PO error: Awaiting approval?
Hi,
I'm currently experiencing errors when I try to Process my PO (with the Purchaser role)? It sets the status to Awaiting Approval, even though there are not approvers required, when I check the approval tab?
I can see the PO in the Enter PO Response tab? But why do I need to do this??
We using ECS with SRM 5
Hi
<b>Please go through the following SAP OSS Notes -></b>
Note 659907 - Purchase order: Incorrect messages via approval
Note 1054044 - BBP_POC:- Professional Purchaser Unable to Change a PO
Note 909012 - PO Change: Error in version comparison for deleted items.
Do let me know. Hope this will help.
Regards
- Atul
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SC status "Awaiting Approval" - WS10000060 error
Dear colleagues,
We are on SRM 5.0.
We have the following problem:
When creating a Shopping Cart, the status of the SC remains as "Awaiting Approval".
We have only activated Workflow WS10000060 Workflow without approval, and all checks regarding Workflow customizing seem ok.
I have checked transactions indicated in Note 322526 and have not been able to find the origin of the error:
SWU3 seems OK, in SWU0 WS10000060 Workflow Without Approval Shopping Cart appears as succesfully started.
In transaction SWEL i can see no events however, even though the event log is activated.
In SWI1 however I can see the ERROR status of the workflow:
2036 (Sub)workflow 1000000076 Workflow without approval 02.11.2006 16:16:11 WS10000060 Workflow Without Approval Shopping Cart 0 0 ERROR 00:00:00 0 5 Medium 0 2036 0 0 No Agent Available
The message says "No agent available", but I believe for workflow WS10000060 no agent is needed, right?
I also get the following messages:
Message Text Error when processing node '0000000241' (ParForEach index 000000)
Exception 8987
Symbolic name
Error Type 1
Area SWP
Message 88
Variable 1 0000000241
Variable 2 000000
Variable 3
Variable 4
In the step history, the error appears in this steps:
Exception occurred Error when starting work item 000000002036
Error when starting work item 000000002036
Message no. SWP085
Error when processing node '0000000241' (ParForEach index 000000)
Message no. SWP088
Error when creating a component of type 'Etapa'
Message no. SWP087
Error when creating a work item
Message no. SWP044
Unable to determine work item type for step at node 0000000241
Message no. SWP135
Any ideas? Would appreciate any help, will reward with points.
Thanks a lot in advance !Hi,
The workflow WS10000060 is linked to a reviewer workflow WS10000265.
It may be the case that no active versions of this workflow exist in
your system.
In transaction SWDD select other WF-Definition = WS10000265.
This should activate version 0000
- Create new version - (activate version 0001)
- menu Workflow >Activation >Generate and activate runtime version
- Transaction SWUS
Workflow: WS10000265
Click on Button Refresh Organizational Environment
Synchronize the runtime buffers with transaction SWU_OBUF.
Kindly then retest the workflow WS10000265 to see if it is now ok.
You can do this by the following steps :
1. Transaction SWUD
2. enter workflow WS10000265, press enter
3. execute 'Test environment'
4. check 'Including subworkflows'
5. execute 'Consistency check for components'
If there are no errors then please do the same for workflow WS10000060.
If there are no errors for this workflow either then the problem
should be resolved.
BR,
Disha.
Pls reward points for useful answers. -
Shopping cart awaiting approval error
Hello all, I have a shopping cart with two approvers, first approver approves on 13.10.2008 and second on 14.10.2008.
If I see transactions SWI6 and SWIA workflow appears as completed (I can't complete manually work item because its status is completed).
But when I see status for shopping cart still has awaiting approval and I can't run program BBP_GET_STATUS_2 and CLEAN_REQREQ_UP for this shopping cart.
Program BBP_GET_STATUS_2 throws this error: No Shopping Cart (REQUIREMENTS) Found with Status = Transferred.
What can I do?
Thanks
Rosalooks like there is problem in the transfer process..
you can find details in the transaction --> bbp_pd -->
with object type --> bus2121 and object id --> shopping cart number..
you can see --> status --> error in transmission --> -
PO status always remains "AWAITING APPROVAL" - WF error
Hi all,
We are working on SRM 5.0 SP13 ,ECS.
We have implemented the workflow WS14000145 for PO approval.Now when I perform a consistency check at SWUD for WFL WS14000145,I get the foll errors:
E. WS14000146 POSub.n-Step Subworkflow N-Step for PO (BADI)
I WD:017 No start events or start transactions/forms
I WD:019 Container element ExcludedAgents is not used
E. TS14007959 POMAILSEND Send Mail to Affected Parties/Purch
E. BUS2201 APPROVED
Binding warnings
E SW:084 The object categories 'BO' (source) and 'CL' (target)ar
E. BUS2201 REJECTED
Binding warnings
E SW:084 The object categories 'BO' (source) and 'CL' (target) ar
How do I correct the above errors for the workflow?
Also because of the above WF errors,I am unable to close some of the PO's .When I try to close the PO's(by checking the indicators "No further confirmations expected " and "No further invoices expected " under Item data-->statistics),the indicators remain checked but the PO status always remains "AWAITING APPROVAL".When I click on the approval preview(graphical view),I see message "Error .click for details" and under table view ,I see "NO APPROVAL REQUIRED".
In order to close the above PO's,is there any workaround or other way I can change the status of the PO temporarily to atleast be able to close the PO's?
Please advise.Thanks Muthu!The note does seem relevant but I am still confused due to a new observation
Another observation :
The WF for PO approval is actually not activated in our system which means that this issue is not related to workflow .Additionally ,now I see some errors in the backend application monitor stating that "PO backend Transfer failed".
So as Masa mentioned earlier,this issue could be more related to PO replication.I tried all ways to update the status for the PO and observed the foll:
1. After running SW01,for the changed/latest GUID of the PO,the PO header status did change to "ORDERED" but then under Item data-->statistics the indicator for confirmation was reset.When I tried to chekc the indicator to again close the PO,the PO header status again changed to "Awaiting Approval".
2. Using FM SWW_DLEETE_ITEM,deleted the work item(old) for the PO and tried to chnage the status as mentioned above.But the issue still remained.
3.Tried to make the status "AWAITING APPROVAL" inactive by using FM "CRM_STATUS_UPDATE" but no success.In BBP_PD,the document status was updated(Awaiting approval inactive checked) but in the web portal,Under "Process Purcahse order" transaction,the PO header status still showed as "AWAITING APPROVAL"..
Please advise. -
Shopping cart Awaiting approval
We are using SRM6.0. We have activated the WF10000060.
On ordering shopping cart get the status "Awaiting Approval".
On checking the status of the Shopping cart in SWI6..we see lot of errors in workflow log undrr steps history.
1. (Sub)workflow created - No Errors
2. Work Item Submitted for Execution - No Errors
3. Exception occurred - Error when starting work item 000000065623
4. PROCESS_NODE -
Error when processing node '0000000007' (ParForEach index 000000)
5. CREATE - Error when creating a component of type 'Step'
6. CREATE_WIM_HANDLE - Error when creating a work item
7. CREATE_VIA_WFM - Error within method CL_SWF_RUN_WIM_FACTORY->CREATE_VIA_WFM
8. GET_WITYPE - Unable to determine work item type for step at node 0000000007
9. GET_TASK_HANDLE - Error when loading task WS10000049
10.FIND_BY_WFDWIZ - Workflow definition of task 'WS10000049' cannot be activated
11. Error Message Created for Admin - No errors
12. Executing flow work item - Work item 000000065623: Object FLOWITEM method EXECUTE cannot be executed
13. Executing flow work item- Error when processing node '0000000007' (ParForEach index 000000)
14. Work Item Submitted for Execution - No errors
Under Messages tab we have error message: Error when processing node '0000000007' (ParForEach index 000000).
The above errors are similar even when we activate other work flows of shopping carts.
It looksSAP Note 962488 requests for the SWD_WFD_REPLICATE_FROM_9999 function module teo be executed. However did not solve the problem.
Also note 981295 was verified and is not for our problem.
Any better answer?
Vasu -
Purchase order in 'awaiting approval' status but no approval required
Hi
I am using SRM 4.0 SP 13. There is a purchase order which shows that no approval is required in the approval tab, but the overall status is 'awaiting approval'. Please can you advise if this is a Support pack issue? I have checked the workflow WS14000075 which is active.
Regards
RajeevHi
You would need to check if the workflow has been able to release the PO properly. Only after successful release completion by workflow, PO status gets changed to ordered from awaiting approval. Check the workflow log to see if there are any errors. Use txn-SWI1 or SWI6 to go into workflow log. Also reactive your workflow WS14000075 using txn swdd and try creating new PO.
Regards,
Sanjeev -
PO Awaiting Approval After Change
Hi Gurus,
We are on SRM 7.0ehp1 and ECC 6.0.
I'm new to SRM business.
In our case, requirement is created in backend and after approval it is transferred to SRM. RFx is created via sourcing application. After that, PO is created both in SRM system and backend systems using the RFx responses. There is no approval in SRM system.
Our problem is, when we make any change (except adding an internal note from notes and attachment part in header tab ) in PO, its status turns into 'Awaiting Approval' and backend document is not changed according to this. And after. that i get 'No work item ID provided' error messages when i try to edit the PO.
Thank you very much in advance.
SemihFirstly, thank you for your interest.
Our suport package level is like this:
SRM_PLUS 700 0002 SAPKIBK202 SRM_PLUS for mySAP SRM
SRM_SERVER 700 0002 SAPKIBKV02 SRM_SERVER
BI_CONT 704 0000 - Business Intelligence Content
SRM_EXPL 700 0002 SAPK-70002INSRMEXPL SRM Extended Functionality for SRM_PLUS including PPS
SRM_EXT 700 0002 SAPK-70002INSRMEXT SRM Extended Functionality for SRM_SERVER including PPS
Document status:
HEADER I1015 Awaiting Approval X
HEADER I1021 Created
HEADER I1038 Complete
HEADER I1043 Ordered
HEADER I1080 In Transfer to Execution Syst. X
HEADER I1081 In Transfer to Planning Syst. X
HEADER I1120 Change was Transmitted
HEADER I1180 Document Completed
0000000001 I1021 Created -
PO awaiting approval - even if it is approved
the PO was still in awaiting approval but it is already approved. I ran the PO at SE37 BBP_PD_PO_TRANSFER_EXEC & BBP_PD_PO_TRANSFER_EXEC_V2 but it is still on awaitng approval status. There's no error appearing at the application monitor.
Hi,
Pleaes check once again if the PO is approved, check in inbox of the approver.
if it is already approved and still awaiting approval.
manually we can set the workflow status complete using the funcaiton module
SE37--> execute the FM BBP_PD_PO_STATUS_CHANGE_WF
IV_GUID -- enter the GUID of the PO
IV_STATUS -- 1
Execute .. Hope your problem will solve
Thanks
prasad s -
SRM 5.0 Confirmation in Awaiting Approval Status
We have the confirmations in "Awaiting Approval" status.
I had checked the following steps but still the status remains as-is.
1. Transaction SWUD
2. Enter workflow WS10400010, press enter
3. Execute 'Test environment'
4. Check 'Including subworkflows'
5. Execute 'Consistency check for components'
There are no errors for BUS2203 (Confirmation business object).
I have cross checked the BUS2203 for WS10400010 Active Status is both T-Codes SWETYPV and SWE2.
We had a previous issue of BUS2203 with some errors and that went away after following steps in OSS Note and SDN comments. Note 962488 - "Workflow definition '&' not in version '&' (WD 401) and SDN.
WS10400010 is No Approval Workflow for confirmations that is active and classified as General Task.
Can you please advise on this status issue?Please analyse the Workflow log from SWI2_FREQ. I think you can check this issue in SRM forum. I think this is discussed.
Thanks
Arghadip -
Hi Experts!
I need your help....
I defined the WS 14000075 (Without Approval) for PO. After I make the create procedure the Po be with Awaiting Approval status....I need this PO will be Released status..
Anybody cold help me? Is there a documentation for WS 14000075 activation?
Thanks,
KristinHi,
See solution in the foll thread:
Error in WS14000075: Workflow definition '' not in version ''
BR,
Disha.
DO reward points for useful answers. -
SRM contract in awaiting approval state
Hi Gurus,
We are facing an issue where srm contract is approved via a n step badi workflow. But even after completion of workflow the document remains in awaiting approval state.
The step which sets the document status to released status is called in background step in workflow.
If we examine the workflow logs they indicate the successful execution of this release step without any error.
However document is not released.
On further investigation we found that if the business partners who are present in active version and who have got expired at the time of creation of change version causes this to happnen.
Presently we have a workaround by which we replace the expired business partner with a new business partner in active version and then release the change version.
However to develop a permanent fix we are not able to replicate this scenario in our system.
Kindly provide your guidance on this issue.
Regards,
RohitHi Rohit
you have a root cause of this problem
On further investigation we found that if the business partners who are present in active version and who have got expired at the time of creation of change version causes this to happnen.
for testing purpose you can delete this test user or ask basis person to inactivate this user .
1. create a GOA by test user19 buyer1)
2. Approve a GOA by test manager1
3. now delete user1 or inactivate the user1 id BY CHANGING THE VALIDIDTY DATE OF THE USER .
4. revise the GOA by user2 (buyer2) and approve it . will you recreate the same /
RELEASED AT TOP BUT CHANGE VERSION AWAITING FOR APPROVAL IN THE APPROVAL PREVIEW.
if your analysis is true. it is your wonderful investigation.
Muthu -
Goods Receipting a SRM PO that is awaiting Approval?
Hiya.
I have a issue that is causing many problems. Please, has anybody seen this before in SRM 5?
Basically, the user creates a SRM PO from a Cart for the value of $100 and this needs no approval. If they then increase the PO value to $1000, the PO is then correctly required for approval with SRM workflow. When the PO is saved, it has a status 'AWAITING APPROVALS'.
Then why does SRM still allow the PO to be subject to a goods receipt confirmation with the old value of $100 even eventhough it is awaiting approval if $1000?
warmest thanks,
Pooja.Hi,
The problem is once the PO has been changed, it creates a new change version. This change version is still not active until approval happens. Till this time the old version is taken as active version by the system and it can be considered for confirmation. If you want to prevent confirmation creation during this period, then you can create an error message using doc_check badi to say some thing like 'Change PO is awaiting approval, No confirmation possible.'
Regards,
Sanjeev -
Shopping Cart in "Awaiting Approval" Status
Hi All,
There is a SC which requires an approval from one approver. The SC has gone to Approvers inbox for approval. The approver has approved the SC. After this the SC is not getting approved and its hanging in Awaiting Approval Status.
We are using N-Step BADI
When I was checking on this I was seeing entries in SM58 as below.
Caller Function Module Target System Date Time Status Text
XXXXXXXXX SWF_RUN_REMOTE_SERVICE WORKFLOW_LOCAL_100 03/04/2011 06:34:01 Name or password is incorrect (repeat logon)
XXXXXXXXXX SALRT_CONFIRM WSCAH003SAP01_SR1_62 03/04/2011 06:34:01 Name or password is incorrect (repeat logon)
your valuable suggestions are very helpful.
Regards,
Satya.Hi,
Thats strange because the error 'Name or password is incorrect' usually occurs when RFC destination is not appropriate.
Some quick checks
1. Automatic workflow customisation (SWU3) done? All green?
2. Remote logon working?
Also check this troubleshooting link http://www.abovesoft.com/analyzertroubleshooting.html
Regards,
Nikhil -
Awaiting approval in Shopping cart and no follow on Document created
Hello Experts,
Classic Scenario
I activate BC-Set in process control workflow and create Shopping cart, Still status is Awaiting Approval and when i check in BBP_PD the workitem (its blank) no workitem assigned.
Create Shopping Cart and approve forcefully with Swo1 and now its in ordered Status but no follow on Document created,........When i goto RZ20(Shopping Basket) to analyze it , The system says Local Errors.............Shopping cart 3000000012: Error creating the follow-on document.
Pease guide me on this .
Thanks to all experts in Advance and appriciate your efforts
Smriti
Edited by: Smriti arora on Apr 28, 2010 7:58 AM
Edited by: Smriti arora on Apr 28, 2010 8:04 AMhello Smriti
I will try help you with your two problems.
Question 1. "I activate BC-Set in process control workflow and create Shopping cart, Still status is Awaiting Approval and when i check in BBP_PD the workitem (its blank) no workitem assigned."
this problem is because the customizing not is correct. Follow this steps:
1.- SRM Server->Cross-Application Basic Settings->Business Workflow->Select Workflow Framework
Check that Process-controlled workflow is active for all business objects
2.-SRM Server->Cross-Application Basic Settings->Business Workflow->Process-Controlled Workflow->Technical Configuration->Customize SAP Business Workflow Automatically
Execute step by step. is aut.
3.-Execute transaction SWDD; check that workflow WS40000014 exists...
4.-SRM Server->Cross-Application Basic Settings->Business Workflow->Process-Controlled Workflow->Technical Configuration->Generalize Tasks
execute task for default
5.-SRM Server->Cross-Application Basic Settings->Business Workflow->Process-Controlled Workflow->Technical Configuration->Check Task Generalization
check it "/SAPSRM/WF_CFG"
6.- SRM Server->Cross-Application Basic Settings->Business Workflow->Process-Controlled Workflow->Technical Configuration->Copy BRF Objects
class SRM_WF ; all objects; COPY
7.-execute transaction SCPR20 and active /SAPSRM/C_SC_600_000_SP04
8.- TEST NOW
Question 2: "Create Shopping Cart and approve forcefully with Swo1 and now its in ordered Status but no follow on Document created,........When i goto RZ20(Shopping Basket) to analyze it , The system says Local Errors.............Shopping cart 3000000012: Error creating the follow-on document"
CHECK this point of customizing, here is where you must indicate to system that follow on document create for the shopping cart...exist several options...
SAP Supplier Relationship Management->SRM Server->Sourcing->Define Sourcing for Product Categories
Regards!!!!
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