PMS Un Locking Appraisal Documents

Hi all
We like to unlock all the locked appraisal documents for every half an hour.
For the above functionality our ABAPer has written a Z program to unlock all the appraisal documents and wanted it to be scheduled for every half an hour.
Functionality of the above program.
1) Go to Tcode PHAP_ADMIN and execute.
2) Go to the tab Goto-> Locked appraisal documents, Then it will show all the locked appraisal documents.
3) Select all the locked appraisal documents and then press unlock, then all the appraisal documents will be unlocked.
The same above functionality is incorporated the program, so if it is scheduled for every half an hour,then the appraisal documents will be open to the employees for every half an hour.
As the process is not any way related to SM12 TCode (which consists of all the locked objects),the other objects other than Appraisal documents will not be unlocked.
Goto-> Locked appraisal documents is only specific for the appraisal documents.
But as per our knowledge SAP Standard is unlocking all the appraisal documents for every one hour.
If we schedule this Z Program for every half an hour, then both the standard and the Z Program will clash for every hour which is not required.
Can any one tell me where to change that one hour limit to half an hour in the standard it self.
or will there be any problem if both the programs clashes for every hour
Please let me know how SAP Unlocks the Appraisal Documents for every hour, (Using a background job or Is it a configuration)If it is a background job please let me know the standard job, so that we can change the time of the standard job.
Thanks in Advance
Avinash

Hi,
Why would you want to do this? This is dangerous and can cause major inconsistencies. The standard unlocks in the web after 30 minutes as per default, but thats a configuration setting.
I would not recommend to have this report running in a productive environment.
Regards and Groetjes,
Maurice Hagen

Similar Messages

PMS Unlocking Appraisal documents

Hi all
We like to unlock all the locked appraisal documents for every half an hour.
For the above functionality our ABAPer has written a Z program to unlock all the appraisal documents and wanted it to be scheduled for every half an hour.
Functionality of the above program.
1) Go to Tcode PHAP_ADMIN and execute.
2) Go to the tab Goto-> Locked appraisal documents, Then it will show all the locked appraisal documents.
3) Select all the locked appraisal documents and then press unlock, then all the appraisal documents will be unlocked.
The same above functionality is incorporated the program, so if it is scheduled for every half an hour,then the appraisal documents will be open to the employees for every half an hour.
As the process is not any way related to SM12 TCode (which consists of all the locked objects),the other objects other than Appraisal documents will not be unlocked.
Goto-> Locked appraisal documents is only specific for the appraisal documents.
But as per our knowledge SAP Standard is unlocking all the appraisal documents for every one hour.
If we schedule this Z Program for every half an hour, then both the standard and the Z Program will clash for every hour which is not required.
Can any one tell me where to change that one hour limit to half an hour in the standard it self.
or will there be any problem if both the programs clashes for every hour
Please let me know how SAP Unlocks the Appraisal Documents for every hour, (Using a background job or Is it a configuration)If it is a background job please let me know the standard job, so that we can change the time of the standard job.
Thanks in Advance
Avinash
Edited by: Avinash on Jun 14, 2011 10:05 AM

Hi Ana
I have searched the Tcode RZ11, there for the parameter what you have specified, the value is 1800 seconds.
But when I observed in the system, I have logged in to the portal, we are displaying the appraisal document through a custom BSP application.I opened the appraisal document, then in the back end it is locked, after that I have kept the portal session idle for 1 hour. Later after 1 hour I have noticed that the appraisal document was unlocked but the portal session is still active(not Auto logged off). By this observation I think that there might be no connection between auto logoff parameter and Unlocking appraisal documents.
I have gone through other parameters in the table TPFYPROPTY, but I couldn't able to find out the actual parameter.
I think the parameter might be of the type Enqueue, because it is regarding locking.
Can you please help me out in this issue or provide me any document related to the parameters and their working.
Regards
Avinash.

Locked Appraisal Record

I saw a few topics regarding locked appraisals records but was unable to identify the reason why a record gets locked in the first place. Does anyone know? I am using PHAP_ADMIN to unlock the record, but wanted to get an idea the reason behind it locking up. Thanks.

Hello Alex,
We lock appraisal documents to ensure that only one person is able to fill out the document at a certain time. This to ensure data consistency.
With ERP2005 this concept is enhanced with offline locks as well as you will be able to download appraisal documents to a PDF version and upload it on a later time.
I hope this answers your question, when not just let me know.
Regards and Groetjes,
Maurice

Is it possible to lock an appraisal document?

Hi,
One of the client requirement is to lock the incomplete appraisal document from editing. Is there a function available to lock the document from editing? Does any one know how to do it?.
Many thanks,
Terence

>
Dilek Adak wrote:
> Hi Terence,
>
> There is no option to lock the appraisal document, but there is an unlock option instead (PHAP_ADMIN_PA - Goto Locked appraisal docs - Unlock).
> To lock an appraisal document from editing, one option may be going to PHAP_ADMIN_PA t-code and opening the document with change button -so that no one can open and change the document unless it is closed-.
> Not a sophisticated way but would probably work in your case.
>
> Regards,
>
> Dilek
Hi Terence,
I think you are looking for a more permanent lock on the document.
What you can do is make sure you have a status or sub-status configured for the appraisal template. This is configured on the status_flow tab.
For this custom status you would make sure the Person Authorized is some Role other than the appraiser / appraisee. You can configure a custom role.
You would basically jerry-rig the template so that when the document is moved into that sub-status neither the appraiser / appraisee can move the document forward or backward, and you make the document have a read-only status.
Than to make this work, when the documents are live, a performance management adminstrator can go into phap_admin and manually mass move all the document status to the limbo status you configured. Once you want to unlock it again, the adminstrators would move it back to a document status that then gives the appraisee or appraiser control on the document.
hope this helps, let me know if you like the idea.

Unable to view the appraisal document in PMS

Hi,
We have upgraded our system from 7.01 to 7.4 and ECC from EHP4 to EHP7.
After upgrade we are not able to open the appraisal document from
Appraisal Inbox (Performance management) page/Employee & Reviewer Inbox
page but getting blank screen.
We had refer the note 1600380, according to the note we had checked the objects in all pages mentioned.
But then also unable to view the appraisal document.
Refer the attachment.
Kindly guide us to resolve the issue.
Regards-
Poonam

Hi ,
Before upgrade it was working fine, There is no change in the authorisation in the backend.
Kindly specify what kind of authorisation are required, so that we can check at our level.
No error messages and logs are generated related to this.
Regards-
Poonam

PMS - OSA: Creation of appraisal document

Hi Experts,
While creating the appraisal document we have to mention "validity period" and "execution period".
Kindly explain the difference between the both periods.
1. Do we need to mention validity period and execution period same, while creating appraisal document?.
2. In which scenario we can mention different validity period and execution period, while creating appraisal document?.
Thanks and Regards,
Harish

Hi Harish,
1. Validation Period refers to the period of the appraisal. For example, you may create an appraisal document for an employee for his/hers performance in the year of 2013 - in that case the validation period may be 01.01.2013 until 31.12.2013.
You may refer to the Validation Period as the BEGDA and ENDDA of the appraisal document (similar to HR Infotypes).
The execution period is the period in which the appraiser can access the document and assess the appraisee. For Example, you can determine the Execution Period as 01.09.2014 - 30.09.2014 -in that case the appraiser/s can edit the document only in these dates.
2. Validation Period is mandatory. Execution Period is optional.
Regards,
Liran

Appraisal document not trigerring to the part appraiser ID

Hi All,
In PMS,the appraisal document is not triggering to the part appraiser's ID.It is triggering to the direct manager (appraiser ID),but the document is not visible to the part appraiser.Can anybody throw some light on the issue.Help is highly appreciated.
Thanks,
Deepti R

Resolved.

Appraisal documents access control

Hi All
i am working on PMS in EHP 6 environment.As per configuration , the participants of the appraisal documents are employee , appraiser and reviewer. Our requirement is such , we want HR admin to have the change access to the appraisal document. The documents are available in the queue of the participants on portal. Can we have these documents in the HR Admin queue with the change access to it. If yes , please suggest how can we proceed further.
Thanks
Smriti

Add HR Admin to other participants

ESS EHP5: Appraisal document not working

Hi,
I am implementing performance appraisal (EHP5 and BP ESS 1.50) and am sorting out the very confusing scenario of EHP4 and EHP5 versions of appraisal documents. I am using the pmp version EHP5 and BP ESS 1.50 (BP ESS 1.41 not installed). I did basic setting in Object Setting and Apprsaisals (repla = X) and created a category and a basic template (Do I need to do this if I use the predefined version?).
But when I run the iViews, I got a system dump from the pmp version ...
Access via 'NULL' object reference not possible
Error Code: ICF-IE-http .....RABAX_STATE -e: OBJECTS_OBJREF_NOT_ASSIGNED_NO
I checked sap note 1319829 but our basis guy said we are ok with sap basis level (level 7)
... and this error from the flexible version:
The Web Dynpro application was called up with the wrong URL parameters
I checked some related notes about OBN configuration but they are only for EHP4. I've very little about EHP5. And from what i found, the EHP5 PMP version already takes care of OBN configuration in the iviews and launchpads.
BF and extension sets are all on as far as I can see.
My questions are: is BP ESS 1.4 needed to run appraisal for EHP5? Is Object setting configuration needed for EHP5 (predefined) which is abap based, since whe I tried the template (web layout), it shows BSP sicf bsp services not activated.
Thanks

Hi Luke
May i request your help on below issue (I hav already raised a thread with heading "Infotype 24 - Appraisal Document not visible for Appraisee - Urgent"
I have following scenario in PMS (not using Talent Management)
I am using Flexible PMS (Objective setting & Appraisals) with setting " HAP00 REPLA as A".
HR is triggering the template through PHAP_CREATE giving Appraisee, Appraiser and Reviewer.
After that, i am logging in through Appraisee id in the ECC and trying to see the document in Infotype 0024, tab (Appraisal where Appraisee / Appraiser)
but i am not able to see the document however i am able to see the document for Appraiser in Infotype 0024, tab (Appraisal where Appraiser) when logging in through appraisers id in ECC
May i request your expert opinion regarding the above mentioned issue.
Note: Status Flow in Appraisal Template is correctly defined.
Rgds
AJ

Appraisal Document not opening in Edit Mode

Hi Experts,
We have implemented PMS in our EP 7.02 SP6 and BP for ESS/MSS is 1.41 version. When I am launching the Appraisal Document from Appraisal Documents (WD UI) template is getting loaded in display mode with different tabs. In none of the tab I can enter the data. Appraisal Document status is Inplanning. This is also throwing a warning message "Missing configuration for phase in current status/substatus of appraisal document".
I have all the notes for OBN navigation.
SAP Note 1272076 - Update of BP for ESS in ECC600/EhP4 for appraisal navigation
SAP Note 1463821 - Performance Management Portal Configuration
SAP Note 1416756 - OBN Configuration in Performance Management
Can any one throw some light whether any configuration left from portal end or from R/3 end.
Thanks
Murthy

You are able to open appraisal document. This means either priority/object you choose in OBN is wrong to pick wrong document
Does the document you see have content you configured in template?
OR
OBN is good but your appraisal template has issues.
Check your template configuration in PHAP_CATALOG.
Thanks,
Nag

How to trigger follow up processing actions in appraisal documents?

Hi gurus,
We are customizing the performance management process using Objective Settings and Appraisals (ECC 6.0; Enh.Pack 4, ESS/MSS with business pack 1.41) and we have customized the evaluation templates (transaction PHAP_CATALOG_PA) with the enhancement "Follow-Up Proc. (Background) - Adjust Qualific. (Start Date)" in Follow-up Processing section of the Processing tab, at template level (VA object).
The system functions is ok, and the cualification appears in the employee profile (transaction PPPM) correctly after the performance management especialist trigger it using the admin report (transaction PHAP_ADMIN_PA).
My question is: Is there anyway to automatically trigger the follow-up processing after the appraisal document is finished? Do we need to develop in ABAP a new implementation of some BADI?
Thanks in advance!

Maurice Hagen wrote:
Followup processes are started as soon as the document goes from status 1-4 to 5 (completed).
Do you mean ALL available follow-up processes should be started as soon as status is set to "competed"?
That's not what happens for our (custom) appraisal: follow-up process(es) are not started when the status becomes "completed", neither from the backend nor the portal. We always have to manually launch the follow-up process from the phap_admin transaction, and select the ones we want to be done.
In phap_catalog, we have a couple of follow-up processes that are selected in the "Processing" tab.
when the approval process is activated (infty 5025) and or status 6,7,8,9 are selected then the follow up process only takes place after status change to close approved.
Even when setting the status to "closed approved", no follow-up process is started.
Any suggestion? Isn't there a setting somewhere that should be set in order for the follow-up prpcesses to be automatically started when the status is set to "completed"?

How to change Font size and alignment in Appraisal document - Font settings

Dear Eperts,
We are working on 360 Appraisal. Can Any body explain how to change the fornt size and allignment (text wrapping to wndow size) in Appraisal document.
Thanks and Regards,
Ajaykumar

Hello Ajaykumar,
if I am not completely mistaking the 360° Appraisal uses the Adobe Forms.
In this case the font can be set in the Adobe Live Cycle Designer by selecting "Palettes" -> "Font".
Here is a discussion which addresses this question, and also contains a link to how to handle Adobe Forms:
Adobe Print Form - Change Font Type/Size | SCN
Best regards,
Laszlo

Why can I not save a locked Numbers document?

My Numbers is weird, slow and almost impossible to get used to. That's why I now
I still use Appleworks Spreadsheets on my Powermac for doing daily accounting updates, and
only then import a copy to Numbers for keeping copies on my MacBookAir.
I created a template in Numbers, open it for every import, then copy the content of the import
to the template. The template is named Copy 0.
To do that I will import say "12Dec01", then need to open "Copy 0" and duplicate it (so I will not lose this template) then rename the duplicate to "12Dec01". I
then open the imported "12Dec01" and copy its content, then paste it into the renamed duplicate, then "lock" that document.
I now want to save it, but Numbers will not let me save an open document that has been locked.!!!
Why lock it if a locked document cannot be saved? Besides this issue of locking, I now have 4 open documents on the desktop: The import, Copy 0, the Duplicate of it, and the Renamed copy of it.
You know what? In Appleworks you would only have 1 document open which you "save as" with what ever name (in whatever condition of progress you want to save it), wherever to.
Accidentally, I found I can save a locked document but only after doing all these extra steps: In order to lock the document it has to be closed and saved unlocked to a folder first, then opened up again, and only then it can be locked!
This process reminds me of the old DOS systems, which questiioned everything you wanted to do with "do you really want to do that?"
I wonder whether my Numbers is damaged, or whether it has a good reason to be that way?
Or maybe I missed some instructions?

Thanks Jeff, I was not aware that a template could be multi-page. (All the existing templates were 1 page)
But it worked, saving me some steps. When I was finished I renamed the document, and locked it.
Then tried to save it but could not because it was locked. I closed it, went to my Spread Sheet Folder ,
to find it, it was not there. The Finder could not find it either.
So I start over again.
I opened up Numbers and it showed my personal Numbers template folder, it contained both my new
original 4 page template and the vanished saved document!
I tried to delete the template containing these document data and could not - I had to go to the Library/Application Support/Numbers to physically remove it from this folder. Then I started over again. I Finally found out how to make it work: I can now "save as", and then lock, and it will go to place where I want it to be saved and locked.
The secret is: Click on the document title in the menu bar, and it opens up "Save as...", which works the same as in OS 10.4.11, and you can pick the place you want for saving. Once done that, you can then lock the document in the same pull down menu, and then close it.
I also found later that I can delete a template from its folder, by letting Numbers open the templates,
clicking on the one I want to remove, then go to the "Numbers Menu/File/Move to...", select "Desktop"
and from there the selected template can then be thrown into the Trash from there.
It appears now that the real fault of the Numbers software is that the "Save as" command is not available in the "Edit" or "File" pull-down menus, but hidden behind the title of the document.

BADI for changing Appraisal document application name for Web dynpro ABAP

Hi,
For Appraisal document customizing through PHAP_CATALOG_PA, We have BADI HRHAP00_BSP_TMPL to change the BSP application name which can be used in Web layout for output display. Using this we can change application name from HAP_DOCUMENT to custom BSP application name
Similarly, what is the BADI for changing Web dynpro ABAP applictaion name? Currently its triggering HAP_MAIN_DOCUMENT.
how do we change application name to some custom web dynpro application name
Regards,
Kothand

Hi Karim,
I don't know, if there is any chance to get the Webdynpro application name. At least in the ABAP System fields is no information about the webdynpro application name.
One remark: I have allways problems with BAPIS / BADIS that behave different depending on the caller. Could it be a good idea to pass some information through the interface / parameters?
Best regards
Renald

How To Restore A Locked Pages Document ? ( I Forgot The Pass )

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Once you set a Pages document password, you will need it again to unlock the document. There is no other available unlocking technique, as many before you have discovered. Tell your mind to recall your document password, and then stop trying to remember it. Let your subconscious retrieve it.
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PMS Un Locking Appraisal Documents

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