create a order for 5 quantity for which stock available is 5.Then the system will give as no stock available while PGI even though if the stock are avaialble.
Regards,
Nithin.

Physical Vs System Inventory Adjustment

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