PO Release Workflow Problem

Hello,
This is regarding PO release workflow(WS20000075).
I fail to understand as to how I can trigger workflow on realising PO
from ME29N, though using SWUS (Test Workflow) I am receving message
in the sapoffice mail.I am not really able to link the application with the workflow.
Secondly I dont understand why the second task i.e., Release Purchase Order Effected' does not trigger when I test the workflow.The message i receive is 'Please release purchase order no ....' and not 'Purchase order Released' when I test the workflow using SWUS.
Kindly advice.
Regards,
Sumit

The deactivation is happening as there is some error in the instances. Please change the settings in SWE2 for WS20000075 entry and change the field of Feedback after error as Do Not Change Linkage. The error might be due to some authorization issue please check from SWEL and analyse accordingly.
Thanks
Arghadip

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PR Release Workflow Problem in   " Rejection of PR   "

Hello Everybody ,
When Purchase Req is Created by End User , this is Approved by Higher authority   When PR is Released Workflow is trigering but when PR is Reject Work flow is not trigering ?
Is there any soultion for Rejection of PR ?
Regards,
Sandeep

Hi ,
are you using the standard workflow..?
can you see the standard workflow   WS00000038(purchase requisition release).
Have u maintained these things.?
                                                Release Groups
                                             Release Codes
                                             Release indicator
                                             Release Strategies
                                             Workflow
may be it is useful.
and check the 'userdecision' .
once PR requisition is released, we can goto tcode ME53N there we have to select
release,or rejected .
if the rejection is not working properly please check the released codes.
if you know more about this plz post the reply.
regards,
sateesh.c

Issue in PO Release Workflow WS20000075

Hi All,
We have activated Std. PO release Workflow WS20000075 for two step release levels. When New PO created with release strategy this workflow will trigger and send workflow items to Agents to release Purchase Order. Up to this it's working fine.
But the problem occurs to trigger Workflow again after PO price change. We have release change indicator with 5% variance of price. That means when some one changes the Price or Quantity and if the total values variance more than 5% of price variance then Release strategy will activate again in PO. But in this case Workflow WS20000075 not sending workflow items again to the agents.
Is there any workflow setting causing the issue?

Hi Sivaparvathy ,
As far I can understand in SWEL event trace for the second time the event is getting triggered but there is no appropriate receiver for that event. Can you please specify the event name. If it is any event other than RELEASE for eg lets say if it is CHANGE, in the workflow WS20000075 header you will have to bind the workflow with this event and activate linkage for this particular event as well(without changing the previous configuration for PO release event). So that the workflow is triggered for this event as well..
Hope this helps
Regards
Anik

Payment Release Workflow

Hi Folks,
         We are working on Payment Release workflow in AR module.
         Once the invoice is posted, workflow is able to block the payment, but not sending mails to the agent for approval.
         For testing, i have entered a dummy userid as the agent and checking for the mails.
         How can we debug or monitor to check why the agent is not getting mails in SBWP.
         Pls suggest how to solve the problem.
Thanks in advance,
Shyam.

Hello,
Okay, let me correct that for you:
"We are working on Payment Release workflow in AR module.
Once the invoice is posted, workflow is able to block the payment, but not sending WORKITEMS to the agent for approval.
For testing, i have entered a dummy userid as the agent and checking for the WORKITEMS.
How can we debug or monitor to check why the agent is not getting WORKITEMS in SBWP.
Pls suggest how to solve the problem."
Have you looked in SWI5 to see if it is listed for the user there? Check that there are no excluded agents.
The solution is likely that you haven't set the task to General Task, as already suggested.
regards
Rick Bakker
hanabi technology

Event Linkage Getting Disabled In PO release Workflows : Plz help

hi all
i am working on PO Release Workflow
my problem is when I create PO and save it , the event linkage in SWETYPV gets disabled
plz help me its urgent.
regards
ravish

Hi
If you have an error in the event linkage (could be a binding error, or an error in your business object), the event linkage will deactivated (the standard customizing).
You can change this behavior through transaction SWE2 -> double click on your event linkage -> change the "Behavior Upon Error Feedback". (I think you can change this globally but I'm not quite sure where)
In my book best practice here will be;
1. Use the event queue
2. Set the "Behavior Upon Error Feedback" flag to something like "Keep linkage but flag as having an error" - I'm not on the system so I'm not quite sure what it's called
By doing this you make sure that you will collect your event in the event queue, in case of an error.
or
In the detail screen of SWETYPV there's an option called Bahaviour upon error in receiver, if you change this to option 3 then the linkage won't be disabled in cases of errors.
Sometimes you want the event linkage to be disabled in cases of errors, espescially when the only reason that an error can occur is a very serious one.

The task TS20000166 in PO release workflow( WS20000075 ) is not terminating

Dear Experts ,
The task TS20000166 in PO release workflow( WS20000075 ) is not terminating after release the PO .
In the WS20000075 ,the event RELEASESTEPCREATED is triggeing and move to the next step.The next step is 'Release of purchase order' , the task TS20000166 is not terminating after release of PO .So Workflow is not move to next step i.e TS20000168.
I have noted TS20000166 is having three terminating event ( RELEASED,RESET,SIGNIFICANTLYCHANGED ) but still it is not terminating.
Is it Clear.If you want more details please let me know .Please help me.
Thanks and Regards
Rajesh

Dear Raj,
Please check agent assignment. And also check graphical mode error and check how many events fire one after one. Because for rejecting there is one more workflow u have to activate but i dont think so u have to activate it after realease . In agent assign ment check workflow with normal agent assignment dont use release stretargy then check it again if it is working fine then it must be problem of agent assignment step.
Reagrds,
Gurprit Bhatia

Terminating Event in PO Release Workflow. Workitem is not terminating

Hi WF Experts,
I have done Purchase Order Release Workflow with 10 level release With 2 days dead line. Since standard release supports only 8 level release i have opted for Role Resolution Via User Exit 9 . and i am picking release codes from ztable.
I was working fine till now.But suddenly end users are facing problem that workitem is not terminating even after they have released the PO.
What could be the issue what is the terminating event for PO Release workitem.
Please suggest me how to resolve this issue.
Regards,
Hari

Hi Hari,
Please check if the following links helps:
https://www.sdn.sap.com/irj/scn/wiki?path=/display/abap/sap%252bworkflow%252bevents
http://help.sap.com/saphelp_nw04/helpdata/en/c5/e4b590453d11d189430000e829fbbd/frameset.htm
Hope this helps!
Regards,
Saumya

Getting two same workitems in PO release workflow for 2 level

Hi experts,
I am working in PO Release workflow upto two level of release.
But while triggring my workflow by creating PO I get two same workitem.One of the two has correct Release Code(I have checked that in workflow log) and another has Release Code with no value.If I execute one of them Its working fine.But 2nd one still remains in inbox.I think my workflow has been triggred twice while I am creating a PO.
Can someone suggest, where is the problem?
Thanks,
Manas

Hi,
According to your instruction I have got 5 event trace.
BUS2012     RELEASESTEPCREATED     14.02.2008     16:31:57     WS99900003     @5B@     SWW_WI_CREATE_VIA_EVENT_IBF
QCYBUS2012     CREATED     14.02.2008     16:31:57          @AI@     No receiver entered
BUS2011     QUOTATIONCREATED     14.02.2008     16:31:57          @AI@     No receiver entered
BUS2012     RELEASESTEPCREATED     14.02.2008     16:31:57     WS99900003     @5B@     SWW_WI_CREATE_VIA_EVENT_IBF
FREBUS2012     CREATED     14.02.2008     16:31:57          @AI@     No receiver entered
I have given you the details of the event traces.
Here I notice RELEASESTEPCREATED event occurs twice.
Can you please suggest why this is happening?
Thanks,
Manas.

PR overall release workflow

Hi All,
I am working on PR overall release workflow (WS20000077) and had activated workflow for PR rejection 'wf_pur_rejo' (WS65400029). When i create a PR using ME51N workitem gets created. When we reject the PR by executing the workitem i receive the workitem for rejection also. Everything is fine till here.
But when i try to execute the workitem (Purchase Requisition XXXXX Rejected) i get an <b>error 'No Administrator found for the task'</b> and i observed that in workitem log it is shown in READY STATE. This happens for some user ids and it works fine with some other user ids.
Can any please tell me where i am going wrong and if i am then eloborate on what should i be doing?
Thanks in advance,
Regards,
Lakshmi Narayana.S

I have got it, ran the Transaction SWU_OBUF to synchronize the buffers and re-logged into SAP. Now the problem is solved.
Regards,
Lakshmi Narayana.S

Error in PO release workflow

Hi all,
I'm having problem with linkages errors when I active PO release workflow WS20000075. The wf work without problem in develop system but in the system where I transport, a internal message is sent to me with text:
Error in event receiver
Error processing following event linkage:
BUS2012 RELEASESTEPCREATED WS20000075
Following error occurred:
SWF_RUN 594
Message text:
Import container contains errors (are any obligatory elements missing?)
Event container appended as attachment.
Event linkage with errors deactivated.
The customizing is the same in both system and I don't understand the problem.
Thanks in advance.

I think you might have missed the binding between the event container adn workflow conatiner try to co like below.
1. OPen the workflow template WS20000075 open in change mode , click on the tab Triggering Events slect the entry which you are able to see on the screen .
2. Click on the binding button, and do the following entries.
&_EVT_OBJECT&          &PURCHASEORDER&
&RELEASECODE&          &RELEASECODE&
&_EVT_CREATOR&          &_WF_INITIATOR&

PO Release WorkFlow Error

Hi Experts,
I have a scenario with purchase Order 5 level Release. I have activated Standard workflow, Now for first level it works fine and first level user is able to release and also a notification is also sen't to the initator after. this is for release code A1.
But work item is not going to second level release at all.if i go and check the Workflow after first level release.WorkFlow is in deactivated status.
Plz help me to resolve this issue.
Regards,
Hari

Hi, Hari, I assumed that you have set the workflow administrator to yourself and any errors would be sent to you...
In my humble opinion...
Is the workflow not getting the release code at all (for second level onwards) or it is having problem with finding the agents for the second level approval?
Did you check the workflow log, to see the flow of the workflow? You are using a standard workflow or? I was using a standard workflow, but the multi-level approval is set in MM configuration. Using the standard workflow for PR Release, the workflow is run 5 times for 5-level-release, which means there would be a start event and and end event for each level of release. And in my problem, there is no ending event for the first level because the PR is created wrongly and the system didn't know where to flow the PR to.
My advise is, first check MM config and workflow agents are assigned properly for multi-level approval.
Second, check if the PR is created and released properly. I have faced errors similar to yours and it was due to the incorrect entries during PR creation.
Third, trace the events and workflow log in SWEL to understand the problem better. (Or maybe you should do this first, in case you haven't).
Basically, if the workflow gets deactivated everytime, it might be due to the Behavior Upon Error Feedback in SWE2, which means there is error occured.
Lastly, if there is an error in the workflow log, you could paste it here.
Hope it helps...
Regards,
YL

PO release workflow - regarding.

Hello !
   I am into the development of PO release workflow.
   I use custom task for releasing the purchase order(BUS2012-SINGLE RELEASE).
   I have configured RELEASE STEP CREATED and CHANGED event to trigger the workflow
   When purchase order is created, workflow triggers via RELEASE STEP CREATED event and go to the first approver.When first approver has released, the work item goes to second approver via CHANGED event and not via RELEASE STEP CREATED.
   Following are terminated events , I have configured :
WIOBJECT_ID     BOR Object Type     BUS2012     RELEASED     Purchase Order Release PO
WIOBJECT_ID     BOR Object Type     BUS2012     RELEASESTEPCREATED     Purchase Order Release Step Created
   Please suggest how to make the workflow to re-trigger via RELEASE STEP CREATED instead of CHANGED event once the first approver have released it.
Thanks and regards,
S.Suresh

Hello Gautam Maini !
             Thank you so much for your reply.
             I have already activated RELEASESTEPCREATED event at SWEC.
             The problem I face is that the work item of first agent does not completes though the PO is released.I have configured terminating event as RELEASED.Due to buffer problem or some other reason, the terminating event's binding properties looks so contradictory.I have posted the screen shot of the same at
http://img19.mediafire.com/205f136394986473f8b76798935c80b1f5794a496734421d23384bb33713f8886g.jpg
             In the table , SWFDEVINST, RELEASED event and SIGNIFICANTLY CHANGED event is updated after the PO release by first agent.
              Once the PO is released by first approver , CHANGED event gets fired instead of RELEASED event.(observed at SWEL).
              At workflow log, I get message as follows :
                          Message Text         Execution interrupted
                          Exception                0
                          Error Type               0
                          Area                 SWF_RUN
                          Message                611
              Please suggest solution for the problem for which I will be grateful.
Thanks and regards,
S.Suresh

Dead Line Monetering in Purchase Order Release Workflow

Hi Experts,
I have activated Standard Purchase Order Release workflow and it works fine now i have a requirement of Dead Line monetering for 2 days. In Standard Release Activity TS20000166 if i give 2 days in Latest End.
Will it work in such a way that if the first approvar does not take any action for 2 day then it automatically esculates to the next person in the release strategy.
Or should i use Modeled Deadline for esculation to next Level.
Regards,
Hari

Hi,
If you just have 2 days on the latest end tab, the workflow will only send a deadline notification to the current agent and WILL NOT escalate.
You have to use modelled deadline and in that branch route the workflow to the next approver based on your agent determination rules.
Satish

FI Payment Release Workflow Agent assignment and SPRO settings.

Hi Experts,
I am working on Payment release workflow for 2 stages. So for this i have activated the main workflow WS00400012 and for First level release WS00400011 and for second level release WS00400021.
Now where should i assign the agent for First level release and second level release ? and what setting should i do in SPRO as FI settings.
Any of you suggestions will be of great help me to resolve this issue.
Regards,
Hari

Hi,
Thank you for your reply.Should i mention the main workflow number in SPRO or
just the subworkflows alone ?.
Assign main workflow number
Can i assign users directly in workflow itself insteas of assigning position in SPRO.
Don't assign users inside the workflow, if the user id you want to change then again you have to change the workflow.
Regards,
Surjith

Error in Payment Release Workflow in the task Determine Subworkflow

Hi Experts,
                  I am working on Payment release workflow WS00400012. When a document is posted I am getting an error in the task TS00407859 (Determine Subworkflow Release for Payment). Within this I found "SUBWFDETERMINE" is getting executed in this task I am getting an error. I did debug the method SUBWFDETERMINE from SWO1 there I am gettng an error "Error in workflow customizing" this is because the field SUBNR is initial. Can anybody tell me in the customizing where I am doing the mistake.
Thank you.
Srija

Hi Arghadip,
                     Thank You.
                     I checked out the table VBWF01 I found the subworkflow "WS00400011" in SUBNR field.would be there any other reasons why its getting error?
Please suggest me.
Thank you.
Srija

PO Release Workflow Problem

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