PO Approval Limit Setup

Hi Guys,
Can anyone help me understand where do we set the Approval Limit Amount for a specific position in the Position Approval Hirearchy.
Thanks,
Akash

Hi Sanjay,
Thanks for the clarification.Could you please go through the below approach and confirm if i am correct.
If i have PO of Amount Limit = 1000 and i want to get it approved by routing it through 3 Positions(Inventory Manager,Account Manager,CFO)
So after creating Job,Position and Position Hierarchy
I need to create 3 Approval Group: (Approval Group Form)
Inventory Manager Group : Document Total = 100
Account Manager Group : Document Total = 500
CFO Group : Document Total = 1000
Then i need to associate the Document Type(Standard Purchase Order) to all the 3 groups under respective positions. (Assignment Approval From)
Position : Inventory Manager
Document Type : Standard Purchase Order Approval Group : Inventory Manager Group
Position : Account Manager
Document Type : Standard Purchase Order Approval Group :Account Manager Group
Position : CFO
Document Type : Standard Purchase Order Approval Group : CFO Group
Thanks in advance.
Thanks,
Akash

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Split PR/PO values to allow pass approval limit, how can we control this?

Is there a way to limit the number of approvals that can be done on PR / PO per hour / day / week (for the same account, position, category, item).
The purpose of this not to enable users to split the PR/PO values in multiple PR/PO to allow approval limit pass, that is, PR = $3000 will not be approved since it is more that the approval limit of finance manager whereas PR 1 = $1000, PR 2 = $ 1000, PR 3 = $ 1000 will pass.
How can we avoid this?

Thank you Martin for your reply.
In option 2 does this mean if I am a member of the help desk who has the privilege to edit the user, I will be able to go to users/manage and another users/manage2 for example. In users/manage, I can view all the fields on the user with no edit button. In users/manage2, I can view only the fields I am authorized to edit, and there is an edit button on this page?
I have never done this so I am trying to imagine what the interface would look like and what the data flow would be.
In option 3, I have never thought of this solution. But now I understand that this could be an option.
Thanks
Khanh
Edited by: Khanh on Nov 10, 2009 10:28 AM

To change the approval limit for Extended attribute PO Value limits

Hi,
We are on SRM 4.0, in PPOMA_BBP for a local purchasing organisation we want to change the approval limit let us say from 100 to 50 but the system is presenting this field as non editable( In stabdard values sub screen)
In Extended attribute tab in organisation structure after selecting the PO Value limits in SRM 4.0 we see two sub screens
a) Standard values
b) Local values
We want to change the approval limit in standard values sub screen from 1000 to 500, which system is presenting as noneditable.
Regrds
Vivek

Hi
Refer these links.
http://help.sap.com/saphelp_srm50/helpdata/en/5a/af5efc85d011d2b42d006094b92d37/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/8b/4fa9585db211d2b404006094b92d37/content.htm
http://help.sap.com/saphelp_srm50/helpdata/en/fa/fa7d3cb7f58910e10000000a114084/frameset.htm
http://help.sap.com/saphelp_srm50/helpdata/en/7f/0fea380bfe6161e10000000a11402f/frameset.htm
Incase it does not helps, pls let me know.
Regards
- Atul

PURCHASING DOCUMENT APPROVAL MANAGER SETUP 방법

제품 : MFG_PO
작성날짜 : 2003-11-18
PURCHASING DOCUMENT APPROVAL MANAGER SETUP 방법
=============================================
PURPOSE
PO approval을 하기 위한 PO document approval manager setup 방법을
익힌다.
Explanation
System Administrator의 Administer Concurrent Manager form을 이용하여
PO Document Approval Manager를 setup 한다.
-.Responsibility: System Administrator
Navigation: Concurrent -> Manager -> Administer
-.PO Document Approval Manager는 Concurrent Manager list에 나타나야만
한다. 만약 그렇지 않으면 LOV를 이용하여 PO Document Approval Manager를
이 List 위에 추가 해야 한다.
-.Processes를 추가하는데 이것은 Target processes는 database server + 1
보다 크거나 같아야 한다.
ex) Target Processes 갯수 = (Number of Processors on Server) + 1
-.Status column에서 manager is not running이라는 내용의 상태를 볼 수
있어야 한다.
-.등록한 PO Document Approval Manager start 하기
o.PO Document Approval Manager를 포함하는 Line을 선택
o.Activate button을 click
o.PO Document Approval Manager가 start 되어야 함
-.PO Document Approval Manager reactivate(bounce) 하기
o.PO Document Approval Manager를 포함하는 Line을 선택
o.Deactivate button을 click
o.Form을 닫고 다시 open
o.PO Document Approval Manager를 포함하는 Line을 선택
o.Activate button을 click
NOTE: 이 process가 실행되려면 internal manager가 반드시 running 중이어야
한다.만약 internal manager가 running 중이 않니면 DBA나 System
admin은 internal manager를 제일 먼저 restart 해야 한다.
Example
Reference Documents
-------------------

Thanks Andy,
I have googled activating workflow approvals in SP2013. However the sites I have read, refer to activating a feature that is not there on my server. So not sure how I should be doing this.
I have spent days looking into this. Is there an article somewhere that explains how to do this.
I will read up on people picker, it looks a little more complicated than I think setting up a document approval should be.
I only want the approver to be 1 of about 10 people. Is there any way just to set a simple list to pick the approver from?

Spend Limit and Approval limit data w.r.t Employee

Hello,
Below is the requirement:
I wanted to build a report in BI which will provide the Spend Limit, Approval limit and Approver Data w.r.t an Employee from SRM system.
Please advice how can I get these details? Is there any Function module or table where in I can get these details?
Please help.
Many Thanks.

Hello,
Below is the requirement:
I wanted to build a report in BI which will provide the Spend Limit, Approval limit and Approver Data w.r.t an Employee from SRM system.
Please advice how can I get these details? Is there any Function module or table where in I can get these details?
Please help.
Many Thanks.

How to get the approval limit of a user

Hi,
Is there any table to get the value of approval limit of a user?
Other than using the FM "BBP_BW_GET_APPR_LIMIT"are there any ways to get the approval limit of a particular user provided his username is given?

Hi Sowmya,
You can use the FM 'BBP_READ_ATTRIBUTES'
Pass the username in IV_USER
IV_SCENARIO will have the value BBP
and the value for IV_ATTR_SINGLE can be taken from the table T77OMATTR.
You can also go thorugh the following link for getting help to call this FM:
https://www.sdn.sap.com/irj/scn/wiki?path=/display/srm/codeSample2-Reporttodisplayuserattributes
Thanks,
Pradeep

Which standard package checks po approval limit?

Hi all,
In 11i requisition approval workflow (REQAPPRV), 'Build Default Approval List' function i.e. PO_APPROVAL_LIST_WF1S.BUILD_DEFAULT_APPROVAL_LIST builds the default approval list based of position/emp supervisor hierarchy. It then calls po_approvallist_s1.VerifyAuthority() which invokes PO Document Approval Manager. PO Document Approval Manager is also invoked after requisition is approved in 'Does Approver Have Authority?' function.
I believe VerifyAuthority() is the place where approval limits are checked. Please direct me to exact package which does check on approval limit vs requisition total. Also what is the purpose of PO Document Approval Manager. One of the metalink notes says Doc Manager in R12 is coded in PL/SQL. That R12 code might be useful.
P.S: I found poreq.verifyauthority(), but it is checking only for DOCUMENT_TOTAL in po_control_rules. What about the ACCOUNT_RANGE?
Thanks
Kishore

AFAIK Customization in PO approval workflow

Approval limit

Hi,
(Under General attribute change->Extended attribute->PO values limit)
What is the difference between Approval limit of 'Standard values' and Approval limit of 'Local values'?
Why approval limit of Standard values is a non editable field where as that of Local values is an editable one?
Please explain.
Thanks
Rajendra

Hi Rajendra,
Please refer to the following link. It would give clarity on the limits:
http://help.sap.com/saphelp_srm30/helpdata/en/38/4cc5376848616ae10000009b38f889/frameset.htm
Hope this helps!
Regards,
Saumya

Approval Limit of user - Extended Attributes

Hello everyone,
I would like to know the difference between standard values and local values for approval
limit in extended attributes in PPOSA_BBP. The standard value has 15000 AUD which is
inherited by the organization unit under which the user is created. Local value is 1000 AUD.
What does this mean? All users under the organization unit carry the same standard valu for
approval limit but only head carries the local value which is 1000 AUD.
Can anyone please answer to this.
Thanks in Advance.

Hi Priya,
Even i checked in my system and i couldn't able to find much importance for standard value...system is considering only local values.....
if you got the answer then please post it ...
Thanks
Ravi

User's Approval Limit in Extended Attributes

Dear SRMer's,
System info:
SRM 4.0.
Problem Description:
In PPOMA_BBP, I set my approval limit in the 'PO Value Limits' under Extended attributes to $1000.00 and added an approver for the SLApprover in Attributes tab.
But when I create a shopping cart with value greater (>) than $1000.00,
I dont see the SL approver on the approval flow and the approval flow says no approval required.
Please help.
Thanks in advance,
Best Regards,
Bob

Hi Bob,
Deactivate your workflows for the shopping cart then check again.
(or)
follow the link below
http://help.sap.com/saphelp_srm50/helpdata/en/79/ca013a0c88bc7ce10000000a114084/content.htm
with regards,
mahesh

IRecruitment Vacancy Approval is not found in Approval Process Setup

hi
my ebs is 12.1.1
After Setting up AME for iRecruitment, i get problems as follows:
1: Approvals Management Business Analyst -->Business Analyst Dashboard
i find 'iRecruitment Vacancy Approval' is not found in Approval Process Setup.
2:when i click Approvals Management Administrator respsonbility. it get errors:
java.lang.NullPointerException
     at oracle.apps.fnd.framework.webui.OAAdvancedTableHelper.setMetaDataProperties(OAAdvancedTableHelper.java:391)
     at oracle.apps.fnd.framework.webui.OAAdvancedTableHelper.createWebBean(OAAdvancedTableHelper.java:183)
please help me.
thanks.

2:when i click Approvals Management Administrator respsonbility. it get errors:
java.lang.NullPointerException
     at oracle.apps.fnd.framework.webui.OAAdvancedTableHelper.setMetaDataProperties(OAAdvancedTableHelper.java:391)
     at oracle.apps.fnd.framework.webui.OAAdvancedTableHelper.createWebBean(OAAdvancedTableHelper.java:183)Can you find any details about the error in Apache log files (error_log* and access_log*)?
Please see if (Java.Lang.Indexoutofboundsexception: Index:0 Size:0 When Adding Another Skill [ID 1361546.1]) helps.
Also, make sure you have the "Approvals Management %" role added to the account you use -- After AME.B Responsibilities Give > There Are No Functions Available For This Responsibility [ID 340969.1]
Thanks,
Hussein

Maintain attributes for Approval Limit

Hello friends,
I am Uptaing the USER attributes for Approval Limit, APPRV_LIM.
I am using the FM - BBP_UPDATE_ATTRIBUTES.
I am confused how would I pass the value and the format.
I am passing 123 USD, Its Updating but when I see in T-CODE, pposa_bbp, I see some diffrent value being uploaded.
I mean 123 is converted to 31003200330.02
Any Idea as whats the issue and how should I handle this
Ster.

Hi
What is the input file format you used?
and check any currency definition in CUR (currency) attribute in PPOMA_BBP.
BR
Muthu

Modify an existing approval transaction setup

Hello All,
I am currently setting up a customized approval process for one of the client. I am trying to configure it reading through PBooks. My question is that when I complete a cycle of transaction, I am not able to modify anything the transaction setup. The page becomes read only. Please could anyone let me know why does this happen and how to make it editable. I tried to find in Pbooks, but cudnt get any information. Any help would be appreciated. Thanks

Thanks for the reply.
Yes, as you mentioned correctly, there are few transactions which are pending to be approved. But these are orphan transactions (for a particular process id), I mean the status shows that they are "In Approval process" but they dont have any approver. I tried to cancel or deny them via Self Service Transaction, but it seems one can't do that. Now unless these transactions are cancelled or denied I am not able to edit the Approval process setup.
Can you please let me know how can I cancel or deny these transactions which are orphan. Unfortunately, we dont have access to update anything from backend so if there is any page where we can do it from front end then pls let me know. Else we have no option but to create a new workflow with a higher effective date.
Thanks in advance.

BBP APPROVAL LIMIT - Mass updation

Hello ,
To update the approval limit for individual users , one can do so by using SU01 --> Personalization --> BBP_APPROVAL_LIMIT
Can anybody let us know if we can update the same for n numbers of users (say 1000 users) by mass changes.
Regards
Chetan Agrawal

The table to make the change is SPERS_OBJ, with field name = "APPROVAL_LIMIT" and "CURRENCY" for "OBJECT_ID" with user ids you want to make change.

Get PO Approval limit for Approver and substitute

Hello all,
Description:
When an approver assigns a substitute for approval, the PO Value Limit (HRP5503-LIMIT) for the position needs to be equal to or greater than that of the approver. If this is not true, then an error message saying u201CSubstitute has insufficient signing authorityu201D should be returned to the user upon adding the substitute.
Logic can be found in SAP program LBW02F01 (include)
under routine FORM / D1328_FIND_DEPUTIES
Here i need to fetch the PO approver details and substitute detaiils.
Please let me know about this.
Thanks in advance

Substitution is for the total inbox ...
I don't think it can be done only for Purchase Order or Shopping Cart or What ever it is...
You can use the Implicit Enhacement Operation to add code to the standard sap code...
Try to re-use the following code and get the value limit from the Business Object BUS4101.
"swc_create_object req_user 'BUS4101' sy-uname.
swc_get_property req_user 'ApprovalLimit' lv_calimit-approval_limit.
swc_get_property req_user 'ApprovalCurrency' lv_calimit-currency."
FORM / D1328_FIND_DEPUTIES -- In this, "gt_deputies" is the standard table used by SAP in the code which stores all the substitute uses..
You need to delete the user entries who are having value limit less than the approver user in the "gt_deputies".
I have done the same for one of my requirements.. but it was not specific for only PO.
Regards,
PR.

PO Approval Limit Setup

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