"Plant to Site " - IS Retail

Hi All
We had set a retail system and all business processes are running fine. But still Retail system shows as "PLANT" instead of "SITE" , "MATERIAL GROUP" instead "MERCHANDISE CATEGORY"
Is there some report we need to activate? , Plse advise us suitably
Regards
Anis

Hi Anis,
of course if you set the retail switch, the naming of some terms like plant or material remain unchanged.
I guess you need the terms ' Site and article'
Please follow the steps in note 897714
Regards
Björn
PS: if it fails, open a ticket on IS-R-STR

Similar Messages

Plant creation in IS-Retail.

Hi guys..I need you help...I create the plants in Retail by transaction WB01. I'm using the plant profile 0110 for plants (stores).
But now i have the situation that plant was create as store needs turn on a distribuition center (0100 Plant Profile). I need to change the profile plant 0110 to 0100.
Is there possible to make change in plant profile for a retail plant?
thanks,
Kristin

Hi
Do it with WB01. Check what steps you need to do with IMG. After, with an export/import you could transfer data between systems. Please, see these notes
SAP Note 737239 - Site export/import as of SAP R/3 Retail Release 46C
SAP Note 1835984 - Transactions WBTE and WBTI are obsolete
and related notes
Regards
Eduardo

Hi, what's the impact of creating sites through configuration in Sap retail System?

Hi Experts,
Business requirement is to have a production plant created through config in retail system and then ship the finished product to DC using STO's and Dc will be created as master data in retail system. please share your experience on business impact on this integartion of production plant and site in Retail?
Thanks in Advance !

Hi Govind,
In SAP Retail system, the options for creating plant from configuration is disabled. Means in SPRO screen, the execute button is not there for these options. So you will not be able to create plant through configuration in SAP Retail system where the retail switch is activated.
All the Retail related features will not support that plants.
To the best of my knowledge, Site created in Retail system using WB01 transactions can be used for production cycle to implement manufacturing scenario. Using article to article stock transfer you can transfer the stock of Finished Goods articles to trading articles and so on.
Various processes are available for this.
Let me know if you need any more information.
Regards,
Amit

Handling of Down payments / advance payments retail POS interface

Hi all,
Does anyone know if there´s a best practice to handle down payments with POS interface?
thanks in advance
Mariana

Hi Mariana,
Pl use the following link:
help.sap.com/bp_retailv1470/documentation/EN/Store%20Business%20Offline%20EPOS_EN_PRES_V147.ppt
IDOC for down payment is WPUTAB01.
Entries will be as follows:
If a customer is making a down payment of Rs.1000/-
Cash a/c DR 1000/-
Customer or Site CR(Retail Stores if u dont maintain individual customers) 1000/-
When sales are closed say for example Rs.10000/-
Cash a/c DR Rs.9000/-
Customer or Site DR Rs.1000/-
Sales CR Rs.10000/-
In SAP u need to create a Special G/L with Indicator A and this special G/L will be assigned to your main a/c in Tcode OBXR.
F-29 Post Customer Down Payment ,F-32 Clear Customer ,F-39 Clear Customer Down Payment are the FICO transactions which will be used. Pl contact yr FICO
consultant for further details.
Hope this helps you.
Regards,
Mani

TDMS for RETAIL/STORE

Hello Expert Zone,
Finally I started working on the CRM extraction, and here is my scenario.
Source system: 300 warehouses worth of member data.
Target: Blank/empty.
Objective: Copy /extract member/membership data from source by warehouse type ( 320 - 340 only ), to bring in 20 warehouse worth of data, and nothing else..
What template should be used in this case? appreciate if someone can share your inputs with step by step procedure.
Thanks,
V.

Hello Vikram,
I see this query related to the discussion we had in your previous thread:
http://scn.sap.com/message/15025928#15025928
If i understand correctly, you have CRM loyalty management coupled with SAP POS.
What i understand is that there is SAP Retail system and there is SAP CRM.
For CRM data reduction, TDMS provides date criteria. TDMS CRM does not reduce CRM loyalty management data, which means that the data in these tables will be fully copied across from sender to receiver system.
We do have TDMS Retail solution where we do reduction based on below.
1) Store/Site(In retail terminology)
2) Customer number
3) Date
Let me know if i have answered your question.
Best Regards,
Madhavi

Business process ...

Hi,
I have a central warehouse and about 8 retail outlets.I receive goods at central warehouse(St Loc) and transfer these goods to the 8 retail outlets.I sell the goods from these retail outlets and also I sell it from Central loaction as a direct sale.
I have 2 options of mapping a business process for MM and SD.
1.
I have one plant created with a St Loc for the central Warehouse(location) and remaining 8 retail outlets as different plants with one St Loc each.
I have to maintain some 10k materials in all the plants since I sell them directly from Central plant or the 8 retail plants.
I will receive goods against PO in Central warehouse and transfer them to all other 8 locations(plants) against STO.
Now I can sell them from those plants as cash sell.
2.
I have a central warehouse to be treated as plant and for all the other 8 retail outlets I will create one plant(say B) and under that I will create 8 loactions to be treated as retail outlets.
I will continue to receive the goods aginst PO in central WH as in case 1 and also transfer them to plant B against STO with Storage Location enetered per line item otherwise the goods will notmove to proper retail outlet.
Once received in each Storage location I will sell the goods from these loactions as acash sell.
I have to maintain business area linked to each plant to capture business information.
If i go by option 1, then I will have to create 9 business areas per plant and if I go by option 2 then only 2.
Considering all this I require some inputs/suggestion to choose the option between 1 and 2.
Which should be used and why ?
In any option the materilas will have to be created in all the 9 loactions whether I treat them as plants or one plant and one plant with 8 storage locations as to sell materials I need to have them in each storage location specifically in the option B
Thanks in advance
Regards,
manOO

Hi,
I am sorry but this is a particular subject that I have VERY strong views on.
If the different sites have different addresses (even if they are in the same town) DO NOT use storage locations for them.
You will have stock movements between them and these are much better handled by plants.
Also consider the following;
If you use astorage location for a site you have no way of breaking down that storage area further. You would not use WM and you cannot therefore have any further breakdown on where the stock is (such as cold store, warehouse, display window, retail shelves etc.).
Also consider (especially for the sites that are not in the same town) Info records.
What if one site is substantially further away from the vendor than the others? Lead times MAY be different, prices MAY be different etc.
Even if none of the above applies in your business NOW, can you be 100% sure that things might not change in the future.
Storage locations for sites definitely reduces the functionality available from MM.
Use plants for each address that is likely to hold stock and if this means more master data then manage that (by using mass uploads and changes). You maintain data far less frequently than you do receipts, issues, transfers, stock takes etc.
Steve B

Returns PO

HI Gurus,
What is the requirement of returns PO. Is their any other way to return goods to vendor?
Regards,
prasads svs

Hi Prasad
Returns to vendor and store returns (returns from plant to plant, or for SAP Retail site to site) can be necessary for the following reasons.
1) Goods remain at the end of a promotion
2) Goods remain at the end of a season
3) The vendor asks for the merchandise to be returned
4) Goods have to be returned/destroyed because they are spoiled, broken or of inferior quality
5) Returning discontinued articles to the vendor.
6) The merchandise involves empties or returnable transport packaging.
You can mark articles to be returned when you are entering an item in a purchase order by selecting the R indicator (returns item) on the item overview screen of the purchase order.
Returns order items can be entered in a purchase order alongside other order items. This enables you to order goods from and return goods to a vendor in the same purchase order.
Returns to vendor can be managed completely on the procurement side: They leave the site at the receiving dock (i.e. when the vendor makes a delivery) and the relevant items are handled as negative values in Invoice Verification.
You can create return delivery note with movement type 122 from un restricted or 124 from GR Blocked stock.
Hope this information helps you out
In case of any clarification pls ping me
Reward if it is useful
Pavan

Return STO flow - GR by Delivery before GI by MIGO

Hi,
We have a Return STO flow. The PO has the check-box "return PO" marked, the MIGO do the goods issue and the delivery do the goods receipt.
System allow execute the GR on the delivery before the MIGO make the GI. It create a negative stock in transit. How can we avoid it?
Thanks in advanced.
Alex Almeida

Dear friend
This issue it took 5 days to get resolved for me to get the settings
in-img-logistics general--retail consignment processing---activate retail consignment processing
Put a tick there and save and test
If a plant or site is sending goods back ( Return PO) after the PO is made only when that plant does a MIGO there, that is goods issue , you ( receiving plant ) will be able to take the return delivery and PGR with this settings
If MIGO is not done at the plant which is sendind goods back with this settings at the receiving plant during PGR the system will throw error and hence there wont be any negative stocks in transit
Please reply back whether the issue got resolved as it will give a lot of satisfaction to me
Regards
Raja

Getting double intercompany invoice from one STO orders

Have you already implemented the following flows and if yes how ?
I would like to build an intercompany STO between company A plant 1 and company B plant but with a 3rd company C responsible of the order, That means that i would like to get 2 intercompany invoice from the replenishment delivery --> One IV invoice from company A to company C and one IV invoice from company C to company B.
I didn't find anything in standard. If someone already faced the same issue, thanks in advance for the advice.
Regards,
Marc

Hi Ravi,
My business scenario is very standard stock transfer order across two company codes.
Only difference is that SAP Retail is in place in my R/3 system.
Scenario:
- A sales order is being created for end customer under a sales area and article (material) in one site (plant), say site- DC02. This site does not have stock for that material.
- A STO PO is created with supplying site say DC01 and receiving site as DC02.
- Site DC01 is in company code- FS01 and site - DC02 is in company code- FS02.
- Intercompany delivery has been created for STO PO by VL10B and goods issues from site - DC01.
- Goods received is done against same STO PO in site - DC02.
- Goods issued to end customer against the Sales order and later invoiced. - No error at all.
- A intercompany invoice needs to be raised from company FS01 to FS02 for the intercompany delivery done - Here getting error.
Please suggest, if you know that in case of SAP retail, we can create intercompany invoicing or not.
If yes, how to do that. Standard intercompany setting can not be done as site profile is maintained by WB02, after the plant is created.
Regards,
Praveen

Sap sd faq's

send fa's in sd module

Hello Srikanth,
The following are few important FAQ's that i came across -
In R/3 you can represent a company's structure by defining and assigning corporate structure elements. What is the purpose of doing that?
Enterprise organization diagram. Chart showing the organizational structure of an enterprise, its organization units and how they are related. A combined structure can be created from the point of view of accounting, MM, SD. This structure forms a framework in which all business transactions can be processed.
Which three organizational elements make up a sales area and briefly explain their function?
Sales organization: An organizational unit that sells and distributes products, negotiates terms of sale, and is responsible for these transactions.
Distribution channel: Channel through which salable materials or services reach customers. Typical distribution channels include wholesale, retail and direct sales. You can assign a distribution channel to one or more sales organizations.
Division: Product groups can be defined for a wide-ranging spectrum of products. For every division you can make customer-specific agreements on, for example, partial deliveries, pricing and terms of payment. Within a division you can carry out statistical analyses or set up separate marketing.
Name the three internal organizational elements within a sales organization and briefly explain their function.
Sales Office. Geographical aspects of the organization in business development and sales are defined using the term sales office. A sales office can be considered as a subsidiary.
Sales offices are assigned to sales areas. If you enter a sales order for a sales office within a certain sales area, the sales office must be assigned to that area.
Sales Group. The staff of a sales office may be subdivided into sales groups. For example, sales groups can be defined for individual divisions.
Salespersons. Individual personnel master records are used to manage data about salespersons. You can assign a sales person to a sales group in the personnel master record.
What does the term "business area" refer to and how can it be used?
Business Area. The system posts costs and revenue according to the business area. The business area can be equivalent to the:
- sales area (if the accounts are to be posted according to sales)
- plant/division (if the accounts are to be posted according to products)
The business area is defined in Customizing for Sales.
o Business area. A unit in an enterprise, grouping product and market combinations as homogeneously as possible for the purpose of developing unified business policy.
o Financial Accounting (FI). A business area is an organizational unit within financial accounting which represents a separate area of operations or responsibilities within an organization. Financial accounting transactions can be allocated to a specific business area.
Briefly explain the relationship between sales organizations and company codes.
Many to One.
What is the central organizational element in purchasing?
Purchasing Organization.
Explain the relationship between sales organizations and plants. Many to Many.
Explain the relationship between sales organizations, plants and company codes.
Many to Many to One.
Can one business area be assigned to several company codes? Which (sub) module of SAP could make business areas obsolete?
Yes in CO .
What is a credit control area? What relationship exists between credit control areas and company codes?
Credit control area. Organizational unit in an organization that specifies and checks credit limits for customers. A credit control area can include one or more company codes. It is not possible to assign a company code to more than one credit control areas.
Which organizational element is central in shipping? Give a definition of it.
Shipping Point: Organizational unit at a fixed location that carries out shipping activities. A shipping point could, for example, be a company's mail department or a plant's rail depot. Each delivery is processed by only one shipping point.
Give a definition of plant (in SAP).
Organizational unit within Logistics, serving to subdivide an enterprise according to production, procurement, maintenance, and materials planning aspects.
A plant is a place where either materials are produced or goods and services provided.
Classification: Business object
Structure: A plant can assume a variety of roles:
As a maintenance plant, it includes the maintenance objects that are spatially located within this plant. The maintenance tasks that are to be performed are specified within a maintenance planning plant.
As a retail or wholesale site, it makes merchandise available for distribution and sale.
As a rule, the plant is the organizational unit for material valuation.
The preferred shipping point for a plant is defined as the default shipping point, which depends on the shipping condition and the loading condition.
For the placement of materials in storage (stock put-away), a storage location is assigned to a plant. The storage location depends on the storage condition and the stock placement situation.
The business area that is responsible for a valuation area is determined as a function of the division. As a rule, a valuation area corresponds to a plant.
Can you assign two different sales organization to the same company code?
Yes.
To what do you assign distribution channels and divisions?
Sales Organizations.
What are the highest organizational units in SD, MM.PP,FI,CO?
SD: Sales Organizations.
M: Plant
PP: Plant
FI: Company Code
CO: Controlling Area
Can you further subdivide a plant? If yes into what?
A plant can be subdivided into storage locations, allowing stocks of materials to be broken down according to predefined criteria (e.g., location and materials planning aspects).
A plant can be subdivided into locations and operational areas. Subdivision into locations takes geographical criteria into account, whereas subdivision into operational areas reflects responsibilities for production.
Can a sales organization sell from a plant belonging to a different company code?
Yes.
How many shipping points can you assign to a plant?
Many.
How many shipping points can you assign to a sales organization?
None.
If you have a warehouse management system active, to what would you assign the warehouse number?
Plant & Storage Location.
Rebate Agreement
1. Which agreement type I should consider, is this custmer rebate(0003), material rebate(0002) or Rebate on the basis of sales volume(0005), because here client is not offering rebate on Sales volume in rupees or dollar. He is only concerned with totat sales in kiloleter(Quantity). As per rebate agreement concern rebate is offered in percentage. Please guide me for my scenario.
If your distributors are fewer (far less than 900 materials) then you should go for only customer rebate.
2. Guide me for conditions types and scale basis for maintaining condition records.
When creating customer rebates (T:VB01) select customer rebate, there you will see a header tab: Conditions , click it add how many customers you want. For each customer you can create scale based conditions (under the heading tab :Scales).
3. Is it necesary to maintain condition record for every material and every customer defining the scale? Because in this scennario client is going for incentives scheme for each material and each customer (distrbutor).
No need to create condition record for every material if you create customer rebate.
Customer Master
How to create the customer master?
The following are the T-codes for central creation of customer master.
 XD01 Create Customer (Centrally)
 XD02 Change Customer (Centrally)
 XD03 Display Customer (Centrally)
 XD04 Customer Changes (Centrally)
 XD05 Block customer (centrally)
 XD06 Mark customer for deletion (centr.)
 XD07 Change Customer Account Group
 XD99 Customer master mass maintenance
 XDN1 Maintain Number Ranges (Customer)
You need to identify various parameters within each Account group based on which the reco account is identified within the customer master.
Customer master is basically divided into 3 tabs.
- General - General master details, Juristiction codes, Region, Transportation zone, export data, etc.
- Company data - payment terms, account management, reco account, insurance etc.
- Sales data - Sales product attributes, sales office, sales group, customer pricing procedure, Cust. Statistical grp,
 - Shipping data
 - Billing data
 - Partner functions.
You can create a customer based on 3 views:
1. For Account purpose
FD01/FD02/FD03 etc
2. Sales purpose
XD01/XD02/XD03 etc.
3. Centrally
VD01/VD02/VD03 etc.
What is the Function of item category and item category group?
Item Category determines the processing of any Item/material that we enter in a sales order and in this way it also effects the procesing of any sales doc in which it is used.
Item Category Group is one of the component which along with the Sales Doc Type, The Item Usage and Higher Level Item Category decide about the Item Category in a sales doc.
1. How can we know whether the customer is one-time or regular?
One can maintain Account Group for One-time customers. By which we can identify one-time customers.
2. What happens when you do not enter a value for a manual and mandatory condition type?
The pricing procedure will reject the conditions in the sales order
3. Do header condition type have an access sequence?
No
4. Org structure:
 Relation between Company - Sales org
 One-to-Many
 Sales Org - Plants & company vs. Plants
 Company - sales org - credit control area
 What are sales area and its components?
Sales area consists of Sales Organisation, Distribution Channel and Division.
5. What are legacy systems?
The Existing system on which current system is working, from which the current system will be migrated to SAP system
6. What is cut over strategy?
Cutover strategy depends upon how the organizations design their data load strategies. Normally, you decide the sequence of Data loads for Configuration settings, Master data, Transaction data which follows whom and then you make a copy of the system as a Production system a day before and after checking the successful data loads, you go-live 100% or partial again depending upon organizational setup and policies.
Cutover planning is highly site specific. There's no thumb rule. The stock data as on the date of going live should be correctly entered. But stock being a highly dynamic quantity, the strategy for loading should be crystal clear. Then you have to load all the back dated transaction on the stock. Some stock comes into your plant/storage location as return and some stock is actually delivered to your customer through sales orders of various kinds.
7. What are Cumulative Condition Records?
There is a field:- "condition update" during configuration for a condition type (at v/06)... has it anything to do with cumulative condn. Records?
8. IF you have 3 different access sequences for one condition record then in a pricing procedure in what hierarchy will you maintain the three accesses?
In Condition Records (T Code VK11), you would be putting values to corresponding Condition Types. Now one Condition Type can be assigned to one access sequence. In Access Sequence, you can assign whichever tables and fields are required.
So in my opinion, you cannot have one condition record for 3 access sequences.
9. What happens in the access sequence when you put all the ticks in the exclusive field?
When you put tick in exclusive field of all access sequences, in my opinion, it will try to get available data from the first. Only in case, data is not available, will it move on to the next one.
10. What is meant by delivery group?
Delivery Group is basically grouping all individual deliveries for Billing. It should have the same Ship to Party, Shipping Point, etc.
SAP SD Tips by : Moyin
11. What triggers the automatic creation of PR or PO in case of third party sales?
In item category we can set "automatic PO" so that PO and PR will automatically generate after saving the order.
You never change the item category configuration to "automatic PO". It is the schedule line category type which triggers the automatic PR creation. - Evilboy
12. What are the steps that are required to include sales person as a partner function in the partner determination?
Partner function sales represenative or person responsible these two we can add through partner funtion in partner procedure.
13. What is z transaction?
We copied standard TC or object and rename it by Z its basically stnd name which will start from Z (User defined)
14. Can you create sales order for 40 items if the quotation is sent for 30 items?
Yes.
15. What is the importance of requirment field in access sequence?
System will not go to asscess condition type system will reply through formula.
16. What makes the immediate delivery in cash sales?
Order type immediate delivery switch on.
What exactly is automatic posting can you explain?
Automatic posting could be, posting of accounting documents to FICO once invoice is created which can also be controlled manually. Automatiaclly detremine the freight while pricing in ship doc. and post to the relevant account to fico. usually automatic posting is posting of documents to FICO based on variuos account keys and account groups.
2. How many clients we will create in land scape (like in development server, quality server, production server )
 if we are creating more than one in each server what is exact use of that client.
2. Client landscape : Basic layout : dev -testing- production also
- Sandbox env. for trial and error
- Development env. for actaully creating transports(CTS)
- Global env. If you have global implementations at different client locations (eg; canada, US, UK) (for testing purposes with actual master dataas well)
- Testing env.(for regression testing purposes before moving to prodcution, integration etc..)
- Prod. env. the actual production system
The clients could be variable and could be created to a specific env. usually a dev. where abap, functional would mess around. say :
 client 100-functinal consultants
 client 300- abapers
 client 400- other users(like super etc)
3. How we will configure export sales in sd (respect to plants assign and sales process)?
4. How we can do invoice split depending on item category in which scenario we will use?
You first need to go for copying controls either from sales to billing (invoice) or delivery to billing or billing to billing
use transactions (vtaa,vtaf,vtla,vtfa,vtfl,vtff) all possibilities for copy controls. this basicly is flow of doc to doc. (may it be sales to billing, del to bil, or bil to bil etc..)
-> this is where you see the Item category and you control whether split is possible or not with the indicator"B". eg: representing split in invoice based on item category. The field here "data VBRK/VBRP" (headre/item)whcih actually is used for splits or combining different deliveries. create a splitting rule using VOFM (you need access key to get here). Here you define comparisions for the fields at header table and item tables and the comparision fields say SPART"division". "purchase order "BSTKD Instance: 5 sales orders combined into 2 deliveries and the split at the invoice would be 5 individual billing with respect to fields PO and DIv. of each sales order would let you create 5 billings. You need to define the exact "field" in the comparisions both at header and item level that could lead to invoice split. the key here is the field that is different
from header to item will cause split at the item level.
5. Can any one explain how we will configure milestone billing , periodic billing and which scenario we will use?
Menu path:
IMG->sales &distr->Billing->billing plans->define billing plan types.
You set the start date and end dates if applicable to the type of billing you are using. What time to be billed (end of month, start of month etc..)
Milestone is a billing plan type where a customer is billed for the amount distributed between the dates until total value is reached eg: if the total billing amountis 1000 USD for a year. You will bill the customer in different amounts say 200, 500, 300 at different intervals as per customer agreement.
On the other hand Periodic billling is billing the customer for the total amount(here 1000 USD) at regular intervals peridically until the customer agreement is reached. eg: 1000/12 for a 1 year agreement and say billed at the 1st day of every month.
6. What are some pricing routines and sd functional specs?
Form routines for prcing and variuos other functions can be maintained form routines are something todo with ABAP code.
Go to (VOFM) where all requrements whcih are represented by form routines can be maintained. Requrements are available to be assigned where access sequenses are used (for determination procedures, here pricing).
Once the tcode VOFM is accessed you will see requrements and go select "pricing" again you need access key to create your own or copy a routine.
Say you want header price not to have effect the item pricing, you need to go to the program to change abap code to meet the requirement. this specific requirement you created will be assigned in the pricing proc. determination "requirements field"
usaully with a number beyond 600. Note: make sure you activate your routine for its effect to take place.
What is the movement type you used in consignment process?
632, 633, 634, 631
Can team size be 40 in a project? Is there any generalized team size no. for any project? If we tell my team size is 40 in that what no. we can say sd people are?
Team size cant be forty, Theres no genralized size of team. Never
40 sd consultants work together on same project.
What is ALE?
Application Linking and Enabling - Generally ABAPers work on it.
What is meant by condition technique: can we say it is the combination of condition types, access sequence and condition tables?
yes
Where do we can find pricing procedure indicator in sd ?
Pricing procedure is where we maintain all Conditions (like PR00, K004, mwst, kp00, etc)
Where do we assign calender in the master records?
In IMG screen Global Settings.
What is the importance of customer account groups?
We maintain the customer account to maintain payment terms and incoterms. Lets say, if SP is only booking order but the goods should deliver in foreign country and for which SP is not going to bare the excise and other taxes then the SH party or payer will tke teh responsibity then the tax is calculated based on account groups.
What are incoterms? Where do we fix them? Where do you find in regular process?
Incoterms or international comm. terms and u find in CMR - Sales area Data - billing Tab.
How can you make some of the fields as key field in generic tables?
Some fields in all tables have a indicator on it.To see, then go to SE11, display VBAK, u will find MANDT on top, if you see after description 2 tick marks, those are key fields. Gernerally, these key fields are used in writing any Program or Interface. The key fields will extract data of non key fields .
What is the standard group condition routine in condition type, what is its importance?
Its better u read Group Conditions in PR00.
How do you control entry possibility of condition values at order through condition type settings?
You can maintain the maximum and minimum value for all conditions.
What are the customizing settings in pricing procedure for tax condition type?
Check out the standard pricing procedure RVAA01 - MWST.
A bunch of data need to be imported. A huge no.of creations are required, how it is possible in SAP?
thru LSMW, BAPI.
What is the difference between PGI cancellation and returns order?
PGI cancellation is done before the transportation of goods. But return order means its already transported reached customer during transit if materil is spoiled or broke or the goods r not delivered as per customer requested date.then customer send the goods baack to company.
What is the integrated areas in SD AND FI, SD AND MM, SD AND PP in both implementation and support projects?
SD & FI - Possible in Account Determination, for posting the conditions to revelant G/l account like all prices goes to one particular g/l account. Also in Credit Management, Taxes.
SD & MM - Possible in Batches, Material Requirement Planning.
SD & PP - Possible in Material Requirement planning.
Reward if helps
Regards
Sai

SD Certification questions

Hi all,
Is there any way to get the SD certification questions anywhere
I want to gothrough many.If some one has please let me know, I will contact .Please help me as much as possible on this
Regards
Mano

Dear Mano,
SD SAMPLE CERTIFIED QUESTIONS
I BASIS KNOWLEDGE AND SYSTEM NAVIGATION
1. Name two ways to start a transaction.
answer: Dynamic Menu and Command Field
2. Why do you create user*specific parameters?
Answer: They supply defaults to R/3 fields. If a field is indicated, the system automatically fills in
default value. Depending on the field definition, the entry can also be replaced with a value
entered by the user. (Concept of PARAMETER ID)
3. Name the three different kinds of messages in the R/3 system. What is the difference
between them?
A message can have five different types. These message types have the following effects during
list processing:
A (=Abend):
The system displays a message of this message type in a dialog window. After the user confirms
the message using ENTER, the system terminates the entire transaction (for example SE38).
E (=Error) or W (=Warning):
The system displays a message of this message type in the status line. After the user chooses
ENTER, the system acts as follows:
While creating the basic list, the system terminates the report.
While creating a secondary list, the system terminates the corresponding processing block and
keeps displaying the previous list level.
I (=Information):
The system displays a message of this message type in a dialog window. After the user chooses
ENTER, the system resumes processing at the current program position.
S (=Success):
The system displays a message of this message type on the output screen in the status line of the
currently created list.
4. What is a data dictionary or repository?
Central catalog that contains the descriptions of an organization's data and provides information
about the relationships between the data and its use in programs and screens.
The data descriptions in a Data Dictionary are also called metadata, i.e., data that describes other
data.
The ABAP/4 Dictionary stores system*wide data definitions. When you create a new data
definition, the Dictionary tool does all the processing necessary to create the definition. You can
use the Dictionary tool to look up the "definition" of objects in your R/3 System.
5. What is a matchcode?
Comparison key. A matchcode allows you to locate the key of a particular database record (e.g.
account number) by entering any field value contained in the record. The system then displays a
list of records matching the specifications.
If you want an end user to see a specific menu after logging on the R/3 system, how could you do
that?
User maintenance transactions allow the system administrator to create and maintain user master
records. This includes the generation and assignment of authorizations and authorization profiles.
1
SD SAMPLE CERTIFIED QUESTION
II CORPORATE STRUCTURE
In R/3 you can represent a company's structure by defining and assigning corporate structure
elements. What is the purpose of doing that?
Enterprise organization diagram.
Chart showing the organizational structure of an enterprise, its organization units and how they are
related. A combined structure can be created from the point of view of accounting, MM, SD. This
structure forms a framework in which all business transactions can be processed.
Which three organizational elements make up a sales area and briefly explain their function?
Sales organization: An organizational unit that sells and distributes products, negotiates terms of sale,
and is responsible for these transactions.
Distribution channel: Channel through which salable materials or services reach customers. Typical
distribution channels include wholesale, retail and direct sales. You can assign a distribution channel to
one or more sales organizations.
Division: Product groups can be defined for a wide*ranging spectrum of products. For every division
you can make customer*specific agreements on, for example, partial deliveries, pricing and terms of
payment. Within a division you can carry out statistical analyses or set up separate marketing.
Name the three internal organizational elements within a sales organization and briefly
explain their function.
Sales Office
Geographical aspects of the organization in business development and sales are defined using the term
sales office. A sales office can be considered as a subsidiary.
Sales offices are assigned to sales areas. If you enter a sales order for a sales office within a certain
sales area, the sales office must be assigned to that area.
Sales Group. The staff of a sales office may be subdivided into sales groups. For example, sales groups
can be defined for individual divisions.
Sales Persons
Individual personnel master records are used to manage data about salespersons. You can assign a
sales person to a sales group in the personnel master record.
What does the term "business area" refer to and how can it be used?
Business Area. The system posts costs and revenue according to the business area. The business
area can be equivalent to the:
sales area (if the accounts are to be posted according to sales)
plant/division (if the accounts are to be posted according to products)
The business area is defined in Customizing for Sales.
Business area. A unit in an enterprise, grouping product and market combinations as homogeneously
as possible for the purpose of developing unified business policy.
Financial Accounting (FI). A business area is an organizational unit within financial accounting which
represents a separate area of operations or responsibilities within an organization. Financial accounting
transactions can be allocated to a specific business area.
Briefly explain the relationship between sales organizations and company codes.
Many to One.
What is the central organizational element in purchasing?
Purchasing Organization.
Explain the relationship between sales organizations and plants.
Many to Many.
Explain the relationship between sales organizations, plants and company codes.
Many to Many to One.
Can one business area be assigned to several company codes? Which (sub) module of SAP could make
business areas obsolete?
Yes in CO .
2
SD SAMPLE CERTIFIED QUESTION
What is a credit control area? What relationship exists between credit control areas and
company codes?
Credit control area. Organizational unit in an organization that specifies and checks credit limits for
customers. A credit control area can include one or more company codes. It is not possible to assign a
company code to more than one credit control areas.
Which organizational element is central in shipping? Give a definition of it.
Shipping Point: Organizational unit at a fixed location that carries out shipping activities. A shipping
point could, for example, be a company's mail department or a plant's rail depot. Each delivery is
processed by only one shipping point.
Give a definition of plant (in SAP).
Organizational unit within Logistics, serving to subdivide an enterprise according to production,
procurement, maintenance, and materials planning aspects.
A plant is a place where either materials are produced or goods and services provided.
Classification: Business object
Structure: A plant can assume a variety of roles:
As a maintenance plant, it includes the maintenance objects that are spatially located within this plant.
The maintenance tasks that are to be performed are specified within a maintenance planning plant.
As a retail or wholesale site, it makes merchandise available for distribution and sale.
As a rule, the plant is the organizational unit for material valuation.
The preferred shipping point for a plant is defined as the default shipping point, which depends on the
shipping condition and the loading condition.
For the placement of materials in storage (stock put*away), a storage location is assigned to a plant.
The storage location depends on the storage condition and the stock placement situation.
The business area that is responsible for a valuation area is determined as a function of the division.
As a rule, a valuation area corresponds to a plant.
Can you assign two different sales organization to the same company code?
Yes.
To what do you assign distribution channels and divisions?
Sales Organizations.
What are the highest organizational units in SD, MM.PP,FI,CO?
SD: Sales Organizations.
M: Plant
PP: Plant
FI: Company Code
CO: Controlling Area
Can you further subdivide a plant? If yes into what ?
A plant can be subdivided into storage locations, allowing stocks of materials to be broken down
according to predefined criteria (e.g., location and materials planning aspects).
A plant can be subdivided into locations and operational areas. Subdivision into locations takes
geographical criteria into account, whereas subdivision into operational areas reflects responsibilities
for production.
Can a sales organization sell from a plant belonging to a different company code?
Yes.
How many shipping points can you assign to a plant?
Many.
How many shipping points can you assign to a sales organization?
None.
If you have a warehouse management system active, to what would you assign the warehouse
number?
Plant & Storage Location.
3
SD SAMPLE CERTIFIED QUESTION
III MASTER DATA
Why does the customer master have different views?
In addition to the sales and distribution data, the accounting data is also important for a payer.
Therefore one can create a customer master record centrally for the following partner functions:
For the payer
For the sold*to party who, in addition to the other partner functions, also takes on the function of the
payer.
Which different partner functions can a customer master record serve?
Customer:
sold*to party
ship*to party
payer
bill*to party
One*time customer including all partner functions.
What is the structure of data in the customer master record?
Different data is maintained in each of the three areas:
General data, like address and telephone number, etc., is maintained for every customer. This data is
only identified by the customer number, not by company code or sales area. Maintaining the data is
possible from both the accounting view and the sales and distribution view.
Company code data is only of interest for the accounting department. It includes, for example,
information on insurance or account management. This data applies to only one company code.
Sales and distribution data is only of interest for the sales and distribution department. It includes, for
example, data on pricing or shipping. This data only applies to one sales area, and therefore is
dependent on the sales structure (sales organization, distribution channel, division).
Would you have different customer numbers if your customer was serviced by more than
one company code?
No.
Would you have different customer numbers if your customer was serviced by more than
one sales organization?
No.
A material is produced in plant Boston, plant Dallas and in plant Chicago. How many
different material master number do you need?
Only one.
Is it possible to have different data for the same customer for different sales areas?
Yes.
Give examples of general data in the customer master record ?
Address, Control data, Marketing, Payment transactions, Contact person, Unloading points.
Give examples of general data in the material master record ?
This level contains the data applicable to all individual group companies, all plants, and all
warehouses/stores belonging to an enterprise (corporate group). Examples of general data are details
on a material's design (CAD drawings, for instance) and storage conditions (temperature range,
whether the material is explosive or perishable, and so on).
Give examples of company codespecific data in the customer master record?
This data is only of importance to the accounting department. It includes, for example, data on
insurance and account management. Company code data only applies to one company code. If you
edit the customer master record you must specify customer number and company code in order to
access the screens containing company code data.
Which plant*specific data do you find in the material master record?
4
SD SAMPLE CERTIFIED QUESTION
This level contains the data for each branch or plant location within a certain company. The data
important to Purchasing is stored at this level. Examples of this data are the maximum and minimum
order quantities of a material and the reorder level. You access the plant data by entering the plant
key.
If a customer wishes to receive goods on Tuesdays only, how could you ensure that in the
SAP R/3 system?
This can be done by specifying goods receiving hours * Time schedule of ship*to party which specifies
the days and times that goods can be delivered.
Do you find any sales prices in the material master record?
Yes.
Name at least five different partner functions.
Examples of partner functions in Sales and Distribution:
soldto party, shipto party, bill*to party, payer.
Examples of partner functions (roles) in Materials Management:
ordering address, supplier of goods, invoicing party, different payee.
Which are the two partner functions in SD that have to be maintained in FI too ?
sold*to party, payer.
Can you assign a material to more than one division?
No.
If you want to create language specific sales texts for your material master, would you have
to create a new material master record?
No.
What is a material type and which material types do you know?
Raw materials, semi*finished products, finished products, trading goods, operating supplies.
Name the four standard industry sectors in SAP for the material master. For what do you use
them?
Branch of industry.
The industry sector groups together companies according to their activities (for example, plant
engineering and construction, mechanical engineering, the chemical industry, and the pharmaceutical
industry).
Table*driven program support is provided via the industry sector: for example, for the selection of
data fields on*screen, for the sequence of the screens, and for the allocation of a material to a
material type.
For what or why do you use the classification system in sales? Give examples of objects you
can classify in R/3.
For e.g., Variant Pricing of configurable products. Objects can be customers, products, condition types.
Does storage*location specific data in the material master record apply for each plant?
This level contains the data specific to a storage location. Stock levels are an example of the data
maintained for each storage location. You access the storage location data by entering the plant and
storage location codes.
This data structure facilitates the organization of material*related information within the entire
enterprise. It prevents redundant storage of material data when the same material is used in more
than one plant or stored at more than one storage location.
Example: Suppose the same metal casting is stored at two different locations. The design and
purchasing data for this material would be identical. However, the data on the stock levels at each
location would differ.
Name at least four views of the material master record.
5
SD SAMPLE CERTIFIED QUESTION
. Accounting : Valuation and costing information. Examples: standard price, past and future
price, and current valuation.
. Materials planning and control: Information for material requirements planning (MRP) and
consumption*based planning/inventory control. Examples: safety stock level, planned delivery
time, and reorder level for a material.
. Purchasing: Data provided by Purchasing for a material. Examples: purchasing group
responsible for a material, over* and underdelivery tolerances, and the order unit.
. Engineering: Engineering and design data on a material. Examples: CAD drawings, basic
dimensions, and design specifications.
. Storage: Information relating to the storage/warehousing of a material. Examples: unit of
issue, storage conditions, and packaging dimensions.
. Forecasting: Information for predicting material requirements. Examples: how the material is
procured, forecasting period, and past consumption/usage.
. Sales and distribution: Information for sales orders and pricing. Examples: sales price,
minimum order quantity, and the name of the sales department responsible for a certain
material.
What are the possible units of measure for a material?
A material can be stored, transported and sold in various units of measure. In the SAP R/3 System,
you can therefore define various units of measure which are maintained in the sales and distribution
screens. However, you only need to maintain the fields of the units of measure if they deviate from the
base unit of measure. If no other fields with units of measure are maintained, the system
automatically takes the base unit of measure as a basis for its calculations. You can enter the following
units of measure in the sales and distribution screens:
. Base unit of measure : Stocks of a material are managed in the base unit of measure. All
quantity movements in other units of measure are converted automatically by the system into
the base unit of measure.
. Alternative unit of measure: If a product is managed in the base unit of measure "Piece" but is
sold in the sales unit "Box", you must define the conversion factor. The alternative unit of
measure can define, for example, that 1 box of this material contains 12 pieces.
. Sales unit : The unit of measure in which materials are sold is referred to as a sales unit (for
example, piece or bottle). The value you define in the material master record is proposed
during business transactions relevant for sales, such as the sales order. You can replace them
with other alternative units of measure in the sales order.
. Delivery Unit : The delivery unit refers to the unit in which materials can be delivered. Only
exact multiples of the delivery unit can be delivered. For example, with a delivery unit of 30
bottles, 30, 60 or 90 bottles can be delivered, but not 100 bottles.
. Quantity Specifications: Two different quantity specifications are used:
. Minimum order quantity: The minimum order quantity refers to the minimum quantity the
customer must order. A warning message appears if the minimum order quantity is not
reached during order entry. The order can be entered in spite of the warning message.
. Minimum delivery quantity : The minimum delivery quantity refers to the minimum quantity
you must deliver to the customer. The minimum delivery quantity is automatically checked
during delivery processing. A warning message appears during delivery processing if you enter
a delivery quantity lower than the minimum delivery quantity. The delivery can be created in
spite of this warning message.
What is a Bill of material?
A bill of material is a complete, formally structured list of the components that make up a product or
assembly. The list contains the object number of each component, together with the quantity and unit
of measure. The components are known as BOM items. A bill of material can only refer to a quantity of
at least 1 of an object.
Is the BOM used in the PP module only?
No. Also used in SD.
6
SD SAMPLE CERTIFIED QUESTION
Explain what a routing is?
Routing contains the operations required in production, and the production resources/tools, material
components, and test equipment required to produce the product.
What is a work center?
A work center is an organizational unit where a work step is carried out, producing an output. The
work center defines where and by whom an operation is to be carried out. A cost center is assigned to
each work center in the work center master record. The work center has a particular available
capacity. The activities performed at or by the work center are valuated by charge rates, which are
determined by cost centers and activity types. Work centers can be: Machines, People, Production
lines, Groups of craftsmen .
IN Personnel Planning and Development (PD) work centers are the physical locations where tasks are
carried out. A work center can represent anything as general as a geographic location, for example,
the New York branch office. Or work centers can be very precisely defined. For example, a work center
could represent a specific workstation, with specific tools and equipment, on a specific floor, of a
specific building.
IN Workflow Management a work center is a particular place which has been set up specifically so that
employees can perform their duties within the corporate work system using working materials.
What does the account group of the customer /vendor control?
A collection of properties of accounts which determine the creation of master records.
The account group determines the data that is relevant for the master record and a number range
from which numbers are selected for the master records.
Each master record must be assigned to an account group.
Changes to the account group and the accompanying partner functions can only be made from a lower
level to a higher level. For example, this means that a sold*to party cannot be assigned the function of
a payer as fields which have already been maintained for this sold*to party would have to be masked.
However, you can assign the sold*to party function to a payer.
The account group ensures that for the different partner functions of a customer only the necessary
screens and fields are displayed for input.
What are the two possible ways of control for the cost of a material in the material master
record?
Standard Price, Moving Average Price.
What is a valuation class?
Allocation of a material to a group of G/L accounts.
Along with other factors, the valuation class determines the G/L accounts to be updated as a result of
a valuation*relevant transaction (for example, a goods movement).
Which valuation classes are valid depends on the material type. Several valuation classes
can be valid for one material type. A valuation class can be valid for several material types.
A customer master record in SD is also an A/R(accounts receivables)in FI. When you create a customer
master record you also have to specify the reconciliation account. For what is the reconciliation
account used?
Account in G/L accounting, to which automatic entries are posted during a business activity. It is
generally the case that several subledger accounts post to a common reconciliation account. This
ensures that the developments in the subledger accounts are accurately reflected in the general ledger
(i.e. in line with balance sheet conventions). You can set up a reconciliation account for, say, all
overseas customers.
7
SD SAMPLE CERTIFIED QUESTION
IV INTRODUCTION TO ORDER MANAGEMENT & SALES
Briefly describe the types and structure of the sales document and give examples of data
that you find on the different levels.
Sales*related business transactions are recorded in the system as sales documents. There are, broadly
speaking, four different groupings of sales documents:
Sales queries, such as inquiries and quotations
Sales orders
Outline agreements, such as contracts and scheduling agreements
Customer problems and complaints, such as free of charge deliveries and credit memo requests.
Header Data
The general data that is valid for the entire document is recorded in the document header. This data
includes the:
number of the sold*to party
number of the ship*to party and the payer
document currency and exchange rate
pricing elements for the entire document
delivery date and shipping point
Item Data
Whereas data in the document header applies to all items in the document, some data applies only to
specific items. This data is stored at item level and includes the:
material number
target quantity for outline agreements
number of the shipto party and the payer (an alternative shipto party or payer can be defined for a
particular item)
plant and storage location specifications
pricing elements for the individual items
Schedule Line Data
An item consists of one or more schedule lines. The schedule line contains all the data that is needed
for a delivery. For example, a customer orders 20 pieces of a material and you enter this as an item in
the sales order. However, you can only deliver 10 pieces now and the remaining 10 pieces next month.
In other words, you need to schedule two deliveries. The data for these deliveries (dates, confirmed
quantities) are stored in two separate schedule lines. In sales documents where delivery data is not
relevant *for example: contracts, credit and debit memo requests * the system does not create any
schedule lines.
Data recorded in the schedule lines includes the:
schedule line quantity
delivery date
confirmed quantity
What is the difference between an inquiry and quotation ?
. Inquiry: Request made to a vendor for a quotation for required materials or services.
No availability check is done for inquiry.
. Quotation: Offer from a vendor to a purchasing organization regarding the supply of materials
or performance of services subject to predefined terms and conditions.
A quotation consists of a number of items, in which the total quantity and delivery date of an
offered material or service are specified.
The total quantity can be subdivided into several partial quantities with different delivery dates in the
lines of a delivery schedule.
Do you always have to have a material master record number when you enter an item on a
sales document (inquiry and quote)? If not what would you have to use to be able to enter
information at item level?
No. Customer Material Information or Material Description.
If a customer doesn't place an order with you after you have sent him a quotation, what happens to
the quotation document?
Remains active till the end of validity period.
8
SD SAMPLE CERTIFIED QUESTION
Can you have alternative items in a sales order?
Yes.
If you reference an inquiry when creating a quotation ,would the inquiry be updated?
Yes.
Can you copy one inquiry to many quotations ?
No.
Can you copy several previous documents into one sales order?
Yes.
Do you always have to copy the entire quantities at item level when you reference a
previous document?
No.
Can you make sure that business data in a sales order is only possible to maintain at header
level?
Yes.
From where is the delivering plant transferred into the sales order?
Customer Master, Material Master.
Which partner function is relevant for the delivering plant? The soldtoparty ,
billtoparty, payer, carrier or the ship* to* party?
Ship*to party.
Can you manually change the delivering plant in the sales order once it was defaulted from
the master data?
Yes.
For what or why do you use the incompletion log?
To have a complete document so that it doesnu2019t affect subsequent processes.
Can you have different incompletion logs for different item categories? Schedule line
categories?
Yes.
If a document is incomplete can you still save the document?
Yes.
Which reference status can a document have at item level? Which statuses at header level?
Item level: Partial, Full.
Header level: Full.
What's the advantage of using text as a reference instead of duplicating it?
Can be modified if needed.
What three sources provide data for the creation of a sales document?
Material Master, Customer Master, Previous referenced documents.
Can you change addresses of partners manually in the sales document?
Yes.
Name several input tools that make order entry faster and give a definition of them?
Customer Material Information, Product Proposal , Referencing Documents.
9
SD SAMPLE CERTIFIED QUESTION
In which business environment would you use only the single*line entry screen to create
and save the order?
Telephone Sales, Simple Business.
If you do not specify the delivering plant in the sales order, what could the system then not
do?
Delivery Scheduling.
For what would you use the fast change function in sales entry?
Alternate Plants, Delivery or Billing Blocks
Name two ways to control that customers can receive only certain materials?
Material Listing, Exclusion.
What does the item category control?
General Data
. Should pricing be carried out for the item?
. When should an item be regarded as completed? A quotation item, for example, can only be
regarded as completed if the entire quantity has been copied into a sales order.
. Is it an item that refers to a material or is it a text item?
. Are schedule lines allowed for the item?
. May general business data, for example, the terms of payment at the item level, deviate from
those at the header level?
. Should a system message appear if the item cannot be fully delivered?
. Which fields are relevant for the incompletion log?
. Which partner functions are allowed at the item level and which are mandatory?
. Which output (for example, an order confirmation) is allowed for the business transaction and
which output determination procedure is used?
Shipping Data
. Is an item relevant for delivery?
. Should the weight and the volume of an item be determined?
Billing Data
. Is an item relevant for billing?
. Should the cost of the item be determined?
. Is it a statistical item? Pricing is carried out for statistical items. However, they are not added
to the value of the order, that is, the customer is not charged for them.
. Should a billing block be set automatically for an item? For example, this may be important for
items whose prices have to be clarified before billing
. Is it a returns item?
. Name the influencing factors for determining the item category in the sales document?
. Sales Document type, Item Category Group, Higher Level Item, Item Usage.
. Name the influencing factors for determining the scehdule line category in the sales document?
. Item Category, MRP Type.
. What does the sales document type control?
General Data
. Can the document be entered only with reference to a preceding document?
. Should the existing customer
. material info record be taken into consideration?
. Should the delivery date be proposed?
. Must a customer number be entered when creating a document? For example, product
proposals can be entered without reference to a particular customer.
. Which order probability is defined?
. Should the division be taken from the material master record for every item or should an
alternative division specified in the header take precedence over the item specifications?
10
SD SAMPLE CERTIFIED QUESTION
. How should the system respond if the division entered in the header deviates from the division
in the items?
. Should a credit limit check be made?
. From which number range should the document number for internal or external number
assignment come?
. Which fields are relevant for the incompletion log? The validity period, for example, is
important for contracts and must therefore be specified in the document.
. Can an incomplete document be saved or must all data be complete?
. Which partner functions are allowed and which ones are mandatory?
Shipping Data
. Which delivery type should the delivery resulting from the order have?
. Should delivery scheduling be carried out?
. Should transportation scheduling be carried out?
. Should a delivery block be set automatically for a specific reason? For example, a delivery
block may be appropriate for a freeofcharge delivery.
. You can define shipping conditions for a sales document type. These are copied into the
document regardless of what is defined in the customer master record.
Billing Data
Which billing type should the invoice resulting from the order or the delivery have?
Should a billing block be set automatically for a specific reason? For example, a billing block may be
appropriate if a credit memo request should first be checked before it is used as the basis for a credit
memo.
Can the sales document type be determined by the system?
No.
In R/3, can you automatically substitute one product for another? How? What would you
have to create?
Yes. Product Selection / Material Determination.
Give a definition of replenishment lead time?
Total time for the inhouse production or for the external procurement of a product. In inhouse
production the replenishment lead time is determined to cover all BOM levels.
What's the difference between checking availability with or without replenishment lead time (RLT)?
With RLT : Availability check is done only upto end of RLT. If material is not available the date on
which RLT ends is displayed as Material Availability Date.
Without RLT : Availability check is unrestricted. Displays Delivery Dates as on which partial deliveries
can be made with available stock.
Name at least three item categories?
Standard Items : AFN, AGN, TAN.
Free of charge Items: AFNN, AGNN, TANN.
Non*stock Items : AFX, AGX, TAX.
Text Items : AFTX, AGTX, TATX.
Why would you use different item and schedule line categories?
Item categories are defined to provide additional control functions for the sales documents and thus
meet the demands resulting from the different business transactions.
The items in a sales document are divided into one or more schedule lines. These schedule lines differ
from each other with respect to date and quantity. For some schedule lines, material requirements
planning is not carried out; for other schedule lines, it is carried out. Also goods receipt, not goods
issue, is posted for a schedule line defined in a returns document.
Can you change existing standard item categories?
Yes.
11
SD SAMPLE CERTIFIED QUESTION
Can you create new sales order types?
Yes.
Different dates will be calculated in order entry scheduling . Can you name the lead time
variables that will be taken into account?
Transportation lead time, Pick/pack time, Loading time, Transit time .
If you run out of stock in a specific plant can you check if there are quantities available in other plants?
Yes.
When you carry out availability check, which quantities or movements can the system take
into consideration?
The following elements can be included in the availability check:
Stocks : safety stock, stock in transfer, stock in quality inspection, blocked stock.
Inward and outward movements : purchase orders, purchase requisitions, planned orders, production
orders, reservations, dependent reservations, dependent requirements, sales requirements, delivery
requirements.
Give some examples of sales document types (description, not necessary the short code)
that already set up in the standard system?
Indicator used to control the processing of the various sales documents which are defined in the
system. E.g., OR, SO, BV, KR. Document types allow the system to process different kinds of business
transactions, such as standard orders and credit memo requests, in different ways.
Can you maintain texts for a specific customer and store them in the system? If yes, where?
Yes. Customer Material Information.
When the system checks availability which scheduling would it use first?
Backward Scheduling.
Name the influencing factors for the determination of the availability date?
The following data is required for determining this date:
Route from the shipping point to the ship*to party location
Shipping point from which the goods are issued
Loading group from the material master record
Weight group determined from the order using the order quantity.
Name the three delivery possibilities when there is not enough stock available?
One Time Delivery, Complete Delivery, Partial Deliveries.
Can you think of an example why you would have to create a text for a customer and copy it
to the sales order?
Customer specific instructions.
What is the function of item category group?
The item category group determines how a material is processed in the sales order. It defines, for
example, that pricing does not take place for a free of charge item, such as a business gift; or that
inventory management is not carried out for a service. When processing sales and distribution
documents, the system uses the item category group to determine the item category. The system
determines the item category based on the item category group of the material and the current
business transaction, and proposes it in the respective document.
When creating the material types non*stock material and services, DIEN is proposed in both cases for
the item category group, because the order processing for both material types is identical: for
example, pricing is carried out for both, but no availability check.
On sales order, when the system confirms 20 pieces to be available at a certain date, would
these 20 pieces still be available for other new sales order coming in later?
No.
What is a delivery group and why would you use it?
12
SD SAMPLE CERTIFIED QUESTION
The complete delivery and delivery group functions enable you to combine some or all of the items in a
sales order so that they are delivered to the customer together. The system determines automatically
the latest delivery date possible for the delivery group and adjusts the schedule lines accordingly.
Corresponding requirements for material requirements planning (MRP) are changed or re*determined.
What is backorder processing?
The backorder processing functions enable you to list relevant sales documents for specific materials
and process them from the point of view of availability. You can assign available to promise (ATP)
stock to outstanding order quantities. In addition, you can withdraw already confirmed quantities and
reassign them to different items.
Backorder processing is only available for materials with individual requirements.
Can you link items in a sales order? If yes, when would you do that?
Yes. Promotional Items.
For what would you use BOMu2019S in sales? What two methods of BOM processing do you have
in sales order entry? How can you control if the system should/should not explode a BOM in
the sales order.
A bill of material (BOM) describes the different components that together create a product. A BOM for
a bicycle, for example, consists of all the parts that make up the bicycle: the frame, the saddle,
wheels, and so on. When you enter the material number of a bill of materials that is relevant for sales
order processing, the system displays the material that describes the whole bill of materials as a main
item. The components are displayed as sub*items.
Processing by Main Item : ERLA & Processing by Sub*Item : LUMF
BOM explosion can be prevented by specifying Item Category Group as NORM.
Credit limit checks is an example of a very close link between which two SAP modules?
SD & FI.
What are the two techniques in delivery scheduling?
Backward Scheduling & Forward Scheduling.
How does a third party deal work? Do you use a special sales order type for that? How could
the system know that you want to process a third party deal?
By specifying item category as TAS using double*line entry in the sales order.
No special order type is available.
By the item category group and/or material type in Material Master .
Name the several steps in consignment processing.
Consignment fillup, Consignment issue, Consignment pickup, Consignment return.
Whatu2019s the difference between consignment pick*up and consignment return?
In consignment pick*up, customer returns consignment stock. When goods issue is posted, the
relevant quantity is deducted from the customer's special stock and is added back to regular stock at
the plant where the goods are returned. Total valuated stock remains the same since the returned
stock was regarded as part of inventory even while it was at the customer's premises.This transaction
is not relevant for billing.
In consignment return, customer wishes to claim on consignment goods which have already been
issued. When goods issue is posted, the relevant quantity is added to the customer's special stock at
the plant where the goods are returned. Since the ownership of the goods is passed from the customer
back to the company, the transaction is relevant for billing. In this case, the customer receives a credit
memo for the returned goods.
Can you control that an end user cannot copy a quote of customer A to a sales order for
customer B? If yes, where?
Yes. By customizing Copying Control for header data.
Give some example for data that is copied from the customer (soldto, payer, shipto) to the sales
order as well as for data that is copied from the material?
General data, payment terms, shipping details, delivery agreements, delivering plant.
What is returnable packaging processing?
13
SD SAMPLE CERTIFIED QUESTION
Returnable packaging consists of materials that are stored at the customer location but which remain
the property of the company. The customer is only required to pay for the returnable packaging if he
does not return it by a specified time.
Name the two outline agreements in R/3 standard and explain the difference between them.
Agreements are arrangements between business partners regarding the granting of conditions over a
specified time period. The agreement contains conditions which apply over a particular time period and
which are settled together at the same points in time. An agreement can be settled once or
periodically. The two outline agreements include Contracts and Scheduling Agreements.
Unlike a contract * which only contains an overall target quantity or value * a scheduling agreement
also contains specific order quantities and delivery dates.
How many documents do you create when you release, deliver and invoice the first order
from a contract?
Three : Sales order, Delivery note, Invoice.
What types of output can you have in sales?
Printer, Telex, Fax, Mail, EDI.
Can you automate output processing ? Do you always have to specify it manually?
yes. No.
Where would you specify which data should be copied (at header, item and schedule line
level)when you copy from one document to another one?
Customizing Copy Control.
SHIPPING
Describe the flow of data from the sales order into the delivery for header and item and
schedule line level data?
Header à Header
Item à Header, Item.
Schedule line à Item.
Can you combine several sales orders into one delivery document ? If no, why not? If yes,
would the system check certain criteria? What criteria?
No. When ship*to party or plant is different.
Yes. Availability of all items are confirmed.
Name a few prerequisites that have to be fulfilled if you want to create a delivery for the order.
Header Level
There cannot be a delivery block at header level.
The sales document must contain at least one item due for delivery before a delivery can be created
for this document.
Item Level and Schedule Line Level
The schedule line must be due for shipping on the specified selection date.
A schedule line becomes due for shipping as soon as the material availability date or the transportation
scheduling date is reached.
The schedule line cannot be blocked for delivery.
The delivery quantity must be greater than one.
The items in the order must be fully processed.
If they are incomplete, you must first edit the incompleteness log in the order. You will find
information on the incompleteness log in the R/3 SD online documentation on sales.
The product status of the material must permit delivery.
For example, the product status for new products which have not been released for delivery does not
allow them to be included in a delivery.
Sufficient quantity of the material must be available.
If you create a delivery, would this automatically update the sales order?
14
SD SAMPLE CERTIFIED QUESTION
Yes. The delivery status of the entire order results from the delivery status of the items. Until all items
in the order have been fully delivered, the order has the status "Partially delivered". The entire
document acquires the status of fully delivered once all the items have been fully delivered.
Name the different ways of creating deliveries.
Partial Deliveries, Complete Deliveries, Deliveries without reference, Grouped Deliveries.
How does the system determine the shipping point and the route in the sales order?
A shipping point can be determined for each order item. How the shipping point is determined depends
on three factors:
The shipping conditions from the customer master record (Shipping screen). A condition might be that
the goods are to be delivered to the customer as soon as possible.
The loading group from the material master record (Sales/Plant Data screen).You could, for example,
specify a loading group that defines that the goods must always be loaded with a crane or a fork lift.
The delivering plant. This plant is determined per order item either from the customer master record
or from the material master record. However, you can also enter it manually for each order item. You
will find detailed information on determining the delivering plant in the sales order in the R/3 SD online
documentation on sales.
Can you change the shipping point determined in the sales order manually?
Yes.
If you have several shipping points in a sales order at item level. What would that have on
the delivery?
Each item will individual deliveries.
Why would you carry out route determination in the delivery again?
To reconfirm the weight of the item.
At which different levels can you specify pick/pack and loading time?
Shipping point determination level : loading time.
Route determination level : pick/pack time.
Where do you specify the departure zone and the arrival zone for route determination?
Shipping point, Ship*to party.
How can the route influence the material availability date?
Transit time & Transportation lead time.
Why would you carry out availability check in the delivery?
The availability check is calculated using planned inward and outward movements of goods. Therefore
the delivery situation might have changed in the meantime due to unforeseen circumstances, such as
lost output. The availability check in the delivery takes any such changes into account.
Where would you store partial/complete shipment agreements and over/under delivery
tolerances?
Customer Master and Customer Material Information.
Explain the effects of printing out the picking list.
Updates the picking quantity in the delivery.
How does the system automatically determine the picking storage location in the delivery?
Storage Condition.
Shipping Point.
Plant.
What is a transfer order and for what would you use it?
Document used to support every stock movement in the warehouse.
It contains all the important movement data, such as the material to be transferred, the quantity to be
transferred, the storage bins involved, and so on
Define a shipping unit?
15
SD SAMPLE CERTIFIED QUESTION
Combination of materials which are packed together in a shipping material at a particular time.
Shipping units contain items which in turn are made up of shipping units or delivery items.
What effects does goods issue have?
When the goods have left your plant, the business transaction is regarded as completed from the point
of view of shipping. When goods are issued, the following functions take place in the system:
The material stock is reduced by the goods issue quantity and the corresponding value changes take
place in accounting. This ensures that the quantity and value flows are parallel.
Material requirements for the delivery are reduced
The delivery status is updated
If you bill after goods issue, the delivery enters the billing work list
How can you delete a good issue?
You cannot cancel a goods issue posting in isolation. You are also unable to change goods issue
quantities. If you make a mistake when processing a delivery, or if the goods are damaged leaving
your plant and cannot be delivered, you must cancel the entire business transaction.
Procedure
After you have invoiced the delivery, for which the incorrect goods issue posting was carried
out, proceed as follows:
1. Enter a returns order (order type RE) for the customer and the material involved.
2. Create a returns delivery for the returns order. The system proposes the delivery type. The
delivery quantities in the returns delivery must correspond to the goods issue quantities in the
incorrect goods issue document.
3. Post "goods issue" for the returns delivery. The system automatically recognizes the returns
delivery as goods receipt and clears the original goods issue posting by carrying out reverse
posting.
4. Invoice the business transaction with a returns credit memo. The system proposes billing
type. The original billing document for the incorrect goods issue document is cleared by this
credit memo.
Is it possible to work without specifying a pick/pack or loading time for a shipping point?
Yes.
When do you initiate packing activity*before or after goods issue? What is the material type
for shipping material?
Before goods issue . VERP.
When you post goods issue after packing, which two documents do you create?
Picking List, Invoice.
Can the delivery quantity and the picking quantity in the delivery document be *different?
Yes.
PRICING
Could you explain what condition technique in SAP is?
Hierarchy of elements defining a data combination which leads to certain actions.
In pricing the condition technique refers to the method by which the system determines prices from
information stored in condition records. In Sales and Distribution, the various elements used in the
condition technique are set up and controlled in Customizing. During sales order processing, the
system uses the condition technique to determine a variety of important pricing information.
Name three areas/processes which use condition technique in SD?
Material determination, Output determination, Account determination.
16
SD SAMPLE CERTIFIED QUESTION
What are the four basic elements of condition technique?
Condition Types, Condition Tables, Access Sequences, Pricing Procedures.
Please explain graphically the relationship between the four basic elements in condition techniques?
Procedures à Condition Types à Access Sequence à Condition Tables à Condition Records.
Explain what a pricing procedure is?
The primary job of a pricing procedure is to define a group of condition types in a particular sequence.
The pricing procedure also determines:
Which sub*totals appear during pricing
To what extent pricing can be influenced manually
Which method the system uses to calculate percentage discounts and surcharges
which requirements for a particular condition type must be fulfilled before the system takes the
condition into account.
Explain what a condition table and an access sequence is and the relationship between
them?
A condition table defines the combination of fields (the key) that identifies an individual condition
record. A condition record is how the system stores the specific condition data that you enter in the
system as condition records. For example, when you enter the price for a product or a special discount
for a good customer, you create individual condition records.
An access sequence is a search strategy that the system uses to find valid data for a particular
condition type. It determines the sequence in which the system searches for data. The access
sequence consists of one or more accesses. The sequence of the accesses establishes which condition
records have priority over others. The accesses tell the system where to look first, second, and so on,
until it finds a valid condition record. You specify an access sequence for each condition type for which
you create condition records.
What is a condition type? What are the two main groups of condition types?
A condition type is a representation in the system of some aspect of your daily pricing activities. For
example, you can define a different condition type for each kind of price, discount, or surcharge that
occurs in your business transactions.
Fixed Amount & Percentage.
Is SD the only module that uses condition technique?
No.
What is a condition supplement and why would you use it?
A condition supplement is a supplement for a particular condition type. For example, you can include a
supplement every time you apply a material price. The supplement can contain various discounts.
During pricing, the system automatically applies the discounts defined in the supplement every time it
accesses a material price. You define for which condition types you want to use condition supplements
in Customizing for Sales.
Which partner function is relevant when it comes to tax calculation in the sales order?
Ship*to party.
Name at least three different condition types in pricing?
Price, Discounts, Freight. PROO, K007, KF00.
You can create scales for prices and discounts. Name the four possible scale basis in R/3.
Value, Quantity, Gross weight, Net weight, Volume.
Where would you specify that a condition type is a discount or a surcharge?
In Condition Type Details Screen.
If somebody adds price elements manually in the sales order or if somebody changes a
discount the system determined automatically, do you have a possibility to see that in the
sales order?
Yes.
You want to list all condition records for a certain material or a certain sales organization.
How would you do that?
17
SD SAMPLE CERTIFIED QUESTION
By creating Pricing Reports.
Does the pricing procedure apply for the pricing data at item level or for the pricing data at
header level?
Both.
When you create a header condition manually in the sales order the system can copy the values in
different ways to the items. Where would you specify how the system should process?
Condition Type.
Which data do you have to maintain in SD so that the system can determine the sales taxes
in the sales order automatically?
Tax rate with or without Jurisdiction.
What does the condition exclusion indicator do for you?
The system can exclude conditions so that they are not taken into account during pricing in sales
documents.
Can you explain what a statistical condition is? Give an example for a statistical condition?
VPRS.
For what do you use customer hierarchies?
Pricing , Rebate.
Can you track cumulative values in R/3? If yes, it could be based on what?
Yes. Maximum Value, Maximum Orders, Maximum Quantity.
If you want to make sure that conditions records apply for a certain time period only what
would you have to do?
Validity Period to be specified in condition record.
What is a group condition?
Condition which can be used to determine a scale value based on more than one item in a document.
The system groups the items using either the condition key for the appropriate condition record or a
separately defined condition key.
Name the influencing factors for pricing procedure determination during sales order entry?
Customer, Sales Document Type and Sales Area.
Can you copy condition records? If yes, are there any restrictions?
Yes. Field specific.
If you create a new condition type*do you also have to create a new condition table and a
new access sequence?
Yes.
Where can you specify that a condition is mandatory?
In Pricing Procedure.
Tax jurisdiction processing is a close link between which two modules?
FI & SD.
Do you have to create a condition record for taxes in the SD application?
Yes.
BILLING
Name several billing types?
F1 : Order related Invoice F2 : Delivery related invoice.
F5 : Proforma Invoice for Sales Order F8 : Proforma Invoice for Delivery.
Can you delete an invoice?
No. You can cancel it and create cancellation document.
18
SD SAMPLE CERTIFIED QUESTION
When you create an invoice in SD, how do you post it to FI?
Select Billing document à Release To Accounting.
The system displays a message that the accounting document has been saved. If the billing document
contains an error, the reason for not forwarding the document is displayed. If the release was
successful, the posting status in the billing document is set to C (accounting document has been
created). You find the posting status by selecting Header à Details in the billing document.
When you create an invoice can you carry out pricing again?
Yes.
From which documents can you create a proforma invoice?
Based on sales order or delivery.
Do you transfer a proforma invoice to FI ? If yes, how? If no, how do you customize the
system in a way that the proforma invoice is not transferred to FI?
No. Billing status not assigned to proforma invoice. Posting bock in the billing document.
When you create a credit memo request do you always have to refer to a sales order or any
other previous document?
Only sales order.
In R/3 how can you make sure that invoices for a customer are always created at a specific
date?
Billing Schedule.
Can you combine deliveries into one invoice? When would you do that?
Yes. If the header data and header partners for specified delivery or sales order are identical and if
requirements for splitting do not apply.
Can you combine orders into one invoice?
Yes.
Can you split deliveries into several invoices? When would you do that?
Yes . If the data from the related reference documents differs in the header fields of the billing
document. The system will automatically split the invoice.
For what do you use the billing due list? What previous step in the process is necessary that
a delivery appears in the billing due list?
Selection criteria u2013 sold*to party, billing date or receiving partner.
a) separate invoice for each delivery
b) split one sales order for delivery into several invoices.
c) combine several sales orders for delivery into one invoice.
Name the five possible influencing factors for account determination for invoices?
Chart of accounts of the company code
Sales organization
Account assignment group of the customer (from the customer master record, Billing screen, Account
group field)
Account assignment group of the material (from the material master record, Sales 2 screen, Account
assignment group field)
Account key (from the pricing procedure)
Can one business area be valid for several company codes?
Yes.

Movement type 161

Hi,
pl explain the concept of mvt 161.
I created a Po and have put the tick in Returns, but when I do MIGO system is giving error message deficit in qty.
I read the sap help on this and did what is written there.
pl guide.

Hi,
generally this mvt type 161 is used in case of returns
Returns to vendor and store returns (returns from plant to plant, or for SAP Retail site to site) can be necessary for the following reasons.
Goods remain at the end of a promotion
Goods remain at the end of a season
The vendor asks for the merchandise to be returned
Goods have to be returned/destroyed because they are spoiled, broken or of inferior quality
Returning discontinued articles to the vendor.
The merchandise involves empties or returnable transport packaging
Features
You can mark articles to be returned when you are entering an item in a purchase order by selecting the R indicator (returns item) on the item overview screen of the purchase order.
Returns order items can be entered in a purchase order alongside other order items. This enables you to order goods from and return goods to a vendor in the same purchase order.
Returns to vendor can be managed completely on the procurement side: They leave the site at the receiving dock (i.e. when the vendor makes a delivery) and the relevant items are handled as negative values in Invoice Verification.
Activities
If you require shipping documents or freight lists for the return, you also have the option of using the shipping processing functionality.
If a purchase order item is marked as a returns item, the returns to vendor are posted using movement type 161 when the goods receipt for purchase order is posted.
Movement type 161 has the same effects as mvt type 122.
return indicator is marked in PO
when u r sure that some materials are beeing returned on the goods receipt u use to tick the return indicator in nthe po.
other wise u will do 122.separatly after GR, when the material is beeing sent
Regards,
Archit

Collective PO & Allocation without DC

Hi,
Is it possible to use collective PO & Allocation to create PO, if there is no Distribution Center exists?
Thanks
Mani

Hi Mani,
IS Retail will not allow processing of allocation table without a DC. In fact if you do not provide DC in Allocation table, it want consider that as complete.
Max you can try to attach a store as a supplying plant in Site master and then you can try. As a standard source determination, it may accept, but I am not sure.
Regards,
Amit

Line-item no. not sequential in billing

Hi All ,
While doing POS upload for sales collection , message type WPUUMS
from a site for retail , two documents are created Article and billing .
Both of these are having multiple articles which are positioned by line item no
POSNR & VGPOS (like 010 , 020 ) in table vbrp for each article and billing document no . My problem is that suppose I am posting data for 3 articles and after that when I am displaying it in billing document no. or in table vbrp , I find POSNR (line item no. ) as 1 , 4 and 5 instead of 1 , 2 , and 3 .
Adding to this when I check Article document no. and in table rkwa , I find line item no . ( zeile ) as
1 , 2 and 3 .
What can be the reason ? any help !
Thanks in advance .
Regards,
Sun

Hi Ramohan,
This issue will arise when you implement new GL with document splitting.
When you do the billig, system has to pick the profit center and should derive the same to customer line item. If you have two different Profit center in two line items of sales order, system should create two customer line items with relevant amount.
As I understood, you might miss the assignment of GL a/c with item category in configuration area for customer recon a/c.
Just check the note SPRO--> FA New -> General Ledg--> Business transactions -
> Document splitting ---> assignment of GL accounts( last node may not be the same discrption, but will have same lines, I do not have system to give exact path now)
Thanks & Regards
Ravi C

Related to calculation of value from two source files

Hi, we have two files based on volume and costs
Time,Item,site,ASM,Retail are dimensions..
The volume one is:
May-09     item 1     Site 1     ASM 1     Retail     VOL     100
May-09     item 2     Site 1     ASM 1     Retail     VOL     150
May-09     item 3     Site 1     ASM 1     Retail     VOL     130
May-09     item 4     Site 1     ASM 1     Retail     VOL     120
May-09     item 4     Site 1     ASM 2     Retail     VOL     150
May-09     item 4     Site 2     ASM 3     Retail     VOL     100
The Cost one is:
May-09     item 1     Site 1     1.2
May-09     item 2     Site 1     1.3
May-09     item 3     Site 1     1.1
May-09     item 4     Site 2     1.3
May-09     item 4     Site 1     1.5
note that in the second file site,ASM are missing (this was the problem for us from source file)
Here in essbase we need to calculate VALUE = VOL * COST with respect to item and site,such that in selection critera
the value must be represented with respect to ASM and Retail dimension also.
Psl post the approach and the sollution how to load this and how to calculate..

Hi,
You would have to transform the second file to include the ASM and Retail dimension members. It is essential that you have one to one relationship between Site, ASM and Retail. You can maintain the mapping in a separate file and then read the cost file and get values for ASM and Retail from mapping file.
Otherwise in the load rule, you will have to specify one single member from each dimension - ASM, Retail in the header definition.
Once you have the data in the system, you can run a calculation to calculate the value of VALUE. Or else, you can also define a formula on VALUE.
Let me know if it helps.
Cheers
RS

"Plant to Site " - IS Retail

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