PO Approval date

Hi Experts,
I have an issue with PO Approval date, we have a release strategy in place for all PRs > 5000 k INR, we have developed a costomised report where in we need to have the approval date of the PO ie the PO release date, we tried to consider the PO workflow for approval date, but we have the versions also maintained for the PO, so we are unable to depend upon the workflow changes in the header changes. please advice if we can use anyother method to get the PO approval date.

hi
The Release dates of the PO are unfortunately not stored in SAP but as stated above you can check the change documents in the follwowing manner:
Go to CDPOS table with Objectid = <PO Number> and OBJSCTCLASS = EINKBELEG and FNAME = FRGKE and NEW_VALUE = <Final release code> and get the CHANGENR from CDPOS. Then go CDHDR with the CHANGENR and get the update date..

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Approval data of SC and PO in SRM 7.0

Hi experts,
we use SRM 7.0 with BRF workflow. I need the approval data of SC and PO for such view in Mail:
Approvingstep    Status       Approver        GID Approver
purchaser          approved   John Alex       z00000001
approver           approved   Tom Morgan    z00000002
etc.
I attempted to use FM BBP_PDH_WFL_APPROVER_GET, but it was futile.
Can you please give me an advice for this?
Regards,
Evgeny.

Solved by me

To get supplier name based on latest approved date

hi
in PO SUPER USER -Purchase Order Summary ,when we enter the item number in Item,rev field a new form Purchase Order Lines opens
in this form there are many lines of PO numbers ,suppliers(vendors),approved date ,can we get the supplier name for which the approved date is most recent
kindly guide
thanking in advance

hi
in my system i can see the latest approved date wise but i have to add an inline query on the most recent vendor based on approved date to an already existing query
meaning just the first row data(most recent supplier) should be captured in the query
when i do the following query , i am taking an eg of the item_no 1020101001
select msib.segment1,max(pha.approved_date) from
po_headers_all pha,
po_lines_all pla,
po_vendors pv,
mtl_system_items_b msib
where
pha.po_header_id = pla.po_header_id
and pla.item_id = msib.inventory_item_id
and pv.vendor_id=pha.vendor_id
and msib.segment1='1020101001'
--and pha.approved_date=max(pha.approved_date)
group by
--item_id.
msib.segment1
this is the output i get
segment1           MAX(PHA.APPROVED_DATE)
1020101001    1/9/2011 3:16:48 PMwhen i do the following query
select msib.segment1,max(pha.approved_date) ,pv.vendor_name from
po_headers_all pha,
po_lines_all pla,
po_vendors pv,
mtl_system_items_b msib
where
pha.po_header_id = pla.po_header_id
and pla.item_id = msib.inventory_item_id
and pv.vendor_id=pha.vendor_id
and msib.segment1='1020101001'
--and pha.approved_date=max(pha.approved_date)
group by
--item_id.
msib.segment1
,pv.vendor_name
segment1           MAX(PHA.APPROVED_DATE) VENDOR_NAME
1020101001    7/21/2008 9:09:20 AM   TRIZAC ABU DHABI
1020101001   1/9/2011 3:16:48 PM        SAUDI CEMENT COMPANY
1020101001   2/14/2010 4:03:46 PM     UNION CEMENT NORCEM CO.
1020101001 5/19/2010 3:08:32 PM      AS CIMENTO SANAYI VE TICARET A.S.i require the most recent vendor_name for a particular item ( i require the output as below)
segment1 MAX(PHA.APPROVED_DATE) VENDOR_NAME
1020101001 1/9/2011 3:16:48 PM SAUDI CEMENT COMPANY
kindly guide me
thanking in advance

How to fetch APPROVER NAME and approval date dynamically for an user

Hi all..
How to fetch approver name and approval date dynamicall for an user in an email template..
can any help me to sort out this pbm,i am new to IDM..
Thanks in advance..

Access policies get a static value. You can't populate a field with an adapter. If you must do this, leave the field blank, and put an adapter on the process form for your field that must be populated using code or logic.
-Kevin

Join issue - Requestor and Approval data

Trying to show approval task information with requestor/customer information.
We are unable to show approval task information and requestor information in the same result. It appears that there is no join between requestor/customer and approval data. Is there any way for us to create this join.

Hi Dan,
This should not be a problem with the Custom Reports Data Model. For instance, one could build a simple informational report displaying Requisition Number, Service Name, Customer Name, Approval Task Name and Approver Name as follows:
ServiceRequestFact - RequisitionID (fact)
Service - ServiceName (dimension)
Customer - Customer Full Name (dimension)
Authorization Tasks - Task Name (fact)
Performer - Performer Full Name (dimension)
As an FYI -- In the event that you do need to build a report containing data on 2 query subjects that do not have an explicit relationship (not the case here), you can do so by building a Master Detail Report in Report Designer.

Table which stores approver data.

hello,
which table stores the approver data. i mean the part where you have the node id, agent name, state in the transaction bbp_pd?
thx in advance

Hi
In BBP_PD, in the approver tab, you would see workitem details and approver agent. These details are determined dynamically by the system and do not get stored in any tables. You can try for some FM like RH_WI_AGENTS_GET to fetch the agents using workflow task id.
Regards,
Sanjeev

Approver & approval date from Requisition & PO Approval workflow tables

Dear All,
My req is to create a report that calculates the lead time taken by a Purchase Requisition to be converted into a PO and released. In the output they want the APPROVER NAME, DATE APPROVED against the REQUISITION NUMBER (EBAN-BANFN) and also they want APPROVER NAME, DATE APPROVED against the Purchase Order (so all in all 2 fields of approvers & 2 fields of approval dates). But the thing is they want these APPROVER NAME, DATE APPROVED from the Requisition Approval Workflow tables.
Please update the table & fields that will have the Approver and date approved from workflow corresponding to the Purchase Requisition Number and Purchase Order. or What is the link between the "Approver, approval date & Purchase Requisition Number" and "Approver, approval date & Purchase Order".
Thanks in advance. The solution will be rewarded the points.
Warm Regards,
Farooq.

We have HR/Payroll and Purchasing working fine for 6 years with the following schedule settings. 0.1 seems too frequent:
A. Schedule one concurrent request to process deferred activities:
1. Item Type :
2. Min Threshold :
3. Max Threshold :
4. Process Deferred : Yes
5. Process Timeout : No
6. Process Stuck : No
(Once every five minutes)
B. Schedule one concurrent request to process timeout activities:
1. Item Type :
2. Min Threshold :
3. Max Threshold :
4. Process Deferred : No
5. Process Timeout : Yes
6. Process Stuck : No
(Once every six hours)
C. Run for stuck activities periodically
1. Item Type :
2. Min Threshold :
3. Max Threshold :
4. Process Deferred : No
5. Process Timeout : No
6. Process Stuck : Yes
(Once every day)
D. Run forall three activities periodically
1. Item Type :
2. Min Threshold :
3. Max Threshold :
4. Process Deferred : Yes
5. Process Timeout : Yes
6. Process Stuck : Yes
(Once every day)
By the way, we also have Synchronize WF Local Tables run once every 24 hours
Hope this helps.
Edited by: DBA115102 on Feb 1, 2011 10:41 AM

PO Approval Date in SSP Approval screen

Hi,
We are using ECS with SRM4.0.
All the Purchase Orders in Awaiting Approval status shows the pending Approval Date as today's date. But the PO Approval WorkItem is lying with Approver for the past 10 days.
Pls advise so that the correct approval information is displayed in the Approval screen of SSP.
Rgds.

Lets start with the obvious question, is there anything that's saying having workflow created versioning is a bad thing? If you've got document checking and versioning turned on, you're clearly in an environment where auditing it needed.
SPD has steps for checking in and checking out. If you use these, than you can also use the "log item to history" or something similar to log the history.
Other than that, try using calculated columns to look up both the Approver and the Approver Date. Return these as single lines of text and they should work fine with Quick Parts.
Steven Andrews
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Please remember to mark your question as "answered" if this solves (or helps) your problem.

PO Approval Date in Purchasing module

Hello,
I am working in Oracle 11i, I need to find out which column can I use for PO Approval Date?
Since am working in P2P process, I posted this in Financials forum.
Thank you
BOb

Hi Bob,
Check for APPROVED_DATE column in PO_HEADERS Table
OR
In PO_ACTION_HISTORY table check for your Object ID ( It is your PO_header_id), on the retrieved records, where the Action_code is APPROVE you should consider the ACTION_DATE .. which is your Approval Date..
Regards,
Ivruksha

PO approver name & PO approval date in an report

Hi,
I am aware that there is no standard SAP report which gives the information of PO approver name and PO approval date. If there is any please let me know.
However we want to develop such report which gives this information and we are bulding logic based on the CDPOS & CDHDR table. Please let me know if there is any other approach to avoid the CDPOS & CDHDR tables in order to avoid any performance issues.
Thanks.
MP

Hi,
I asked our ABAP to develop a report such as this, and we retrieve the data such as PO Number, Document Category, etc. first then used a Function Module (ME_CHANGEDOC_SELECT) to get the Approver and updated Release Date ->this is actually the Change Logs per PO Number. In the E_OUTTAB of the Function Module, the FNAME Field should be equal to FRGKE (which means Release Indicator) and the F_NEW should be equal to an X mark then get the username and date. Note that there's a sorting to get the most updated detail.
If there are more than one approver who released the PO, like for example there are 3, we set 3 columns each equivalent to 1-X, 2-XX, 3-XXX marks.

Need information regarding Approver and approved date of Shopping Carts

Dear All,
We have got a requiremrnt to extract a list approvers and approved dates of shopping carts created for a given department and date range.
Is there any standard way to find that?
If we need to create a Z report please let us know the tables invovled.
Thank you.
Regards
Arindam

Hi
Each approval step in SRM has got a work item guid and its relevant data stored in few Data tables. You may build a custom report to meet your requirements.
Refer to this post for more details:
Re: SRM table which stored shopping cart approval start and end time
Regards
Virender Singh

Urgent!! How to grab approval date and name for Internet Expenses

Hi,
I am doing reporting on Internet Expenses transaction however facing the below issue:
Not sure which table to grab the Internet Expenses
1) Approval date by manager
2) Approval name
Appreciate if anyone can advise on this.
Cheers,
SC

Gian,
You say you have a collection set with four series. Do you mean a collection set that contains four collections?
If not, you can arrange things that way. Create four collections (ordinary collections, not smart ones) and fill them with your four series. Then within each collection, in Grid View, drag the images into the order in which you want to display them. You need to drag by the image inside the thumbnail, not by the border. And you're done.
You can page through the images with the right arrow key.
Hal

Approval Date on GRN Printout

Hi All
We had set approval procedures for GRPO's.
The Layout for GRN was designed in crystal reports.
Now Our Client need Approval Date to be printed instead of Posting Date.
How Can i Achieve this through queries?

Hi,
You probably need add an UDF. Then get Approval Date by FMS. It will be easy to include the UDF in GRPO PLD.
Thanks,
Gordon

How to find approval data in SRM systems

Hi All,
Kindly let me know from which table / or how can I find the approval data ?
Actually one of the shopping cart is not transfering approval data from r/3 to BW althoufg the shooping cart has been approved (c1). In order to debug this, I wanted to know how can I find the approval data in srm system.
The data is extracted thru function module and i have already searched the table CRMD_PARTNER but there is no approval data in this.
Any help will be appreciated.
I got the approval data for the SC . it has been approved (C1 approval) but I don't understand why this data has not been extracted to BW.
Any help to check why this data is not there while data of other SC's are there.
Regards,
Dola
Edited by: Dola das on Jun 17, 2009 8:13 AM

Hello,
Approval table and data are in fact maintained in Workflwo container. If you are using the BADI workflow, then the below logic can be used (assuming you are in SRM 5.0)
1. Use function module BBP_PDH_WFL_WI_FROM_OBJECT_GET to get the work item corresponding to the document (PO/CTR/SC..).
2.Once you have the work item, you can pass this to function module BBP_WFL_DIN_APPR_CONTAINER_GET to get the approval agents.
The return table ET_APPROVAL_AGENTS from function module BBP_WFL_DIN_APPR_CONTAINER_GET will give you back all the approvers in the workflow.
Rgds,
Prasanna

SRM - Purchase order approval date in BC Extractor

Hello all,
is there any way to get the Approval date (date on which the processing status of the PO) in BI. So far I can see, just the processing status is available in Datasource 0SRM_TD_PO, but how can I provide the belonging date within a BI query.
The SRM release 7.0, Th e BI release is 7.0.
Any help would be great.
Best regards,
Stefan from Munich/Germany

Yes, you are right these fields are already present and these are the one for which I am looking for. My concern is, these fields are not getting populated in case of shopping cart. Also, from my analysis FM "BBP_PDH_WFL_PARAM_APPLET_FILL2" will return al information related to WF (say WF item id, node_id etc) based on these inlputs FM "BBP_PDH_WFL_APPROV_TABLE_TRAN2" will return the Received Date and Processed Date. But the FM 1 is not populating the node_wi_id field for Shopping cart hence FM2 is failing to populate the date details.
Any idea why this so for SC?

PO Approval date

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