PO Workflow for sending mails to outlook

Hi Guys,
When a PO is created or changed it will send a notification to the default inbox in ECC as the workflow is being triggered, I need some information like if the workflow is triggered it will send mails to 5 different persons on there outlook.

Hi,
before posting a query please try to check in SDN. i had a sane issue. i found here only.
any way.
first it should be configured to the workflow.
open a PO.
on left top, we have active object->workflow.
check wheater configuered workflows exist or not.
thank
vinod.

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Sending mail to OUTLOOK from SAP when error encountered in MM creation

Hi ,
I am able to send a message to SAP inbox which i can view from SBWP. But as well i need to send mail to the OUTLOOK .How can i send this OUTLOOK .
I have configured the mail id in SCOT.
Even i configured in SCOT with BASIS team i m not able to send mail to outlook.I even checked in SOST their is no entry in that .
Is their a need for writing separate logic for sending mail to OUTLOOK as well?
Regards,
Ranjith ,
+91-8431858286.

HI Modak,
Please help me in getting out of this error encountered during a sample workflow thing.
Here is the requirement I need to send a OUTLOOK mail from SAP.If the user accepts the workflow task then mail need to send a recipient ,stating that he accepthed the request.
Below I designed that task.
In send Mail step I added the recipent thing as stated below.But I was unable to send mail to OUTLOOK .In this I am not even getting notification in my SBWP in SAP INBOX.

Sending mail to outlook from workflow

Hi All,
I tried to send a mail to outlook from workflow by giving the email address in the step mail, but it was not working.
i am getting the workitem in the sap inbox so tried setting the automating forward which we can forward from the sap inbox to outlook.
Searched in SDN , but my issue was not solved..
Could you please help me out with this issue to get the mail from workflow to outlook inbox.
Thanks,
Praveena

Hi Praveena
see the threads,similar to you
Sending mails from SAP inbox to Outlook
Workflow - Sending mail to Outlook
For more inforamtion you can search a lot about sending mails to outlook in SCN
regards
Sachin
Edited by: sachin sharma on Feb 27, 2009 11:44 AM

Sending Mail to Outlook from workflow approval

Hi All,
A standard workflow is trigering in when we click on FOR APPROVAL button in IMA11 (Appropriation Request in IM Module).
I need to send send mail to OUTLOOK with workitem for approve directly from the OUTLOOK. Is it possible.
Suppose , we have 5 approval levels.
By standard workflow , If the 2nd person approve the request , work item is going to the 3rd person SAP Inbox.
I also need, If the 2nd person approve the request , need to send a mail to the 1st person also.
How can I get this?
Plz write ur comments.
Thanks

Hi,
In SBWP transaction goto setting->office settings-Automatic forwarding-create new---give mail id in forward to and select external address.
In SWDD use send mail.
Recipient type Organizational object
User Name_of_the_user
Also from insert expression you can enter work item id.
Also while creating above use using SU01 enter e-mail address which you have entered in forward to.

Unable to send mails to outlook from sap system through workflow

Hi ,
Iam unable to send mails to outlook from sap system through work flow .Actually we r able to send mails from sap inbox to outlook successfully.But when trying with workflow we r not able to send.Please guide me that is there any configurations required from BASIS side for work flow.Actually we configured everything like default domain .
Please find the errors belows that traced from sost t code
02/13/2012     17:50:12     0380 MIME_MESSAGE_GENERATE     G     Error when generating MIME flow
02/13/2012     17:50:12     0382 MIME_MESSAGE_GENERATE     G     Required 'From' header is initial
02/13/2012     17:50:12     0167 SO_OBJECT_MIME_GET     G     Error during MIME Generation
02/13/2012     17:50:12     0777 UPDATE_SOSC     G     Cannot process message in SAP System
Regards
RAGHAVENADAR

Hello,
Actually i checked the mail ID for WF-BATCH using su01 .But i didnt find any mail ID for WF-BATCH then i added the email address of the user.Then we tried sending mail it was successfull.
But later i removed the email address what i entered in WF-BATCH user .Even after removing the email address also iam able to send the mails through workflow.
So iam confused whether it needs an mail address or not.But now we are able to send a mail to outlook through work flow but not able to send mails to GMAILor yahoo.For that we need to do any settings.
ABAPer is sending mails through work flow.
Regards
RAGHAVENDAR M

How to create distribution list in workflow? for sending mail or work-item

Hi,
How to create distribution list in workflow? for sending mail or work-item to multiple users.
Regards,
Surjith

Hi Surjith,
A.Working with Distribution Lists Creating a Distribution List.
1 Businees Workplace->shared folder - create new subfolder name = WF_distributor
2.Then click on the distribution list in Businees Workplace.
say create Name = WF_Vliste
folder Name = WF_distributor
3.distribution list content tab
Enter Recipient (SAP User ID)
B.Wrkflow Builder
Find out the dialig step in which u want to use distribution list
Use workflow Rule 30000012 (SWX_READ_DLI).
Maintain the binding from workflow container to rule container.
Just pass the name of the distribution list from WF to Rule container.
Regards
Sagar S

Sending mail to outlook using ABAP objects

Hi,
I have used ABAP objects to send a mail to outlook.
I am getting the mail properly except body part.
Here I am appending 3 items to body.But in the mail i am getting only the last appended line item.
Please suggest the solution.I am hereby providing the code.
LR_MAIL_DATA->SUBJECT = 'Hi'.
**- To recipient (may be more)
    LV_TO-ADDRESS = WA_REGUH-SMTP_ADDR.
    LV_TO-NAME = WA_REGUH-ZNME1.
    APPEND LV_TO TO LR_MAIL_DATA->TO.
**- Email Body (HTML)
    MOVE 'text/html' TO LS_STRUC_MAIL-MIME_TYPE.
    CONCATENATE '<br>The Following Payment <br>' INTO TEMP_BODY.
    MOVE TEMP_BODY TO LS_STRUC_MAIL-CONTENT_ASCII.
    APPEND LS_STRUC_MAIL TO LR_MAIL_DATA->BODY.
    CLEAR TEMP_BODY.
    MOVE '<br>The Details of the payment are as follows<br>' TO TEMP_BODY.
    MOVE TEMP_BODY TO LS_STRUC_MAIL-CONTENT_ASCII.
    APPEND LS_STRUC_MAIL TO LR_MAIL_DATA->BODY.
    CLEAR TEMP_BODY.
**- Send Email
    LV_SEND_REQUEST = CL_CRM_EMAIL_UTILITY_BASE=>SEND_EMAIL( IV_MAIL_DATA = LR_MAIL_DATA ).
Edited by: rama krishna vishnubhatla on Mar 30, 2009 2:47 PM
Edited by: rama krishna vishnubhatla on Mar 30, 2009 2:50 PM

Hi,
I suggest you can have a look in the example program BCS_EXAMPLE_1 for sending mail using the class CL_DOCUMENT_BCS.
Try for other example program also by searching with BCS_* in se38.
Regards,
Ankur

Issue sending mail to outlook?

Hi,
I need to map some users in CC list of mail when sending mail to outlook.
Where i can achieve that with in workflow development?
Thanks

Hi,
Using this FM SO_NEW_DOCUMENT_SEND_API1 you can send in the RECEIVERS you have to assign as below.
RECEIVERS-COPY = 'X' u201C Carbon Copy (CC)
RECEIVERS-BLIND_COPY = 'X' u201C Blind Carbon Copy (BCC)
1) You have to create a Method in the BO to send Mail using this FM SO_NEW_DOCUMENT_SEND_API1 and assign as shown above.
2) Then call this Method in the Workflow via Task.
Regards,
Surjith

Can't "send" mail in Outlook Web App

Firefox version 34 on Ubuntu Linux 12.04
Several users cannot "send" email using the Outlook Web App. I'm in the process of contacting Microsoft to see if the problem is on their end. The "send" button works fine in Chrome.
I've tried:
-Using the keyboard shortcut (Alt-S)
-Restarting firefox with addons disabled
-Changing the zoom level
-Tried in Private mode
-Tried using the popout window to compose and send
-Tried disabling the proxy (does not work with or without the proxy)
I've noticed that after creating a new message, no draft is saved. Cannot send with a new message or when replying.

Did you realize this is a forum for MacBook Pro's? Outlook is a Microsoft product that only runs on MS Windows. Perhaps you could provide more information such as:
I am running Windows XP, Vista, Win 7 under Boot Camp and am attempting to send mail using Outlook. I am running into the following problems........ and then tell more about how you have set up Outlook, what issues you are having and what troubleshooting steps you have taken.
At any rate if you are using Boot Camp, Fusion, Parallel's etc.. your best bet is to begin posting in those forums. This is a forum for MacBook Pro's 2008 or later. You can find the Boot Camp forum at:
http://discussions.apple.com/category.jspa?categoryID=237
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Roger

Custome Workflow will send mail after 6 months from a document added

Hi,
I have created a custom sequential workflow in Visual studio. As per the requirement, the workflow will send mail to approvers after 6 months from the document added date. Is that possible? I don't want to use timer job, as there is some other issue. Can
I do the same in workflow itself? Which event will work for the same?
Thanks

Hi,
You can setup retention policy to start workflow after 6 months from created date:
http://blogs.askcts.com/2013/05/14/creating-a-timed-workflow-in-sharepoint-2010/
http://community.office365.com/en-us/f/154/t/252993.aspx
Hope it helps!
Thanks,
Avni Bhatt
If this helped you resolve your issue, please mark it Answered

Further changes to workflow to send mail while creating material.

Hi,
I have created a workflow which sends mail to users when a material is created.
Now, I want to send mails to specific users depending upon the Industry sector and Material type.
For eg:
1) user1 should receive mail if the new material belongs to 'Aerospace & Defense' Industry sector and 'Raw material' Material type.
2) user2 should receive mail if the new material belongs to 'Retail' Industry sector and 'Semifinished goods' Material type.
Is there a way where I can create a condition for a mail to be sent?
Thanks & Regards.

self answered

Report RSWUWFML to send mails to Outlook about the work item Arrival

Hello,
Report RSWUWFML to send mails to Outlook about the work item Arrival - Can we make settigns so that only work items pertaining to Leave Requests are sent to the Outlook.
Please help.
Regards,
Poornima

Hi Poornima,
RSWUWFML is very old, you should use RSWUWFML2 at least but if you are on release Basis 6.40 or above you should use Extended Notifications. As mentioned in the other posts you need to restrict your selection criteria by task TSXXXXXXX. The task associated with the work items you want to send a notifcation about. You need to open the workflow definition and open the step in th definition that corresponds to the work item.
Another way would be to highlight one of the work items in the users inbox SBWP in the backend and click the "Details" button in the toolbar. You will see the task ID listed there.
Regards,
Eddie

Event of Sending Mail From Outlook Integration Add-On

Dear Experts,
I am not able to find the event if I am sending mail from outlook integration add-on. Suppose I open a Sales Order that already entered and click on Mail Menu and click on 'Send' Button (Form Type = 188). It sends the mail successfully from Outlook but I am not able to use the event after that while it shows me operation completed successfully.
I am writting it as follows:
if (pVal.FormType == 188 && pVal.ActionSuccess == true && pVal.EventType == BoEventTypes.et_ITEM_PRESSED && pVal.ItemUID == "1")
I have used it on Form Data Event too but no success.
if (BusinessObjectInfo.BeforeAction == false)
                switch (BusinessObjectInfo.EventType)
                    case BoEventTypes.et_FORM_DATA_ADD:
                            switch (BusinessObjectInfo.FormTypeEx)
                                        Case "188":
                                        }break;
Plz help me.
Regards

Hi,
Thanks for replying.
I want a report that how many times a mail is sent against an Order.
What i am doing:
1. Open particular Sales Order.
2. Click Mail Menu
3. Click Send Button.
4. Here comes an Popup box that a third party is trying to send a mail coz I am using outlook integration add-on to send mail. I allow it to send the mail.
5. Mail is send successfully. I got the status bar message also.
Now I want to write my event but not able to do that.
plz reply now.
Regards

About send mail through Outlook Express

I send mail through outlook . but system shows "your server has been terminate suddently. The possible reasons include servers error , NetWork error or long time among inactive status ." I promise the setting of POP3 and SMTP is right. Who can help me ? thank you.

I would start first with, do you know that the smtp setting for your server actually points to a Sun Java Enterprise Messaging Server?
what do you get on a command line when you do:
telnet <what you have for smtp> 25
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Workflow to send mail 20 day before the expiry date

Dear All,
I created a workflow to send mail when a calculated column date is equal to today as follows:-
Step1
add -20 days to Current Item:Expiry Date (Output to Variable : date)
then set variable : Notification1 to Variable : date
Step2
If variable:notification1 equals (ignoring time) Today
email users
Now when i add a new item to the list , the workflow status is set to In progress , and when i refresh the page the status is changed to Completed before the condition is met and!!
Any help
Regards

If I Understood your question correctly, you need to send email to user 20 days before expiration date.
From above you workflow I can see, you are just checking your condition once a item is created. As your Step2 condition is not met your workflow is completed without any error. I suggest you might want to try below workflow
Step1
add -20 days to Current Item:Expiry Date (Output to Variable : date)
then set variable : Notification1 to Variable : date
then Pause until Variable:date
Step2
email users
Above workflow design will pause you workflow till 20 days before expiry date. and then send email to user.
Please ignore syntax, I just tried to put logic.
Below is explantion on how to use Pause Action(from MSDN) in Sharepoint workflow
This action is initially displayed in a workflow step as Pause until this time.
Use this action to pause the workflow until a particular date. You can add a current date, a specific date, or a lookup.
Following are examples of what the action might look like in a workflow step,
Pause until 1/1/2010 12:00:00 AM
Pause until Variable: A week from Modified
If this helps Please mark it answer or vote as helpful.
Thanks
Siddharth

PO Workflow for sending mails to outlook

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