PO Workflow triggering Issue

Hi,
I have a custom workflow created for PO and Contracts and they are working fine. But the issue is, as I want them not to trigger in workflow I removed the release stratergy and till last week it was fine. Recent we found that even there is no release stratergy defined for the PO and Contract workflows, the workflow is getting triggered.
Could anyone please tell me is it possible to trigger a PO/Contract workflow without release stratergy? If yes then what will trigger this and what should I look for?
I have the Receiver FM defined for this WF and it was there earlier also. This issue is occuring recently.
Please help me.
Thanks,
Murali.

Hi ,
First of all get the workflow name. Open the workflow in SWDD and go to Basic Data start event tab.
There deactivate the workflow .
If the workflow is still getting triggered, execute the transaction SWi1 and see the triggering agent for the WORKFLOW .
Go to that program or exit and remove the code or comment the code for executing the workflow.

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Workflow triggering Issue

Hi Experts,
When i look into this problem from outside,Its really strange.Actually user has created a PO and a workflow was triggered to the approver.The problem is 'PO creator gets an error message that ' Approvers not maintained ' eventhough that corresponding PO has released after approved by approver.So why PO creator gets error message as 'Approvers not maintained' instead of releasing confirmation'. Please throw some lights to solve this workflow error.Thanks in advance.

Hi Kavi,
As yiu said Initiator is getting error message "No approver maintained" after all the approval. That means all the maintained approvers in PO release strategy have approved the PO and finally there will be no more approver so the initiator is getting message. 2 Points:
1.) Check the PO release streatgy. After final approval PO release status should changed to Released completly.
2.) The workflow step which sends error message to initiator should have condition. If last approver is not final approver of PO then only send mail.
Hope point 2 will solve your issue.
CHeers,
Prakash

Mail send issue - Workflow Triggered from Error Message

hi
i am learning workflow and doing some practical sessions using tutorials found on the internet. I have successfully enabled a workflow triggering options from the error message. The workflow will simply send an email and there is nothing else in that workflow definition. When i get the error message i open up the error message window and trigger the workflow option which is enabled. I get a message that the workflow has been started but i dont get the email immediately. I see the emails only after a long time. Infact the emails sent yesterday is only visible today.
i checked in SOST and i dont see the messages at all. If its available in SOST then the system would have picked up and send to the inbox. But i dont see the mails queued in SOST. But if i wait for a day i can see the emails in my inbox. Any idea what is wrong.
~Suresh
Message was edited by:
Suresh Reddy

Hi Suresh
Good on you that you are actually going through the SAP Help and trying the harder but better way unlike many others...your input regarding your problem is also quite well explained....Keep it up!
Coming to your problem,
<b>1.>>I see the emails only after a long time. Infact the emails sent yesterday is >>only visible today.</b>
RSCONN01 is the program that sends email out of SAP, make sure this scheduled to run frequently otherwise you can manually run this from SE/SA38.
<b>2. i checked in SOST and i dont see the messages at all. If its available in SOST then the system would have picked up and send to the inbox</b>
When you run SOST make sure you tick all the checkboxes - Waiting, Errors, Sent and Transmitted. If you are on ECC, then these are available on the Send Status tab...
Good Luck
Ravi

Approval workflow triggers when not expected for SRM PO & without Agent ??

Hi All,
We are using SRM 5.0 integrated with SAP MM backends.
We are frequently facing this problem, when a buyer creates a PO (in SRM) within his/ her Spending (Output) Limit, the PO approval workflow triggers and is not able to find an agent.
Although the workflow should not trigger as the PO value is below spend limit of the buyer......we are not able to understand this behaviour.
In such cases, the buyer is not able to issue the POs, since the POs show 'Awaiting Approval' status.
I can find such POs with SRM transaction SWI2_ADM1, but I can not do anything beyond that. I am not able to Forward or 'Complete Manually' such work-items.
Any idea how this problem can be fixed or if there is any SAP note available for same.......anything??
Has anyone faced this kind of problem before?? Please help.
Thanks,
Ruchika

please check from the workflow log , the workflow which the system is starting.
might be the system is able to start another workflow than the one which you are mentioning
use the transaction swi6 for workflow log , use the purchase order guid

Approval Workflow triggers when not expected & without Agent ??

Hi All,
We are using SRM 5.0 integrated with SAP MM backends.
We are frequently facing this problem, when a buyer creates a PO (in SRM) within his/ her Spending (Output) Limit, the PO approval workflow triggers and is not able to find an agent.
Although the workflow should not trigger as the PO value is below spend limit of the buyer......we are not able to understand this behaviour.
In such cases, the buyer is not able to issue the POs, since the POs show 'Awaiting Approval' status.
I can find such POs with SRM transaction SWI2_ADM1, but I can not do anything beyond that. I am not able to Forward or 'Complete Manually' such work-items.
Any idea how this problem can be fixed or if there is any SAP note available for same.......anything??
Has anyone faced this kind of problem before?? Please help.
Thanks,
Ruchika

Hi Ruchika,
This seems to be a problem with the start condition of the PO approval workflow. Check for the same and see if there is any issue.
Regards,
Saumya

Workflow triggers unwantedly

Hi All ,
we are a strange issue in EC incoming Invoice workflow in SRM, descriptiojn is as follows
we have two workflow in our system for invoice one goes through approval and other auto approval , and on the SRM portal at header level in the basic data we have added two custom fields allow NON-PO invoice and Allow RE ,and implemented the doc_check_badi , now at the line item level if we do not give any PO refernce and check/post then we get an error message saying the entrer PO and the status of the invoice to " to be corrected manually" ideally in the above case approval workflow should not trigger , it sould only trigger when we tick the allow Non-po invoice check button , and it was working fine , but suddenly after patch upgrade the approval workflow triggers even if we do not tick the chck box at header level . Can anyone suggest did any thing go wrong in patch upgrade , I have checked all the conditions and linkages all are fine, but i guess some standard setting is missing which would have gone missing .

Dear all,
         Thanks a lot for reading my post with intention to answer.
         The issue is resolved now.
         The problem was at BAdI.To trigger the workflow with event CREATED for purchase requisition, BAdI named ME_REQ_POSTED needs to be used :
         Following coding is used for the same :
method IF_EX_ME_REQ_POSTED~POSTED.
DATA: WA_EBAN TYPE EBAN.
DATA L_S_EBAN TYPE UEBAN.
DATA: OBJKEY TYPE SWEINSTCOU-OBJKEY .
LOOP AT IM_EBAN INTO L_S_EBAN .
ENDLOOP.
    IF ( SY-TCODE = 'ME51N' AND SY-UCOMM NE 'MECHECKDOC' ) OR SY-TCODE = 'ME52N' .
      IF L_S_EBAN-BSART = 'ZNB'.
        OBJKEY = L_S_EBAN-BANFN.
        SELECT SINGLE * FROM EBAN INTO WA_EBAN WHERE BANFN EQ OBJKEY.
        IF SY-SUBRC NE 0.
          CALL FUNCTION 'SAP_WAPI_CREATE_EVENT'
            EXPORTING
              OBJECT_TYPE             = 'BUS2105'
              OBJECT_KEY              = objkey
              EVENT                   = 'CREATED'
             COMMIT_WORK             = 'X'
             EVENT_LANGUAGE          = SY-LANGU
             LANGUAGE                = SY-LANGU
             USER                    = SY-UNAME
*   IFS_XML_CONTAINER       =
* IMPORTING
*   RETURN_CODE             =
*   EVENT_ID                =
* TABLES
*   INPUT_CONTAINER         =
*   MESSAGE_LINES           =
*   MESSAGE_STRUCT          =
        endif.
      endif.
    endif.
   endmethod.
          I have missed the loop block.That's why the workflow was not triggering.
Regards,
S.Suresh

How to find Workflow triggering code

Hi...all,
I am working on a workflow issue, here i am unable to find out the workflow triggering code. Here workflow is triggering through event, i find out that event in basic data.but when i see the event linkages through SWETYPV, i didn't find any custom function modules except SWW_WI_CREATE_VIA_EVENT_IBF. i just want to add some more conditions in the workflow triggering conditions. How can i find out where the code was developed?. Thanks in advance....
VT

Hi Jocelyn dart,
I want to trigger my workflow from transaction FIBLFFP.i am using the BOR BUS2021. it doen't have any events to trigger. so i copied the BOR to custom name space and added the event called posted.and i have delegated successfully.
In the basic data of the My workflow template i have given the BOR BUS2021 and event POSTED and it is in active mode.
I have done the setting in SWE2 with new entry and event name and receiver type as WS and FM SWW_WI_CREATE_VIA_EVENT_IBF and it in active mode.
But I am not getting the mails to inbox.Manullay the worklfow is executing with all the conditions.
But I am unable to trigger the workflow from transaction....
Please help me....Please...its very urgent..
regards
paveee

Workflow triggerred twice

Using BO ADDRESSEMP change event to trigger the workflow. but the workflow triggerred twice by BO ADDRESSEMP and BO ADDREMPUS the latter one is the subtype of the former one.
I am curious to know, why this happens. I have checked the related event linkage table , only ADDRESSEMP is maintained, then why ADDREMPUS is faired?

Hi,
Normally it's standard behavior for the workflow to be triggered both supertype and subtype, when the triggering event is based on the subtype. And if you want to restrict that behavior you have to use receiver type function module.
It should work properly if you still use the triggering event based on the supertype. However from your explanation it looks like that you have used supertype event and yet it triggers your subtype.
Could you please elaborate your issue further?
Regards,
Lim...

Workflow triggering problems

Hi all,
I have a puchase order release workflow ,and have activated the triggering in tcode pftc,but the problem is ,every time I create a purchase order the workflow triggering gets deactivated and have to manually activate it after each Purchase Order creation or change.
Does anyone have a clue as to what may cause this problem?
Regards
MM

Hi Raja,
Thank you for your reply.
I tried changing the method but it still throws the same error. i dont think this error is related to the Task method , since it can also be a dummy method (as is the case with the leave approval workflow 12300111) .
Any other helpful suggestions ??
Thanks,
Joe

Duplicate workflows triggered

Hi all,
we are using Function module SWE_EVENT_CREATE to trigger workflow for MM invoice.
Business object used - BUS2081 and event used to trigger workflow is BLOCKEDQUANT.
yesterday there are 2 workflows triggered for each invoice using this FM.
Can anyone help me why 2 workflows triggered.
Thanks in advance.

Hi Vijay,
Get to know when the event BLOCKEDQUANT would be triggered, I guess this event would be triggered always when there is price change in Invoice with a item blocked due to quantity change, If so use check function module in event to workflow binding to avoid duplicacy in such cases.
-Vinod

Workflow Triggering twice when executing transaction cj21n

Hi Experts,
when i am executing transaction cj21n my workflow is triggering twice but earlier it was working fine ..
please provide your input on the same
Thanks
Deepanker Dwivedi

Hi,
The 'event' which mapped to workflow triggered twice or another event may added to the workflow
1) Did you give additional event for the workflow in the Basic Data -> Start events, if yes remove that event and test it.
2) If 'No', In the SPRO configurations some settings might have changed, Check with your Function Consultant ask any changes they done in the SPRO settings related to the T.code cj21n.
Regards,
Surjith

PRs workflow triggered only the first time

Hi all,
do you know a way to trigger a workflow for Purchase Reqs only when the first agent (requisitioner) releases it and not at every step? I'm managing all the release strategy inside a custom workflow and the cancel release as well.
I'm using BUS2105.eventstepcreated as start event but it is triggered in each step (as the name suggests ) and also for a cancel release.
Thanks in advance.
Angelo

Hi Angelo.
Sorry if I have different perspective.
You can enhance the standard workflow for PR (single release and collective release). This workflow triggers for each PR created.
And instead of you manage release strategy inside your workflow, you can maintain release strategy (release group and release code) inside the MM configuration by assign to specific object type. This approach will capture agent assignment from the configuration and calculate the release strategy (include the classification) as well

In Which table Will maintain the All Workflows Triggering Event Details?

Hi,
Can Any one tell me
In Which table Will maintain the All Workflows Triggering Event Details?

Hi Mohit,
The Tr Codes KE29N/KE28L will give me the Logs of Past TDD runs. However, i would like to see the all the variants in a go. Due to a Organizational change, there is a new characteristics introduced. Now we need to change the sequence of the TDD runs. Since there are lot of TDD Variants that are in use. we need to get all of them into an excel and then decide the necessary changes.
Thanks & Regards
Surya

Issues with Workflow triggering

Hi All,
I am having a problem in the PO approval workflow. The problem is as follows.
When I have multiple levels of release blocks, after each level of approvals the successive approver gets a workitem created in his inbox. If any approver rejects the approval all previous approvals are rejected and a work item created in the first level approver's inbox. But when the first level approver rejects, a work item should be created in the 1st level approvers inbox but it is not created.
Can any one help me with how to troubleshoot this issue? Could you also help me understand where do we configure to trigger the workflow for this particular event?
What could be the possible reasons for such a discrepancy?
Thanks.
A

Hi Amit,
declarae a workflow container element Status with values as 'Y' & 'N'.
i suggest u use
Loop until Status eq 'Y'
if the condition is N ie No the loop continues and the first level approver shall get the work item created else the work flow continues.
and use SWEL to trace the Event for PO Creation and trigger your workflow with that event.
hope it's clear..
thanks

Sharepoint designer 2013 workflow kickoff issue from code

Problem Statement: Start a SharePoint 2013 designer Reusable Workflow with STS Authenticated User. We are trying to start to SharePoint 2013 designer Reusable Workflow with
STS authenticated user using code but when we do that, we get following error. RequestorId: a3ce6dc6-31ec-23f3-0000-000000000000. Details: RequestorId: a3ce6dc6-31ec-23f3-0000-000000000000. Details: An unhandled exception occurred during the
execution of the workflow instance. Exception details: System.ApplicationException: HTTP 401 {"error_description":"The server was unable to process the request due to an internal error. For more information about the error, either turn on IncludeExceptionDetailInFaults
(either from ServiceBehaviorAttribute or from the <serviceDebug> configuration behavior) on the server in order to send the exception information back to the client, or turn on tracing as per the Microsoft .NET Framework SDK documentation and inspect
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Alternate approach we are following : We have created a windows authenticated user and gave him all the necessary permission to trigger the workflow(contribute, full control). Then we are creating the User token
for that user and opening the site with the help of the generated user token. By this approach workflow is getting triggered.
The problem in this approach is after ¾ days it gives error when trying to kick off workflow from code with user who has not logged in as we are using this AD user only for kickoff purpose.
InvalidOperationException:
Operation is not valid due to the current state of the object
MCTS Sharepoint 2010, MCAD dotnet, MCPDEA, SharePoint Lead

There is a userprofile for the user and the issue is not a userprofile. We are using direct AD import and we have full sync every 5 minutes. The workflow gets kicked off using a fix user who never logs in but after 4/5 days the token or something gets expired
and then we have to manually login with that user and then only code can kickoff workflow with that particular user.
The problem in this approach is after ¾ days it gives error when trying to kick off workflow from code with user who has not logged in as we are using this AD user only for kickoff purpose.
InvalidOperationException:
Operation is not valid due to the current state of the object
We can not kickoff with current user as current user can not be given contribute rights and we can not do it with system account as its not able to kickoff using system account by design of sp2013 workflow.
So we need to know how to kcikoff workflow with a user who never logs in or logs in only for the first time and then never in production.
Below code works for few days and then as user does not login with which we kick off workflow the token or something gets expired after 4/5 days.
userToken = oSPWeb.EnsureUser(“UserAccountName”).UserToken;
using (SPSite
oSPSite = new
SPSite(SPContext.Current.Web.Url,
userToken)) //Site collection URL
using (SPWeb
oSPWeb = oSPSite.OpenWeb()) //Subsite URL
SPList list = oSPWeb.Lists["Proposal"];
try
                            oSPWeb.AllowUnsafeUpdates =
true;
SPListItem item = list.GetItemById(proposalID);
var workflowServiceManager =
new
WorkflowServicesManager(oSPWeb);
var workflowSubscriptionService = workflowServiceManager.GetWorkflowSubscriptionService();
                            //get
all workflows associated with the list
var subscriptions = workflowSubscriptionService.EnumerateSubscriptionsByList(list.ID);
foreach (var
workflowSubscription in subscriptions)
if (workflowSubscription.Name ==
"Proposal Workflow")
//initiation parameters
var inputParameters =
new
Dictionary<string,
object>();
inputParameters.Add("Comments",
"TEST");
inputParameters.Add("ItemId", item.ID);
inputParameters.Add("WorkflowStart",
"StartWorkflow");
workflowServiceManager.GetWorkflowInstanceService().StartWorkflowOnListItem(workflowSubscription, item.ID, inputParameters);
break;
                            oSPWeb.AllowUnsafeUpdates =
false;
catch (Exception
ex)
                            Classes.Logger.WriteErrorLog("Sumbit",
"kickoffWorkflow1", ex,
MCTS Sharepoint 2010, MCAD dotnet, MCPDEA, SharePoint Lead

PO Workflow triggering Issue

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