Placing Word File with Character Styles

InDesign CS5, windows 7
I am hoping for some guidance.
I am creating a directory from an Excel file. This is what I have done and where I am at.
1. Edited Excel File to ad "Headers" for Name, Address, etc...
2. Used Mail Merge in MS word to create a Directory.
- Created Character Styles in word for different fields.
- Did some minor editing to remove stray spaces, etc...
3. Placed wrod file in InDesign. Layout is created with basic text boxes that are split into 4 columns, each box linked to the next (I have about 30 pages of this).
At first, this was working OK, but the CHaracter styles were not coming through (Actually, they were lost during the merge in Word). So, I did some work and found that there was a code I could add to the Merge Fields oin Word to force the Character styles to be retained.
Anyway, I did that. However, now when I place the Word File in InDesign, it appears to hang at "Processing Character Styles".
I removed the code from the merge, figuring I could go back, but I still get that hang.
Any suggestions are appreciated...
-kaz

Any suggestions are appreciated...
I think I followed most of your explanation. But, since we can't see what you're doing, it's hard to know 100% what your reasons are for doing what you do. F'rinstance, I wonder why you're bothering with the Word merge at all. Without knowing why you have to run the merge in Word, I'd suggest this:
add headers to your Excel file
save out .csv
Use InDesign's Data Merge tool, skip Word entirely
Why do you need to use Word's Mail Merge? If you've never used Data Merge in ID, you should probably take a look at the Help file entry to see if it will work for you.

Similar Messages

Placing Word docs with custom style mapping

I am trying to place Word 2007 docs in InDesign CS3 using custom style mapping.
When I place the Word doc, InDesign creates a whole new set of styles with the correctly mapped new names but with the Word style definition. It records no name conflicts with the my already existing styles of the same names. Each of the new styles has the disc icon next to it, showing it was imported.
If I delete each of the styles I can replace it with my original InDesign style, but isn't the point of style mapping to eliminate that step?
Thanks.

This issue is now solved in the 6.0.4 update. See the release notes for item #2335625.
An important update to the InCopy and InDesign products has been released today!
To install the update, choose Help > Updates from any Adobe CS4 application, or navigate to the Adobe Updater and launch it:
Mac: /Applications/Utilities/Adobe Utilities/Updater6/Adobe Updater.app
Win: C:\Program Files\Common Files\Adobe\Updater6\Adobe_Updater.exe
You can also download the updates from Adobe.com at the following locations:
InCopy Mac: http://www.adobe.com/support/downloads/product.jsp?product=30&platform=Macintosh
InCopy Win: http://www.adobe.com/support/downloads/product.jsp?product=30&platform=WIndows
InDesign Mac: http://www.adobe.com/support/downloads/product.jsp?product=31&platform=Macintosh
InDesign Win: http://www.adobe.com/support/downloads/product.jsp?product=31&platform=WIndows
Release notes are here: http://www.adobe.com/go/id6_readme_en

Working with Character Styles in Photoshop CC

Hi,
I upgraded to Photoshop CC and was quite excited about the Character Styles Panel. But now, I'm completely puzzled.
It almost looks like Adobe didn't finish the feature before shipping 14.1.2
1. I can't reorder the character list? Why use a different list implementation than that for "Layer Comps?"
2. I want to copy and paste a character style from one selection to another (Basically the workflow from Apple Keynote). It should be possible with character styles, but it just didn't work:
- I select a formatted text section
   - I press "New Character Style icon"
   - I double-click the new style -> The font-size in the style differs from the font-size of the orginal selection?!
   - I'm pretty sure it has to do with style of the original text not being directly overwritten from "None", but there is no feature to "bake" style-formatting either.
3. I can't remove and restyle the Character-Style "None". But when I accidently assign "None", it is defined as 12px Arial Black . So the default-style HAS a style definition and should therefore be editable like the other character styles.
I'm completely blow away how non-intuitive the whole process is. I never had problems to understand character styles in InDesign, Pages, Word and Illustrator. But in Photoshop is either completely broken or non-intuitive.
Just my two cents.
tom

Your sure your using photoshop cc on windows vista?
I was under the impression that photoshop cc would not even install on windows vista.
What version of camera raw do you have?
In photoshop under Help>About Plugin does it list Camera Raw and if so which version is it?
(click on the words Camera Raw to see the version)
Camera raw doesn't work if it's a camera raw file or some other file type such as jpeg or tif?
What camera are the camera raw files from?
Officially camera raw 8.3 is the latest version of camera raw that will work on windows vista.

Conditional build tags with character styles and ignored text

RoboHelp HTML v8.0.2.208
Windows XP Professional Version 2002 Service Pack 3 with 2 GB of RAM
Output: WebHelp and HTML Help
I have recently moved my projects from RH HTML X5 to RH HTML 8 and this is when the following problem appeared. I use lots of conditional build tags within the help projects. Some of these tags are for my own use for reference and I combine these with character styles containing a coloured background (highlight) so that they show up in the WebHelp or HTML Help output (e.g. text to identify the software version that the field/feature/text was added, reminders to check details, insertion of bug ID numbers, design document names, etc.). These areas of text are stripped out of the final build for customers by using a conditional build expression.
What I have noticed is that if a paragraph contains text with a conditional build tag applied AND that tagged text has a character style applied AND an unknown word within the conditional build tag is ignored (with the HTML tag <?rh-ignored text="word_to_be_ignored" ?>), saving the topic, closing it, then re-opening it shows that the conditional build text has stretched to the next conditional build tag, or to the end of the topic if there aren’t any other conditional build tags. This also happens by switching from Design View to HTML View. Note that this doesn’t happen if Ignore All is applied to the unknown word.
This doesn’t just apply to projects converted from RH X5. I created a new test project in RH8 and the same behaviour was observed. Similar behaviour occurred very occasionally in RH X5 but that seemed to be down to HTML tags being nested incorrectly.
The largest project contains around 1200 topics and with many hundreds of conditional build text areas this now causes a problem. I’ll probably have to locate every ignored word in an area of conditional text within each project, set it to Ignore All and then manually remove and re-apply the conditional build tags, unless someone can come up with something clever. Can anyone else replicate this and should it be logged as a bug?

Hi Daggins,
Thanks - that is good info to have. But as we all agree, that does take away from the point of single-sourcing.
You aren't misunderstsanding exactly... I am doing all my conditional tagging in FM and it works like a charm in terms of the PDFs that I generate from FM, and even the conditionally tagged text in RH shows/hides correctly. The issue is I am also importing my index and TOC from FM... and even if I have an entire file in FM tagged as conditional (all the text is tagged as conditional, I don't know if you can tag a file as conditional), the file name as a heading it still appears in the RH TOC. There is no text... but in my view it shouldn't appear in the TOC either (it looks like just a broken link when I generate my online help) - this is not ideal.

I am trying to create a print ready PDF from a word file with unacceptable results.

I am trying to create a print ready PDF from a word file with unacceptable results.
The word file has a trim size of 6” x 9”. It has been set to mirror margins with the inner, top and bottom margins set to 0.75”, the outer margin is set to 0.5” and the gutter to 0.14”.
It doesn’t matter if I create the PDF from inside Word, or open Acrobat Pro 11.0.9 and click Create From File, while the resulting document size is correct and the odd numbered pages reflect the correct margins, the even numbered pages do not. This results in some text near the outer margin, as well as the page numbers being omitted.
Does anyone know how to correct this?
I just noticed that some of the odd numbered pages' text is also cropped. Apparently Acrobat is refusing to set side margins to smaller than 1" (@ 3cm).

I'm away from my printer, so I'll try it later. Even so, the proposed test is irrelevant. I operate a small publishing house and am trying to upload certain novels to Ingram, the largest book distributor in the world. The specifications I've set are the specifications they've asked for. Since they've said that the results I'm obtaining are unacceptable, and since they demand submission in PDF form, this renders Acrobat Pro for Mac completely unacceptable for anyone in the publication industry. As far as I can tell, Adobe has a serious bug here that it needs to fix—and at once.

Word files with no extensions .doc

Hi
if a start up staroffice 8.0 on linux with a word file, with no .doc extension it's not working.
soffice file (works on solaris, does not work on linux)
soffice file.doc ( works on both platforms)
It looks like the soffice solaris version loads the word filter but the linux
version loads a wordperfect filter.
Is there a place to configure the behavior.
Thanks Manuel

Is there no one who can confirm this bug?

Converting Word Files with Backgrounds

I've created a Word file with a background by going to Format/Theme and choosing Slate. When I convert the file to .pdf, it fails to capture the background. Does anyone know how to accomplish this? It is an integral part of the document and I need it to transfer to the pdf as well.
Any help would be greatly appreciated.

No, apparently the background does not print either. That is a terrible shame. So, it is not object data at all, and thus Acrobat won't print it. I'm left with creating a background image behind text then in order to make that work.
If anyone else has any ideas, it would be of great help.

When i convert a word file with a hyperlinks to a PDF file it doesn't work ?? thanks in advance for helping me

when i convert a word file with a hyperlinks to a PDF file it doesn't work ?? thanks in advance for helping me

using microsoft word.
the hyperlink doesn't work in the pdf file (adobe reader).
adobe reader xi.
my operating system windows 8.1.
the attached screen is appeared.

Issue of importing MS WORD file with inline images in 5.5 that did not exist in 5

Briefly, all of the files I created from dropping in MS WORD files with images look exactly the same in ID 5 as they do in WORD.
When I tried importing the same WORD files in ID 5.5, they look screwed up. For example, in WORD and CS5, the images were perfectly sized and aligned to fit the margins Then, on exporting to various formats (eg., PDF, EPUB), the program hangs around the 85% completion mark, and I have to manually end the program. I have mixed graphic formats on the images, JPG, GIF, and PNG, if that makes any difference.
Thanks.
PS: This input box will not accept hard returns - only manual line breaks. Is that normal?

I forgot to say that all of the same images in 5.5 are shown in various sizes. Resizing the frames manually, and then clicking on "Fit contents to frame," will of course, correct the problem, but it is frustrating to do.

Using Word files with audio on a PC

I was wondering if it were possible for one to use Word files with recorded audio from a Mac on a PC? I'm not sure if it is possible at all, but if somebody knows how to extract the audio, it would be a great help. I used Word 2008 for the Word files.
Thanks

If you don't get an answer here, try the forums devoted entirely to the problems of MS apps:
http://answers.microsoft.com/en-us/mac/forum/macword

Java Swing frame for modification Excel file or Word file with All menu...

Hello All,
Can Any one help me for making java Swing frame for modification Excel Data or word file with all Menu.. Plz send me java Code for that.. I am bit new in Swing.
i am waiting for ur help..
Thanks
Samir

hi pbrockway2 ,
Can you go through this program Sir, i am trying to call Excel content below of menu. when i will press Edit button then excel content should come below with Cut, copy, paste , Save Button..
Plz help me sir...
import javax.swing.*;
import java.io.*;
import java.awt.event.*;
public class TestReader
private static void createAndShowUI()
JFrame.setDefaultLookAndFeelDecorated(true);
JFrame frame=new JFrame("Test Reader");
JButton button=new JButton("Edit");
button.addActionListener(new ButtonListener());
frame.getContentPane().add(button);
frame.setVisible(true);
frame.pack();
static class ButtonListener implements ActionListener
public void actionPerformed(ActionEvent event)
openTheFile();
private static void openTheFile()
try
String commands[]=new String[3];
commands[0]="cmd.exe";
commands[1]="/C";
commands[2]="INSTALL.LOG"; // here file name is supposed to be in the working dir
Runtime rt=Runtime.getRuntime();
Process proc=rt.exec(commands);
StreamGobbler errorGobbler=new StreamGobbler(proc.getErrorStream(),"ERROR");
StreamGobbler outputGobbler=new StreamGobbler(proc.getInputStream(),"OUTPUT");
errorGobbler.start();
outputGobbler.start();
catch (Exception e){}
public static void main(String args[])
SwingUtilities.invokeLater(new Runnable()
     public void run()
     createAndShowUI();
static class StreamGobbler extends Thread
InputStream is;
String type,root;
StreamGobbler(InputStream is,String type)
this.is=is;
this.type=type;
public void run()
try
InputStreamReader isr=new InputStreamReader(is);
     BufferedReader breader=new BufferedReader(isr);
     String line=null;
     while ((line=breader.readLine())!=null)
     System.out.println(type+">"+line);
catch (Exception e)
     System.out.println(e);
Thanks
SamiR

Error when save word file with easy dms

Hey,
When I want to save an word file with easy dms I got the following error:
"An error occured while creating the original attribute for WWI".
I have no idea why.
Thanks for your support.
BR,
Christoph

Hi Christoph,
You need to check the following configurations
1) Transaction DC20: Whether data carrier has been defined
2) Transaction DC10: Define document types
3) Transaction DC30: Define workstation application
4) Transaction OAC0: Define content repositories
5) Transaction CSADMIN: Check status of content repository
Regards,
Deepak Kori

On iPad can I open a Microsoft word file with apple pages app?

On iPad, can I open a Microsoft word file with apple pages application? If so how do I perform this activity?

Yes you can open Word files. If it is an email attachment you can simply tap and hold down on the icon and select "open in" and then select Pages - as long as you have the Pages app on the iPad.
Where is the file on your iPad or how do you want to move it to the iPad?

Unexpected InDesign char style overide with placed word file

When placing a word file that contains a character stlyle into InDesign, I am getting an overide on the char style rather than the expected pure char style. Any thoughts would be appreciated. Thanks, Greg

OK, that's a real anchoed object, but the question is if the frame is the object, or if something else is anchored in the text. Was this list in some sort of rame in Word? Does it work better if you save the Word file as RTF and palce that instead?
You can emebed a screen capture of your page in your next post using the camera icon onthe web page:
Please select the frame, then show text threads from the view menu before you do the screen cap.

Generating TOC with Character Styles Referenced

I have a paragraph style applied so several paragraphs in a document. This paragraph style has a nested style for the first few words of the paragraph which also have a specific character style assigned to them. The thing is that I need to be able to reference or list these first few in my TOC. I'm aware that the automatically generated TOC doesn't have the ability to refrence character styles, but I'm hoping that someone else knows of a way around this. Does anyone know how to work around that or include, somehow, character styles in the TOC list? The main reason I'm needing to do this is because the automaticly generated TOC (Layout > Table of Content) is built in such a way that it can be recognized in the settings when exporting to epub.

It was a good idea and almost worked. I created an extra textbox with the text I wanted included in that text box with a specific paragraph style applied to it that has non-printing text. Once I included the paragraph style in the Automatically generated TOC it worked in generating the text in the TOC line up, but when I exported the file to an EPUB there was no way to tell it not to include the text that where non-printing. Therefore the words/sentences that were not visible in indesign or on print and anchored to the original text were doubled in the final epub version.

Placing Word File with Character Styles

Similar Messages

Maybe you are looking for