Posting an adjustment Invoice

Hi MM Gurus,
I might probably asking you a silly & pretty easy question.
For the PO, the GR qty & IR qty is same but the amount differs. Now I am looking
to post a second invoice for the difference amount.(I haven't checked into details yet as I know the system is configured to block them anyway but the user says that they got few of them)
The options I got are:
A) Post an adjustment invoice for the difference amount (if I could??)
B) Reverse the existing Invoice and create a new one.
C) Raise a credit note for the difference amount.
The first one would be easy neverthless!!
Thanks in advance for your solutions.
Regards,
Madan

Hi,
If you are saying that the Invoice that has been posted already was for the wrong value but the qty was correct and you now therefore want to post an additional invoice but JUST for the xtra value and not for any extra qunatity.
Then you need to use Subsequent Debit (from the pull down list on the first screen of MIRO)
Just enter the amount that this extra invoice is for and reference the PO as if you were posting a normal invoice. Then enter the FULL qty that this extra charge relates to (this will have no effect on the qty invoiced because you are posting a subsequent debit, but the system needs to know the full qty so that it knows how many to spread this extra cost across.
It is made a bit clearer if you substitute the words "value only" for the word "subsequent".
Because a subsequent debit is a "value only" debit (and in this case a debit is an "Invoice")
So a Subsequent Debit is the same as saying a "value ONLY Invoice"
Steve B

Similar Messages

Adjustments in CO for posted FI documents/invoices

Dear,
We are posting FI documents/invoices through an interface, using a BAPI. This BAPI allows us to enter the Foreign currency amount and the exchange rate.
Because the external application creates FI documents with minor exchange rate differences, we also take over the Local currency amount via a workaround.
This means: for example, that an invoice is posted with
foreign currency amount = 1500
exchange rate = 1,5911
local currency amount = 2387,13
(while calculated correctly, the local currency amount should be 2386,65)
Each FI (finance) posting generates a posting in CO (controlling).
The problem now is the Controlling document that is posted (controlling document always posted in local currency): SAP recalculates the local currency amount, via the foreign currency amount and the exchagne rate...
Result: the local currency in controlling is 2386,65, while it should be 2387,13 to be in line with FI.
Anybody has any idea how/if we could change the local currency amount posted in controlling document somehow?
Because it is strange that FI is not in line with CO... this should not be the case of course, reporting is to be done based on CO, not on FI so this creates... problems.
Is there any way that someone would know that we can fix it so that also controlling takes over these local ánd foreign currency amounts during the posting to CO instead of recalculating them itself?
Many thanks in advance!

Yes, that is true.
But the idea is that they want to display the exchange rate that is "used"/valid that day or period, yet taking over the amounts as they are.
So it would have to stay like this:
- Local currency amount taken over
- Exchange rate from the document taking over (this value can be divergent from the local/foreign curr amount, due to rounding differences).
- Foreign currency amount taken over
In CO, we would also need to adjust the amount to the local currency amount of the invoice instead of the recalculated amount by SAP.
Is it in any way possible to adjust this amount?
The solution would be to still use our custom built program to read in the information and make the postings and after the posting was done, adjust the CO document (if this is possible...) by an update of the program.
As each posting in FI of either an invoice, credit note or GL document automatically creates a CO document.
Anyone an idea on how to adjust an (automatic posted) CO document please?
Thank you very much

Error while posting depot excise invoice

Dear SAP Experts,
We are continually facing the following error while posting "Depot
Excise Invoice" on Production sever
"Error in allocating Depot Invoice number interval not found Number
object J_1IDEPINV"
Message no is 8I336
We have already maintained the number interval for the above object i.e
J_1IDEPINV with respective series group 62.
Here is the business process:
1. First, we make transfer posting thr MB1B. We get material doc no
2. Second, we make selection for RG23D for this material doc thr J1IJ.
RG 23D register gets updated
3. Third, we make verify/post thr J1IJ itself. Here we are getting the
error when we post it.
Please do needful.
Its an urgent isue
Regards
Tushar

hello,
In transaction SNRO check number range for object J_1IDEPINV. There you choose number intervals abd check number intervals.
Regards
Kedar Kulkarni

Posting a Parked Invoice

Hi All,
I am developing a report to post the parked invoices.
For this i have used the function module 'MRM_INVOICE_READ' and the function module 'MRM_PARKED_INVOICE_POST'.
But when i select a parked invoice from the ALV Grid display and click on the post button i get a warning message like 'Invoice quantity greater than PO Quantity(NO GR)'.
Can anyone suggest how to overcome this or is there any other function module to POST the parked invoice.
In this case there is no GR done for the Purchase order.

Hi,
this is how i see it:
parked invoices can only be posted when they have no errors.
With the simulation button you can display all errors available.
In your case you receive the message: Invoice quantity greater than PO Quantity
go to the invoice in question via MIR4 + F7 and correct the error.
You have two options:
1.- decrease the amount to be invoiced.
2.- increase the amount of the po.
Check as well how tolerances are set in your system.
Best regards.

Text in accounting document posted against Excise invoice

Hi,
We have a requirement that the accounting document posted against excise invoice ( J1IEX) should display a text ( Vendor name and PO No.).
We have tried entering the text at the time of capture and posting the excise invoice.But this does not reflect in the accounting document text field.
However we can maintain the same afterwards from transaction FAGLL03.
Is there any option that we can maintain the same at the time of capturing and posting the excise invoice.
Also,if I think of defaulting the same ( Vendor name and Po no) is ther any user exit OR BAPI.
Rajesh

hi
yes is their in this go to spro->img->Logistics - General->Tax on Goods Movements->India->Basic Settings->Maintain Excise Groups
in this for your excise group in *migo settings please put the tick mark in post ei in migo the at the time of migo only the excise invoice will be posted. no need of doing the ji1ex here.
Thanking you

Accounting documents are not posted for Excise invoice

Hi,
1. The Excise invoice has been created with reference to F2 invoice but the accounting documents is not posted for excise invoice, what is the settings needs tobe maintained to post the accounting entries to excise invoice..?
2. where we will maintain number ranges for excise invoice..?
Thanks
Rao..

hi
1. The Excise invoice has been created with reference to F2 invoice but the accounting documents is not posted for excise invoice, what is the settings needs tobe maintained to post the accounting entries to excise invoice..?
Not sure but can u try to relese this to accounting
2. where we will maintain number ranges for excise invoice..?
Excise invoice number range is depend on Excise series group.
T-Code : SNRO
Following is the No. Range Objects related to Excise, select the proper no. range object as per your requirement.
J_1I57FC - 57FC Number Range
J_1IARE1 - ARE1 Doc No object based on Series Group
J_1IARE3 - ARE3 Doc No object based on Series Group
J_1IBOND - Excise Bonding: Bond number object
J_1ICERT - Withholding Tax Certificates (India)
J_1ICHLNNO - Internal number range for challans
J_1ICONPLA - Consolidated PLA serial no. generation
J_1IDEPINV - Excise Invoice Number for Depot Invoices
J_1IEXCEXP - Export excise invoice number range
J_1IEXCINV - Excise invoice number
J_1IEXCLOC - Local excise invoice numebr range
J_1IEXCTST - Excise invoice with intervals
J_1IEXINEX - Excise invoice number for export
J_1IINTNUM - Internally document number to be generated
J_1IINTPR2 - Despatch serial number
J_1ILIC - Excise Bonding: License number object
J_1IPLA2 - PLA part II number range object
J_1IRG1 - RG1 Number range object
J_1IRG1_T - No. Range for RG1 - Excise group / Material
J_1IRG23A1 - RG23A part 1 no. range object
J_1IRG23A2 - RG23A part II number range object
J_1IRG23C1 - RG23C part I number range object
J_1IRG23C2 - RG23C part II number range object
J_1IRG23D - Folio Numbers for RG 23D
Check the link
Re: Excise Invoice Number Range
excise invoice and domestic invoice sharing same number range

Is it possible to post the Excise invoice previous month date.

Dear All,
We want to post a excise invoice with previous month date. Is that possible?
We have created a billing document (VF01) last month (October) and not created Excise Invoice (J1IIN).
Now our finance people requirement is to create the excise invoice with last month date.
Kindly let me know whether it is possible.
Regards,
Mullairaja

Yes quite possible provided your FI period is still open. Once you execute J1IIN and clicked the tab "Billing", you can see a field Posting Date where you maintain the billing document date itself if FI period is open.
But from excise point of view, this is wrong due to the fact that excise returns should be submitted on or before 3rd of every month in which case, the excise team would have submitted the returns for October.
thanks
G. Lakshmipathi

Error while posting Vendor Excise Invoice

Hi
Balance in transaction currency
Message no. F5702
Diagnosis
A balance has occurred in transaction currency 'INR' with the following details:
Exchange rate '00', amount ' 18.16' and currency key 'INR'.
The data in the transaction currency were transferred from the calling application.
System Response
Your data cannot be processed in FI.
Procedure
The error is probably in the calling application.
Kindly give the solution
Regards
Pratap

Hi all,
There is no excess amount in the transaction.
IN Po Excise value@8%: 1,815.88
Ecess@ 2% on EXcise:36.32
HecesL:1%: 18.16
This is how it is.
Before this i have posted one thread on Part I does Not Exist, based on this i was in the forum and i found in one thread to cancel the GR and cancel the Excise Invoice if Part II has not been posted.
When i have done this it has given me one message that Reverse the availed Cenvat Credit - basing on this i am trying to post Vendor Excise Invoice and then i have to cancel the Internal Invoice.
This is what i have done.
So kindly let me know where i am wrong.
Regards
Pratap

Automatic posting of excise invoice in case of deemed export

Hi All,
We have a scenario of Deemed export.
Our client want automatic posting of excise invoice at the time of billing for all scenario.
Its working fine for domestic and export sales. But in case of deemed export system is not picking the correct excise invoice type.
I have maintained settings in Defaulf setting for excise group and series group. For deemed export i have used separate shipping point also.
Request you to guide in this case.
Its urgent.
thanks in advance.
Full points will be awarded to all answers.
Kind regards,

Dear Ravi
As you would be aware as for as generation of excise invoice is concerned, it is based on series group. So have you maintained a seperate series group for deemed export. If so, once again check in Default Excise Group and Series Group that you have assigned the new series group to your sales area.
Since also you said that it is working fine for domestic and exports, it is always better to compare the settings with the one for Deemed exports. I feel somewhere the settings is missing for deemed exports.
thanks
G. Lakshmipathi

CIN: How to check the material document posted without excise invoice

Hi Guru,
Please advise how to check the material document posted without excise invoice.
I have tried tcode J1I7 but it seems start to collect the excise invoice first and then material document.
But my case is to find the material document WITHOUT excise invoice for internal tracking purpose.
At the moment we start from tcode MB51 to get the list of material document and check in J_1IEXCHDR / J_1IEXCDTL
Best regards,
Pakorn

Hi,
Try creating a Query in Tcode SQVI by combining tables MKPF and J_1IEXCHDR/J_1IEXCDTL for your requirement.
Check these threads how to create Query.
http://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/6018c1ae-8c44-2d10-6ea9-c3fad2c82880?QuickLink=index&…
http://ptgmedia.pearsoncmg.com/images/9780672329029/samplechapter/0672329026_CH03.pdf
Regards
Binoy

How to generate 3 payment due dates& 3 posting against single invoice?

Hello Experts,
Kindly provides some inputs on below requirement.
For example :- In the Utility Bill,
Consumption months: June, July, August
Meter Reading taken in August
Billing Months: September, October, November
Bill generated in August
Consumer receives the bill on September month
Payment Due dates: 12 Sep 2009, 12 Oct 2009 and 12 Nov 2009
Issues-:
1.How to generate three posting against single invoice?
2.How to generate three payment due dates for above postings in three consecutive months since payment due date logic is incremental in nature here, e.g.
1st due date = posting date + 15 days
2nd due date = 1st due date + 30 days
3rd due date = 2nd due date + 30 days
Requirement description:-
The utility generates bill quarterly for domestic consumers. For such consumers, the utility takes reading from the consumers premises after end of consumption period (quarterly ) and generates bill on the 1st billing month (here 1st billing month is September).
In the bill the utility divides total consumption into three parts (considering each part for each consumption month) and calculates all charge heads separately on each part. It however, consolidates and generates a single bill having three rows, each row showing charge heads of each consumption month and also net and gross amount to be given for each consumption month.
Moreover, three postings have to be generated in FICA against that single bill. Also, it provides three due dates to the consumer, each date falling in each billing month, to pay the above three net amounts respectively. Dunning and other activities should be triggered if the consumer fails to pay the stipulated amount by corresponding due date.
Looking forward for valuable suggestions
Thanks in advance
Regards,
Vaseem
Moderator note - question reposted - OP notified of violation Issue on quarterly bill
Edited by: William Eastman on Jun 3, 2010 3:25 PM
Edited by: William Eastman on Jun 3, 2010 5:01 PM

Hello Experts,
Kindly provides some inputs on below requirement.
For example :- In the Utility Bill,
Consumption months: June, July, August
Meter Reading taken in August
Billing Months: September, October, November
Bill generated in August
Consumer receives the bill on September month
Payment Due dates: 12 Sep 2009, 12 Oct 2009 and 12 Nov 2009
Issues-:
1.How to generate three posting against single invoice?
2.How to generate three payment due dates for above postings in three consecutive months since payment due date logic is incremental in nature here, e.g.
1st due date = posting date + 15 days
2nd due date = 1st due date + 30 days
3rd due date = 2nd due date + 30 days
Requirement description:-
The utility generates bill quarterly for domestic consumers. For such consumers, the utility takes reading from the consumers premises after end of consumption period (quarterly ) and generates bill on the 1st billing month (here 1st billing month is September).
In the bill the utility divides total consumption into three parts (considering each part for each consumption month) and calculates all charge heads separately on each part. It however, consolidates and generates a single bill having three rows, each row showing charge heads of each consumption month and also net and gross amount to be given for each consumption month.
Moreover, three postings have to be generated in FICA against that single bill. Also, it provides three due dates to the consumer, each date falling in each billing month, to pay the above three net amounts respectively. Dunning and other activities should be triggered if the consumer fails to pay the stipulated amount by corresponding due date.
Looking forward for valuable suggestions
Thanks in advance
Regards,
Vaseem
Moderator note - question reposted - OP notified of violation Issue on quarterly bill
Edited by: William Eastman on Jun 3, 2010 3:25 PM
Edited by: William Eastman on Jun 3, 2010 5:01 PM

Internal error Occoured while posting A/P Invoice

Hi Experts,
While posting A/P Invoice. I am getting the following error message and I am unable to add the document.
"Internal Error (512) Occoured [Message 131-183]
Please do the needfull.
Thanks & Regards,
Srikanth.

Hi......
Please drop all the FMS and SPs applied at AP Invoice Form and then try to add......
Hope this will solve the problem....
If problem with FMS then you need to re create....
Regards,
Rahul

Problem while 're-posting' a cancelle Invoice with Exchange Rate Difference

Hi Gurus,
We are facing a problem while re-posting an Invoice with Exchange Rate Difference. I say re-posting because this invoice was previously posted and reversed on the same date. Here is the scenario along with the relevant postings:
1)
G/R is posted in September when the exchange rate for dollar was, say, Rs. 49 = 1 USD.
Posting:
Service A/C.....100 USD (Rs. 4900)
     To SR/IR Clearing A/C...100 USD (Rs. 4900)
2)
MIRO is done in October, when the exchange rate was, say, Rs. 48 = 1 USD. Thus, the exchange difference posting was done in the respective accounts.
Posting:
SR/IR Clearing A/C......100 USD (Rs. 4900)
     To Vendor A/C...........90 USD (Rs. 4320)
     To TDS A/C..............10 USD (Rs. 480)
     To Exch. Difference A/C. 0 USD (Rs. 100)
This was the correct entry, however we missed out some TDS codes and thus needed to reverse this entry and repost it.
3)
Now this invoice was reversed (T.Code MIRO) in october itself on exactly the same date on which invoice was created, and it resulted in the following postings:
Vendor A/C......90 USD (Rs. 4320)
TDS A/C.........10 USD (Rs. 480)
     To SR/IR Clearing A/C...100 USD (4800, i.e. 48 * 100, Rs.48 being the exchange rate in october)
4)
Now when we try to post MIRO again, it is posting the following entry:
SR/IR Clearing A/C......97.96 USD (Rs. 4800)
Exch. Difference A/C.....2.04 USD (Rs.    0)
     To Vendor A/C........... 85 USD (Rs. 4080)
     To TDS1 A/C............. 10 USD (Rs. 480)
     To TDS2 A/C............. 5 USD (Rs. 240)
This is a wrong entry. SR/IR clearing A/C should have been debited by 100 USD (Rs. 4900), and the Exch. Rate difference account should have been credited by 0 USD (Rs. 100)
Can someone please help us with this. What the system seems to be doing is, that when the Invoice was reversed, the value that got reversed for SR/IR Clearing A/C was 100 USD but with Rs. 4800 instead of Rs. 4900. Now, when we try to repost the invoice, the system divided this value by the exchange rate prevalent in September, i.e. Rs. 49, thus the resultant value 97.96 USD (i.e. 4800 / 49).
Please help.
Thanks!
Regards,
Angad Nagpal

Solved.
The final entry is correct, as the net result in the G/L balances is the same. For further information please refer to notes 116250 and 46564.
Thanks!
Regards,
Angad Nagpal

Issue in Posting of Vendor Invoice

Hi
I am having an issue in posting of vendor invoice. In simulation mode, the system is showing the correct calculation of TDS amounts. but when I am trying to post the Invoice , the TDS entries created by the system are deleted and system gives:
Error Message - The excise year could not be determined for generating the numbers for TDS certificates. The number range is linked to the Excise Year and not on the financial year directly.
Procedure - Check the customising done for the company code in the India version IMG. Maintain the start month for the excise year correctly.
There is no error for other company codes in the system and this happens for only one company code.
Under the India version for extended with holding tax , we have maintained the withholding tax number group and SAP Script forms , assigned number range to number groups and maintained number ranges for the company code.
Pls suggest
Regards
Sanil Bhandari
TDS Certificates. The number ra
on the financial year directly

Hi,
Just check if in the Withholding tax Type configuration - The Withholding tax certificate check box is checked. Just read the help for what is the implication of ticking that checkbox. This may be the problem.
Cheers
V.Krishnan
(assign points if useful)

Exchange rate coefficient on the basis of latest posting date in invoice.

Hi,
I have one query on posting date(picking of exchange rate coefficient from TCURR table) in invoice verification. Please help.
Conditions are--
vender and company code are not in same currencies(ex-USD and INR). exchange currencies are maintained perfectly on every month 1st ie co-efficients in TCURR table ie OB08
Query---
1.At the time of parking invoice suppose i enter the date 20th august and i have posted that invoice as parking. It is converting the local currency as per 8th month exchange rate.
2.And at the time of final posting the invoice supose i posted that date as 10th September. Business wanted that converting the local currency as per 9th month exchange rate But now local currency is converting on the basis of initial entry of posting date ie 8th month only.
Please advise and guide what configeration that i have to set for picking the exchange rate coefficient on the basis of latest posting date in invoice verification.
Thanks & Regards,
MadhuBabu.

Hi
I dont think it is possible as once you enter posting date while in parking invoice screen, on that date exchange rate will be calculated and it wil not be different at time of posting invoice. Instead of parking, you have to directly post with current posting period.
Thanks

Posting an adjustment Invoice

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