Populating Persons involved for Appropriation Request

Hi All,
I am working on appropriation request workflow. When the user enters the planned value for AR, depending on the value and dept to which he belongs i need to pick up the concerned persons who will be involved in the approval process.
I am implementing BADI definition - APPREQUEST_UPDATE to identify the persons. But i am unable to fill the "Persons Involved Tab" as the badi has only import parameters and not export parameters.
As per my understanding if i fill the "Persons involved Tab" with the persons details SAP will send the workitems to all those involved.
Any inputs in this regard are highly appreciated
Thanks in advance,
Regards,
Lakshmi Narayana

Hi,
As per my understanding, Why dont you write your own custom method that populates the list of agents based on your own business logic(I mean on the initiator's dept) into the internal table ApprovalAgents and sent it back to workflow,
then everything should be taken care.
Add this step after of 'Determine approval givers involved' step of the standard template(WS00300022).
Hope this helps.
Regards,
Raja Sekhar

Similar Messages

Workflow for appropriation requests

Hi friends,
This is regarding the approval process for appropriation requests.
The necessary Event linkage activation, partner determination procedure, appropriation request types, defining of approval levels for AR and other necessary configurations. When I am clicking the "for approval" button, the workflow gets started. But the corresponding person is not getting the mail in his inbox for approval.
Please give a solution asap.
regards
Pratap.V

Hi Sreenivas,
I already did this. Still the problem exists.
Frankly speaking, I know I am making a silly mistake somewhere because I have done all the major settings required. And I am finding it difficult to trace this small mistake. It will ne good if you can send some screen shots of all the configuration required for this.
regards
Pratap

Three level release for appropriation request (IMA11)

Hi
we are using IM for budget control and within IM, appropriation request for budget approval.
we have done the necessary configuration available in IM for budget release but still system not trigering work flow once appropriation request save. we want to sent the approval request is SAP inbox.
experts are requested to revert with steps and T Code to get approval reqest in SAP mail box.
Thanks & Regards

Hello,
Once you are sure that the configuration has been done perfectly, please check whether the system is publishing the event by going through the event log(SWEL). Before checking the event log, make sure that the event trace is on in the system by using the transaction SWELS. Once the event trace is on, save the request again and check for the event in the event log by using the tcode SWEL.
Once an event is publised in the system, use the same as the triggering event for the workflow template and then use the Sendmail step to send a mail to the SAP inbox.
Hope this will help.
Thanks,
Samson

Reporting options for Appropriation Request

Hi Folkes,
Can you please let me know about how we can have a summary of approvals that are in the Appropriation Request ot any view of approvals.
Or do we have any Reporting option to view the summary of approvals in the Appropriation Request.
Thanks,
Jeevan.
Edited by: Jeevan Dondapati on Mar 5, 2008 11:02 AM

Hi Srinivas,
I have some Questions regarding the above issue...
1. Transaction IMR4 appears to show only the current status of an appropriation request. Is it possible to see the sign off history of the appropriation request within that (or the other IMR) transaction?
2. Whether the 3 tables that you have specified can be queried for the sign off details?
IMAK (Appr. Request)
JEST (IQ* - Status)
TJ02T (Text for Status)
3. How do the IMR* transactions relate to the information contained in the IMA11 and IMA12 transactions?
Please provide me the answers.
Thanks,
Jeevan.

BSVW-Appropriation Request WF-Schema missing

Hi
For Appropriation Request WF,I want to configure in BSVW(Customer Setting) for StatusOT :IQ0,BusinessOT:BUS2104 & Event :TO_BE_APPROVED.
Problem is in one system(IDES server) I am able to see the Schema :85000000, but in other system Schema is not getting populated .
Kindly let me know, what need to be done so that the Schema will come automatically when I choose STAtusOT as IQ0.
Thanks
Kakoli

Perhaps this thread will help you?
Triggering event for Appropriation request
Regards,
Sue

Appropriation Request: Status 'In process' after all approvals (IMA11)

Hello,
We are using IMA11 and associated workflow tasks to create and approve a appropriation request. Occasionally, the status of the appropriation request wouldn't change to 'Approved' even after all the approvals. When we look at the corresponding workflow, the status of the task "New status for appropriation requests" would be 'In process'. There would be no error messages shown in the workflow log and there won't be any short dumps.
The same appropriation request, when restarted for the second or third time, would complete without any issues and the status of the appropriation request would change to 'Approved'.
Can someone let me know what could be the reason for occasional failure of the appropriation request workflow?
Thanks,
Surya

Here is another issue for the same workflow approval process.
There are 4 approval levels. Identifying the agent and the approval happens in a loop.
Occasionally, the workitem fails with the message 'Work item XXXXXXXX locked by user XXXXXXX (enqueue error)' The workitem is getting locked by the previous approver. Is there any specific reason for this lock or do I need to add a wait step for each loop?
The approver, approves the workitem from his Business Workplace. I checked other threads, but I am not able to figure out a reason. These are all synchronous processes.
Thanks,
Surya

DMS Object Linking with Appropriation Request (Ecc6.0)

Dear All,
ECC 6.0(ERP 2005)
Steps:- (Error in Object Link for Appropriation Request)
I am opening DIR in change mode
going to object links TAB
attaching object link for appropriation request
saving the DIR
Re-opening the same DIR with Appropriation Req. Object link
going to object link TAB
double clicking the attached object for Appropriation Req.
Error****this does take me to maintained TCODE IMA11 for Appropriation Req. "but it does not display specific attached object"
I mean it is not displaying attached object (Appropriation req.,Variant) it just take me to initial screen of IMA11....
IF any one knows possible solution pls. reply
Regards,
Tushar Dave

Hi Dave,
please change the transaction from IMA11to IMA3 and see if the request is now
displayed. In transaction SPRO under
Cross-Application Components
-> Document Management
 -> Control Data
 -> Maintain Key Fields
the entry for object IMAV should look like this:
IMAV IMA3 POSNR1
I hope this information will help you.
Best regards,
Christoph

How to fill Functional Area on Appropriation request

Hi guys!
We faced a problem to fill standart field IMAK-FKBER (functional area) on Appropriation request. Despite the fact it exists in standart table, there are no standart ways to fill that field through IMA1N or IMA11.
However we assigned FA NG000001 to a Cost center 10000001 and defined that cost center in AR, but still after saving chnages no value changed in IMAK-FKBER?
Does anyone know which organisational units (company code, business area, functional location) effect on the value of functional area in IMAK table? Or is there other way to define FA for appropriation request?
Any help appreciated.

Hi Kir Zu,
I suspect this is an obsolete field, since it makes little sense to be derived from anything at all, while at the same time it is not on the screen.
SAP has a number of obsolete fields even in Customizing activities that allow an entry, but ignored by standard programs.
The best way to confirm it would be to look through ABAP code for AR data save. You can try to populate it with a user exit, but it also makes little sense since the field is not visible.
Also look at the function that creates WBS-element/Order from IMA11, it is passing the master data values to respective WBS/Order and your ABAPer can see if Functional Area is passed or not.
Functional Area makes sense only for Account Assignment Objects used in Financial Accounting, while AR is not an account assignment object.
Regards,
Paulo

Assigning of Appropriation request to Work flow.

Hi Guys,
I am checking work flow for appropriation request, i am getting error WF is not assigned to AR, could you plz guide me where to assign AR to WF in IMG.
Regards,
Bhanu

Hi,
SPRO> Investment Management> AR>Approval>Activate Event-Linkage for Workflow Tasks
Refer:
http://help.sap.com/saphelp_erp60_sp/helpdata/en/2a/f9f294493111d182b70000e829fbfe/frameset.htm
Regards,
Amit

Re: Approving two plan variants in an appropriation request

Hi All
I have created a variant 01 for appropriation request and approved it. I want to supplement the same appropriation request with a new budget. So , I created a new variant , and assigned it to a new plan version...But the problem here is I was unable to approve the new variant...The approval button is grayed out...Can anyone help me out please...Why the system is not letting me to approve the new plan variant.

Hi ,
as I said variants are like quotations, so you have to maintain it...........
in case of rolling up plan values you have to select respective status profile before rolling up respective variant version or variant version range....... (IM34)
1. approved status profile...
2. created status profile..
3. released status profile...... like that
- give both CRTD & APPRD versions in IM34... select status profile for approved & roll up
then check in IM36 ...
Regards,
Venkatesh

Batch appropriation request?

hi experts,
if i can use shdb or others to create a batch program for appropriation request,i have tried shdb,but strangly after i click the 'create buttom',the processing is finished
best regards
zlf

use bapi
call function 'BAPI_APPREQUEST_CREATE'
        exporting
           appropriationrequest_in = APPREQ-APPROPRIATIONREQUEST_IN
           apprequest_type = APPREQ-APPREQUEST_TYPE
           controlling_area = APPREQ-CONTROLLING_AREA
           MASTER_DATA = MASTER_DATA
           VARIANT = VARIANT
           plan_total = plan_total
        tables
            partner = PARTNER
            plan_year = plan_year
            ASSIGNMENT_TO_POS = BAPIAPPREQEXPPROGASSGN
            RETURN = return.
    if return[] is INITIAL.
     commit WORK.
     WAIT UP TO 30 SECONDS.
      call FUNCTION 'BAPI_TRANSACTION_COMMIT '.
      message '????' type 'S'.
    else.
      message '????????????,' type 'E'.
    endif.
Edited by: lf z on Oct 26, 2009 8:32 AM

Not able to change plan value in appropriation request

Dear Gurus
I am not able to the change the investment cost in plan value tab after creating an appropriation request. We have done an upgrade from ECC6 to EHP6. Earlier we were able to change. We want to change the plan value ,since an approximate value is entered while creating and later, on we change the value to the cost incurred.
Please help
Regards
Vidhyadharan

Hello Vidhya,
Also check below SAP note
1884400 - Unable to change the ECP cost estimate
201517 - Updating plan values for appropriation requests
Regards
Tushar

Appropriation Request Statuses

Is it possible to restrict the authorization for Appropriation Requests using just system statues.
e.g. Planner created an appr req. He should be able to change the appr req as long as the system status is 'Created'. but once he set the status to 'For Approval' and sent the appr req for approval process, he shouldn't have the flexibility to change the master data during approval process. how do i restrict this?
Is there a database table where appropriation request statuses are saved?
what would be the criterion if i had to create a custom authorization object?

Hi Ravindra,
You can achieve this with a combination of System & User Status. Do as below;
1. Create a status profile and assign to object type Appropriation request
2. Create one user status as 'Created'. Set it as initial status.
3. Create other user status as 'For Approval'. In Business Transaction screen, for transaction 'Submit for approval' tick the Radio Button 'SET'. The effect will be that as soon as user Presses 'For Approval' , this corresponding user status will be set-up automatically.
Now in this user status 'For Approval' restrict whatever Biz Transaction you want to restrict.
Any user who uses these statuses will need to have following authorization objects in their profile
1. B_USERSTAT
2. B_USERST_T
with regards,
Ravi Shrivastav

Archive appropriation request

Hi Gurus
I wanted to archive appropriation request. I don't know how to proceed can anybody guide me on the following points
How to find out all closed appropriation request - any standard report
Should I post the statuss deletion for all appropriation request - if so how to go about
How to archive these status updated appropriation request.
Can I refer or open the archived appropriation request at a later stage
Pls help
Regards
vidhyadharan

Hi Paulo,
As per your advice, I executed IMR6(Master data list for Appropriation request) , the system status was either rejected or approved. Then I executed IM_LKZS to set deletion indication for selected AR's. it is ending up with error as "Deletion flag not yet set". How do I set the deletion flag for the selected AR moreover if I executed IMA4N, the AR is deleted from the DB
Please advice how to proceed.
Regards
Vidhyadharan

Appropriation request planning

Hi All,
Where can I go to plan against an appropriation request per month? Currently I can only plan per Year.
Regards,

You can only plan overall and annual values for appropriation requests. It is not possible to plan according to cost elements or revenue elements as you can on orders or WBS elements (specially detailed cost planning per month).
If these methods of determining planned costs are not detailed enough for you, then you can use the functions of Easy Cost Planning for detailed cost planning directly on the appropriation request.
Prerequisites
You have to enter a costing variant in the planning profile for cost planning of appropriation requests. This planning profile has to be entered in the appropriation request type (in the Cost and revenue planning group box).
You can create a cost estimate for any appropriation request variant, which does not yet have a cost estimate and for which there are no plan values outside of the planning interval. Set up the planning interval in the planning profile for cost planning so that planning in the past is also possible.
The appropriation request type has to allow either only projects or only orders as measures.
If you want to copy the cost estimate to the measure later, then you have to set the Copy cost estimate indicator in the appropriation request type.
You edit planning profiles in Customizing for Investment Management. Choose Appropriation Requests -> Planning -> Cost Planning -> Maintain Planning Profile for Cost Planning.
For appropriation request types, choose Master Data -> Control Data -> Maintain Appropriation Request Types.
If these preconditions for costing are not fulfilled, then you cannot jump from the appropriation request to Easy Cost Planning. The system suppresses the necessary pushbutton in that case.
Features
You can enter only one cost estimate for each appropriation request variant.
The overall value that results from the cost estimate can be divided into investment costs and overhead costs on the basis of the investment percentage rate. The system multiplies the combined costs from the cost estimate by the investment percentage. The result is the amount of investment costs.
Once you have entered a cost estimate for a variant, you can no longer change the overall plan values manually. Any changes have to be made in the cost estimate. Only by deleting the cost estimate can you make investment and overhead costs available again for manual processing.
Revenue planning is separate from the cost estimate. Therefore you can still process revenue amounts even if you created a cost estimate.
For general information on the costing method, research on Easy Cost Planning further.
Regards,
Ammar
Moderator: Nice copy-paste from help.sap.com. Unfortunately, it's not allowed

Populating Persons involved for Appropriation Request

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