PO - Reserve A/P Invoice

i have created the reserve a/p invoice and paid 30% of the invoice, the PO is closed and the unit price for the item is changed from $1.5 to $2.9.
i cant cancel the PO
now what is the best solution for this problem
thanks
shahid

A simple way is creating a service PO to pay the extra. You can dealing with item cost problem later.
Thanks,
Gordon

Similar Messages

Close an A/P Reserve Invoice

Hi,
How can I close an A/P Reserve Invoice?
It has been posted with 1 item perfectly correct but by mistake with 2 items with quantity of 200 and unit price of 0 (to adjust for total - instead of deleting the lines 2 and 3).
Line 2 and 3 of this PO have been posted correctly later with a seperate A/P Reserve Invoice.
Now, the item master data keeps showing 200 in column ordered under the tab inventory data.
There is no close and no cancel available in A/P Invoice.
How can I correct this mistake? If I dont, MRP will never calculate these 2 items correct.
Thanks
Franz

Hi Franz,
Do you mean draft (Reserve) A/P Invoice.
then go to purchasing reports - document draft report and select purchsing A/P and open only option then right click on the document and select remove or close option same practise do without selecting open only option on document draft report.
If you have saved the A/P invoice then generate the reverse document A/P credit memo.
Regards,
Datta Kharat

AR Reserve Invoice Printing

Hi all,
One of our clients needs to see following 3 fields on their Printed Invoices (on both Normal and Reserve)
Quantity Ordered
Quantity Sent so Far
Quantity In the Package
Again this must work for both Reserve and Normal Invoices.
Would anyone have any advice please ?

Hi Matthew,
Use the following fields for PLD(Reserve and Normal Invoice)
Quantity Ordered - Quantity
Quantity Sent so Far - OpenQty
Quantity In the Package - PackQty
*Close the thread, if issue solved.
Regards
Jambulingam.P

AUC Down payment : Open invoice at year end

Hi All
For LATAM countries I need to complete the Down payment to AUC
At present the configuration is working fine for the following
Create Order type Z60 (KO01).Create distribution rule for the order.
Create AUC (AS01) and assign order number (AS01) .Create receiving asset.
Create purchase order for the asset and assign asset number created above to the PO (ME21N)
Create Down payment request (F-47) with the PO assignment
Create Down payment F-48 with reference to the Down payment request sent earlier
Create Goods Receipt (MIGO)
Create Invoice Receipt (MIRO)
Clear down payment against invoice.(F-54)
ACC entry generated
1
Say 100 was paid as DP against the PO
50 Bank Cr 100
29M Vendor dpecial GL Dr 100
70 AUC DP A/C Asset Dr 100
50 AUC Clearing A/c Cr 100
2
Asset acquisiton invoice posting (ME21N)
70 AUC Asset Dr 2000
31 Vendor Cr 2000
3.
Clearing Vendor down payment (F-54) against invoice
39A Vendor Special GL Cr 100
26 Vendor Dr 100
75 AUC down payment Cr 100
40 AUC clearing GL Dr 100
Now I need to test the scenario wherein the invoice is not recd at period end SAP proposes the creation of a reserves for expected invoice and reversal when the invoice is recd .I have already enabled the transaction types necessary for dp at period end but require assistance on what should be the next steps to test this
Anyone having done a year end close with outstanding invoice....can you please send me the necessary steps for transfer ...is it manual..posting details would be great
Regards

Hi
has anyone encountered a similar situation ?

Override update profile.Purch.requisition statiscal between fund reser&po

Dear all,
We are using update profile 101 and our current chain flow is:
funds reservation
purchase order
invoice
payment
we would like to include in our flow purchase requisition but as statistical budget update. As I understood, in help it is said that it is not possible in the middle of the chain make statistical updates. In fact although it is marked as statistical value type when at the account assignment of the purchase requisition I include the funds reservation if afterwards I display the consumption of the funds reservations it consumes. Any idea if there is a way for having in the chain the purchase requisition as statistical.
funds reservation
purchase requisition
purchase order
invoice
payment
Best regards and thanks for the help.

Dear Noemí,
Thanks for your help,
The purchase requisitions are done by users of the company that maybe are aware of the funds reservation, so the purchasers would like to receive the data of the purchase requisitions whenever is possible even with the real reservation account assignment but, it can happen that this purchase requisition will not be valid and consequently will not turn into a purchase order. The purchasing deparment doesn´t want that the funds reservation are consumed by purchase requisitions that at the end doesn´t turn in purchase oder and realise, at the moment that they want to create a purchase order there is no money at the funds reservation due to purchase requisitions that must be processed or that they are not valid. I don´t know if there is a way to do what they want, because they want to have the flow :
funds reservation
purchase requisition
purchase oder
gr/iv
payment
but the expect the purchase requisition be statistically.
From what i read at
http://help.sap.com/saphelp_erp60_sp/helpdata/EN/f0/ca3eb4260211d28a430000e829fbbd/content.htm
"A document updated statistically cannot refer to a document that was 'really' updated. You must therefore note that each "Start" of the document chain is marked as statistical, for example, the purchase requisition or the funds reservation and the funds commitment."
So it seems there is no option because we want the funds reservation to consume budget, then if there is a purchase requisition (because not all po will have a purchase requisition) to consume statistically or not consume and then at the po consume again.
I don´t know if you have a possible idea for this .
Best regards and thanks again

Ordered Qty

Hi Experts,
My purchasing team place an order for 1000 qty, we did the advance payment using reserve a/p invoice. on the po it is open qty = 700 and qty = 1000
on the item master the stock data is :
instock = 0
committed = 0
ordered=700
available = 700
the odered qty in the item master should be 1000
can anyone please tell me what would be the problem
Regards
Shahid

Hi,
To check thse kind of figures with the report 'Stock Status'.
You will find it under Stock Management -> Stock Reports -> Stock Status.
When the report is presented simply double click on the item row to see what documents are behind the figures. If anything in here is incorrect or does not correspond with what is given in the Item Master Data you are probably looking at some kind of corruption.
Hope it helps.
Jesper

Sales Scenario

Hi Experts,
                  After raising the sales order, i'm raising A/R down payment invoice and making incoming for that. Now after the production completes, I'm raising the A/R invoice for remaining amount and i'm closing that Invoice by getting the remaining payment.
                 Now i want to raise the delivery. Is it possible to raise the delivery after A/R invoice get closed. If not, give me any alternate solution.
Help me in this scenario.
Thanks & Regards,
Ravi.

Hi Ravi,
Documents
Sales Order   -->    Down Payment Invoice
Sales Order --> Delivery --> A/R Invoice    adding the Down Payment Invoice
Other possibility
Order   -->    Down Payment Invoice
Sales Order --> Reserve A/R Invoice    adding the Down Payment Invoice -----> Delivery.
I think this 2nd option is what you want
Hope it helps,
Regards,
Augusto

Value Blank/space is invalid for account assignment element fund

Hello!
I created an invoice with several items linked to funds reservation.
when the invoice has 2 line items, the payment run is executed without problem.
when the invoice has more than 3 line items, the payment run is executed with error.
The message error (message number F6804) is "value blank/space is invalid for account assignment element fund".
I dont know where i should enter a valid value for fund.
Thanks for your kind help!
Chiachen

Hi Chiachen,
The problem occurred because the functional area is not inherited from the Purchase order during MIRO posting. As a result, error message F6841 is issued.
There are 2 main programs for the FM derivation:
1. Function Module FM_DERIVE_ACCOUNT_FROM_COBL
2. Program LFMCOBLF06
The latest notes which affects these 2 programs are 1244381 and 1247982.
Kindly implement these notes using SNOTE.
During this process, it should also bring in all the other pre-requisite notes. Do not worry if the
symptoms described in the notes do not match yours. What's more important is to bring the coding in your system up to date. Please retest MIRO after the notes are applied. Let me know the results.
Check also the notes 17941 and 982511.
I hope it helps
Best Regards,
Vanessa Barth.

A/P Reserve Invoice closes Source PO - But A/P Credit Memo does not open it

Hi Forum,
1. Create a PO with say a single line item
2. Create a target A/P Reserve Invoice from above PO
Note: The PO of step 1 is closed.
I want the PO to again go to OPEN STATUS.
3.I perform A/P Credit Memo from base document (A/P Reserve Invoice) from step 2 above.
Question: The status of PO does not become open. Is there a setting that I am missing here which would make the status of PO go to open again?
Thank you for your help.

Hi Syed Aleem,
go to Administration -> System Initialisation -> Document Settings -> Per document -> Purchase Order
Place a tick in the checkbox 'Reopen Doc. by creating returns/Goods Returns/Credit Notes Based in It' & update.
All the best,
Kerstin

Create Goods Receipt PO from AP Reserve Invoice (bug?)

Via the user interface of sap2005 pl7 you can create "Goods Receipt PO" from an "AP Reserve Invoice".
In the "base type" field of goods receipt the value "18" is displayed. This seems not to be a "valid value" and it is as a consequence not possible to read the contents of this field with the UI-API, because <i>base type</i> is a combo box and only valid values can be returned.
Is there a workaround to get a none valid value from a combobox?

Hi Jurgen,
It looks like it is a bug and that the same bug exists on the sales side of the DI API. Herewith a post that you can read about it.
/thread/48329 [original link is broken]
Hope it helps,
Adele

Open quantity in Sales Order did not update after cancelling Reserve Invoice

Client created Credit Memo with reference to Reserve Invoice but this did not update the open quantity in Sales Order. Client is using SAP B1 8.82 PL9. I tested this in SAP 9.0 and still same behavior. Is there a work around other than creating another SO?
I checked Document Settings and "Reopening Doc by creating credit memo based on Doc" is enabled.
Thanks in advance.

Thanks for the reply. How will the client be able to make new reserve invoices from the SO? They are trying to make partial reserve invoices from the sales order. I already suggested to just change the quantity in the reserve invoice before adding. But I have doubt because the SO might close prematurely before they complete the quantity in the SO because open quantity is much less then the quantity in SO.
SO Quantity: 100
Open Quantity: 40
Reserve Invoice 1: 60
Reserve Invoice 2: 40
SO closes before they can make Reserve Invoice 2

Payment against Reserved Invoice

Hi Experts,
We are creating Reserved Invoices through the DI API. The Reserved Invoice is received in just fine. After the Invoice is processed through the DI API, we then process a payment for the Invoice. We are getting an error that states "The Base Document Card does not match the Target Document Card".
Orginally we were processing Sales Orders and then bringing in the payment. Both were received into SAP with no errors. We discovered that we could not link the Payment to the Order, so we changed to using Reserved Invoices. Now we are getting the above mentioned error when processing the payments.
Does anyone have any suggestions has to why we could be getting this error? What would be considered the Target Document?
here is the payment code:
SAPbobsCOM.Payments vPays = default(SAPbobsCOM.Payments);
vPays = (SAPbobsCOM.Payments)vCmp.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oIncomingPayments);
SAPbobsCOM.Documents SapInvoice = default(SAPbobsCOM.Documents);
SapInvoice = (SAPbobsCOM.Documents)vCmp.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oInvoices);
int SapOrder = GetSapInvoiceNumber(OrderNumber);
SapInvoice.GetByKey(SapOrder);
vPays.Address = SapInvoice.Address;
vPays.CardCode = SapInvoice.CardCode;
vPays.DocDate = PayDate;
vPays.DocType = SAPbobsCOM.BoRcptTypes.rCustomer;
vPays.DocObjectCode = SAPbobsCOM.BoPaymentsObjectType.bopot_IncomingPayments;
vPays.CashAccount = "23500000";
vPays.JournalRemarks = journal;
vPays.Invoices.DocEntry = SapInvoice.DocEntry;
vPays.Invoices.DocLine = 0;
vPays.Invoices.SumApplied = SapInvoice.DocTotal;
vPays.Invoices.InvoiceType = SAPbobsCOM.BoRcptInvTypes.it_Receipt;
lRetCode = vPays.Add();
Thanks,
Josh
Edited by: Josh Mellette on Apr 28, 2009 5:09 PM

Dear Josh Mellette,
The invoice type should be invoice 13 but not Receipt
vPays.Invoices.InvoiceType = SAPbobsCOM.BoRcptInvTypes.it_Invoice;
and you need to set cash sum if you pay the invoice by cash
vPay.CashSum = SapInvoice.DocTotal;
and please check if the DocEntry of the invoice is correct by check OINV table.
Best Regards
Jane Jing
SAP Business One Forums team

AR Reserve Invoice - Posting date

Hi,
I have a customer who really would like to address the issue with the posting date on AR Reserve Invoices, because they think this field should be open for editing until the invoice has been paid.
Is there a good reason for why the posting date field is closed after adding the document?
And is there a possibility that this field can be opened for editing in a future version?
Best regards,
Lena-Marie D. Tørresvold

Hi Lena.......
The reason might be based on Posting Date the Payment is linked because Payment will be done as per the payment terms and payment terms ultimately linked with Document Date.
And its preferable too as accounting is puerly done on the basis of date which is one of the most important factor from Financial Reports point of view.
So if you think to edit the dates of docs when it si added then it is unncessary as it wont make any sense for finance reports........
Hope you got the logic....
Regards,
Rahul

Report for AR reserve invoices

I want to see all AR reserve invoices for a particular item. Is there a report for this in SBO or do I have to write a query?
thanks

Awesome, thanks.
To check Committed quantity coming from AR reserve invocies
AR Reserve invoices
select oinv.docentry, oinv.docnum, oinv.canceled, oinv.isins, inv1.linenum, inv1.itemcode, inv1.linestatus, inv1.quantity, inv1.opencreqty
from oinv
inner join inv1 on oinv.docentry=inv1.docentry
where itemcode = 'X' and isins = 'Y' and inv1.linestatus <> 'C'

Help with sql query the status of A/P Reserve Invoice

Hi,
I am trying to write a query which lists all A/P Reserve Invoice info with OPEN status.
I check the OPCH table and cannot find the rule to tell the status.
The "DocStatus" field has two values only: 'O' for open and 'C' for closed.
However, the status of A/P Reserve Invoice are OPEN, CLOSED, DELIVERED, PAID, etc.
I try to use DocStatus field to filter, but the result does not match what I see in SAP.
Could you please give me some hints about how to get the data I need? Thank you.
Best regards,
Sylvia
Edited by: csylvia on Jun 23, 2011 5:54 AM

Hi Darius,
Thanks for your reply.
However, I don't know what is the relationship between Purchase order and A/P Reserve Invoice.
Do you mean using "SELECT T0.DocEntry FROM OPCH T0, OPOR T1 WHERE T0.DocNum = T1.DocNum AND T1.DocStatus = 'O';" to query the A/P Reserve Invoice data with OPEN status?
But the result is not what I want.
The result of "*SELECT * FROM OPOR WHERE DocStatus = 'O';*" is also not.
I'd like to query A/P Reserve Invoice list with OPEN status, and I try the following sql query:
SELECT DocEntry FROM OPCH WHERE DocStatus = 'O' AND InvntSttus = 'O';
The result is close to what I need, but it's not exactly correct.
Moreover, I don't think the sql query conditions is accurate.
Please give me some advice. Thank you.
Best regards,
Sylvia

PO - Reserve A/P Invoice

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