PO Release workflow: mail and Sub workflow/Dialog step related issue

Dear All,
I have crated a two step work flow for release of  purchase order with two release code X & Y.Creator C1 creates PO.A mail is trigger to X&Y .In first step  X release the PO.
Then Notification send to C1 & Y that the Release of 1st step is effected.Then Y releases it and a mail of completions is sent to C1 .(Structure is as follows: Po creation ->Mail to XY->
X releases(PO release)->Mail toC1 &Y->Y Releases->Mail to C1&X->Workflow complete).My workflow works fine but have following problems.
1) System gives the three stages mail properly.But after completions also generates 2nd stage mail(Mail toC1 &Y).I have used "process control"at the end but
still the mail reoccurs.How to control it?
2) Two types of messages appears in the SAP business w/p of user.Sub work flow and dialog step.4 mesgs appears in the sap inbox of X & Y .2 of
Sub work flow & 2 of Dialog step.How can i control it .Can i set 1 out of them?
3) After completion ,work flow log shows two Graphical Workflow Log.One is completed and other up to stage ->Mail to XY-> How to clear this
4) Organization plan is always must? or w/o that we can proceed?
Pls Guide
Regards
Sachin

Hello Rick,
Sorry for any inconvenience caused.Intension is only to get quick focus from experts.
I have redrafted my query .Please check
I have crated a two step work flow for release of purchase order with two release code X & Y.Creator C1 creates PO.A mail is trigger to X&Y .(Structure is as follows: Po creation ->Mail to XY->X releases(PO release)->Mail toC1 &Y->Y Releases->Mail to C1&X->Workflow complete).My workflow works fine but have following problems.
1) Reoccurring of 2nd stage mail.How to avoid this?At the end i  used"process control" with "outcome name=work flow completed.
2) Two "work item type" message apeears in the out box of PO creators(sub)work flow and Dialog Step.Is this a standard or I need to correct it?
3) After completion ,work flow log shows two Graphical Workflow Log.One is completed and other up to stage ->Mail to XY-> How to clear this
4) Organization plan is always must? or w/o that we can proceed?
Sachin

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