PO creation with acct assignment "A"

Hi
I created 2 internal order types - one for IOs for expenses and another one for IOs for assets.
When I create a purchase order with acct assignment "O", the system correctly checks the IO available budget. But when I create a purchase order with acct assignment "A", the system does not require the IO when it should. And even when I did place an IO number, the PO amount is not being reflected as commitment in the IO report. Please advise on how what should be done.
Regards,
Thess

Hi,
Even if u make mandatory the io number in PO.
You cannot settle the asssts to that IO and budget control also not possible.
Thanks

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Deactivate manual PR creation with account assignment "N"

Hi experts,
How to Deactivate the manual PR creation with account assignment "N" in ME51N ,as these PR with account assignment "N" is to be made from CJ20N Tcode.
Kindly help..
Thanks

Hi,
The above proposed solution is not working.Kindly let me know if can be done through any development.If so,please tell me the USER EXIT for this requirement..
There is no way through configuration changes to block the manual creation of PR for account assignment "N"
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Edited by: ARITRA MUKHERJEE on Sep 4, 2010 10:13 AM

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Hi Jitendra,
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Hi,
During creation of purchase order with account assignment category: Q, consumption GL account is getting triggered instead of Project Stock GL Account. What could be the reason for this?
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Check what account modification key is assigned to account assignment category 'Q'.
T-code: OLME
Purchasing --> Account Assignment --> Maintain Account Assignment Category
Select the Account Assignment Category 'Q' and click on the details button.
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Individual purchase order - Accounting entry with account assignment M

I want to use the individual purchase order with account assignment M .
Can someone please tell me what would be the correct accounting entry during GR and during delivery?
Process is
Order -> pruchase req -> purchase order -> Goods receipt - > Delivery-> Billing
During order creation system asks for a consumption account against GBB-VKA
On GR the below entry is posted .
Dr GBB-VKA consumption
Cr WRX GR/IR .
Is this correct ??
If so what is the entry after delivery goods issue .

Hi Hitesh
I am now wondering if this is possible
When PO has acct assignment to CC or IO, GR hits consumption
With Wbse, it can hit to stock account. Am wondering whether it will hit stock account if the PO has acct assignment to sales order...
I have seen sap notes for this scenario and my memory says I have seen the GR hitting consumption in those notes. There was an issue in scn where price diff upon invoice in such a scenario was not hitting vprs. For that there was sap note.
Let us hear from others
Let me tag some stalwarts here. Waman Shirwaicar Szymon FIN Maslowski arturo senosain G Lakshmipathi
Br. Ajay M

Service PO with acct. assgnt P

HI Gurus,
When we create a Service PO with account assignment as 'P', how the confirmation of the received services are posted if we use acct. assignment as P.
thanks in advance

Hi,
Afer creation of PO with item category as D & account assignment category as P.
You have to post the service entry sheet for that PO, which in turn will creat the the GR.
For accounting doc of GR folowing entries will pass,
Given G/L account mentioned in Account assignment category Tab will be debited with the amount mentioned in the purchase order & its offsetting entry to GR/IR clearing account.
Itm PK Account    Account short text   Assignment         Tx           Amount Trs
1 81 60618013   Calibration Expense 20100118                       500.00 KBS
2 96 20204001   GR/IR Clearing A/c   480000071800010                500.00- WRX
Hope this clarifies tour querry.
Thanks,
Charu

Multiple account assignment of p.r while acct. assignment is P & itemcat-D

I AM FACING A PROBLEM IN CREATION OF P.R HAVING MULTIPLE ACCOUNT ASSIGNMENT . I AM TAKING ACCT. ASSIGN MENT CAT- P i am distubting in different WBS ELEMENT. BUT SYSTEM GIVES AN ERROR MESSAGE
Multi acct. assgt. not allowed for ind. cust. req. or engineer-to-order
Message no. 06268
Diagnosis
Multiple account assignment is not defined for items with account assignment to "individual customer requirement" or "manufacture for individual project" (engineer-to-order).
This means that you can only enter one account assignment item in the case of individual customer requirement or engineer-to-order.

pls go to spro-mm-purchasing- account assignment-maintain account assignment-select the account assignment u r using-check ID: AcctAssgt Scrn.
regards,
indranil

Background job fails for BDC profile creation and role assignment

Hi Experts,
I have created a BDC Function module for Tcode 'PFCG' for profile creation and role assignment, and called this FM in my zprogram. the problem is that when i run this program in foreground it executes succesfully, but if i schedule it in background it fails throwing error in job log 'Role 'Z...' does not contain any active authorizations'. But i have created one more program to create authorization objects which runs before this zprogram.I have also checked the authorization object in 'RSECADMIN', it reflects active. I dont understand whats happening exactly when it runs background.
Below is the process of job
   1. ZMIS_AUTH_OBJECT_CREATE
       Variant : auth-create
   2. ZMIS_AUTH_ASSIGN_TO_ROLE
       Variant : auth-assign
The problem is in second program, runs in foreground but fails in background.
Code which i have written in my second program
***BDC for Profile creation and assignment to Roles
    CALL FUNCTION 'ZROLE'
      EXPORTING
       ctu                     = 'X'
       mode                    = p_mode
       UPDATE                  = 'L'
*   GROUP                   =
*   USER                    =
*   KEEP                    =
*   HOLDDATE                =
       nodata                  = '/'
        agr_name_neu_001        = wa_role-role_name
        text_002                = wa_role-desc
        text_003                = wa_role-desc
        text_004                = wa_role-desc
       value_01_005            = 'T-ML330881'
        h_fval_low_01_006       = wa_role-auth
        profn_007               = lv_profile
        ptext_008               = lv_text1
* IMPORTING
*   SUBRC                   =
     TABLES
       messtab                 = temp_message.
***Generation of Profile created
CALL FUNCTION 'PRGN_AUTO_GENERATE_PROFILE_NEW'
     EXPORTING
       activity_group                      = wa_role-role_name
*     PROFILE_NAME                        =
*     PROFILE_TEXT                        =
      no_dialog                           = ' '
      rebuild_auth_data                   = ''
      org_levels_with_star                = ' '
      fill_empty_fields_with_star         = 'X'
      template                            = ' '
      check_profgen_tables                = 'X'
      generate_profile                    = 'X'
      authority_check_pfcg                = 'X'
   EXCEPTIONS
     activity_group_does_not_exist       = 1
     activity_group_enqueued             = 2
     profile_name_exists                 = 3
     profile_not_in_namespace            = 4
     no_auth_for_prof_creation           = 5
     no_auth_for_role_change             = 6
     no_auth_for_auth_maint              = 7
     no_auth_for_gen                     = 8
     no_auths                            = 9
     open_auths                          = 10
     too_many_auths                      = 11
     profgen_tables_not_updated          = 12
     error_when_generating_profile       = 13
     OTHERS                              = 14 .
Experts please help me out its very urgent. your help is appreciated and rewarded. Thanking you in advance.
Regards,
Chetan

Hi Praveen,
Yeah definately, my requirement is that I have to access of some BI reports to certain users, so contract data will be downlaoded from ECC on application server, need to read that file from application server and for the each contract i ahould create a authorization object, role creation and assigning of role to the user and profile generation and activation.
To achieve this i have written two programs
1) ZMIS_AUTH_OBJECT_CREATE- This program will create the Authorization Object using BDC and Role creation Using the BAPI
"" Creation of Authorization Object
CALL FUNCTION 'ZAUTHOBJ'
        EXPORTING
         ctu                    = 'X'
         mode                   = p_mode
         UPDATE                 = 'L'
*   GROUP                  =
*   USER                   =
*   KEEP                   =
*   HOLDDATE               =
         nodata                 = '/'
         g_authname_001         = 'ZDUMMY_MIS'
          g_targetauth_002       = wa_tab-auth
          g_authtxt_003          = wa_tab-short_desc
          g_authtxtmd_004        = wa_tab-med_desc
         marked_04_005          = 'X'
          g_authtxt_006          = wa_tab-short_desc
          g_authtxtmd_007        = wa_tab-med_desc
         tctiobjnm_04_008       = 'ZBUS_UNIT'
          g_authtxt_009          = wa_tab-short_desc
          g_authtxtmd_010        = wa_tab-med_desc
         marked_05_011          = ''
         opt_01_012             = 'EQ'
          low_01_013             = wa_tab-bu
          g_authtxt_014          = wa_tab-short_desc
          g_authtxtmd_015        = wa_tab-med_desc
         marked_04_016          = 'X'
          g_authtxt_017          = wa_tab-short_desc
          g_authtxtmd_018        = wa_tab-med_desc
         tctiobjnm_04_019       = 'ZCONTRCT'
          g_authtxt_020          = wa_tab-short_desc
          g_authtxtmd_021        = wa_tab-med_desc
         marked_05_022          = ''
         opt_01_023             = 'EQ'
          low_01_024             = lv_contract
          g_authtxt_025          = wa_tab-short_desc
          g_authtxtmd_026        = wa_tab-med_desc
          g_authtxt_027          = wa_tab-short_desc
          g_authtxtmd_028        = wa_tab-med_desc
          g_authname_029         = wa_tab-auth
* IMPORTING
*   SUBRC                  =
       TABLES
         messtab                = temp_message.
"" Creation of role
LOOP AT it_role INTO wa_role.
      CLEAR wa_text.
      wa_text-text = wa_role-desc.
      wa_text-langu = 'E'.
      APPEND wa_text TO it_text.
      wa_jobrole-agr_name = wa_role-role_name.
      wa_parentrole-agr_name = 'ZM_CT_DUMMY_MIS'.
      wa_method-usmethod = 'CHANGE'.
      CALL FUNCTION 'ZBAPI_JOBROLE_CLONE'
        EXPORTING
          jobrole          = wa_jobrole
         parent           = wa_parentrole
         method           = wa_method
       TABLES
*   RETURN           =
         shorttext     = it_text
*   LONGTEXT         =
*   MENU_NODES       =
*   MENU_TEXTS       =.
    ENDLOOP.
2) ZMIS_AUTH_ASSIGN_TO_ROLE - This program will generate the profile created assign it to the role.
""*BDC for Profile creation and assignment to Roles
    CALL FUNCTION 'ZROLE'
      EXPORTING
       ctu                     = 'X'
       mode                    = p_mode
       UPDATE                  = 'L'
*   GROUP                   =
*   USER                    =
*   KEEP                    =
*   HOLDDATE                =
       nodata                  = '/'
        agr_name_neu_001        = wa_role-role_name
        text_002                = wa_role-desc
        text_003                = wa_role-desc
        text_004                = wa_role-desc
       value_01_005            = 'T-ML330881'
        h_fval_low_01_006       = wa_role-auth
        profn_007               = lv_profile
        ptext_008               = lv_text1
* IMPORTING
*   SUBRC                   =
     TABLES
       messtab                 = temp_message .
   COMMIT WORK AND WAIT.
""*Generation of Profile created
LOOP AT it_role INTO wa_role.
    CALL FUNCTION 'PRGN_AUTO_GENERATE_PROFILE_NEW'
     EXPORTING
       activity_group                      = wa_role-role_name
*     PROFILE_NAME                        =
*     PROFILE_TEXT                        =
      no_dialog                           = ' '
      rebuild_auth_data                   = ''
      org_levels_with_star                = ' '
      fill_empty_fields_with_star         = 'X'
      template                            = ' '
      check_profgen_tables                = 'X'
      generate_profile                    = 'X'
      authority_check_pfcg                = 'X'
   EXCEPTIONS
     activity_group_does_not_exist       = 1
     activity_group_enqueued             = 2
     profile_name_exists                 = 3
     profile_not_in_namespace            = 4
     no_auth_for_prof_creation           = 5
     no_auth_for_role_change             = 6
     no_auth_for_auth_maint              = 7
     no_auth_for_gen                     = 8
     no_auths                            = 9
     open_auths                          = 10
     too_many_auths                      = 11
     profgen_tables_not_updated          = 12
     error_when_generating_profile       = 13
     OTHERS                              = 14
    IF sy-subrc <> 0.
      MESSAGE ID sy-msgid TYPE sy-msgty NUMBER sy-msgno
              WITH sy-msgv1 sy-msgv2 sy-msgv3 sy-msgv4.
    ENDIF.
ENDLOOP.
For creating authorization objects, role & profile i have created one dummy auth, dummy role & dummy profile respectively.
i have created dummy objects to copy the roles from dummy object and assign the same to new Auth obj, role & profile.
Let me know what needs to be done. because these both the programs run perfectly in foreground, but fails in background.
Regards,
Chetan

PO with account assignment Category M

Hi Friends,
In an intercompany stock transer scenario for a PO with account assignment category M, can the receiving plant receive the goods before the supplyig plant issues it? In my case it's happening only for POs with account assignment category M, so I wanted to consult you all if this is possible per standard SAP functionality.
Thanks for your help.
Rana

Hi
Yes this is standard functionality only. and this is not an intercompany procurement.
This is something like a Individual purchase order process. Using Item category TAB in the sales order.
In this process Goods receipt is done before you perform the goods issue to the customer.
In an inter compnay PO process the process starts with creation of a PO and not SO. where as you are creating a SO beofre the PO, and using the SO as an account assignment object.
Thanks & Regards
Kishore

Po Creation With Reference to contract

Dear Experts
We are creating the purchase order with reference to contract the contract quantity not copied to po. it is asking to enter the qty. but it should copy the contract quantity. the same contract price also not copied to po. it is copying from the info record price.
my scenario is at the time of po creation with reference to contract it should copy the contract qty and price any copy control assignment is there or any other settings required.
Please help
Regards
Anand

Hi,
If a contract with one of your principal vendors exists for a material, you can create purchase orders referencing this contract. Purchase orders created in this way are called contract release orders.
The price, vendor data, terms of payment, delivery costs, and any instructions to the vendor are adopted from the contract automatically.
If you have created the contract & info records is also exists then system will give priority to contract to determine the conditions.
Please check the source list ,whether contract is maintained over there or not.
Thanks,
AMIT

G/L account defaulting in purchase order with account assignment category.

Hello Gurus,
when creating a purchase order item with account assignment category - E, system is defaulting G/L account in account assignment tab for that item.
We have material group defined for this material in material master.
Please help me in finding why this is happening and from where this G/L account value is considered.
regards,
Steve.

Hi,
Ckeck in KA01 and that particular GL Acct. might be assigned to cost element.
For eg if the G/L account is 400000 in that account on top in menu you will find edit cost element .so check in wether it is maintained.
once check and reply.
Check in OKB9 whether g/l account and cost centre is maintained for your company code.
Edited by: V K on Mar 31, 2008 6:34 AM

G/L Account default in purchase order with account assignment category K

Hello gurus,
when creating a new position in a purchase order with account assignment category K "Cost Center", the G/L Account No. is always filled with a default account.
Where and how can I define, what account is used as default GL Account?
The version is sap ecc 6.0.
I will reward points all answer!!
Thank you!

Hi
check the valaution class assigned to the material or the material group (if no material is being used)
Now goto OBYC, Click on the transaction key GBB, for the account modifier VBR, & for the valuation clqass combination - check the G/L account.
Based on this combination the G/L is determined auitomatically in the PO. if you chnage it here ... it will reflect in PO at the time of creation.
Thanks & Regards
Kishore

Problem in multiple acct. assignment

Dear cons
While creating a pur. Req. (T-code- me51n) with Multiple acct.assignment (p). The system gives an error message that Multi acct. assgt. not allowed for ind. cust. req. or engineer-to-order
Message no. 06268
Diagnosis
Multiple account assignment is not defined for items with account assignment to "individual customer requirement" or "manufacture for individual project" (engineer-to-order).
This means that you can only enter one account assignment item in the case of individual customer requirement or engineer-to-order. Pl. give me in details where can I MAKE SETTING SO THAT I CAN DO THE MULTIPLE ACCT. ASSIGNMENT.

Hi,
Please follow as shown below
SPRO>MM>Purchasing>Account Assignment>Maintain Account Assignment Categories
here select your industry sector and click Details on top and in the field ID: AcctAssgt Scrn you can choose multiple account.
Reward points if useful.
Thx
Raju

Problem with " Account assignment category"- Services

Hello expert,
I have a problem with the order positions type " D" (Services). At the moment that I indicate that value in the field " Item category in purchasing document" , the field " Account assignment category" he becomes gray, preventing that can be modified later. What could do so that this field is modifiable in the future?
Thank you!!

hi
1. Go to Tcode- OMH4,
Maintain Acct assignment as "Possible" instead of not possible for Item Category "D"
2.Go to Tcode - OMG0
Here maintain Various Combinations of Item Category "D" and Account assignment Categories.
Then, Acct Assignment Category field in PO item overview will be open for Item Category "D".
Hope it helps,
Regards,
Rahul
Edited by: RahulNsk on Jun 5, 2009 2:03 PM

Acct assignment cat. of item not in user data; Inform system admin

Hi all,
We are on a SRM EBP 5.0 project and we are getting the following error when we try to create a purchase order from the purchasers login.
"Acct assignment cat. of item not in user data; Inform system admin"
The complete details of the screen shot are as follows:
The following error text was processed in the system DS1 : Acct assignment cat. of item not in user data; Inform system admin.
The error occurred on the application server lndnysap1_DS1_01 and in the work process 0 .
The termination type was: TH_RES_FREE
The ABAP call stack was:
Form: ABORT_PO of program SAPLBBP_PO_UI_ITS
Form: ADD_TO_MSG_LOG of program SAPLBBP_PO_UI_ITS
Form: ADD_TO_MSG_LOG_MULTI of program SAPLBBP_PO_UI_ITS
Form: SET_PRICING of program SAPLBBP_PO_UI_ITS
Form: DETERMINE_EXTERNAL_SCREEN of program SAPLBBP_PO_UI_ITS
Module: DETERMINE_EXTERNAL_SCREEN of program SAPLBBP_PO_UI_ITS
We did the following steps :
Created shopping cart- employer and WF triggered apprd. by manager.
Purchaser did "Carry Out Sourcing ", and if we say "Create Purchase Order", the PO gets created with a information message that "Incomplete purchase order 11/1 is created "
When we go to "Process Purchase Order" for the completion of the same. If we see Follow-on documents "Purchase Order Held" occurs.
In the tab Item Data details Pricing tab we get this error.
Do any of the SRM gurus can suggest us what to do?
In our admin logon it shows
"Server for pricing is not running. Start Server" occurs after every run of this process purchase order from the purchasers login, though our IPC is working fine.
Will be of great help if somebody replies soon.
Sincerely,
Sridhar.

Hi,
IPC has to be configured.
Please check the following threads :
https://forums.sdn.sap.com/click.jspa?searchID=211089&messageID=2714527
https://forums.sdn.sap.com/click.jspa?searchID=211089&messageID=2715019
Kind regards,
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