PO number required in Billing Document?

Hi Gurus,
Hope all is fine.
I need help in one of the issues in SAP SD.
Here is the scenario which we need to configure for our client
I want PO number available in biling documents,
Few of my clients customer will only pay if their particular name or Purchase order number is mentioned in the billing document.
Customer(Sold to Party)- XXX
Name of the Accounts Payable - MR YYYYY.
Once the accounts payable name will be there in the billing, then only the the money will be released.
So they have to configure such thing where in billing their individual names should appear.
I have one more scenarios where PO number should come in billing or in Invoice so that it becomes easier for customer to recognize against which PO number the bill has generated.
Would request if someone can help me with a prompt response.
Thanks and Regards

Hi
as said D E,
this is available in standard settings
Go to VTFL here check your deliery , billing type and disaply header level
Target Bill. Type F2                    From Delivery Type LF
                   Invoice                                  Outbound Delivery
Copying requirements   003 Header/dlv.-related
Determ.export data
Assignment Number      E
Reference number       A- when you set A - PO number coped ORDER to BILLING
check this settings , it is not assign then assign , then only PO number its copied
regards
sankar

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External number range for billing document (Invoices)

Hi guys,
I have a requirement from one of client to implement external number range for billing documents.
I can only see a provision for internal number range in customising for Billing document type.
Please can you assist me with detailson how to set up external number range for billing documents (Invoices).
Thanks, Felix

Hi Felix
I think the similar requirement is in Venezuela also.
So pl. check the SAP Note 849438 . As per the note :-
The solution is delivered in the indicated support packages. In case you can not implement the correspondin support package for your release immediately, please follow the procedure described below:
1. In the Data Dictionary Editor (transaction SE11) please open the definition of domain J_1AOFFNREL, go to the fixed values and add value 'P' with description 'Number Assingment using Prenumbered Forms' in a position so that the possible values remain sorted alphabetically.
2. In the Message Editor (transaction SE91) please go to message class ICC_CN and add the new message 837 with text '&1: Official doc. numbering is not available for delivery documents!'.
3. If you are implementing the note in release 4.6C, please create the following function modules:
o     OFF_NUMBER_LOCAL_ASSIGN_VE in function group FIN2, and then copy the interface (all parameters and exceptions) of the function module OFF_NUMBER_LOCAL_ASSIGN_TW
o     OFF_NUMBER_LOCAL_NUMBERING_VE in function group FIN2, and then copy the interface (all parameters and exceptions) of the function module OFF_NUMBER_LOCAL_NUMBERING_TW
o     XBLNR_BUILD_AND_SPLIT_VE in function group IDSDCNUTIL, and then copy the interface (all parameters and exceptions) of the function module XBLNR_BUILD_AND_SPLIT_PECL
4. Implement the source code corrections as shown below.
The following customizing actions should be also executed when the solution by delivered by the corresponding support package. If you applied the solution manually, then please use the IMG activities listed in the section Cross-Application Components -> General Application Functions -> Cross-Application Document Numbering -> Taiwan as a reference. After the installation of the corresponding support package the customizing node for Venezuela can be used.
1. Enable the use of business place for country Venezuela as described in the OSS Note 726537.
2. Define the necessary document classes and configure the document types you would like to get an official document number as relevant for official document numbering in the desired mode. Please check the OSS Note 571376 for some explanations about the meaning of the different settings.
3. Define the necessary number ranges and intervals and assign them to the combination of company code, business place, document class and validity period. If you use the customizing activity for Taiwan, then please leave the prefix field empty.
Regards
Amitesh

How to determine number range for billing document based on company code ..

Hi Friends!!
can anybody tell me how to determine number range for billing document based on company code & tax departure country if required??
Amit...plz help me!!

Hi Amit,
1. Define different Billing Document number ranges in SPRO -> Sales & Dist -> Billing -> Define number ranges for billing docs. (VN01). Make sure that all are internal number ranges.
e.g.
NO. From number To Number    Current number Ext
A1   0930000000    0930999999
A2   0940000000    0940999999
A3   0950000000    0950999999
2. Define a Ztable ZNUMB_RANGE as follows
Comp. Code | Tax departure country | Billing Doc Type | Number Range
100                IN                               F2                      A1
200                IN                               F2                      A2
200                US                              F2                     A3
3. In user exit RV60AFZZ (USEREXIT_NUMBER_RANGE)
Read table ZNUMB_RANGE for Number Range with Comp. Code, Tax country and Billing Doc.
If found pass this number range value to us_range_intern.
us_range_intern is a standard SAP variable which tells program which number range use to create the current document which is under process.
Let me know if you are clear.
Thanks,
Mandar

Number ranges for billing documents

Our client has got 130 plants (105 are depots and 25 manufacturing plants) ) from which sales transactions are handled.
There is a legal requirement that billing documents should have separate number ranges for a particular depot / plant. We have adopted the following method: -
- SAP standard number range object (transaction VN01),
- Customized table wherein we mapped billing document types, plant and number range object,
- User exit RV60AFZZ (Form Userexit_Number_range) to determine the number range during invoicing.
We have consumed almost all of the possible number range object combinations (starting from AA to ZZ and 01 to 99) due to the huge number of plants.
For the new depots, how to set up the number range objects for billing documents (example: is there any way by which this object can be made as three digits)?
With best regards,
S Viji

We have not done such thing.
But you can change it from 2 digit to 3 digit using access key. Which should be the last option.
Look for option like creating customized number range object (instaed of using RV_BELEG which you are currently using). RV_BELEG is used for number ranges for Order, delivery in addition to billing. So the new number range object should also be able to provide number range for that.
Also try make the current number = 0 of "consumed" no range and then delete the number range and recreate it (using VN01 or SNRO object RV_BELEG)

Number range for billing document..its urgent!!

Hi Friends!!
can anybody tell me how to determine number range for billing document based on company code & tax departure country if required??
Amit...

Hi,
Look at object RV_BELEG in t.code snro. It is the number range object for SD Documents. Click on Number Ranges and then Intervals to view the different number ranges and associated intervals.
Now look at t.code 0vlk, which is Define Delivery Type. If you double-click on a delivery type BV it goes to more detail. See the field: "NR int. assgt.". This is the number range for delivery type BV.
This number range will be used in any company code or tax departure country that this delivery type is used in.
Regards,
Shamma

P.O number for a billing document number

Hi Experts,
From which table we can find a PO number for corresponding billing document number(VF03)?

hi RAVI,
Go to T.code SE16
enter table name VBRK-->enter
billing doc type,billing doc no,s.org,d.channel
execute
waiting for reward points
mcm

External Number Range for Billing Documents

Hi Friends,
Can any pls tell me how to create external number ranges for billing documents. We are trying to Map the Invoice nos from POS system to create and match the billing nos in both the systems. Pls help on how can I do this.
Thanks
Raj

Check this thread
[Re: Customize Billing Number Format|Re: Customize Billing Number Format]
thanks
G. Lakshmipathi

How to get po number based on billing document number

Hi every body
how to get a po number based on billing document number
thanks in advance.
sekhar.k

Hi,
Check this field VBRK-BSTNK_VF.
Regards,
Satish

Delivery number for a billing document

Dear Experts
How to retrive or get the preceeding delivery document number from a billing doc.I have tried for VF05 but its restricts me by only specifying a single customer to be selected.I dont require this.
I require the list of billing docs generated within a particlar billing period and their respective delivery numbers.
The copy control settings in VTFL might have helped me but the reference number that was maintained was only POrder number.
Please comment

Hi ,
You can get this from the docment flow
Goto VF03 and give the Billign docment number and click on Contro + F1
It willl take u to the docment flow.
There u can see the preceeding docment that were created for this Billing docment
If you want the docments from a table , then goto VBFA table which is the table for Docment flow and
Give the Billing docment nmber and select the docment category as J and then u can retrieve all the Deliveries for that particlar Billing docment
Hope it is clear
santosh

Sales order number in Fi Billing document's assignment field

Hi,
Can anyone tell me how can I pass on the Sales order number in Assignment field of GL Revenue line item while Billing.
Thanks,
Manam.

In copy control from sales documenty to billing document you can choose where the billing document takes the assignment number from. You can select, PO, sales doc number etc.
The field you need is the reference number. You can find that under SPRO, sales and distribution, billing, copy control, Copying control: Sales document to billing document. In the header settings you can choose the reference number. Select B for sales document number.
regards
Michalis Papadopoulos

External Number Range for Billing documents in CRM

In CRM, billing document external number range can only be numeric or alpha, but NOT alphanumeric. Is this a bug or is there some legitimate reason to have this limitation.
This question stems from a data conversion where the legacy system invoice numbers are alphanumeric. So when we try to convert those invoice numbers, CRM cannot handle the external alphanumeric number.

Check this thread
[Re: Customize Billing Number Format|Re: Customize Billing Number Format]
thanks
G. Lakshmipathi

External number range for Billing Document

Hi Gurus,
Can you please let me know how to get the external number for the invoices? I know there is no standard way but if there is a way around to determine it. And the external number should be first 2 places are alphanumeric and dynamic and the next 2 places are also alphanumeric but constant and the rest of the digits should be a serial number of length 7. So, the total length of the number range should be 11. Please let me know if there is way to determine it this way.
Example:
AB + HY + 1000001
CD + HY + 1000002
Like wise.....
Thanks in advance.
Regards,
Gangi

hello, friend.
you can define your number ranges using VN01. in here, you can set up alpha numeric ranges and specify external.
technically, you can assign this set to the billing type using VOFA.
however, it is not best practice to assign external number ranges to billing types, as it is possible to 'jump' the sequence of the numbering. you do want to keep track of the sequence of billing docs.
a possible exception is if you have an external billing software which generates a number, which you will then capture in SAP. barring exceptions, it is best to retain internal assignment.
regards.

Number Range for billing document

Hi,
I would like to know, how to check field length of FORMNUMBER and TONUMBER column in J1AB t-code?
Why it allows me to put only 8 digits of number for local invoice numbering?
Please kindly advise. Thank you very much.
Regards,
Darin

Hi,
Goto the Table in SE16 for the FROM NUMBER and check the DATA ELEMENT for the Length of the field
It is 20
and it is same for TONUMBER also
If you want to check your self, then goto the tranasction cod J1AB and press F1 on the FROM NUMBER Field and then check the technical details for the field and the Data element.
Hope it is help ful
thanks,
santosh

Populate sales order number in billing document's reference field

Hi,
I have a requirement to populate the sales order number in the billing document's reference field. Hence, I have tried to find a user exits but sadly, all the user exits which I found does not break into my break-point.
Thus, may i know whether any other people has similar requirements? In addition, how do you solve this issue?
Thanks!

Solve this issue. Apprantly, I break to the wrong user id which resulted in difficulty in finding the user exits.

Gaps in billing document number range

Dear all,
Our SAP system is getting gaps in number range for billing document. I have checked the buffering status for number range its status is "No buffering".
SAMUNDER SINGH

Dear Customer,
In SD module, the gaps in invoice number may be caused normally due to
two reasons:
- update interruptions - the number is set in to the invoice at the
beggining of the program . If an interruption of the process happens
after the assignation of this number, the number has run in the range
and cannot be recovered. Update terminations in transaction VF01 and
VF04. The billing document number is reserved prior to the update.
After a possible update termination, it cannot be used again.
Update terminations are displayed in transaction SM13. At present,
is no possible solution.
- Object RV_BELEG is buffered. In this case the performace is improved
but this gaps are produced.
I am sorry to tell you that there is no way to solve the gaps or to
'refill' the missing invoice numbers.
There is a report RFBNUM00 that shows the gaps regarding the FI-
document numbers.
But for the SD invoice numbers you could do a hardcopy of the update
termination that caused the invoice number gap; this termination can
be seen in the syslog.
We know that in different countries you have to explain document gaps
to Legal Authorities.
For this reason there is report RFVBER00 to document gaps occured due
to an update termination. The report RFVBER00 does only list update
terminations that are not older than 50 days (or according to what time
is maintained in your system).
So it could be that this log has already been cleaned up.
It is necessary that these update terminations are documented before
the 50 days expire.
Or a second possibility is that the gaps occured NOT due to an update
termination.
Gaps without update terminations cannot be (easily) explained.
They can be (only) detected via report RFBNUM00.
Report RFBNUM00 displays these document number gaps for the number range
object RF_BELEG.
The only thing I can offer to you is to monitor the VBRK numbers
carefully.
To fulfill the legal requirements I would recommend to document the
number gaps but not to add any invoice numbers manually.
regards
Claudia

PO number required in Billing Document?

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