Po workflow( release strategy)

hi,
we had defined release strategy for po workflow. i assigned the users to release codes in SPRO. what my doubt is .... is there any further configuration is there to go purchase order to agent inbox.
i am not defining workflow template.
is it required define workflow template for po, or is it sufficent release strategy.
let me give reply asap,
thanks
suresh

Hi,
You MUST have the workflow template for PO release strategies.
There is a SAP standard workflow, which you need to activate for the workitems to go to respective agents.
Hope it helps.
Regards,
Shashank

Similar Messages

How to approve or release a Custom workflow release strategy using a prog.

Hi There,
I am working with a custom transaction with release strategy using custom workflow. I am done with the module pool and workflow templates. And also I can able to start workflow using the FM SAP_WAPI_CREATE_EVENT.
My actual Issue is I have set of buttons in the module pool screen with names Approve (1 to 5) and Reject (1 to 5). When I press the "Approve 1" release strategy of the first person need to approved. Is there any Function Module or Classes for approving the workflow release strategy using buttons in screen.
Thanks in advance,
Viruman

Hi
Make use of the function module SAP_WAPI_DECISION_COMPLETE. To this function moduel pass the workitem ID and pass decision parameter value as 0001 for approve and 0002 for rejection action. You can check in this forum with this function module you will find lot of threads.
If its not a decision step then you can make use of SAP_WAPI_EXECUTE_WORKITEM or SAP_WAPI_WORKITEM_COMPLETE.
Regards
Pavan
Edited by: Pavan Bhamidipati on May 26, 2011 11:43 AM

Workflow Release Strategy

Hello Experts;
I have a requirement for PO release strategy for a dept of 20 PM's and each PM have to release his own PO, currently the buyer drills down to the order or Network (PO account assignment) to see the person resp then send him the PO # for approval.
I was thinking creating a doc type for each PM then have the buyer select the doc type based on the info on the account assignment to find the approver then do my config for object type and agent ID's.
Any suggestion would be appreciated.
Thanks;
Ibou

Hi,
You can try this approach -
Store the relevent doc types names and buyers in a z table and pick up the recievers in the workflow from that table using conditions for that particular step.
See if it helps you
Regards,
Ribhu

Purchase order release strategy Workflow not working

Hi All,
I am working on PO Approval release strategy and it is not working fine . The release strategy set up is configured by my functional consultant . I just copied the standard workflow template WS20000075 and making changes to my custom workflow template . When ever po is created an event "RELEASESTEPCREATED" get triggered and the first approver receives an workitem and when he approves it goes to Second Approver and it is working fine . But when rejected then a notification email goes to initiator . Now when an initiator login into ME22N and made any changes ( even material text change ) in it then again "RELEASESTEPCREATED" event getting triggered . But I need to trigger my workflow only when there is change in PO Net value .
Kindly help me how to achieve this functionality .
Thanks and regards
Dilip

Hi Vikram,
There is already an existing entry for BUS2012 with event CHANGED against the change doc EINKBELEG .
Acutlly when login as initiator and try to change PO through ME22N here are my observations :
case 1: When Buyer click on " Cancel Reject " button and do any changes ( even text change ) then RELEASESTEPCREATED and CHANGED events are triggering . But since the event linkaged is set to RELEASESTEPCREATED workflow get restarted again.
Even the CHANGE event does'nt have 'RELEASECODE' as parameter to restart workflow .
Case 2: When Buyer doesn't click on " Cancel Rejection" buttion and do any changes then only CHANGE event get triggered
which do nothing since there is no event linkage .
Is to click on " Cancel Reject" button mandatory ? . But even though we make " Cancel Reject" as Button mandatory then RELEASESTEPCREATED Button triggering for any change but we need to trigger it for only net Value change .
Thanks and regards,.
Dilip Kumar

Purchase Order Release Strategy Workflow

Dear SDNers,
I created a custom workflow to trigger workflow when PO created. This workflow send mails to portal for approval to approve the release stratagies of purchase order.
From portal side its working fine. Once the approval approves, user decision step going to next level. every thing is fine from portal side.
But if they go for R3 side to release PO at ME29N, here facing probelm
Suppose, Workitem is waiting at level1. Approver1 recieves used decission step at portal. But by logging into R3 system and release PO, the workitem which is at approver1's inbox has to vanish from his inbox. Its not happening now.
What I hav to do. Kindly let me knwo.
Thanks in advance,
Regards,
Venkat

Hi Venkat,
Two things you should change here:
1. The Event that triggers your workflow should be BUS2012(RELEASESTEPCREATED). This event occurs when a release strategy is activated for a PO due to various reasons.
2. You workflow should have a 1 : 2 fork . One path (fork path) should follow the User Decision path using a portal and the other should be a asynchronous workitem with the following 3 as terminating events:
      BUS2012         RELEASED
      BUS2012         RESET
      BUS2012         SIGNIFICANTLYCHANGED
The workitem can be with or without agent.
This should help you.
Regards
Gautam
Edited by: gautam maini on Jun 28, 2011 5:13 PM
Edited by: gautam maini on Jun 28, 2011 5:14 PM

External mail for workflow of release strategy for PO

Dear All,
I have configured the workflow of two step release strategy for purchase order and the internal mail is getting generated in the sap business workplace with the error message SWF_RUN 594 this i have taken care with SWE2 with changing the settings of "Behaviour upon error feedback" from "default" to "do not change linkage"
Now the requiremnt is that the message has to be send to first level releaser through external mail and once first level release the PO external mail should be send to second level releaser.
Please help me with the configuration step that is to be done
Thanks in advance
Naveen Singh

Schedule the report Rswuwfml2. this will send workitem from sap inbox to respective user external mail id maintain in user master.

PO attachment will be attaached in po release strategy workflow

Hi Gurus,
PO creator are adding new attachment(Format : PDF) to PO (ME22N Transaction).
Where this PDF get stored and how to get retrieve this data Becoz need to attach this in mail in workflow.
How to attach this file in PO release strategy workflow as a mail attachment.
Thanks,
Ragav.
Edited by: ragul1602 on Jan 9, 2012 2:21 PM

Hello,
Attaching a file isn't a problem; finding it is. Maybe you would get a better/quicker answer at another SDN forum (SRM?).
regards
Rick Bakker
hanabi technology

Import container contains errors issue for Release Strategy workflow

Hello Experts,
I have copied the standard workflow WS20000075 for PO approval on Release step.
the copied workflow works fine in sandbox system, but in the test system I get an error saying 'import container contains errors (are any obligatory elements missing?)' I guess 'ReleaseCode' is not getting passed to the Workflow from the PO creation T-code.
I went thru few SCN post, did check all the Linkages as said, everything seems to be ok. but still cannot trigger the workflow.
need guidance as to where I may be going wrong.
Regards,
Jibran

Hi Jibran
If the WF is working in sandbox, it means that your definition, linkages etc are correct.
Please check if the following note is relevant for you or not:
1770720 - PO workflows run into error SFW_RUN594 - Import container contains errors
It's about correcting the settings in SWEC and SWE2 (correct for your custom workflow definition)
If not, then confirm with your MM consultant if the release strategy is configured correctly or not....take hints from the following SCN thread:
http://scn.sap.com/message/14682486#14682486
Regards,
Modak

Workflow with release strategy

Hi All,
Can anyone tell me if it is necessary when using workflow to help with the PR release that it be first released by the requisitioner, then the approver, then the buyer. Then it will be ready to process the PO. We are configuring workflow into the system and it is my understanding that this is the way it has to be in order for workflow to work properly. Can someone please tell me if this is right? Does the requisitioner and the buyer have to be part of the release strategy in order for this to work?

Hi Gregory
Requistioner and then further approvers are required but there is no need to have buyer as one of the approver. because any how he is going to invoilve in PO release.
Regrds
Yogesh

About PO Release Strategy Workflow : WS20000075

Hi,
I want a workflow for PO release strategy. I believe that there is a standard workflow WS20000075 for the same.
But I am unable to use it.
I am not a functional guy and there is no one else to assist.
Can somebody tell me how I should go about?
Thanks.

Hi,
WS20000075 this std. Workflow for the PO this has multiple levels of approvals, Depends on the no. of approvals it will flow.
The approver can be picked using the User Exit M06E0005 (EXIT_SAPLEBNF_001 - User Exit ZXM06U51), here you have to write logic to pick the Approver.
The approval workitem comes to SAP Inbox, once the approver click the workitem it will open the Transaction, there the user can approve.
To see the status of the Workflow, Go to ME23N, in the top left a button, Service Object, click on that, a drop down appear in Workflow > Workflow Overview, you can see the status here.
Regards,
Surjith

Release Strategy and workflow in Purchase Requisition

Hello All,
My client wants to activate the release strategy and workflow at the purch req and PO levels. They allow users to create a Preq and reference that preq to the PO, or users may create a PO without referencing a Preq. Since they have the release strategy and workflow working on both levels, what they want done is, if a PO has a Preq reference, it does not need to go through another approval process on the PO level as it has already been approved on the Preq level. Therefore if a Preq is reference in a PO, the PO workflow and release strategy should not be taken into account. Can this happen as a standard config, or will this need a "user exit"?
Thanks in advance for your help!!

You will need to activate the user exit. This will keep the PO release strategy simple.
Have a flag (use USRC1 or USRN1). In your PO release strategy classification, maintain only X in this characteristic.
In the user exit, check whether the PO is created with reference to PR. If yes, pass "blank" to USRC1, else pass "X". The release will be triggered only in case of X.
Just a couple of points:
1) What will you do if one item in PO is created with reference to PR and the another item is not?
2) What will you do if one item is partially referenced to PR (i.e PR quantity is 100, PO quantity is 200 - of which 100 is referenced to PR and other 100 is not - this is possible by changing in delivery schedule)?
Hope this helps
Lakshman

Purchase Order release strategy -- Workflow related

Hi All,
We have a scenario where in the PO's are subject to Release Strategy with 4 levels based on the Value of the PO.
My requirement is to .........
1) Trigger a workflow once the PO is fully released. (Final approver has released), send a copy of the PO spool to the ID of the person who has created the PO.
2) Normally the spool is saved in the ID of the person who has done the final release.
Please suggest if this is possible thru workflow and how is this to be configured ?

Hi
Contact ur abaper.
Vijay

Release strategy purchase order workflow

hi,
after release strategy defined ,
i configured role on relesae codes in img.
1. If I (functional people and me) define release strategy, I have assigned the roles, then if purchase is created , the work item goes to particular agent inbox or not ?.
Because there is any further configuration is there after release strategy is defined,
Now, I configure workflow only for to send mails to particular release code persons.
I want this clarification.
2. For rejecting POs is there any EVENT.
I found RESET event for rejecting POs, is it correct.
please reply ASAP.
thanks & regards
suresh

Hey,
You need to use business object BUS2012. Do a where used list from transaction SWO1 and you will find the standard workflows delivered by SAP. You can either use these or create a new workflow.
Event ReleaseStepCreated can be used as an triggering event to send emails when a PO is created. If you want to trigger an email only for specific release codes you need to evaluate the release code in your workflow.
Event Rejection_start for evaluating Rejections.
-Kiran
*Please reward useful answers

Workflow - Purchase order Release strategy

Hi All,
Good Morning
I had created workflow for Purchase order release strategy with steps(To Determine Agents, Release of Purchase order, Release of PO effected) and in Me21N I created PO and PO came to my SAP inbox(SBWP) and I released that PO and saved it.
but My problem is after releasing PO when I checked my Inbox again still that PO is sitting there, it is supposed to disappear from there
Can anyone please assist me to resolve this issue .
Thanks in advance.

Hi,
In standard SAP workflow, SAP is sending a mail item (notification) to SAP mail inbox. There is no action is required from there. So mail will remain their as mark as read. If you want to remove it than one needs to delete it from respective mail box.
Best Regards,
Bhagat

Release strategy in workflow

how to use release strategy in workflow for purchase order?
regards
rose

For all of you : This is the best you will get: go through and sit with your functional consultant to understand the process.<a href="http://help.sap.com/saphelp_47x200/helpdata/en/1d/ea9d9c7aca11d194b70000e82dec10/frameset.htm">http://help.sap.com/saphelp_47x200/helpdata/en/1d/ea9d9c7aca11d194b70000e82dec10/frameset.htm</a>

Po workflow( release strategy)

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