PO status always remains "AWAITING APPROVAL" - WF error
Hi all,
We are working on SRM 5.0 SP13 ,ECS.
We have implemented the workflow WS14000145 for PO approval.Now when I perform a consistency check at SWUD for WFL WS14000145,I get the foll errors:
E. WS14000146 POSub.n-Step Subworkflow N-Step for PO (BADI)
I WD:017 No start events or start transactions/forms
I WD:019 Container element ExcludedAgents is not used
E. TS14007959 POMAILSEND Send Mail to Affected Parties/Purch
E. BUS2201 APPROVED
Binding warnings
E SW:084 The object categories 'BO' (source) and 'CL' (target)ar
E. BUS2201 REJECTED
Binding warnings
E SW:084 The object categories 'BO' (source) and 'CL' (target) ar
How do I correct the above errors for the workflow?
Also because of the above WF errors,I am unable to close some of the PO's .When I try to close the PO's(by checking the indicators "No further confirmations expected " and "No further invoices expected " under Item data-->statistics),the indicators remain checked but the PO status always remains "AWAITING APPROVAL".When I click on the approval preview(graphical view),I see message "Error .click for details" and under table view ,I see "NO APPROVAL REQUIRED".
In order to close the above PO's,is there any workaround or other way I can change the status of the PO temporarily to atleast be able to close the PO's?
Please advise.
Thanks Muthu!The note does seem relevant but I am still confused due to a new observation
Another observation :
The WF for PO approval is actually not activated in our system which means that this issue is not related to workflow .Additionally ,now I see some errors in the backend application monitor stating that "PO backend Transfer failed".
So as Masa mentioned earlier,this issue could be more related to PO replication.I tried all ways to update the status for the PO and observed the foll:
1. After running SW01,for the changed/latest GUID of the PO,the PO header status did change to "ORDERED" but then under Item data-->statistics the indicator for confirmation was reset.When I tried to chekc the indicator to again close the PO,the PO header status again changed to "Awaiting Approval".
2. Using FM SWW_DLEETE_ITEM,deleted the work item(old) for the PO and tried to chnage the status as mentioned above.But the issue still remained.
3.Tried to make the status "AWAITING APPROVAL" inactive by using FM "CRM_STATUS_UPDATE" but no success.In BBP_PD,the document status was updated(Awaiting approval inactive checked) but in the web portal,Under "Process Purcahse order" transaction,the PO header status still showed as "AWAITING APPROVAL"..
Please advise.
Similar Messages
-
SC status "Awaiting Approval" - WS10000060 error
Dear colleagues,
We are on SRM 5.0.
We have the following problem:
When creating a Shopping Cart, the status of the SC remains as "Awaiting Approval".
We have only activated Workflow WS10000060 Workflow without approval, and all checks regarding Workflow customizing seem ok.
I have checked transactions indicated in Note 322526 and have not been able to find the origin of the error:
SWU3 seems OK, in SWU0 WS10000060 Workflow Without Approval Shopping Cart appears as succesfully started.
In transaction SWEL i can see no events however, even though the event log is activated.
In SWI1 however I can see the ERROR status of the workflow:
2036 (Sub)workflow 1000000076 Workflow without approval 02.11.2006 16:16:11 WS10000060 Workflow Without Approval Shopping Cart 0 0 ERROR 00:00:00 0 5 Medium 0 2036 0 0 No Agent Available
The message says "No agent available", but I believe for workflow WS10000060 no agent is needed, right?
I also get the following messages:
Message Text Error when processing node '0000000241' (ParForEach index 000000)
Exception 8987
Symbolic name
Error Type 1
Area SWP
Message 88
Variable 1 0000000241
Variable 2 000000
Variable 3
Variable 4
In the step history, the error appears in this steps:
Exception occurred Error when starting work item 000000002036
Error when starting work item 000000002036
Message no. SWP085
Error when processing node '0000000241' (ParForEach index 000000)
Message no. SWP088
Error when creating a component of type 'Etapa'
Message no. SWP087
Error when creating a work item
Message no. SWP044
Unable to determine work item type for step at node 0000000241
Message no. SWP135
Any ideas? Would appreciate any help, will reward with points.
Thanks a lot in advance !Hi,
The workflow WS10000060 is linked to a reviewer workflow WS10000265.
It may be the case that no active versions of this workflow exist in
your system.
In transaction SWDD select other WF-Definition = WS10000265.
This should activate version 0000
- Create new version - (activate version 0001)
- menu Workflow >Activation >Generate and activate runtime version
- Transaction SWUS
Workflow: WS10000265
Click on Button Refresh Organizational Environment
Synchronize the runtime buffers with transaction SWU_OBUF.
Kindly then retest the workflow WS10000265 to see if it is now ok.
You can do this by the following steps :
1. Transaction SWUD
2. enter workflow WS10000265, press enter
3. execute 'Test environment'
4. check 'Including subworkflows'
5. execute 'Consistency check for components'
If there are no errors then please do the same for workflow WS10000060.
If there are no errors for this workflow either then the problem
should be resolved.
BR,
Disha.
Pls reward points for useful answers. -
Shopping Cart status stays as "Awaiting Approval"
Hi Gurus,
We are using the No Approval workflow for Shopping cart creation.
But on creation, the shopping cart stays in "Awaiting Approval" status.
We are trying this out in IDES SRM 5.0 system.
Can anyone please let us know where to look for the cause of this issue.
Appreciate your time and effort on this.
Thanks
SriniHi Srini,
Please apply the attached notes to your system:
1019974 Notification: WFL Error when an automatic PO was
1125441 After a SC was deleted, no Notifications to the
1019264 Notifications triggers WFL errors
1136609 Wrong Errors in case of Notifications
1107955 Incorrect Purchase Order Errormessages cause
Have you setup the customizing SPRO in Cross-Application Basic Settings > SAP Business Workflow > Define Recipient of Notifications?
Regards,
Peter -
Shopping cart status showing as Awaiting Approval even after Rejection.
Hi All,
We are on SRM 5.0 .After rejection of shopping cart , if the requestor checks the staus of shopping cart in Check Status link , it is showing as 'In Your Inbox' which i believe is correct but the status for this object id is still Awaiting Approval in transcation BBP_PD.
Why is the status not geting updated in transcation BBP_PD?
Regards,
AnubhavHi,
One more strange thing is that there are some shopping carts with status
Stats:
Status Description Inactiv
HEADER I1015 Awaiting Approval X
HEADER I1016 Release Rejected
HEADER I1021 Created
HEADER I1038 Complete
HEADER I1106 Shopping cart ordered
But these are very old.
All the shopping carts that were rejected in recent times are..
Stats:
Status Description Inactiv
HEADER I1015 Awaiting Approval
HEADER I1021 Created
HEADER I1038 Complete
HEADER I1106 Shopping cart ordered
But I have never seen the Accept Changes button in my system , so howcome the old shopping carts have status Release Rejected?
Regards.
Anubhav -
Hi Experts,
Our process is Classic Scenario,
After saving SC ("Order" Button) the status remains Awaiting Approval , and changed to Approved after few hours, (and then followon documents are created on Backend Sys. )
Please Advise how to solve this problem? Why it takes so long to the status to be changed?
Also I have found a message on desktop Workflow Entries in Inbox:
Error in MW-BDoc-Processing, Type PRODUCT_MAT ID 7BE7E7637BC2FA44A6ABCCCF0B71DE1B
Best Regards,
Moshe
Edited by: Moshe Stein on Jun 14, 2009 2:50 PMHi Moshe
Bdoc Error message in Approval Inbox
refer the above link.
br
muthu -
Shopping cart status of 'awaiting approval'
Hi Everyone,
All Shopping Baskets that are rejected by the approver are entering the Order raisers Shopping Basket status report with the status wrong displaying as Awaiting Approval . On previous versions of SRM, the status would be set to In Your Inbox]. This issue is with this header status only as the line items for rejected Baskets does show rejected.
Any help is welcome. I am on SRM 5.
Bye.
Gordon.Hello,
Actually, system behaves in the following way:
- A shopping cart is created and goes to approval;
- Approver rejects the cart and the workitem is send back to requester inbox in order to accept the rejection or change the cart and resubmit it to approbation;
- If requester checks the cart (Inbox or BBPSC04), its header status will be "In your inbox";
- If someone (administrator, for example), checks the cart via BBP_MON_SC transaction (Monitor Shopping Cart) before the requester acceptance/changes, the shopping cart status will be "Awaiting approval", since the cart is still in approbation process.
I hope this information helps.
Kind regards,
Ricardo -
SC header status showing 'Awaiting Approval
All,
We have n-step approval level, when last approvar approves the shopping cart, the line item is showing approved and Header status still showing 'Awaiting approval'. So Purchasing is not able to see shopping cart in Sourcing.
We forcefully approved using SWOT trasaction and now the header status changed to approved.
We are recieving these kind of requests daily from our users, did anyone get this issue and is there any permanent solution to fix this.
your help is highly appriciated.
Thanks,
RaviHi Neha,
The problem was resloved, i didn't see this thread to reply. The isssue is:
1. The approver recieves the mail for the SC approval and he has substitute approver.
2. The final approval is forwading the mail he recieved to the substitute approver.
3. Then the Subtitute approver clinking on the Log On link from the mail forwared by approver.
In standared substitute should not log on to the system by the mail forwared by another person. there will be problem with workitems sync. i asked my susbtittue approver to log on the the system directly, not through forwared mail. It worked now, the shopping cart was approved now.
Thanks,
Ravi -
Contract status expired instead of awaiting approval
Hi Experts,
We are getting contract status "Expired" instead of Awaiting Approval. After contract is approved, we get correct status "Released". Please advise what could be the cause.
Regards,
RajHello,
Actually, system behaves in the following way:
- A shopping cart is created and goes to approval;
- Approver rejects the cart and the workitem is send back to requester inbox in order to accept the rejection or change the cart and resubmit it to approbation;
- If requester checks the cart (Inbox or BBPSC04), its header status will be "In your inbox";
- If someone (administrator, for example), checks the cart via BBP_MON_SC transaction (Monitor Shopping Cart) before the requester acceptance/changes, the shopping cart status will be "Awaiting approval", since the cart is still in approbation process.
I hope this information helps.
Kind regards,
Ricardo -
PO Awaiting Approval After Change
Hi Gurus,
We are on SRM 7.0ehp1 and ECC 6.0.
I'm new to SRM business.
In our case, requirement is created in backend and after approval it is transferred to SRM. RFx is created via sourcing application. After that, PO is created both in SRM system and backend systems using the RFx responses. There is no approval in SRM system.
Our problem is, when we make any change (except adding an internal note from notes and attachment part in header tab ) in PO, its status turns into 'Awaiting Approval' and backend document is not changed according to this. And after. that i get 'No work item ID provided' error messages when i try to edit the PO.
Thank you very much in advance.
SemihFirstly, thank you for your interest.
Our suport package level is like this:
SRM_PLUS 700 0002 SAPKIBK202 SRM_PLUS for mySAP SRM
SRM_SERVER 700 0002 SAPKIBKV02 SRM_SERVER
BI_CONT 704 0000 - Business Intelligence Content
SRM_EXPL 700 0002 SAPK-70002INSRMEXPL SRM Extended Functionality for SRM_PLUS including PPS
SRM_EXT 700 0002 SAPK-70002INSRMEXT SRM Extended Functionality for SRM_SERVER including PPS
Document status:
HEADER I1015 Awaiting Approval X
HEADER I1021 Created
HEADER I1038 Complete
HEADER I1043 Ordered
HEADER I1080 In Transfer to Execution Syst. X
HEADER I1081 In Transfer to Planning Syst. X
HEADER I1120 Change was Transmitted
HEADER I1180 Document Completed
0000000001 I1021 Created -
How to restart awaiting approval for RFX
Dear Expert,
We're on SRM 7 and use automatic approval workflow for RFX.
Today, when we created RFx and checked the the approval status , it is awaiting approval and the system can not approve it .
I check the log , and it is no error. so we had to restart SRM system, after that, the workflow is Ok.
Now, I want to know how to restart workflow for the RFx which approval status is awaiting approval .
Best Regards,
BillHi,
What do you say about restart SRM? Close the Browser and does you open again?
Define as solemnity approval RFX through transaction OOCU in the way SRM> SRM-EBP> SRM-EBP-WFL
Activate event linking
Rgs,
Pedro Marques -
Blocking the printing and output of documents that are awaiting approval?
Hi,
Is any functionality available that would prevent purchase orders from being 'print previewed' or outputted whilst the document status is either awaiting approval or release rejected?
thanks. Pooja.hiya,
This BADI seems to be specific to Carts. We want to supress this at PO printing. Please, can BBP_CHANGE_SF_SC be used on PO's?
warmest regards, Pooja. -
SC, RFx, and PO status always awaiting approval
Dear Expert,
we have do some configuration in our SRM 7 system, and use workflow
without approval for shopping cart RFx, and PO.
there is no problem during the transaction, until this morning, suddenly our shopping cart,RFx, and PO status is always awaiting approval.
Extended classic scenario is used.
need your help,
Best Regards,
Melynessa SitompulHi Masa,
this is the Object Type Linkage that activated for SC and PO:
BUS2121 APPLICATIONERROR WS10000072
BUS2121 COMUNICATIONERROR WS10000095
BUS2121 SAVED WS10000060
BUS2121 SAVED WS14500015
BUS2201 CHANGEVERSIONSAVED WS14000075
BUS2201 CHANGEVERSIONSAVED WS14000145
BUS2201 SAVED WS14000075
Best Regards,
Melynessa -
SRM 5.0 Confirmation in Awaiting Approval Status
We have the confirmations in "Awaiting Approval" status.
I had checked the following steps but still the status remains as-is.
1. Transaction SWUD
2. Enter workflow WS10400010, press enter
3. Execute 'Test environment'
4. Check 'Including subworkflows'
5. Execute 'Consistency check for components'
There are no errors for BUS2203 (Confirmation business object).
I have cross checked the BUS2203 for WS10400010 Active Status is both T-Codes SWETYPV and SWE2.
We had a previous issue of BUS2203 with some errors and that went away after following steps in OSS Note and SDN comments. Note 962488 - "Workflow definition '&' not in version '&' (WD 401) and SDN.
WS10400010 is No Approval Workflow for confirmations that is active and classified as General Task.
Can you please advise on this status issue?Please analyse the Workflow log from SWI2_FREQ. I think you can check this issue in SRM forum. I think this is discussed.
Thanks
Arghadip -
PO with status "Deleted" in SRM and status "Awaiting Approval" in BW
Hi,
Report Purchase Order status ( 0BBP_PO_Q007) on ODS 0BBP_PO shows status "Awaiting Approval" for Purchase Orders that have status "Deleted" in the SRM source system.
Any idea about an appropriate OSS note or other work around solution?
Thanks in advance for your replies.1) The PO data can be extracted from SRM or R/3 . But the advantage of extracting data from R/3 is that you have lot many other data while compared to SRM system . In case u are having SRM and Sap R/3 or ECC as your backend system , it is always better to extract PO data from R/3 or ECC. In case your backend system is going to be other than SAP system , probably we can think of extracting data from SRM.
2) GR and invoice data always have to be pulled from R/3 system
3) Shopping cat details exist only in SRM and the details has to be extracted only from SRM .
Suggest to extract 1) shopping cart from SRM 2) PO,GR and Invoice from SAP R/3 or ECC.
Hope above clarifies your questions
Regards
Mani
Message was edited by:
Manikanda Ilango S.
Message was edited by:
Manikanda Ilango S. -
Purchase order in 'awaiting approval' status but no approval required
Hi
I am using SRM 4.0 SP 13. There is a purchase order which shows that no approval is required in the approval tab, but the overall status is 'awaiting approval'. Please can you advise if this is a Support pack issue? I have checked the workflow WS14000075 which is active.
Regards
RajeevHi
You would need to check if the workflow has been able to release the PO properly. Only after successful release completion by workflow, PO status gets changed to ordered from awaiting approval. Check the workflow log to see if there are any errors. Use txn-SWI1 or SWI6 to go into workflow log. Also reactive your workflow WS14000075 using txn swdd and try creating new PO.
Regards,
Sanjeev
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