PO with Order Acknowledgment

Hi experts,
Please help me with the following:
I have created a PO and entered the AB confirmations for this PO. Now I want to reduce the quantity in the PO from 10 PC to 5 PC. I have previously enterd the AB confirmation for 10 PC. Now I get the error message that the notified quantity exceeds the ordered quantity.
This happens in ECC 6.0. Does the system do the same in 4.6C?
The only solution that I see to get rid of this error message would be to delete the line item and create a new line item with only 5 PC. Is this correct?
Best regards,
Ileana

Please change the message ME 161 setting from Error to warning in SPRO-> Materials Management-> Purchasing-> Environment Data-> Define Attributes of System Messages

Similar Messages

Order acknowledgement required in PO

I have set up Order acknowledgement required at the vendor level (in purchasing tab), so all purchase orders created for the vendor have the order ackowledgement reqd checked (EKPO-KZABS)
What is noticed is this is not trued for items which are direct materials. When I create a PO for a material from material master to the same vendor, the order ack field is not set.
I checked the purchasing key for the material and it has order ack checked.
I then even put a confirmation control key to the PO item with order acknowledgement, but still same result
Can anyone help me understand what I am missing here?
Thanks,
Musta.

Problem solved....
The info record was taking precedence.

Adding New View Objects/Link on "Preview and Print" - Order Acknowledgement

Hi,
Can we add New View Objects/View Links for the existing "Preview and Print" Order Acknowledgement.
I want to add for the 2 new functionalities i.e., for Charges (from OE_PRICE_ADJUSTMENTS_V ) and the Line Level Notes, which is currently not supported by Oracle.
Can anyone help me on acheving this functionality?
Looking forward for your response.
Thanks in advance,
Regards,
Muru

You can do that. You should first create the new business objects(AM, VO, VL) in jdeveloper, create your new regions in jdeveloper, associate the AM to the top level region(stackLayout) you create. Use personalization and add a stack layout in the Preview and Print page, set the extends property to point to the new region which you had created. Donot forget to deploy all the files in middle tier before doing the personalization.
The AM which you had added to the stackLayout will automatically be nested with the root AM of the page during runtime.

How to Customize Preview and Print / Sales Order Acknowledgement

Hi,
Our client needs some additional attributes on a sales order acknowledgement print ( Preview and Print ) output.
The current layout is based on ONTORDDFFN.xml and ONTORDDFN.xsd
How to customize the same to include additional attributes like Territory and Shipping instructions etc.These new fields are not there in xsd or the xml.
Appreciate your great help.
Regards,
Raju

Per Oracle you need to implement the method "getPrintExtensionXMLFragment" of PrintExtensionObject.java. Oracle has given the flexibility that getPrintExtensionXMLFragment can either return a XMLFragement or a sql query.. If the code in getPrintExtensionXMLFragment returns a string which starts with "select" Applications code will execute that query and the corresponding XML will be appended to the main XML. This needs to be written in a CustomClass and then set to the Profile " OM: Printed Document Extension Class Name".
I would like to know if somebody has extensively added columns at the different levels (header, lines, Addresses, Line Discounts, Charges) and the same additional cols. were implemented in the CustomClass. Let me know.
Regards,
Rajesh.

Sales Order Acknowledgement by Workflow

Hi All,
The client requirement is to send the Order acknowledgement to their customers by Workflow and not through the output condition technique. I am new to workflow. The order acknowledment needs to be sent as an attachment in the e-mail and it should be an ADOBE form. Can someone give me helpful liks/inputs to achieve this? I searched in the forum but no luck..
Regards,
Raghav

Hello Raghav,
The client requirement is to send the Order acknowledgement to
their customers by Workflow and not through the output condition
technique. I am new to workflow. The order acknowledment needs
to be sent as an attachment in the e-mail and it should be an ADOBE
form. Can someone give me helpful liks/inputs to achieve this? I searched
in the forum but no luck..
Please refer to the below steps for triggering a workflow whenever a Sales Order is created :-
Step 1:- Go to the T-code "SWEC", select your business object as BUS2032 and highlight the event where you want the trigering should happen. Like for example in your case the triggering should happen after the Sales Order is confirmed.
Step 2:- Call the workflow in user exit USEREXIT_SAVE_DOCUMENT of MV45AFZZ.
Anyway you can refer the below link for workflows scenario related SAP-SD and i would suggest you to discuss elaborately with a technical consultant for this set up.
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCBMTWFMSD/BCBMTWFMSD.pdf
Regards,
Sarthak

Deviating Purchase Order Acknowledgements lead to automatic Purchase Order Change

Hello together,
the ByDesign standard process creates a changed purchase order when a purchase order acknowledgement with deviation is created. This changed purchase order is automatically sent to the supplier. Either per mail, edi/xml, fax or print as configured in the communication with the supplier.
As discussed with SAP there is no possibility to suppress this. Do you have any ideas how to switch off this functionality?
Best regards,
Constantin

Hi Babu,
thank's for your reply. In this case it's an subsidiary scenario and the supplier is the subsidiarys' headquarter. The sending of the updated purchase orders leads to an overhead at the headquarter's side. They have an "gentleman agreement" that deviating purchase order acknowledgements are accepted by the subsidiary if they don't appeal.
Best regards,
Constantin

How to implement line numbers in order acknowledge report

Hi all,
        I am newbie to Oracle Reports.
I have an order acknowledgement report in which i show columns like
line number
Ordered item
ship from
quantity
unit price
extended price
In above table format i need to show line numbers as 1.1
                                                                              1.2
                                                                              1.3....
                                                                               2.1
                                                                               2.2
                                                                               2.3....
so, how can i achieve this functionality
Thanks

That still doesn't say much. How do you need to get from line number in your table to line number on the report? Give an example of your data.
I can give you an example:
with line_numbers as (
select 11 lineno from dual
union all
select 12 lineno from dual
union all
select 13 lineno from dual
union all
select 21 lineno from dual
select lineno /10 lineno
from line_numbers
order by lineno
LINENO
1.1
1.2
1.3
2.1

Making Order Acknowledgement (AB) a mandatory for Inbound delivery

Dear All
Kindly let me know wether is it possible to make the order acknowledgement a mandatory before creating an Inbound Delivery.
I.e., with OA the inbound delivery is not tpo be created by user.
If it is possible please revert your answer
Regards
Chaitanya

It is not possible to make the 'AB' as mandetory in confimation in PO before creating inbound delivery but while creating inbound delivery u can check whether AB is created in PO in userexit of delivery mv50afz1 and control user to create the inbound del if there is no ab created.

Order acknowledgment as inbound delivery

Hi,
I'm trying to find out if there is a possibility to create Vendor order acknowledgment (AB type) with internal category '1' as inbound delivery?
We have both '1' (AB) and '2' (LA) types in confirmation control key setup, however when generating inbound deliveries only the 'LA' is taken.
So the question is whether there is any possibility to create first inbound delivery for 'AB' acknowledgment (non MRP-relevant)and then another one for shipping notification (which should be MRP-relevant)?
Thanks,
DM

This is purchasing process from external Vendors.
If not via inbound delivery, is there any other standard way to capture 'order acknowledgment' for PO (or Scheduling Agreements) than only in PO items? Any separate document that can be generated for ord. acknowledgment?
Regards,
DM

COnfirmation/ Order acknowledgement in PO

Hi
Any body is worked on Confirmation / acknowledgement .
Hi all ,
You can see the PO item level confirmation. if you aware please let me know the IMG setting and IDES function ( BOTH Purpose of Confirmation )
How we do step by step procedure of confirmation..
If u have any related documents please send me on [email protected]
Thnx in adv.
Waiting for very valid reply
Best regards
SK

Hi
Check help provided by SAP
Monitoring Vendor Confirmations
Use
The confirmation monitoring facility enables you to check whether the expected confirmations have been received and whether the delivery quantities and dates are as you requested. The list analyses that are available for monitoring purposes provide you at all times with an overview of the status of your purchase orders and their influence on materials planning and control.
Prerequisites
_ Analyses are only possible for items having a confirmation control key.
_ You can specify the deadline for receipt of confirmations for each confirmation category in
Customizing for Purchasing (Confirmations _ Set up confirmation control under Confirmation
sequence.)
You can specify in Customizing that you wish to see the following in the monitoring list,
for example:
_ Which order acknowledgments have still not been received a certain number of days
after the PO date
_ Which shipping notifications have still not been received a certain number of days before
the delivery date
Activities
To monitor vendor confirmations, choose <Purchasing document> ___Reporting___Monitor
confirmations.
Order Acknowledgment Expediters
Use
You can send messages to vendors urging them to submit outstanding order acknowledgments.
You cannot issue such messages with respect to other vendor confirmation categories.
Prerequisites
A prerequisite is that the Acknowledgment requirement indicator has been set in each relevant
PO or scheduling agreement item.
Activities
<b>Choose <Purchasing document> _ Messages _ Monitor order acknowledgment</b>.
If the indicator has been set, the system proceeds as follows when the reminder program is run:
It checks whether the confirmation control key has been set:
1. If it has not, it checks whether the acknowledgment number has been entered. If there is
no such number, a message urging the vendor to submit the overdue acknowledgment is
issued.
2. If it has, the sum of the quantities from all previous order acknowledgments is calculated.
If the result is less than the order quantity, an urging message (expediter) is issued.
Creating a PO or Outl. Agreement w. Acknowl. Reqt.
1. Create a purchase order or an outline purchase agreement and maintain the items.
2. Select the item to be acknowledged by the vendor and enter a confirmation control key in the
Deadline monitoring area of the item detail screen.
If the confirmation control key provides for the submission of order acknowledgments by
the vendor, and you wish to urge the latter to do so in the event that they are still
outstanding after a certain period of time, set the Acknowledgment requirement indicator.
3. Save the purchase order.
If you wish to work exclusively with order acknowledgments (i.e. without using a
confirmation control key), your only option is to set this indicator. You need not make
any other entries.
Monitoring Confirmations
Monitoring Confirmations in PO or Outline Agreement
1. Select the item for which you wish to see the accumulated confirmations and choose Item _
Confirmations _ Lists.
2. Then branch to one of the following lists:
Quantities relevant to MRP
Quantities that have been reduced/offset with regard to MRP
Cumulative quantities
A line from a PO delivery schedule covering 100 tons of steel is reduced to zero as a
result of the relevant order acknowledgment for 100 tons. The subsequent inbound
delivery of 100 tons in turn reduces the order acknowledgment quantity to zero, and,
finally, the GR of 100 tons completely offsets the inbound-delivery quantity.
Monitoring Several POs or Outline Agreements
1. Choose Purchase order _ Reporting _ Monitor confirmations.
2. Specify an interval of purchase orders and enter the category of confirmations to be
monitored (for example, AB for order acknowledgment).
3. Choose Program _ Execute.
You obtain a list of all variant quantities and delivery dates.
Manual Maintenance of Confirmations
1. Change the purchase order or scheduling agreement.
2. Select the item for which you wish to enter a confirmation and choose Item _
Confirmations _ Overview.
3. On the confirmation overview screen, maintain the confirmation category, date, time-spot,
and quantity, as well as the confirmation number used by the vendor.
You can also receive a confirmation with respect to a material with a manufacturer part
number (MPN). For more on this topic, refer to Manufacturer Part Number (MPN) [Page
452]).
If you work exclusively with order acknowledgments (i.e. without using a confirmation
control key), enter the acknowledgment number on the item detail screen. This
number can be any identifier customarily used in your enterprise (e.g. the date of the
order acknowledgment or an external document number).
If you wish to enter the same number for each item, choose Edit _ Fast change.
Quantity Checks
_ If a vendor notifies a quantity that is greater than the still-open notified quantity, the system
issues a warning message.
_ If the cumulative quantity from all inbound deliveries relating to a PO item exceeds the order
quantity (taking the overdelivery tolerance into account), the system issues a warning
message.
This warning can also be defined as an error message on a user-specific basis.
_ If the cumulative notified quantity is less than the quantity already delivered, a warning
message is issued.
Depending on your settings in Customizing, an indicator showing whether or not the data in the
confirmation is used in materials planning is set in column D. If the indicator has not been set, the
data is for information only.
In column E, you can see whether the confirmation was entered manually in the PO (1), or
generated automatically upon entry of a shipping notification using the function Create inbound
delivery (2).
Creating Inbound Delivery Against Shipping Notif.
1. Choose Purchase order _ Inbound delivery _ Create.
2. On the initial screen, enter the vendor, the delivery date and the PO number. You also have
the option of entering a transport identification code (e.g. a vehicle registration number). In
this way, deliveries for several purchase orders can be grouped together.
If you do not know the PO number, choose Inbound delivery _ Select purchase orders
and enter selection criteria.
Choose Program _ Execute.
You obtain a list of the purchase orders from the specified number interval that contain
still-open notified quantities.
Select the relevant purchase orders and choose Adopt selected.
3. Press ENTER. The overview screen with the suggested quantities appears.
The default quantity is taken from the PO item. However, you can overwrite this
suggested quantity and enter a different unit of measure. In order for this to be possible,
the desired unit must be defined as an alternative unit of measure in the material master
record with the appropriate conversion factor.
All quantities (e.g. the notified quantity) are converted into the order unit and recorded in
the purchase order by the system.
You have a PO for 100 tons of Steel 1, and the vendor sends you a shipping
notification for 5 crates. You wish to enter the inbound delivery in the unit of
measure crate. The system checks whether the alternative unit of measure can be
converted into the order unit. If so, you can save the inbound delivery in the
alternative unit.
A batch split can be made in the inbound delivery, which is taken into account in the
confirmation overview for the purchase order and at the time of goods receipt. If the
batch split is to be taken into account at the time of goods receipt, the confirmation
category Inbound delivery must be confirmation-related (GR assignment indicator).
4. Check the data and make any necessary changes.
5. Save the document.
After this, the confirmation overview is updated in the relevant purchase orders.
Vishal...

Trigger Order Acknowledgement automatically

Hi,
We have a requirement wherein the sales order order acknowledgement is to be triggered when the line items in the sales order get confirmed.
Please let me know how can this be achieved; is there any BADI / user-exit which might help ?
The scenario is that the user shall create a sales order, but on saving the order, the order acknowledgement should not be triggered. We have a batch job which updates the confirmed qty in the sales orders on a daily basis at night. Once the order gets a confirmed qty, the order acknoeldgement should be automatically triggered.
Please guide.
Thanks.

Hello,
There is SAP std. message output type BA00 for "Sales Order confirmation" with condition record's dispatch mode set as '1'. You can use it for your requirement.
After order confirmation job complete, you can setup job with RSNAST00 to triggered order confirmation.
NACE T-code for V1(sales) output
Dispatch time 'F4' help
RSNAST00 Program

Sales order acknowledgement depending on changes

Hello,
I want the sales order acknowledgement to be printed again only when te delivery date is changed or (a part of) the order is cancelled. Is this possible?
Regards, Jan
Edited by: J. Borgerink on Apr 13, 2010 10:34 AM

This requirement can be fulfilled by the help of ABAPer only.In smart-form ,you would have to maintain logic with the required fields.
As per my understanding , order cancelled means order is closed by giving Reason Rejection.So use VBAP - ABGRU field in the smart form with respective to POSNR.
Best Regards,
Ankur

Order acknowledgement

Hi,
Is there any way to tick order acknowledgement check box in ITEM DETAIL , CONFIRMATION tab automatically?
If PO has 200 line item then it will be a time consuming job to do this item by item.
Thanks
Ankur

Hi,
You can do that.
You will acknowledge manual only the first item. Then you copy in one move this acknowledgement to the other 199 items.
Please make your acknowledgement requirements on the first item. Then copy it (with the copy button above the line items)
to all other lines. Please try: button with little squares.
Thank you,
Eric.

Printing Order acknowledgement and pick list

SAP 2007 A
Please follow scenario:
Create sales order with 3 line items. If we print order acknowledgement only display is correct. If we print either the pick list only or the order and pick list combination we sometimes see the three items repeated on the pick list and sales order prints fine. This only occasionally happens and we cannot see any pattern as to why it happens. Anyone ever experience this and/or have a suggestions as to what may be causing the problem

What is your PL? It sounds like a bug to me.
Thanks,
Gordon

EBS financial Sales Order Acknowledgement Address change

Kind of a newbie question, new to apps space with 11.5.10.2, maybe I initially posted under the wrong forum
Question on Sales Order Acknowledgement Address change
our company recently moved to a new location so needs address change below our Company logo.
Where Bill to: & Ship To: address fields are fine. Just the organization address needs to be changed below our company logo.
Was going back & forth on the Navigator -> Application Developer -> FlexField : Descriptive -> Segments {Order Management}
Looking for the rights fields to be update so it gets changed in the SO Acknowledgement when it gets published through the XML publisher I believe.
Thanks for you help in advance.

In addition to the function in the previous reply, you may use table VBPA and ADRC to get the details
Raj
Reward points if helpful

PO with Order Acknowledgment

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