Poor performance when refreshing BEx Analyzer workbook

We have a BEx Analyzer workbook that consists of about 10 worksheets, each displaying data from a different query. Refreshing the workbook in BEx Analyzer takes a very long time, typically 20 minutes or so. During this refresh process there is very little activity on the BW system itself. Each individual query runs on the web in a few seconds. Aggregates have been built for every query in the workbook.
The workbook's file size has also increased from ~2MB to 15MB as changes are made to the workbook.
Any suggestions on how to improve workbook performance would be helpful.
Thanks,
Jason Kraft

Hi Jason,
On the file size, I recommend a VBA macro which reformats the sheets for you, particularly getting rid of use of colour as much as possible.
The portal performance and the BEx Analyzer performance may be dependent on different servers. It could be that the BEx Analyzer is using the local machines CPU power. Just monitor CPU usage during idle times, opening of BEx and then refresh of the query data to see the demand.
The portal on the other hand could use an entirely different server which has more CPU power and capacity than the platform that Analyzer is being run on.
Incidentally, 20 minutes wait for a workbook with 10 sheets isn't necessarily a huge waiting time if these queries are returning many rows.

Similar Messages

BEx Analyzer workbook cannot be refreshed

When i create an BEx analyzer workbook using the 'insert analysis grid' option as opposed to the 'open query' option, i cannot refresh the workbook when i reopen it.
The steps i am taking to reproduce this error are
1) Open analyzer
2) Open new excel workbook
3) Insert analysis grid and select query to populate the grid. When i get out of design mode i get my query and can perform all usual drill down options
4) Save workbook (typically i use *.xlsx but i have also tried *.xlsm) as a local workbook or on the server
5) Close workbook
6) Reopen workbook - at this point i cannot refresh the workbook or change variables and i notice there is no data provider in the workbook settings
My system has the following configuration
SAP GUI 7.10 Patch level 16
Excel 2007 (SP2 and SP1, have tried with both)
Windows XP/Windows 7 (have tried with both)
My business explorer analyzer is BI AddOn 7.X, support package 9, patch 1, revision 1507
Any ideas?

I have noticed that this option is not checked also when i create and save a new workbook using the 'Open query' as opposed to the 'insert analysis grid' option. But workbooks created using the 'Open Query' method still work despite this.
Actually if i create a workbook using the 'insert analysis grid' option and then open the workbook properties - even if i do not change anything in the workbook properties, as long as i open and close the properties, then save my workbook (i am saving the workbook as a local file) i will be able to refresh and use the analyzer options on this workbook after i close and re-open the workbook. To clarify the sequence of events i am trying to explain here is [Open excel --> Insert analysis grid --> get out of design mode and select variable to populate query --> open workbook properties --> close workbook properties (without changing any settings) --> save workbook locally --> close workbook --> re-open workbook --> the workbook is connected to server and i can refresh]
But if i just create a workbook via the 'Insert analysis grid' method, then save workbook --> close work book --> reopen workbook. I am not able to reconnect this workbook to server, which mean i cannot refresh, and actually if i check my workbook properties after reopening the file i notice that their is no data provider in the 'Data Providers' TAB, basically my workbook just becomes an excel file and not an analyzer workbook.
Edited by: Evelyn OUMA on Jul 1, 2010 3:57 PM

Bex Analyzer Workbook Refresh - How to prevent take over of desktop

Hi there,
I believe the answer to this queston will be use bex broadcaster but I will try and see if someone has any other experience.
One of our upper mgmt directors is frustrated because when he refreshes the bex analyzer workbooks, the refresh takes over his desktop.
He will kick off the refresh and then wants to go to another task - Like checking something on AS400 screen - or going to check his email - or working in word.
The refresh of the workbook is long running and has several queries to refresh so it monopolizes his desktop.
He will go to the other screens but bex refresh keeps popping up and taking over.
I do not know any other way to have it run in the background unless bex broadcaster is used. Unfortunately, we are in the process of getting that upgraded and it is not available at this time.
Does anyone have any experience with having the excel refresh run in the background?
Thank you,
Lynda

reporting agent will be helpful in caching the report...this article will explain you on the steps to do so
http://www.tnsr.eu/fileadmin/user_upload/Documenten/PDF/How_To/How_To...Perform_Tuning_with_the_OLAP_Cache.pdf
reporting agent has been replaced by information broadcasting in BI 7.0, you can try this out by going to rsa1old and caching the report.
Hope this helps.
rgds, Ghuru

BI 7.0 Bex Analyzer Workbook - Convert to formula function features

Hello,
when using the convert to formula function in a BI 7.0 Bex Analyzer Workbook (WB) the result area becomes completely static.
1.) Is there a possibility to add drill downs / across into an already converted to formula WB?
2.) I inserted drop down boxes to allow F4 like selections, however those are pointless if several characteristics are being used i.e. the keyfigure results get blanked out. Is there another way to do this at all?
3.) Could someone provide me with a real live example / whitepaper how the convert to formula function can be used?
Many thanks for any feedback on this.
Regards
Christian

>
ChrisAC wrote:
>
> 3.) Could someone provide me with a real live example / whitepaper how the convert to formula function can be used?
>
> Many thanks for any feedback on this.
>
> Regards
>
> Christian
It does become static and all the workbook gets all the excel property.
The key figures are now calulated on the basis of your data provider from the server as a formula in each cell..
I had used to populate my key figure only for the required values of a characteristic.

Open a BEx Analyzer Workbook from a Web Application Template

Hello All,
I want to open a BEx Analyzer Workbook from a Web Application Template.
My vision is, that I have got a Button in my Web Application Template and when clicking on
it a Web Analyzer Workbook opens. The Analysis Item in the template and the Grid in the workbook are based on the same DataProvider. So you can open the report in web or in excel, but the people shouldn't open Excel separately when they use the web frontend.
I only found an export function, but this doesn't open a workbook. I couldn´t find a good solution here as well...
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SAP STANDARD BSP RSR_BEX_LAUNCH

Open BEx Analyzer Workbook from WAD

Hello All,
I want to open a BEx Analyzer Workbook from a Web Application Template.
My vision is, that I have got a Button in my Web Application Template and when clicking on
it a Web Analyzer Workbook opens. The Analysis Item in the template and the Grid in the workbook are based on the same DataProvider. So the planning people can plan in web or in excel.
I only found an export function, but this doesn't open a workbook. I couldn´t find a good solution here as well...
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Error when starting Bex analyzer

Hi All!
We have a world wide BW-SEM application. In one country they get the following error message when starting Bex analyzer:
<install error> Missing ActiveX component: Business Explorer Global Services
Does anyone have a hint on what to do?
Thanks for your help!
Best Regards
Pontus

hi
try to check with SAPBEXC.xla
and take a look oss note 585643
may need to manual register .dll with regsvr32
Do an Installation check of the BEx Analyzer as follows:
In the bex analyzer menu, Business explorer -> Installation Check -> Once the excel sheet opens, press the start button to start the check. Check the entries in red to see any missing/old ocx, dlls.

Urgent:- BEx Analyzer Workbook as an iView in the Portal

Hi,
Can somebody please tell is it possible to create BEx Analyzer Workbook as an iView in the Portal?
If it is possible, how to create the iView?
Please help.

Hi Nikesh,
The question relates much more to analysing queries.
BEx Designer and WAD are for designing queries,output of which can be seen in BEx AnalyserWorkbook. These are used for analysing the data with some test data entered by user.
But if we want them to be seen as a portal iview report we need to use BEx WebApplication Designer iview as we generally user for WAD n BEx.
Use the Version of the BEx Appl as BW or BI and then give propeties like system name,BEx Query,Appl parameters.
We need to see tht these queries in the same compatible format as with portal.
Please note "BExquery" must be the one which generates your reports.
I am not sure whether i could answer you but hope my idea is clear.
Thanks and regards,
Shaila

Button in bex analyzer workbook

Hello all
I am trying to customize a button in bex analyzer workbook (BI 7).
I want to insert a planning sequence into the button. As far as i know (and as i did ), if the sequence contain variables, i should see in the static parameters : VAR_NAME_1 and VAR_VALUE_1, and so on.
For some reason i dont have the VAR_VALUE_1 part, and if i try to write it i get error.
What is the reason for this?
Best
Yuval

Once I am adding VAR_VALUE_1 to the static parameters, the system generates two messages error:
Program error in class SAPMSSY1 method : UNCAUGHT_EXCEPTION
System error in program SAPLRRS2 and form GET_SID-1
Best Regards,
Hanit

DOI - I_OI_SPREADSHEET, poor performance when reading more than 9999 record

Hi,
Please read this message in the [ABAP Performance and Tuning|DOI - I_OI_SPREADSHEET, poor performance when reading more than 9999 record; section and see if you have any advise.
Best Regards,
Marjo

Hi,
I met this issue when I tried to write vaule to massive fields of excel range.
And I solve this issue by using CL_GUI_FRONTEND_SERVICES=>CLIPBOARD_EXPORT.
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Performance of BEx Analyzer workbook

Hi gurus, I'm asking you a simple question.
Actually I'm working to improve the performance of a workbook that contains 39 queries and 18 sheets.
The problem is that the time to execute the whole workbook is much more than the time to execute every single query.
So my question is simple: there are issue to check from a Bex point of view to improve the performance? For example, the number of sheets have impact on the performance? The presence of images have impact? Or maybe the number of total cells (used by the queries and not used by the queries) used inside the workbook?
Thank you for your replies.

Hi Gabriele,
Few thoughts: -
1) Change the query read mode based on your query design and data access. You can do this by using transaction RSRT.
2) Don't include two much of the characteristic in the rows section in the query. If you want a drill down for 10 characteristic, then include those characteristic in the query (in rows) that receives all the data sets. In the workbook include all the drill-downs that are desired and save the workbook. This will faster compared to including all the characteristic in the query itself.
Few other things to look at: -
1) If you just want to display a characteristic value then use "display attribute" rather than a navigational attribute.
2)If possible try to avoid the use of virtual characteristics and key figures in the reports.
3) Try to avoid complex structures in the reports.
4) If you are having major performance issues with BEx reporting then switch to Web reporting. Web reporting is much faster compared to excel based Bex reporting. But keep in mind that if your users are having certain excel macros then it is not going to be easy.
Take a look oss note
557870 'FAQ BW Query Performance'
and 567746 'Composite note BW 3.x performance Query and Web'.
Some of Good help doc's
[https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/3f66ba90-0201-0010-ac8d-b61d8fd9abe9]
[https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/cccad390-0201-0010-5093-fd9ec8157802]
[https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/ce7fb368-0601-0010-64ba-fadc985a1f94]
[https://www.sdn.sap.com/irj/servlet/prt/portal/prtroot/docs/library/uuid/c8c4d794-0501-0010-a693-918a17e663cc]
Hope it helps.
Regards,
NR

BEx Analyzer workbook working strangely with reset_area functionality

Hi Experts,
In my BEx Analyzer I have got an input ready query for planning. It displays data correctly. In my workbook I have a button for variables, a button to save the data to planned cube and a button for reset. For the reset button i have used the function reset_area.
Problem - Reset button works clears the analysis grid with data. But once the data is saved reset button will not work. We have to click on the variables button to reset the grid. So again the variables screen will pop up. As a result the end user is confused. Is there a unique behavior for BEx Analyzer. User found that reset button is not working after saving a result.
Is there any workaround for this. Please clarify on the issue.
Thanks and Regards,
Jerry

Hello Jerry,
Functionality of reset will work only before Save ,once data is been saved no reset operations can be performed.
After Save only refresh is performed which can fetch you the data been saved .You can educate users that reset can be done only until save the data once data is been saved they can't system can't erase it completely however they can change key figure values.
Can refer to link below:-
http://help.sap.com/saphelp_bpc70sp02/helpdata/en/45/9d0fbe42c40063e10000000a11466f/content.htm
Hope it may help.

Error when launching BEx analyzer from Portals

BI Gurus...
We are working on an initiative to migrate our user interface from SAP GUI to Enterprise Portal.
Bex Analyzer is primary mode of reporting at this time.
After importing the Roles into EP, I am able to execute the web queries successfully, in the BEx Wen analyzer. But, I get an error when I click on any of the excel workbooks. Our expectation was that once we click on the excel workbook name, the BEx analyzer will launch from EP. But it seems like the issue is with launching BEx Analyzer from BI Portal.
Has anyone faced this issue before?
Is it possible to launch BEx Analyzer from EP?
Are their some key portal settings we have missed out on to enable launching BEx analyzer from EP?
Please provide your thoughts/experience.
Thanks,
Ajay.

Hi WernerS,
Thanks for your response.
The RRMXP Transaction works and it launching the BEx Analyzer as expected.
Now, as per our research, I think there are 2 ways of launching BEx analyzer from BI Portals.
1) Call via a URL
You can call BEx Analyzer via the following URL: http(s)://<server:port>/sap/bc/bsp/sap/rsr_bex_launch/bexanalyzerportalwrapper.htm
You can modify the URL to open BEx Analyzer with either a workbook, a query or a query view. You can use the following parameters to do this:
●      Parameter to open the workbook: ?WBID=<wb_id>
I have tried calling via URL iView, but instead of launching the BEx Analyzer, it just throws a dialog box to "save" or "open" a file, RRMX.bex. When I try to open this file, it says "Invalid File Format".
I tried opening the file in notepad and I see the following parameters passed.
           test
           Data=BX2,CONAJP,EN,mikoyan,17,,,250,
           9
Any clue about what I am doing wrong?
2) Calling via a Transaction
You can generate BEx Analyzer in Portal Content Studio as an SAP Transaction iView.
The iViews are of type SAP Transaction iView and have the code link com.sap.portal.app integrator.sap.Transaction.
The most important properties are System, Transaction Code (TCODE) and ApplicationParameter.
●      The Transaction Code for all workbooks is RRMXP.
●      The ApplicationParameter property contains the value WBID=<WORKBOOK_ID>.
I have tried this approach as well. When I open this iView, I see the RRMXP transaction in the Internet explorer, but the workbooks still does not open in the BEx Analyzer (Excel)
Any thoughts on where am I going wrong ?
Thanks,
Ajay.

Problem opening BEx Analyzer Workbook (saved in Excel 2007) in Excel 2003!!

Dear all:
I know there are threads about this issue and numerous support tickets have been provided, but we still can't get any Excel 2007 Query to be opened by Excel 2003.
I have tried to save Excel 2007 BEx Analyzer Query into 97-2003 XLS format. But when we reopened (by both Excel 03 and 07), it prompted the warning messages and broke down the query workbook into several sheets with scrambled data. What am I missing here...? According to the support ticket, it seemed pretty straightforward just by saving the format to 2003 XLS, but in reality it just doesn't work as "advertised"
Thank you...!!!
Brian

I have the solution for this.
It works to my environment.
Follow the steps :
1. you must open the xlsx workbook from Bex Analyzer.
2. Save As workbook locally to your PC for excel 97-2003
(Not "save as" from bex Toolbar but from excel)
3. Now save that workbook with Save As->Workbook from Bex Toolbar into your BI database.
Now go to detail properties of your workbook and there you can see the format xls for your workbook.
Good Luck

BI 7.x Bex Analyzer workbook Query Changes

Hi All,
I have question regarding the BI 7.x analyzer workbook.
Have created a 7.x workbook and save the query..runs fine.
The I changed/replaced the key figure on the bex Query using the Query designer.
When I run the workbook, I thought it would automatically pickup the new Keyfigure and display in the workbook;
Can anyone suggest what is the procedure to make to workbook reflect the current query componant changes.
I can run the workbook..but it diplays blanks in the keyfig column?? Do I need to re-design my workbook from scartch.
Appreciate your helpful answers.
Rao

HI,
Open the Work book.
Click on the Design Mode button in teh tool bar.
You will see the table item in teh Work Book.
Right Click on it and say properties.
From the Option of Data provider, click on teh edit button and rebrowse the query.
This way you can see the new KF in the out out.
But if you had and customised navigation in the Work Book it will be rest to the initial view of the query and you need to reset it again.
Regards.
Shafi.

Poor performance when refreshing BEx Analyzer workbook

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