Posting to material accounts without purchase order

I've solved the problem.
Edited by: Sven Kueter on Apr 28, 2008 5:22 PM

Hi,
Check your OBYC settings whether BSX and the WRX transactions has GL accounts assigned from your company code.
Also you can achieve GR quantity more than PO quantity through the Tolerances defined.
Check with your MM consultant, he would be the right person to help you out.
Thanks & Regards,
Ravi Kumar

Similar Messages

GTS 7.2 - Error with account assigned purchase order without material

All,
I am creating an account assigned purchase order without any material master in the feeder system (ECC 5.0) and it a standard SAP functionality.
I am getting the following GTS related pop up message and documents are posted to technically incomplete documents in GTS 7.2.
"Legal Control: Custs Prod. Mast. Required
Material "
Any ideas on how get rid of this error message
Edited by: James Puzon on Oct 3, 2008 9:32 PM

James,
Even though material numbers are not mandatory on POs in the feeder system (ie in ECC) they ARE mandatory in SAP-GTS.
This means that every line item (PO, SO, delivery) that is sent to GTS for compliance screening or Customs processing MUST have a material number in the feeder system. You have a couple of options to resolve this:
1. Always use a material number on all transactions that you enter in your feeder system if they are exports or imports (ie relevant for GTS). You can create service materials or "dummy" materials in ECC for items such as user manuals, warranties or installation services that are part of a particular shipment.
2. You can add logic in the interface for GTS to always transfer a particular material number to GTS if the material number is blank on the line item of the feeder system document. Ideally you would want to link this custom logic to a custom maintenance table in ECC so that you can easily change the material number that is sent to GTS without having to change the code.
3. Override the error message by changing the message type to a warning or informational message (not recommended because this would require a small code modification because I don't think the message type is configurable for this error). Even if you did make this code change you would likely run into more issues in GTS because license determination and other GTS services need a material number to function properly.
Hope this helps.
Sascha

Post vendor Invoice without Purchase order.

Hi all
good afternoon
how can i post vendor Invoice without Purchase order.
And any option
Regards
Manju

Hi,
Use following transactions to do so;
1. MIGO - Goods Receipt > Others
Here use movement type as "501" and enter material, vendor, quantity, Plant, storage location, etc... manually and post the material document.
Here following A/c entry will appear;
(BSX) Stock Account - Dr
(GBB-ZOB) Expense A/c - Cr
2. FB60 - Post Vendor Invoice
Here following A/c entry will appear;
Vendor Account - Cr
Expense A/c - Dr
3. F-53 - Post Payment w.r.t. the Invoice posted in step2.
Here following A/c entry will appear;
Vendor Account - Dr
Bank Account - Cr
Note: - If you don't want to carry out inventory transactions then follow only steps 2 & 3.

Receipt material without purchase order

Dear ALL,
We want to create material receipt not without purchase order and try it by movement type 501 and its created. but problem is if material moving average is 0 then system post material without any account entry. now i want system restrict to user if value is 0 for posting.
Regards,
Mukesh

Hi.
Use the following logic in the system.
At the time of the creation of the material document pass the material number in the MBEW table with the entries as :
Material
Valuation area = equal to the plant number
check the material price = moving average or standard price.
in case both the material prices are 0 then display the error message in the MIGO screen. It will stop posting the 501 movement type.
I hope this helps

Material Return from 542 movement type without purchase order

HI Expert
I have a problem regaring material return from vendor through 542 mov type against purchase order.
when i transfer material to vendor with mov type 541. and after grv if we return material from vendor against purchase order.
system doesnot allow to return material against purchase order. it allows mov type 542 for returning material from venodr without pruchase order.
Suppose we have 10 quality for a component to transfer vendor we take grv and issue 5 qty through 543 move type automatically. if we want to take return 5 remaining qty from vendor against purchase order .
system doesnot allow to return component from vendor against purchase order.
but allow to return component from vendor without purchase order.
vendor stocks becomes less but purchase order still open for open quantity.
how we could control vendor's returing material with the reference of purchase order after grv.
with regards
sanjay agrawal

HI,
Are you creating return Po for subcontracting vendor with item category L.?
we used movement type 541 to send material to vendor ,now you want movement type 542 in system means take back from vendor?
I don't think so it will make work and make any sense
why you are not adjust your component with subcontracting adjustment in sap mm
check following link
[http://help.sap.com/saphelp_470/helpdata/en/4d/2b908943ad11d189410000e829fbbd/content.htm]
Regards
Kailas Ugale

Invoices without purchase order reference

Hi,
How to post Invoices without purchase order reference.
Utsav

hi,
You can post the invoice in following two ways:
1. Activating the G/L account tab and material tab near to PO reference tab...by this you can post the invoice to the given G/L account or material account...
To activate the tabs go to:
SPRO --> MM --> Purchasing --> PO --> confiure postings directly to G/L account or material account...
For this go to MIRO --> Enter the Base line date, payments terms and invoicing party and later enter the details in the G/L account and material data tab...and then save the invoice...posting will be done...
2. the second way is you can reference other documents as given above and post the invoice...If none of the docs exsist then above process is better ...
Regards
Priyanka.P

Capture Excise Invoice w.r .t Without Purchase order

HI
When i try to post J1IEX i.e Capture Excise Invoice w.r .t Without Purchase order i am getting the following error message :
Balance in transaction currency
Message no. F5702
Diagnosis
A balance has occurred in transaction currency 'INR' with the following details:
Exchange rate '00', amount '            1.000-' and currency key 'INR'.
The data in the transaction currency were transferred from the calling application.
System Response
Your data cannot be processed in FI.
Procedure
The error is probably in the calling application
Please help me to solve this issue
Thanks & Regards,
Mani

Hi,
check in cin-basic settings- co code settings , there will be a check box "Rounding duty on procurement" , pls tick mark this and check it..
otherwise check in debit / credit selection for EWPO trans type . as per blw in - Logistics General  Tax on Goods Movements  India  Account Determination  Specify Excise Accounts per Excise Transaction
EWPO           Credit     CENVAT clearing account
EWPO           Debit     RG 23 AED account
EWPO           Debit     RG 23 BED account
EWPO           Debit     RG 23 ECS Account
EWPO           Debit     RG 23 NCCD account
EWPO           Debit     RG 23 SED account and ECS and SE CESS
Edited by: Jayakumar Raju A.S on Aug 19, 2009 6:36 PM

Unable to post to consumption account in sales order creation

Dear Members:
It's a struggle for a while, that I am getting error - "not possible to determine consumption account" , "the system was not able to determine a consumption account for purchase order item with acc assignment" and suggresting to address "GBB" posting key- while creating sales order in VA01.
This is when generating sales order for make-to-order BOM item with header-item item categories as TAQ-TAE with sched. line "CS" attached to TAE (forcing it to generate purchase requisition). Also I have GL accounts entered for GBB posting key in AUF/BSA/VKA.
Could someone please give clue where I am going wrong - appreciate very much.
Thanks
Atanu

I had also faced the same problem.Please do the following,
Logistics - General> Material Master> Basic Settings> Material Types> Define Attributes of Material Types
You will reach to this screen
Select the Material type and check for the Quantity /value update for the material type.
I maen here you should put tick mark infront of your plant.
I hope this will help you.
Regards,
Shrikant

Who is using SRM Invoice without Purchase Order?

Hello,
I want to implement SRM Invoice without Purchase Order as a method for our employees to enter their own non-purchase order invoices into SRM instead of having Accounts Payable enter them into R/3. The invoices would then go through financial approval workflow before posting in R/3 and being eligible for the next appropriate cheque run.
This will be a change to our corporate policy and I would like to connect with other companies who are allowing employees to enter their own invoices to find out whatever information or suggestions they can pass along to me.
Few facts:
We are running SRM 5.0 Classic with R/3 ERP 2005.
The invoices are for $3,000 or less.
We have Head Office plus many remote locations.
We would still send the invoices to Accounts Payable for retention.
Thank you,
Corinne Taylor

Hi Taylor,
We can enter the Invoice with out purchase Order also. But you need Invoice management system in SRM.
The Below document may help you and guide you further how to achieve.
Technical Description and Configuration Information
Purpose
The Business Package for Invoicing Clerk provides the possibility to use the Invoice Management System in the Portal. The Invoice Management System (IMS) allows you to process incoming invoices
(with and without purchase order) on the basis of exceptions.
Prerequisites
This document is intended to guide an administrator through the steps required to install and configure the Business Package for Invoicing Clerk. Previous knowledge of SAP architecture and systems, as well as a fundamental knowledge of the Internet and associated technologies are prerequisites.
To use the Business Package for Invoicing Clerk, the SAP SRM Server 5.5 must be installed in one of following ways in SAP ERP 2005:
·        SAP SRM Server as an add-on to SAP ECC Server (product instance SAP ERP 2005 SAP ECC) to run Supplier Relationship Management (SRM) in one client of the ERP system.
·        SAP SRM Server as a separate component to SAP ECC Server.
It is essential that you familiarize yourself with the contents of the corresponding Master Guide before starting to install the Business Package! All relevant system prerequisites are listed in the Master Guides.
You can find these guides for mySAP ERP and mySAP SRM on the SAP Service Marketplace at service.sap.com/instguides ®Installation & Upgrade Guides ® mySAP Business Suite Solutions:
●      mySAP ERP ® mySAP ERP 2005 ® Planning
●      mySAP SRM ® Using SRM Server 5.5
For more information on configuration, see SAP Solution Manager ® mySAP ERP 2005 ® Roles for the SAP NetWeaver Portal ®Invoicing Clerk. See also, mySAP SRM configuration information in SAP Solution Manager: Configuration ® mySAP SRM 5.0 ® Basic Settings for mySAP SRM.
See SAP Note 731386, Import of business packages with SAP NetWeaver. This note describes how to import business package EPA files into the SAP EP and how to install business package SCA files using the Software Deployment Manager.
Integration
The Business Package for Invoicing Clerk provides intranet/Internet access to several integrated backend systems. These include:
·        SAP SRM Server 5.5
·        SAP ECC 6.0
·        SAP Business Information Warehouse (BW) 7.0 (BI Content 7.2)
Prior to beginning your installation, you should establish which components are
required in your system landscape.
Architecture
The architecture of the business package is represented in the figure below:
Landscape: Business Package for Invoicing Clerk
Process Flow
Roles, Worksets, Pages and iViews
The following objects are available:
Role Invoicing Clerk
com.sap.pct.erp.invclerk.invoiceclerk
Workset: Invoicing
com.sap.pct.erp.invclerk.invoicing
Invoice iView
com.sap.pct.erp.invclerk.create_invoice
Credit Memo iView
com.sap.pct.erp.invclerk.create_creditmemo
Subsequent Credit iView
com.sap.pct.erp.invclerk.create_subcredit
Subsequent Debit iView
com.sap.pct.erp.invclerk.create_subdebit
Invoice/Credit Memo iView
com.sap.pct.erp.invclerk.search_invmemo
Invoice Management iView
com.sap.pct.erp.invclerk.bbp_inv_main
Invoice Post Processing iView
com.sap.pct.erp.invclerk.invpostpro
Related services iView
com.sap.portal.navigation.worksetmap.RelatedServices
Document Overview iView
com.sap.pct.erp.invclerk.doc_overview
Document Quick Access iView
com.sap.pct.erp.invclerk.doc_qaccess
Excessive Invoice Document iView
com.sap.pct.erp.invclerk.invoice_report
Workset: Reports Overview
com.sap.pct.erp.invclerk.reporting
Reports Overview
com.sap.pct.erp.invclerk.reports
Workset: Service Map
com.sap.pct.erp.invclerk.service_map
Service Map iView
com.sap.pct.erp.common.servicemap
Thanks & Best Regards
Girisha M S

GR without purchase order?

Hello!
Is there any problem to implement GR, without purchase order, this may have an impact in Finance?
Thanks for you help

Hello,
You can use movement type like 561 for good receipt without PO but you can not invoice receipt with using MIRO. You must enter this invoice with using FI transaction like FB60. After good receipt without PO, system generates a FI document with 2 line items.
Stock account debit 1000 $
A dummy account credit 1000$
Then invoice receipt you must close balance for dummy acount. (With using FB60, post manually invoice)
A dummy account debit 1000 $
vendor credit 1000$
But Why don't use PO?
Regards,
Burak

Inventory receipt against account assigned Purchase order

Hi,
When we do the MIGO-GR against a normal purchase order, we debit the inventory and credit the GR/IR clearing account. I would like to know whether we can post the same entry while doing the MIGO-GR against an account assigned purchase order.
If there is any work around please let me know.
appreciate any inputs on this.

Hi Kishore Kumar
When you have an account assigned PO, the GR entry cannot be
Inventory A/C Dr and GR/IR A/c Cr
It can be either debit to Consumption Account or any exps A\c and credit
to GR/IR
Regards
Chandrasekaran

Acct determination for Account-assigned purchase order with keys not define

Hi,
I'm trying to post an IDOC of type BBPIV through XI to an R/3 system.
The posted idoc in R/3 is in status 51 (Application document not posted) with the error message "Acct determination for Account-assigned purchase order with keys not defined in chart of acts WP2P"
As per my understanding this is something related to FI.
Long text of the error is "The system cannot generate an automatic posting because there is no account determination defined for Account-assigned purchase order with keys in chart of accounts WP2P.
Correct the account determination for Account-assigned purchase order"
Please help me how to solve this.
Regards,
Rashmi

Hiya,
This looks like its a MM posting / transaction.
You need to go to OBYC and maintain the account assignment. If you provide the business scenario (GR into Stock, Subcontracting, etc.) for the process, I may be able to help.
VKOA is for SD account assignment and I don't believe you can use that here.
Cheers.

Significance of account assigned purchase order

Dear Gurus,
I would like to know the significance of account assigned purchase order in detail. Also kindly explain the difference between account assigned po and standard po.Thank you.

Hi,
Normally we will use account assigned PO's for Procuring Non-stock & Non-valuated materials.
For ex: consumable materials such as stationary items, spares etc.. we wont take into stock rather we will directly issue to the cost centers since these are low value items.
There are different kind of account assignments such as Consumables (K-Cost Center), Assets - A, Order - F(internal Order) etc.
By using above account assignments value of the materials will be directly posted to the respective G/L in the account assignment.
Whereas Standard PO's are one created for materials which we will take into stock & valuation will be done @ plant level
Thanks & Regards,

Account-assigned purchase order KBS is not activated

Hi Friends,
please expalin me maintain FI configuration; automatic postings procedures Account-assigned purchase order KBS transction account detemination is not activated.
Thanks
E.vasu

Hi,
KBS only define posting key (to which account the postings to happaen).In any account assign purchase order, system prompted to enter GL account (and CO object), which defined the account posting. Ex: Check in OMJJ - For mvt type 101 - update control - GR for acct. assgt. (consumption indicator V with quantity and value updation) - system defines postings as KBS and WRX, KBS refers to the consumption GL account.
KBS key doesnt require any additional settings in OBYC. It only looks for account specification in PO (say K /C/P) and GL account and can be assigned in OKB9 T.code.When we do GR for PO with account assign {KBS (consumption)}, it will debit the given GL account (assigned in OKB9 t.code) and credit GR/IR account (which define in OBYC).
Regards,
Biju K

GL account in Purchase order with account assignmt cat F

Hi,
I am creating a PO with account asignment category F (Internal Order) and entered the Internal Order in account assignemnt category.
but at that time, system is asking for currecny.
We dont want to enter the GL manually so can anyone help me from where this GL will be defaulted.
Thanks,
Sudha

Hi Sudha,
Usually PO of the nature F(internal Order) & K(cost center) are meant to book for services or items/material for which master data doen't exist & they are directly charged to expense. So at the time of creating PO, details of GL, cost center/internal order are entered manually in usual scenario.
However, if you still want to expore the automatic assignment then you can check in Tcode OBYC, transaction type "Account-assigned purchase order - KBS". You have to activate the same & then maintain.
Regards,
Akhil

Posting to material accounts without purchase order

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